The Town of GLEN ECHO Chartered 1904 ownbal@penchoors  Town Hall e 6106 Harvard Avenue e Glen Echo e Maryland 20812 . (301)320-4041  TOWN COUNCIL MEETING MINUTES  September 14, 2020 Held Virtually Via Zoom  CALLTO ORDER: MAYOR WILLEM POLAK. 7:001 OPM  Present: Mayor: Willem Polak. Town Manager: (TM) Beth Boa.  Councilmembers: (CM) Dia Costello, Dan Spealman, Matt Stiglitz, and. Julia Wilson. Guests: Jean Sperling (Volunteer. Advisor to the Town) and Mikaela Greenwald (UMD Student).  Residents: Holly Shimizu (Bryn Mawr. Ave), Bill Vincent (The Echo). OPPORTUNITY FOR COUNCIL TO HEAR RESIDENTS COMMENTS:  Mayor Polak opened the meeting with an opportunity to take comments from the residents. There were  no comments.  NEW POLICY BUSINESS:  GLEN ECHO ENVIRONMENTALCOMMITTEE: THREE PROPOSALS FOR CONSIDERATION: (1)TOWN SUSTAINABLE RESOURCES WEBSITE FOR SUSTAINABLE MD: Holly Shimizu (Bryn Mawr), Chair oft the Glen Echo Environmental Committee, discussed the Environmental Committee's efforts to become "Sustainable Maryland Certified". Sustainable Maryland is a certification program for municipalities in Maryland that want to "Go Green," save money and take. steps to sustain their quality oflife over the long term. Sustainable Maryland is a collaborative effort between the Environmental Finance Center (EFC) at the University ofl Maryland and thel Maryland Municipal League to replicate the success oft the Sustainable Jersey initiative throughout the Mid-Atlantic States, beginning in Maryland. The Town of Glen Echo is close to completing certification requirements, and will submit its request for approval from the program by June 30, 2021.The Glen Echo Environmental Committee ("Green Team") has University ofl Maryland student Mikaela Greenwald was a volunteer that developed a Sustainable Resources website for Glen Echo. I will keep residents updated on sustainability efforts by the Town and Environmental Committee, resources, events, and contact information. It will be ready in the next week to go live and will link  developed a plan for obtaining the 150 points needed.  through the current TOGE website. TM: Boa will keepi it updated.  (2) TOWN SUSTAINABLE PROCUREMENT POLICY  1    Holly Shimizu described the Sustainable Procurement Policy (SPP) the Committee is introducing for the Town (attached). With the approval of the Council, the Town will adopt and follow the SPP, considering fiscal as well Opportunity for Council to hear residents' comments on proposed Sustainable Procurement Policy (SPP). Motion to Approve Maryland Sustainable Maryland Certification for the Town ofGlen Echo: CM  as sustainable factors when purchasing or contracting. There were no comments offered by attendees. Costello; 2nd CM Wilson. Approved 4-0 TOWN STREETLIGHTS:  ONEIGHBORHOODS SUN COMMUNITY SOLAR FOR-POWER FOR TOWNHALL, AND AI new. Neighborhood Sun Community Solar Project will go live in early 2021 which will allow for the Town tos subscribe to this service for Town Hall electricity. The calculations show that the Town would save an estimated $137 annually for power to Town Hall over the year. Other solar and wind power vendors were reviewed but this vendor. had strong favorable reviews by Town residents who make use oft this service. Opportunity For Council' To Hear Residents' Comments onj proposed Neighborhood Sun  Community Solar Project:There were no comments.  Motion to Approve Neighborhood Sun Community Solar: CM Spealman; 2nd CM Costello. Approved 4-0.  ADMINISTRATIVE BUSINESS:  COUNCIL WORK SESSION MINUTES: ACTION ONJULY1,2020 MEETING Minutes oft the. July 1, 2020 Council work session were approved as amended by the Council. Motion to Approve as Amended: CM Stiglitz; 2nd CM Spealman. Approved 4-0. COUNCIL MEETING MINUTES: ACTION ONJULY13.2020) MEETING Minutes of the. July 13, 2020 Council meeting were approved. Motion to Approve: CM Costello; 2nd CM Spealman. Approved 4-0.  NEW OPERATING BUSINESS:  TOWNARCHIVES: DEVELOPMENT OF RULES FOR ACCESS  The Council reviewed the guidelines for accessing the newly purged and reorganized Town Archives that were prepared and recommended by Sarah E. Hedlund, Director ofMontgomery History (Montgomery County Historical Society). Ms. Hedlund has promoted and led the organization and archiving oft the Town of Glen Echo's historical files conducted over the past year and a half. She has been under contract with the Town of Glen Echo to complete this work in conjunction with the organizational efforts of. Julie Sparacino, file manager and Records Retention specialist who has assisted with approval oft the Town's Records Retention Schedule with Maryland State Archives. Ms. Hedlund's knowledge of State. Archive regulations related to access and protections of] historical records played ani important role in this successful project completion. Ms Hedlund recommended a cautious and conservative approach toj protecting the Town' Archives all the while assuring that access to these historical records is available to interested residents. Archive guidelines adopted  2    by the Town of Garrett Park were used in developing this initial Archive Use policy for Glen Echo as well as Ms. Hedlund's expertise. Garett Park also uses a web based program which provides open-source web publishing for sharing digital collections and the creation of media-rich online exhibits. OMEKA was designed for scholars, museums, libraries and archives. The TM will explore this program further. Inr response to the review ofthe proposed restrictions to access town archives, the Council requested more information on the rights granted by a FOIA request and how it might come in conflict with the rules for accessing historical records. There was also concern expressed related to the amount oft time the TM spends on aresident's request. The TM will explore these questions with other Municipalities and the Maryland Municipal League for further clarification. This policy will be reintroduced at the October Council Meeting. GAS POWERED LEAF BLOWER RESTRICTIONS: CM Costello and CM Wilson CM Costello and CM Wilson discussed the noise and pollution of gas powered leafblowers. They discussed incremental steps tol limit their use in Town. Other Council members did not feel ity was a big problem and that there may be a lack ofs support by residents to limit their use. CM Costello and CM Wilson will develop a survey for residents to explore the interest in limiting gas powered leafblowers within the Town's boundaries. The survey will go out from Town Hall via  Constant Contact.  Opportunity For Council To Hear Residents' Comments On Leaf Blowers: Bill Vincent (Bryn Mawr) felt that it was not appropriate for the Town toj pass an ordinance that would make it illegal for him to hire a vendor that uses a gas powered lawn blower.  OTHER TOWN BUSINESS:  NEW STREET SIGNS INSTALLED BY COUNTY: Polak streets with MacArthur Blvd. There was no cost to the Town.  Montgomery County Department ofTransportation installed new street name: signs on the intersections ofTown  FINANCIAL REPORT FOR THE MONTH OF AUGUST: (copy attached). TMI BOA The month of August was an average month in terms of revenue and expenses.  Banking. TM Boa plans to move some funds from the Money Market account to the MLGIP. The MLGIP has the best rates currently. The introductory rate for the Money Market of1.5% ended in. July. ACDis aj possibility however the rate is only 0.05%. Current rates for Town Investments: MLGIP RATE: 0.13% (this rate has started increasing slightly lately after decreasing for several  months).MONEY MARKET: 0.05%  The Bolt Legal expense was $804: for. July. 60% was for the July work session; 4% was for the Vassar circle street signs; 11% was for leafblower questions; 7% was for Vassar Circle; 7% was about the tree Joseph F. Toomey Associates costs for. July were $247. Almost a quarter ofthese expenses (22%) was for the Vassar ROW bond issue, 42% of this was for various site visits and evaluating County DPS requirements and about a third (36%) was for discussions on drainage issues in' Town.  limb that fell on Vassar Circle. The remainder was on permit questions.  3    Firel Extinguisher Inspection and Service: In August the fire extinguishers were inspected and Welding Grate on Bryn Mawr: The Grate on a storm drain was fixed by Hughes Landscaping for $995 which included replacing the "gate" and welding the other grate on upper Bryn Mawr FY21 Tax Duplication funds from the County: The Town received $20,762 for FY 2021, the same amount as last year. "Tax duplication," also known as Municipal Revenue Sharing, was designed to reimburse municipalities within Montgomery County for public services provided by municipalities (1974 L.M.C., ch. 7,81.)Tax duplication reimburses the Town for transportation (road maintenance.) Echo Advertisement revenues anticipated.TM Boa has invoiced Echo advertisers for FY21.The total  serviced by Maryland Fire Equipment Corporation for $187.  which would otherwise be provided by the county government.  due is $4550.  Motion to Approve the Financial Report: CM Wilson; 2nd CM Costello. Approved 4-0. OPERATIONS REPORT: Infrastructure: Administrative: Social: TM BOA Town Operations and Activities during the month of August include:  Social:  Yard Sale: Resident Jan Shaut volunteered to organize this event with help from other residents. The Council leans toward not holding the yard sale given the restrictions and concerns with Covid. TM: Boa will request input from the County on whether this would be suitable. Halloween: The County has not yet put out guidance on' "Trick or Treating". Other local municipalities have cancelled their Halloween events. TOGE will wait for County guidance.  Infrastructure Issues:  5900 Oxford Road Sidewalk: WSSC fixed squares August 5-7.  Parking Plan for Vassar: The Town had "no parking" signs installed with oversight by Joe Cutro tor replace the fire lane signs. Signs were installed July 24-27.Mr. Cutro also fixed the Tulane Ave sign that was broken. Resolution 20-06 A Resolution To. Amend The No-Parking Plan For Vassar Circle has been sent to Dr. Labaw and MC DPS and has replaced the Fire Lane Order from 2016.  Welding and painting iron fence and replacing arrows: Waiting for a quote.  Leaf] pick up this fall. Town leaves will be picked up seven (7) times this fall on Mondays starting Treel Health Survey: TM: Boa requested three quotes for reviewing Town and resident trees to identify any issues with the potential to drop limbs. This is needed due to the recent number oftrees that have dropped limbs in Town. Once a tree drops a limb, the Town is responsible for cleaning up the right of way. Town trees that damage private property require a submission to the Town insurer (LGIT) which has happened once. last fiscal year. Private trees, such as the trees on Vassar and Bryn Mawr that dropped limbs, damage residents' property and require the Town to clean up the right of  November 2.  4    way ($350 to clean up Bryn Mawr). It costs between $110- $125/hour for the survey and TM Boa will note which trees need preventative measures, The results will direct tree care. Residents will be Drainage Study by County: Thel MC DOT has been informed that the Town is requesting a drainage study due tot the stormwater flowing over MacArthur Blvd into the Town. A meeting will  notified iftheir tree needs preventative care or removal.  be set up with DOT later in September to discuss our request.  Administrative:  Town Hall Status: Due to the COVID-19 virus, Town Hall is closed to the public and to rentals. The English Dancers have not resumed rentals yet. The Town has a Zoom account available for Town Council Meetings and committee meetings. TM Boa has researched pricing for disinfecting Town offices and Town Hall. Maid Brigade disinfected for $50 each time in. July and August. Maid Brigade's) PUREmist8 system disinfects by killing germs, bacteria, and viruses on contact using an EPA registered hospital-grade disinfectant applied via an electrostatic sprayer. The combination creates an clectronicaly-charged mist that wraps around surfaces and objects for 360-degree coverage. The electrostatic technology allows the disinfectant to bond to areas that are unreachable by traditional pump sprayers and eliminates the need to wipe away: remaining liquid after proper dwell time has occurred. They use the disinfectant hypochlorous acid, HOCI, which takes about 10 minutes tol kill viruses, but is not harmful tol humans. Maid Brigade also disinfected before and after Flu Clinic: Held September 12. Sign ups for times were required sO that people could socially Fall MML Conference (Virtual): Mayor Polak and TM Boa will attend on October 8-9. Audit: Audit began August 17 with LSWG. TM Boa continues to provide requested documents. The LSWG auditor will attend the October 12 Council Meeting via Zoom to report on the audit Elevator Inspection: The elevator was inspected as required on August 13 and passed.  the flu vaccine clinic. The Town continues to get requests to rent Town Hall.  distance. 50 total residents received vaccinations.  outcome.  Census Response Rate: Every Marylander: not counted costs the state approximately $18,250 over 10years - this equates to the state losing $1 Billion (based on historical U.S. Census undercount). Thrive Montgomery: 2050 Montgomery Planning staff presented the draft Thrive Montgomery 2050 Vision and Goals to the Planning Board on April 16, 2020. The Board asked the stafft to be bold and more clearly state the hard choices we will need to: make if want to achieve the desired outcomes ofat thriving county with strong economy, equitable growth and a healthy and sustainable The plan aims to "increase the variety and density ofhousing types in areas zoned for single-family detached and semi-detached housing, [such as TOGE] particularly in areas located withina a 15- minute walk or bike ride ofr rail and Bus Rapid Transit (BRT)."The' Town has an opportunity to join with Kensington and other towns to provide input on this document. Kensington asked: Will modifying zoning toj permit smaller lot areas or ADU densities in R-60 communities risk  Maryland rate of self-response is 88% and Glen Echo rate of response is 82%.  environment.  5    overwhelming current infrastructure or neighborhood esthetics by adding density that municipal roads and neighborhoods were not designed to accommodate? (Action 5.1.1.a; Page 25)" Other local municipalities are sending letters to the county council urging that they delay consideration of the plan for at least a year due to Covid. The Council supported sending the County Council a letter Leadership Montgomery: TM Boa has been accepted to the Senior Leadership Montgomery class of2021, which starts in September. This is a program for people who are seeking to deepen their civic engagement, their knowledge about the County and expand their community and professional Directory delivered in August: Thanks to Alec Graham, Patty Sieber and Mary Parsons.  requesting a delay of consideration oft the plan for at least a year.  network.  TM Boa will be on vacation September 23-30.  2020-2021 ROLLING ACRES SNOW REMOVAL CONTRACT: Motion to Approve: CM Wilson; 2nd CM Spealman. Approved 4-0. OPPORTUNITY FOR COUNCILTOI HEAR RESIDENTS' COMMENTS:  Mayor Polak announced a closing opportunity for comments by the residents. There were no comments. Motion to adjourn: CM Stiglitz; 2nd CM Wilson. All in favor. Meeting Adjourned 9:00 pm  ADJOURNMENT:  Minutes Prepared by: Beth Boa, Town Manager  Approved Mayor, Willem Polak  hlcaR2  Date: lelfzo  6    9:00 AM 09/01/20 Accrual Basis ASSETS Current Assets Checking/Savings PNC- Checking PNC- Money Market MD Local Gov't Investment Pooi SunTrust Cash-Checking Total Checking/Savings Total Current Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities Bond Deposit Town! Hall Deposit Right of Way Bond Bond Deposit- - Other Total Bond Deposit Total Other Current Liabilities Total Current Liabilities Long Term Liabilities Wynne liability Total Long Term Liabilities Total Liabilities TOTAL LIABILITIES & EQUITY  Town of Glen Echo Account Balances New As of August 31, 2020 Aug 31,20  9,154.14 602,482.43 83,914.95 -233.55 695,317.97 695,317.97 695,317.97  200.00 2,500.00 3,000.00 5,700.00 5,700.00 5,700.00 6,100.00 6,100.00 11,800.00 11,800.00  Page 1of1    Accrual Basis  Town of Glen Echo July through August 2020  Revenue/Expenses Actual VS Budget  Jul-A Aug 20 Budget $Over Budget %ofE Budget  Ordinary Income/Expense Income  01. Real Estate Property Tax 02. Personal Property 02.1 Corporate 02.2 Unincorporated 02.3 Public Utility Total 02. Personal Property 03. State Income Tax 04. Highway 05. License/Permits 05.1 Admissions & Amusement 05.4. Judiciary receipts 05.2 Build Perm Total 05. License/Permits 06. Rental Inc 06.1 Post Off. 06.2THF Rental 06.3 Parking Lot--Tulane Total 06. Rental Inc 07. Interest 08. County Revenue Sharing 09. Cable Franchise 10. Echo Newsletter 10.1 Advertisements 10.2Subscriptions Total 10. Echol Newsletter 11 Miscl Revenue 11.41 Env Project Restricted Inc 11 Miscl Revenue- Other Total 11 Miscl Revenue Total Income Expense 24.8 Wynne Repayment FY2120 yr 20 Payroll 20.1 Salary 20.2 Employer Taxes 20.3 Staff Training Total 20 Payroll 21 Professional Services 21.1. Auditor 21.2. Legal 21.21 Town Attorney 21.22 Specialized Legal Svcs.  10,052 136,743 2,519 2,000 0 100 0 22,000 2,519 24,100 247 115,000 15,301 0 300 188 75 5,000 263 5,300 2,658 31,899 0 3,000 3,600 3,600 6,258 38,499 628 1,500 20,762 20,762 812 3,500 0 2,000 0 100 0 2,100 350 1,250 0 20 350 1,270 41,891 364,075 0 305 9,231 60,000 706 4,500 0 1,000 9,937 65,500 0 8,000 4,500 20,000 0 5,000  -126,691 519 -100 -22,000 -21,581 -114,753 -15,301 -300 -4,925 -5,037 -29,241 -3,000 0 -32,241 -872 0 -2,688 -2,000 -100 -2,100 -900 -20 -920 -322,184 -305 -50,769 -3,794 -1,000. -55,563 -8,000 -15,500 -5,000  7% 126% 0% 0% 10% 0% 0% 0% 2% 5% 8% 0% 100% 16% 42% 100% 23% 0% 0% 0% 28% 0% 28% 12% 0% 15% 16% 0% 15% 0% 23% 0%  Page1of3    Accrual Basis  Town of Glen Echo July through August 2020  Revenue/Expenses Actual VS Budget  Jul- Aug 20 Budget $Over Budget %of Budget  Total 21.2. Legal 21.4 Oth Prof Svcs 21.5 Traffic Study Consultant 21.6 Records Ret./Archiving 21.7IT Support 21.8 Arborist 21.9 Town Engineer/Bld. Insp. 21.10 Office Temporary! Help Total 21 Professional Services 22. Fixed Op Ex 22.1 Office &1 TH Utilities 22.11 Electrical 22.12 Gas 22.131 Telephonelinternet 22.14V WSSC Total 22.1 Office &1 TH Utilities 22.2 Office 22.21 Office Supplies 22.22 Software/Domain 22.23 Copier Rental Total 22.2 Office 22.3 Bank Fees 22.4 Website 22.5 Ins & Bond 22.6 Dues, Subs., Conf. 22.7 Admin 22.71 Admin. Payroll Fee 22.72 Flyer Delivery Charges 22.73 Miscl. Admin! Fee Total 22.7 Admin 22.8 Echo 22.9 Town Hall 22.91 TH: Supplies 22.921 TH Cleaning Service 22.931 TH Maintenance 22.94 TH Elevator Maintenance Total 22.9 Town) Hall 22.110THI Improv 22.120 Office Furniture & Equip Total 22. Fixed OpE Ex 23 Streets 23.1 Streetlights 23.2 Street Sweeping 23.3 Street Signs  4,500 25,000 0 1,000 1,632 1,000 425 3,000 50 1,000 0 500 2,449 16,000 0 500 9,056. 56,000 449 2,100 23 1,000 515 3,200 153 750 1,140 7,050 244 2,000 275 500 381 1,500 900 4,000 9 250 0 500 2,058 3,000 1,184 2,500 271 2,000 30 200 0 500 301 2,700 180 2,500 383 2,000 630 3,500 973 4,000 675 2,000 2,661 11,500 1,750 1,000 279 1,000 10,462 36,000 1,213 9,500 0 2,500 2,180 0  -20,500 -1,000 632 -2,575 -950 -500 -13,551 -500 46,944 -1,651 -977 -2,685 -597 -5,910 -1,756 -225 -1,119 -3,100 -241 -500 -942 -1,316 -1,729 -170 -500 -2,399 -2,320 -1,617. -2,870 -3,027 -1,325 -8,839 750 -721 -25,538 -8,287 -2,500 2,180  18% 0% 163% 14% 5% 0% 15% 0% 16% 21% 2% 16% 20% 16% 12% 55% 25% 23% 4% 0% 69% 47% 14% 15% 0% 11% 7% 19% 18% 24% 34% 23% 175% 28% 29% 13% 0% 100%  Page 2of3    Accrual Basis  Town of Glen Echo July through August 2020  Revenue/Expenses Actual VS Budget  Jul-A Aug 20 Budget $Over Budget %ofE Budget  23.4 Stormwater Projects 23.5 Street Repair 23.6 Sidewalk Repair Total 23 Streets 24" Town Services 24.1 Community Contribution 24.2 Landscape 24.21 THI Landscaping 24.221 Town Right of Way 24.23 Environmental Imp Project Total 24.2 Landscape 24.3 Snow Removal 24.4 Refuse/Recycling 24.5 Town Trees 24.51 Town Treel Pruning 24.52' Town Tree Removal Total 24.5' Town Trees 24.61 Leaf Removal 24.7. Community Events Total 24 Town Services Total Expense Net Ordinary Income Netl Income  995 20,000 0 15,000 0 5,000 4,388 52,000 4,000 4,000 1,266 7,500 1,870 7,200 0 500 3,136 15,200 0 25,000 9,600 40,000 350 3,000 0 5,000 350 8,000 0 13,550 0 8,500 17,086 114,250 50,929 324,055 -9,038 40,020 -9,038 40,020  -19,005 -15,000 -5,000 -47,612 0 -6,234 -5,330 -500 -12,064 -25,000 -30,400 -2,650 -5,000 -7,650 -13,550 -8,500 -97,164 -273,126 -49,058 -49,058  5% 0% 0% 8% 100% 17% 26% 0% 21% 0% 24% 12% 0% 4% 0% 0% 15% 16% -23% -23%  Page 3of3    Town of Glen Echo August 2020 Aug 20 127 200 300 805 488 50 255 3,878 1,152 248 475 6,400 485 187 95 911 296 180 425 100 253 12 17,322  Expenses by Vendor Summary  Advance Business Systems Advanced Elevator Inspections, LLC Blue Crab Contracting, LLC Bolt Legal, LLC Case Design/Remodeling, Inc Digital Handyman, Inc HD. Johnson Hughes Landscaping & Supply Co. Inc. Joseph Cutro, P.E. Joseph F. Toomey Associates, Inc Kencor, Inc Key Sanitation, Incorporated Maid Brigade, Inc Maryland Fire Equipment Corp MML PEPCO- (streetlights) PNCI Bank Print 1 Printing & Copying Sarah E. Hedlund The Hartford Verizon - Phone Line Washington Gas TOTAL    Town of Glen Echo Revenue/Expenses by Month July through August 2020 Jul2 20 Aug 20 TOTAL  Ordinary Income/Expense Income  01. Real Estate Property Tax 02. Personal Property 03. State Income Tax 05. License/Permits 06. Rentall Inc 07. Interest 08. County Revenue: Sharing 09. Cablel Franchise 11 Miscl Revenue Total Income Expense 201 Payroll 21 Professional Services 22. Fixed Op Ex 23 Streets 24Town Services Total Expense Net Ordinary Income Net Income  0 10,052 10,052 2,519 0 2,519 0 247 247 75 188 263 0 6,258 6,258 628 0 628 20,762 0 20,762 0 812 812 350 0 350 24,334 17,557 41,891 4,968 4,968 9,936 6,076 2,979 9,055 6,729 3,734 10,463 1,185 3,202 4,387 9,398 7,688 17,086 28,356 22,571 50,927 -4,022 -5,014 -9,036 -4,022 -5,014 -9,036  Page 1 of1