The Town of GLEN ECHO Chartered 1904 tovnhallarlenechoors  Town Hall e 6106 Harvard Avenue . Glen Echo . Maryland 20812 e (301) 320-4041  June 10, 2019 Town Council Meeting Minutes  CALL1 TO ORDER: MAYOR WILLEM POLAK. 8:00 PM Mayor Willem Polak announced that the meeting is being recorded.  Present: Mayor: Willem Polak. Councilmembers: (CM) Dia Costello, Matt Stiglitz, and Julia Wilson  Absent on Travel: CM: Dan Spealman Town Clerk: (TC) Beth Boa Edie Springuel (Vassar Circle).  Residents: Raya Bodnarchuk (Harvard Ave), Nancy Long (Wellesley Circle), Emily Parsons (ECHO),  ACTION ON APRIL 8, 2019 COUNCILI MEETING MINUTES: Minutes were approved with minor corrections.  Motion to Approve: CM Stiglitz, 2nd CM Costello. Approved 3-0. ACTIONONMAYISDD COUNCIL MEETINGI MINUTES: Minutes were approved with minor corrections.  Motion to. Approve: CM Stiglitz, 2nd CM Wilson. Approved 3-0.  FINANCIAL REPORT FOR THE MONTH OFMAY:  TC Boa presented the financial report for the month ofMay. The highlights included: $21,409.57 in local income tax revenue for the first quarter (May).  The month ofl May was a busy month as far as revenues and expenses. The Town collected TCI Boa transferred $10,000 from the Money Market to the business checking account prior to Inl May one large expense was legal fees $6,467 due to correspondence/Actviy regarding the Town landscaping and Town Hall upkeep lead the tasks in the town this past month. A large bill ise expected from Hughes for mowing the ROW more frequently, street cleaning, and installation ofanew drain pipe at Town Hall. The Town also paid the balance oft the floor refinishing ($4,477.50 for a total of $6,075). The Town will have some expenses for upcoming tree work. CM Stiglitz noted the Town is 43% over budget for records retention/archiving. There was a $2,300 credit to Landscaping at the beginning of the fiscal year that needs to be  that deposit as the balance was low.  Vassar Circle project. A copy of the invoice is attached to the minutes.  Three bids to paint the interior ofTown Hall are being sought.  researched by TCI Boa.  Motion to Approve the April Financial Report: CM Stiglitz; 2nd CM Wilson. Approved 3-0  OPS REPORT:  Painting interior ofTown Hall: TC: Boa contacted several painters to provide bids on painting the interior ofTown Hall and removing the window covers (cornices) above the new blinds.    Drain by Town Hall: Hughes Landscaping installed a drain pipe across the walkway and driveway Elevator Inspection: The elevator cannot be used until after the inspection on June 24 at 10am. This Tree Work: The Town is getting bids on tree work in the right of way outside ofTown Hall as well as on a tree on. Princeton at the park. Some branches are dead and some have a fungus. Floor Refinishing: Exquisite Floor Enterprise cleaned and stained the Town Hall wooden floors and refinished the vinyl floors. The balance of $4,477.50 was paid for a total of $6,075. Records' Retention: TC Boa is working to set up a meeting with Sarah Hedlund, Julie Sparacino and Martha Shannon for the next steps in developing a records retention policy. Julie and I will work ont the policy- it will provide guidance on how to treat electronic and physical documents in Town Hall. Meeting is set: for. June 30 at 1pm. Nancy Long (Wellesley Circle) would like to keep any old Electricity Outage May 31: The Town experienced an electricity outage on the afternoon ofMay Summer Picnic: July 21 5-7pm. The Town is looking for volunteers to help with setup/cleanup as well as designing signs. The Town will be able to certify SSL Hours for MCPS students who can LSWG Meeting: TC Boa met with LSWG and Mayor Polak May 17 regarding the audit oft the FY2019 financials oft the Town. We are working toj provide the requested documents and have set up am meeting for August 1st & 2nd to follow up on collecting hard copies of documents they need. ACTION ON ORDINANCE NO. 19-04, TO READOPT ORDINANCE NO. 13-01, AND TO AMEND THE CODE TO ALLOW THE STREET WORK PERMIT FEE TO BE Approval of Ordinance No. 19-04. This ordinance is intended to correct the inadvertent omission from the 2015 ordinance revision project oft the adoption ofa fee for installation of a residential gas line. This omission recently came to the attention of the Town when applications were received for new gas services. The original intent oflevying a fee was to have residents who opted to have gas lines installed bear some oft the cost burden the Town had incurred to bring gas into town. Currently five houses would like gas installed. The fee is $300 per residence. This is a one-time fee. Ordinance no. 19-04 will add the "gas" provisions back into the Town Code. This ordinance was introduced at the May 13th Council  by the Post Office to relieve pooling outside the Town Hall.  will be a Final Acceptance Inspection as well as al Load Safety Test.  records the Town is discarding.  31 due to a tree fire. Pepco was in the area and took care oft the issue.  help.  ESTABLISHED BY RESOLUTION  Meeting. The Ordinance will be effective June 30, 2019.  Motion to approve Ordinance 19-04: CM Costello, 2nd CM Stiglitz. Approved 3-0  ACTION ON RESOLUTION NO. 19-05, TO AMEND THE PERMIT FEE SCHEDULE TOA ADD Attorney Ron Bolt explained at the May 13th Council Meeting that because permit fees are set by resolution, the fee schedule must be amended to reflect the changes needed for Ordinance 19-05. This will also allow the Town to vote on fee changes as needed in the future. This resolution was introduced  AFEE OF $300 FOR GAS LINE CONNECTION  at the May 13th Council meeting. Iti is effective. June 10, 2019.  Motion to approve. Resolution 19-05: CM Stiglitz, 2nd Wilson. Approved 3-0  PERMIT UPDATES AND NOTICES REPORT    Vassar Circle: Town Engineer Joe Toomey provided a written report and photographs of the site at Mayor Polak reported that the silt fence surrounding the site has been hit by trucks in the area. Joe Toomey has brought this to Aaron Hirsch's attention. CM Stiglitz visited the site and stated that the integrity oft the fence remains and the pipes need to be reset. Neighbors that need to move a large RV or boat may need to discuss this with Aaron as the silt fence may be in the way. Aaron Hirsch received a permit from the Town to work with WSSC to install sewer and water pipes across Vassar Circle to the new houses. Aaron does not yet have the required insurance with his contractor to work in the ROW;  Vassar Circle. The report is attached to the minutes.  Attorney Ron Bolt has followed upi regarding this. LIVABLE COMMUNITY COMMITTEE  CM Wilson requested approval for the. June 20th kids' movie night from 5-8pm. The movie will be "Song oft the Sea" which is rated G. Itis appropriate for ages approximately 6-12. Attendees that want pizza should bring $5.. Announcements will go out on Constant Contact and on the Town listserv.  Motion to approve: CM Wilson, 2nd CM Costello. Approved 3-0.  OTHER BUSINESS  Truck Route: The Town continues to have a problem with trucks over the weight limit using roads other than the truck route. CM Stiglitz isi in touch with the new Commander oft the 2nd District, Captain Sean Gagen. He will set up a meeting on this issue to include Mayor Polak. The Council discussed the truck route signs that have been posted. They are 9X11 inches and the Council feels they are too small. TC Boa will make signs that are 11X18 inches using the same color scheme: In to Town orange and out ofTown yellow. CM Stiglitz suggested the truck route become a permit condition. TC Boa sent a Glen Robbery at Pharmacy: Glen Echo Pharmacy was: robbed last month by masked intruders looking for C&O Association Board: The board approved a motion to create the Nancy C. Long Aqueduct Preservation Fund, which can be used to fund the maintenance, repair, and restoration oft the aqueduct of Dog Owner Issue - The issue of dog waste not being scooped throughout the Town was discussed. TC Boa: reached out to Bannockburn regarding sharing an email with its residents on the topic and to Goode Companies about the cost to pick up dog waste ifthe Town installed stations. CM Wilson reported that some. HOAS use the "Gladiator System." The initial cost per year per station is $900 which includes installation and waste pick up. This system is not available for municipalities. CM Costello will count telephone poles for posting signs and the Town will purchase signs to mount on the poles as well as offering them for free to Town residents by request. Signs will request that people clean up after their Summer Council Meeting Dates: The next two Council Meetings are. July 8 (with training by Attorney Ron Bolt at 7pm on Municipal Law) and August 12. TC Boa will survey Council Members by email Wednesday Night Dancer Parking As a result from complaints from Town residents Mayor Polak and TC Boa have sent ai reminder to the organizers oft the Wednesday Night Dancer group with ai map of preferred parking. The dancers updated their website. The Town Hall rental contract will be amended to  Echo "RedBook" with permit conditions and truck routes to three utilities.  drugs. There have been no arrests.  the C&O Canal. The Fund will be open to donations from all.  dogs.  regarding their attendance on these dates to ensure there is a quorum.    include parking requirements. Preferred parking is: Behind Town Hall; Harvard Ave in front ofTown Columbia Avenue: John Hughes is providing an estimate for installing a layer of stone in the area along Welcome Booklet and Magnet with Waste Pick up Schedule: Emily Parsons and Mary Parsons prepared a Welcome to Glen Echo Booklet they will email to Town Hall. Mary Parsons is designing a magnet with the waste schedule and contact information for Goode Companies (waste contractor). Town Wide Yard Sale: Raya Bodnarchuk (Harvard Ave) asked ifa' Town Committee could take the lead on organizing a Town wide yard sale in October. CM Spealman created the committees SO TCI Boa will reach out tol him about a committee taking the lead. Raya has organized it in the past. Motion to adjourn: CM Stiglitz, 2nd Costello. All in favor. Meeting Adjourned 9:15 pm  Hall; Glen Echo Park; Across MacArthur Blvd in Bannockburn (Annan Dr.)  the fence. This area is overgrown with weeds and poison ivy.  ADJOURNMENT:  Minutes Prepared by: Beth Boa, Town Clerk-Treasurer  22L  Approved by:  Wce Mayor, Willem Polak  Date:  15,2019  Jy