The Town of GLEN ECHO  Chartered 1904 ownnal@genecno.arg  Town Hall : 6106 Harvard Avenue - Glen Echo - Maryland 20812 (301)320-4041  TOWN COUNCIL MEETING MINUTES October 14, 2021 Held Virtually Via Zoom  CALL TO ORDER: MAYOR DIA COSTELLO.701PM  PRESENT Mayor: Dia Costello. Town Manager: (TM) Beth Boa. Guests: Eva Webb, Auditor, LSWG  Councimembers: (CM) Mona Kishore, Dan Spealman, and Julia Wilson. Absent: CM Matt Stiglitz Residents: Tom Koonce (Columbia Ave), Emily Parsons (The Echo), Holly Shimizu (Bryn Mawr  Ave)  OPPORTUNITY FOR COUNCIL TOHEARRESIDENTS COMMENTS:  Mayor Costello offered an opportunity to take comments from the residents. There were no  comments.  AUDIT REPORT: Eva' Webb, Auditor, LSWG  The auditor gave the Town a clean audit report for FY21. The net position of the Town is $847,000. The net positive change is $141,000. The Town tends tol budget conservatively and is in good  shape financially.  Motion to Approve Audit Report: CM Kishore; 2w CM Wilson. Approved 3-0.  ENVIRONMENTAL COMMITTEE UPDATE: Shimizu  Chesapeake Bay Trust Grant - Environmental Committee Chair Holly Shimizu, resident Robin Kogelnik, and TM Boa met with Greening Urban on October 4 to discuss the draft report. They asked for revisions including priorities and costs of the recommendations. Considerations include the costs, results that help residents, and projects that help the C&O Canal /F Potomac River. The Committee will consider whether to apply for another CBT Grant to help install some of the The plan includes permeable pavement, swales, rain gardens, improvements to current drains and adding gutters along existing sidewalks. The committee will share the next draft with the Council. Once the revisions are done, they will ask to have Greening Urban present the report to the Council. Chair Shimizu suggests using the funds to start with the Town Hall and asked the Council  projects.  to consider using the American Rescue Plan funds to implement the plan.  1    Sustainable Maryland Award - There was a ceremony on October 12 attended by Environmental Committee Chair Holly Shimizu, Mayor Costello, and TM Boa. The town had 180 points (needed 150 to get award). There are at total of 51 towns in Montgomery County that are certified. COUNCIL MEETING MINUTES: ACTION ON SEPTEMBER 13,2021 MEETING Minutes of the September 13, 2021 Council meeting were approved. Motion to Approve Minutes: CM Kishore; 2w CM' Wilson. Approved 3-0.  The Town held the Insect Hotel dedication gathering September 30.  CONTRACT WITH TOWN ENGINEER: Costello vacate at the end of November. Jim Witmer declined to apply (too busy).  Three engineers were contacted to apply for the Town Engineer position, which Joe Toomey will  Applicants:  Doug Lohmeyer, PE is with Montgomery Consulting. TM Boa worked with him at Martin's Additions for 2 years. His rate is $100/hour. Mr. Lohmeyer currently serves as an engineering consultant to The Town of Brookeville's Planning Commission, to the Town of Barnesville, to the Town of Laytonsville, to the' Village of Oakmont, to the Village of Martin's Additions, the Town of Somerset, the Town of Washington Grove, and sits on the Water Board at the Town of Chevy Chase. Lance Ball, PE and Peter Noursi, PE are with Oyster, Imus and Petzold, Inc. They have been doing stormwater work in the Town of Chevy Chase since 2016. Their rate is $110/hour. TM Boa and Mayor Costello spoke with the two firms and checked references.  TM Boa and Mayor Costello recommend the Council approve the contract with Doug Lohmeyer. Motion to Approve Contract with Doug Lohmeyer., Montgomery Consulting: CM Wilson; 2w CM  Spealman. Approved 3-0.  CONTRACTI FOR SNOW/REMOVAL: Costello  Rolling Acres provided a contract for the Town's review. The pricing is the same as last year. Mayor Costello and TM Boa met with Tucker Hyman of Rolling Acres to ask them not to oversalt or over plow. The Council agreed to continue with brining, and evaluate how well it works in reducing The Council discussed hiring local teens to shovel the public sidewalks at Town Hall and the two parks at Princeton. TM Boa will ask Attorney Ron Bolt whether the Town can do this in terms of Motion to Approve Contract with Rolling Acres: CM Wilson; 2w CM Kishore. Approved 3-0.  plowing. liability.  MEMORIAL PROJECT FOR RAYA BODNARCHUK: Costello  Mayor Costello suggested possible options including installing a small bench, one or two of Raya's statues cast in aluminum or bronze and a small memorial garden area under the tree ini front of Town Hall. This installation would be funded by donations and not the Town. The garden may be  2    installed as a raingarden as part of the stormwater remedies. The Council was supportive of the idea and gave permission to use the land. Mayor Costello will speak with Dorothy (the executor of  the estate) regarding the estate and the casts of the statues. COUNCIL ROLES AND NEW/ AREAS OF RESPONSBUIY.Coselo Council Roles and New Areas of Responsibility: CM Stiglitz: Public Safety Liaison Attend police meetings and report to Council  Provide safety notices and reminders to residents via Constant Contact  CM Kishore and CM Wilson: Natural Landscape Oversight Walk the Town two times a year with an arborist  Monitor tree health, vegetation overgrowth, parks and coordinate with Town Manager for CM Kishore and CM Wilson will also research hosting a farmers' market potentially at the  landscaping needs Tulane lots in Town.  CM Spealman: Volunteer Coordinator Organize volunteers for Town events Expand community tol help  CM Spealman: Help with the American Rescue Plan Fund Procurement Process. NON PERMITTED BUILDING PROJECTS- - NOTIFICATION: Costello  Mayor Costello asked the Council to consider the requirement that residents notify Town Hall and abutting/ adjoining residents when a building project is scheduled that will last over one day, even if a permit is not required. The Council did not want a checklist as suggested but rather an explanation on the website. This would be to allow for the project to adhere to:  Neighbor notification (adjoining and abutting neighbors)  Parking restrictions Truck route requirements Noise levels to be followed Expected length of project.  TM Boa will put information on the website and send it out on Constant Contact.  BUDGET AMENDMENTS: Boa  TM Boa asked the Council to approve two budget amendments: Budget Amendment Revenue: 11.6 CBT Grant Payment $13,230  The Council is asked to approve a budget amendment of $13,230. This is the first installment oft the Chesapeake Bay Trust Grant. The remainder of $1,470 will be paid in the spring of 2022. Budget Amendment Expense: 23.4A CBT Grant expense $3,450 to Greening Urban for the  stormwater study.  3    The Council is asked to approve a budget amendment of $3,450 for Civil Engineering Services. Motion to Approve Budget Amendments: CM Kishore; 2w CM Spealman. Approved 3-0. FINANCIAL REPORT FOR THE MONTH OF SEPTEMBER: (copy attached). TM Boa The month of September was a normal month ini terms of revenue and expenses. Property Taxes: The Town received $3,849; 7% of expected revenue for FY22. The Town has received 23% of expected income tax revenue for FY22. Received first instaliment of Chesapeake Bay Trust Grant: $13,230  Income taxes: The Town received August ($19,443) and September ($10,526) income tax revenue.  Expenses:  Bolt Legal expense was $341 for August broken out by categories as follows: 63% for tree issue on  Oberlin; 36% for ZTA 19-07.  Joseph F. Toomey Associates: There was no bill for August.  Hughes Landscaping: $5,484 for mowing, tree removals, vegetation cutback through Town.  LSWG: $3,500 for audit installment. The total due is $8,000.  Motion to Approve the Financial Report: CM Kishore; 2w CM Spealman. Approved 3-0. OPERATIONS REPORT: Infrastructure:. Administrative: Social: TMI Boa  Infrastructure:  Pepco Tree Maintenance - Pepco is planning a response for the first quarter of next year, and will alert the Town as to timing. The vine growth on the Pepco poles will also be treated. WMATA Update - WMATA is awaiting NPS approval of the Archaeology work plan. The team received NPS comments on a draft work plan September 22nd, and intends to submit a final plan soon. The results of this study have the potential to impact the design effort. The team must review the results of the archaeology study, before they can move forward. They anticipate it will take several months. Therefore the work on the trestle bridge will likely not start in the winter of 2022. Mayor Costello intends to contact them each month to make sure timeline changes and approaches  are up to date.  Leaf Pick Up: Tuesdays November 2, 9, 23-[ December 7 and 21.  LED Streetlights - Pepco's LED Streetlight conversion is on hold as the Tarriff case was denied by the Public Service Commission. They were told to further engage with stakeholders before moving ahead with systemwide conversion, and to provide easier to understand information about the  conversion. Pepco's next steps are unclear.  Social:  4    Flu Shot Clinic - CVS will be in Town Hall October 16 1-3 pm to provide flu shots for ages 3 and up. Please see the sign up genius. Participants need to wear a mask and fill in and bring the consent form along with insurance information. 46 people signed up on Signup Genius. Halloween - October 31 from 5-6 outside Town Hall. Pizza and drinks will be provided. Holiday Party - Mayor Costello suggested that the holiday party in December be held outside Town Hall with a coffee and cocoa bar to ensure safety due to the ongoing pandemic. Mr Omelette or The Bean Bag could cater. Preliminary research looks like it would cost around $775, or more if we include snacks as well. Possibly residents could provide snacks. The party will be December 12 from 11-12:30. Ifiti is nice, the gingerbread house project can take place. Food donations will be accepted for Manna Food. Mayor Costello suggested ordering mugs for the Town, at a cost of  approximately $400. Administrative:  Employee Handbook - TM Boa and Mayor Costello are drafting an employee handbook for the Meeting with National Park Service - Mayor Costello and TM Boa met with Charles Cuvelier (Superintendent of the George Washington Memorial Parkway for NPS). Topics discussed were funding to renovate the Clara Barton House; attending the Council Meeting Zoom on November 8 at 7pm, and going forward 4 times a year; working with him on an interagency agreement for future issues such as tree removals; contacting the Park Police regarding some type of speed monitoring RFB for Landscaping: This Request for Bids closes Oct 14. The new landscaper would start ini the spring. The bids will be reviewed at the November 8 Council Meeting. There were four bids. ARPA Update - The Town is discussing hiring a shared program manager with seven local Downcounty towns. This would be a contract position and the agreement may be that each municipality would pay according to the amount oft their grant. The retainer is estimated to be $6000 $10,000/month which would be approximately $400 - $670 /month for the Town. The agreement would be for one year, meaning that the Town could decide whether to continue the agreement after each year. The grant funds can be used to pay such a program manager. The Town has received a couple of suggestions for spending from residents which may or may not be eligible uses; Ron Bolt provided a memo on fund uses that he wrote for the Town of Chevy Chase. The first reporting deadline for NEUS will be April 30, 2022 (instead of Oct 31, 2021). Treasury provided recipients with user guides prior to the reporting deadlines. The Council did not approve the shared program manager, and CM Spealman can assist with procurement procedures. TH Rentals: The English Dancers will only come back when County has low transmission level for7 Tulane Lots - Mayor Costello has discussed the lots with a few interested parties, and with some realtors. There is also a possibility of keeping them for a community garden or farmers' market. Mayor Costello would like to make a decision in the next six months. She will meet with Compass real estate company next week to get an appraisal of the land. CM Spealman would like to know whether the Town needs the money if the land is sold and suggested that a Capital Improvement  Council's review at a later date.  on the parkway.  days. The Town Hall is still being booked for some rentals.  Plan needs to be developed for the Town. Building Updates & Other Permits:  5    Vassar Circle - The remaining three driveways were poured. Joe Toomey, Town Engineer, has inspected the completed concrete driveway and driveway aprons for numbers 10, 14, and 20 Vassar Circle, and found that they were constructed in accordance with the approved site plan for the development. A section of existing concrete curb and gutter is cracked and must be removed and replaced before the project is finished. 20 Vassar Circle is closing next week and the new owners should be moved in by next Friday. Both 10 and 14' Vassar Circle should be finished by November 1. The  owners of 14 Vassar are moving in on November 1.  7316 University = deck permit. 29 Wellesley = demolition and shed permits  OPPORTUNITYFORI COUNCIL TO HEAR RESIDENTS COMMENTS:  Mayor Costello announced a closing opportunity for comments by the residents. No residents made  comments. ADJOURNMENT  Motion to adjourn: CM' Wilson; 2n CM Kishore. All in favor. Meeting Adjourned 9:07 pm  Minutes Prepared by: Beth Boa, Town Manager  Approved: Mayor, Dia Costello  Date:  Ba Cstela  y/g/a81    Accrual Basis  Town of Glen Echo July through September 2021  Revenue/Expenses Actual VS Budget  Jul-Sep2 21 Budget $Over Budget %of Budget  Ordinary Income/Expense Income  01. Real Estate Property Tax 02. Personal Property 02.1 Corporate 02.2 Unincorporated 02.3 Public Utility Total 02. Personal Property 03. State Income Tax 04. Highway 05. License/Permits 05.1 Admissions & Amusement 05.2 Build Perm Total 05. License/Permits 06. Rental Inc 06.1 Post Off. 06.2TH HF Rental 06.3 Parking Lot-Tulane Total 06. Rental Inc 07. Interest 08. County Revenue Sharing 09. Cable Franchise 10. Echo Newsletter 10.1 Advertisements 10.2 Subscriptions Total 10. Echol Newsletter 11 Miscl Revenue 11.6 Chesapeake Bay Trust Grant 11.1 Walking Tour Book 11.41 Env Project Restricted Inc Total 11 Miscl Revenue Total Income Expense Reconcilation Discrepancies 20 Payroll 20.1 Salary 20.2 Employer Taxes 20.3 Staff Training Total 20 Payroil 21 Professional Services 21.1. Auditor 21.2. Legai 21.21 Town Attorney 21.22 Specialized Legal Svcs.  14,028 140,000 335 2,000 0 100 0 19,000 335 21,100 30,368 130,000 4,397 15,000 0 300 225 1,000 225 1,300 5,317 31,899 925 6,000 300 3,600 6,542 41,499 35 500 0 27,448 776 3,400 3,500 4,000 0 100 3,500 4,100 13,230 10 20 0 200 13,240 220 73,446 384,567 0 14,192 61,500 1,086 4,500 0 1,000 15,278 67,000 3,500 8,000 1,730 20,000 0 5,000  -125,972 -1,665 -100 -19,000 -20,765 -99,632 -10,603 -300 -775 -1,075 -26,582 -5,075 -3,300 -34,957 -465 -27,448 -2,624 -500 -100 -600 -10 -200 13,020 -311,121  10% 17% 0% 0% 2% 23% 29% 0% 23% 17% 17% 15% 8% 16% 7% 0% 23% 88% 0% 85% 50% 0% 6,018% 19%  -47,308 -3,414 -1,000 -51,722 -4,500 -18,270 -5,000  23% 24% 0% 23% 44% 9% 0%  Page 1of3    Accrual Basis  Town of Glen Echo July through September 2021  RevenuelExpenses Actual VS Budget  Jui-Sep21 Budget $Over Budget %ofBudget  Total 21.2. Legal 21.4 Oth Prof Svcs 21.5Traffic Study Consultant 21.6 Records Ret./Archiving 21.7 IT Support 21.8 Arborist 21.9 Town Engineer/Bld. Insp. 21.10 Office Temporary' Help Total 21 Professional Services 22. Fixed OpE Ex 22.1 Office &1 TH Utilities 22.11 Electrical 22.12 Gas 22.13 Telephone/internet 22.14V WSSC Total 22.1 Office &1 TH Utilities 22.2 Office 22.21 Office Supplies 22.22 Software/Domain 22.23 Copier Rental Total 22.2 Office 22.3 Bank Fees 22.4 Website 22.5 Ins &E Bond 22.6 Dues, Subs., Conf. 22.7 Admin 22.74 Digitizing Records 22.71 Admin. Payroll Fee 22.72 Flyer Dellvery Charges 22.73 Miscl. Admin Fee Total 22.7 Admin 22.8 Echo 22.9 Town! Hail 22.95 Covid Disinfection 22.91 TH Supplies 22.921 TH Cleaning Service 22.931 TH Maintenance 22.941 THI Elevator Maintenance Total 22.91 Town! Hall 22.110THI Improv 22.120 Office Furniture & Equip Total 22. Fixed OpE Ex 23 Streets 23.1 Streetlights  1,730 25,000 75 500 0 3,000 0 1,500 210 1,000 0 500 503 16,000 62 500 6,080 56,000 304 2,100 36 1,000 783 3,200 147 750 1,270 7,050 85 2,000 590 750 522 1,500 1,197 4,250 19 250 193 600 2,415 3,000 1,195 5,000 0 5,750 285 2,000 20 200 445 500 750 8,450 190 2,500 0 750 293 2,000 580 3,500 2,008 4,000 825 2,000 3,706 12,250 1,995 3,500 438 300 13,368 47,150 1,895 9,500  -23,270 -425 -3,000 -1,500 -790 -500 -15,497 -438 -49,920 -1,796 -964 -2,417 -603 -5,780 -1,915 -160 -978 -3,053 -231 -407 -585 -3,805 -5,750 -1,715 -180 -55 -7,700 -2,310 -750 -1,707 -2,920 -1,992 -1,175 -8,544 -1,505 138 -33,782 -7,605  7% 15% 0% 0% 21% 0% 3% 12% 11% 14% 4% 24% 20% 18% 4% 79% 35% 28% 8% 32% 81% 24% 0% 14% 10% 89% 9% 8% 0% 15% 17% 50% 41% 30% 57% 146% 28% 20%  Page 20f3    Accrual Basis  Town of Glen Echo July through September 2021  RevenuelExpenses Actual VS Budget  Jul- Sep: 21 Budget $Over Budget %of Budget  23.2 Street Sweeping 23.3 Street Signs 23.4 Stormwater Projects 23.4A CBT StormWater 23.4 Stormwater Projects Other Total 23.4 Stormwater Projects 23.5 Street Repair 23.6 Sidewalk Repair Total 23 Streets 24 Town Services 24.1 Community Contribution 24.2 Landscape 24.21 TH Landscaping 24.22" Town Right of Way 24.23 Environmental Imp Project 24.2 Landscape- Other Total 24.2 Landscape 24.3 Snow Removal 24.4 Refuse/Recycling 24.5Town Trees 24.51 Town Tree Pruning 24.52 Town Tree Removal Total 24.5 Town Trees 24.6 Leaf Removal 24.7 Community Events 24.71 Livable Community Committ 24.7 Community Events Other Total 24.7 Community Events Total 241 Town Services Total Expense Net Ordinary Income Net Income  1,100 2,500 0 1,000 3,450 0 20,000 3,450 20,000 0 10,000 0 5,000 6,445 48,000 3,000 3,000 2,955 7,500 5,178 7,300 0 500 900 9,033 15,300 0 25,000 12,800 40,000 1,717 1,500 3,400 3,990 5,117 5,490 0 13,650 0 500 2,092 6,500 2,092 7,000 32,042 109,440 73,213 327,590 233 56,977 233 56,977  -1,400 -1,000 -20,000 -16,550 -10,000 -5,000 -41,555 0 -4,545 -2,122 -500 -6,267 -25,000 -27,200 217 -590 -373 -13,650 -500 -4,408 -4,908 -77,398 -254,377 -56,744 -56,744  44% 0% 0% 17% 0% 0% 13% 100% 39% 71% 0% 59% 0% 32% 114% 85% 93% 0% 0% 32% 30% 29% 22% 0% 0%  Page3of3    Town of Glen Echo Revenue/Expenses by Month July through September: 2021 Jul21 Aug21 Sep 21 TOTAL  Ordinary income/Expense Income  01. Real Estate Property Tax 02. Personai Property 03. State Income Tax 04. Highway 05. License/Permits 06. Rental Inc 07. Interest 09. Cable Franchise 10. Echol Newsletter 11 Misci Revenue Total Income Expense Reconciliation Discrepancies 20F Payroll 21 Professional Services 22. Fixed Op Ex 23 Streets 24 Town Services Total Expense Net Ordinary income Net Income  10,178 3,850 14,028 108 12 216 336 0 397 29,971 30,368 0 0 4,397 4,397 0 175 50 225 -50 4,383 2,208 6,541 25 10 0 35 0 776 0 776 0 3,500 0 3,500 0 13,240 0 13,240 83 32,671 40,692 73,446 0 0 0 0 5,093 4,358 5,827 15,278 652 1,482 3,946 6,080 6,773 2,509 4,085 13,367 613 1,728 4,105 6,446 6,515 10,498 15,029 32,042 19,646 20,575 32,992 73,213 -19,563 12,096 7,700 233 -19,563 12,096 7,700 233  Pageioft    8:35A AM 10/01/21 Accrual Basis ASSETS Current Assets Checking/Savings PNC Checking ARP Funds 6121 PNC Checking PNC- Money Market MD Local Gov't Investment Pool Total Checking/Savings Total Current Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities Bond Deposit Town! Hall Deposit Right of Way Bond Bondl Deposit- - Other Total Bond Deposit Total Other Current Liabilities Total Current Liabilities Total Liabilities TOTAL LIABILITIES & EQUITY  Town of Glen Echo Account Balances New As of September 30, 2021 Sep3 30,21  133,010.03 26,856.96 724,031.97 83,993.33 967,892.29 967,892.29 967,892.29  200.00 9,000.00 3,000.00 12,200.00 12,200.00 12,200.00 12,200.00 12,200.00  Page 1 oft    Town of Glen Echo Expenses by Vendor Summary September 2021 Sep: 21 131 1,020 563 341 500 105 2,000 500 3,450 5 5,484 193 6,400 3,500 290 137 60 100 655 675 261 12 26,382  Advance Business Systems AR Electrical Solutions Inc Blue Crab Contracting, LLC Bolt Legal, LLC Cabin. John Fire Department Digital Handyman, Inc GEPPAC Glen Echo Fire Department Greening Urban LLC Gundrun Kreisel Hughes Landscaping & Supply Co. inc. Kelly Diamond Key Sanitation, Incorporated LSWG Maid Brigade, Inc Maryland Fire Equipment Corp Maryland Mayor's Association MML/Montgomery County Chapter PEPCO- (streetlights) PNC Bank Verizon Phone Line Washington Gas TOTAL