The Town of  GLEN ECHO Chartered 1904  Town Hall - 6106 Harvard Avenue - Glen Echo - Maryland 20812 (301)320-4041  ownnal@ylenecno.org  TOWN COUNCIL MEETING MINUTES September 13, 2021 Held Virtually Via Zoom  CALLTOORDER: MAYOR DIA COSTELLO.701PM  PRESENT Mayor: Dia Costello. Town Manager: (TM) Beth Boa.  Councilmembers: (CM) Mona Kishore, Dan Spealman, Matt Stiglitz, and Julia Wilson.  Residents: Martha Shannon (Wellesley C), Bill Vincent (The Echo) OPPORTUNITY FOR COUNCIL TOHEAR RESIDENTS COMMENTS:  Mayor Costello offered an opportunity to take comments from the residents. There were no comments.  COUNCIL MEETING MINUTES: ACTION ON JULY15.2021 MEETING  Minutes oft the July 15, 2021 Council meeting were approved as amended.  Motion to Approve Minutes as Amended: CM Spealman; 2nd CM Wilson. Approved 4-0.  APPOINTING VICE PRESIDENT OF COUNCIL: Costello REVISEDTOWNHALL RENTALAGKEEMENT The Council reviewed two changes to the rental agreement:  Mayor Costello appointed Council Member Matt Stiglitz as Vice President of Council.  Rental charges are payable in advance within 1 week ofi reservation. Cancellation Policy - 101 business days or greater Full Refund, less than 10 business days No Refund. Previously this was 45 days,. Quiet hours shall be observed as the Town Hall isi in a residential area. Music and other loud noise shall stop at 10pm Sunday through Thursday and 11 pm Friday and Saturday. This is ai new requirement.  Motion to Approve Rental Agreement as Amended: CM Kishore; 2nd CM Stiglitz. Approved 4-0.  CLARA BARTON HOUSE: Costello  1    The National Park Service has approached Glen) Echo Park Partnership for Arts and Culture (GEPPAC) and Montgomery County regarding the long term use ofthe Clara Barton House. This historic structure on Oxford Rd near the large parking lot was built in 1891 for the use of the Red Cross and became Clara Barton's home. GEPPAC has been approached by the National Park Service to consider being aj partner in using and maintaining the house. Currently the NPS is] putting forward a federal funding request to do needed renovations to the house and grounds. They are hoping to receive $22m for the project. Iffunded, the work would start in FY23 and would not be completed for several years. GEPPAC has not seen the budget NPS put together. GEPPAC'sI role as aj partner would be to use designated spaces in the house for their programs. To take this on the GEPPAC board and staff along with the County would need to study the options and weigh the pros and The NPS asked GEPPAC: to vote on their interest inj pursuing this opportunity in September. The vote was to be whether or not they would like to work on this as aj potential partnership. At the same time the NPS will be On September 8, GEPPAC voted to be interested in the NPS project and continue discussion with NPS. GEPPACI has some concern about long term maintenance and security after renovation.  cons of the new venture.  issuing a Request for Interested Parties to seek other potential partners.  The potential renovation would impact the Town's residents and streets. Although nothing has been asked of the Town yet, NPS may appreciate a letter of support from the Town for getting the funding, highlighting the importance of CB House since it's sO close to GE and clearly in disrepair. The Council indicated support of Martha Shannon, President of GEPPAC, offered to set up a tour of the house for the Council. The Council  drafting a letter tol NPS from the Town Council. would like NPS to attend Council Meetings quarterly.  BUDGET AMENDMENTS: Boa  Revenue:  11.5. American Rescue Plan Monies: The Town received the first tranche (half) of the grant money. The Council is asked to approve a budget amendment of $133,010.03. This is a new source ofrevenue. The  other halfwill be delivered in 12 months, in 2022.  Expense:  24.52 Tree Removal: The budget is $2,500 for FY22. The Town has spent or obligated $3,990 for tree removal. The Council is asked to approve an additional $1,490 to cover this expense. The trees were located in the right  ofway, park, and behind Town Hall.  Motion to Approve Budget Amendments: CM Spealman; 2nd CM Kishore. Approved 4-0.  FINANCIAL REPORT: FOR THE MONTHS OF JULY AND AUGUST: (copy attached). TMI Boa The months ofJuly and August were exceptional months in terms ofrevenue and expenses.  The Town received property taxes $10,177.79, 7% of expected for FY22. delivered in 12 months. The funds were puti in a new, separate account at PNC. The Town received $775 in cable franchise funds, 23%ofe expected for FY22.  The Town received $133,010.03 in its first tranche of American Rescue Plan Act Funds. The other halfwill be  2    Echo Advertising Invoices: Sent out mid-August. Total due is $3,500.  Expenses:  BoltLegal expense was $1,240 for. July broken out by categories as follows 60%1 for WMATA Trestle Bridge removal, 5% on stormwater study contract, 18% on door to door solicitation, 12% on no parking  issue.  Joseph F. Toomey Associates There was no bill for. July.  Hughes Landscaping: Landscaping costs were $4,832 which was for mowing, weed spraying, street  sweeping, a tree removal, garden visits, and pruning at Town Hall. Rolling Acres: $2,180 for pruning on Columbia and Oberlin.  Motion to Approve the Financial Report: CM Stiglitz; 2nd CM Wilson. Approved 4-0. OPERATIONS REPORT: Infrastructure: Administrative: Social, Resident Concerns: TMI Boa  Town Operations and. Activities during the month of August included:  Infrastructure:  American Rescue Plan: MML is holding a webinar September 14 at 10am. This 1.5-hour webinar will provide an overview of the. ARP, detail how funds can support stormwater and wastewater, share several examples of local government plans for funding, and ai follow-up document with jurisdiction and national resources for additional questions. The webinar goals are to address questions, learn ofexamples, and consider funding projects that address long-standing water infrastructure needs. Based on calculations, Glen Echo does not have any lost revenue at this time. Because the calculation factors in all revenues, not just lost rental income, the increases in other revenue streams offset the lost rental income. The ARPA Funds can be used to repair streets if the repair of streets/sidewalks was affected by stormwater fixes. ARPA Funds can be used ifit's very specific road repair related to the stormwater project. ARPA. Funds are: restricted, and not part of daily operations. The Chesapeake Bay Trust Grant: the contractor, Greening Urban, plans to submit its first draft of design recommendations for stormwater remedies on September 24. TM: Boa, Holly Shimizu and Robin Kogelnik will Sustainable Maryland: After the second round of reviews for Sustainable Maryland certification, the Town is reportedly in good shape according to Mike Hunninghake. There are ai few things that are "must revise" by September 20 so' TM: Boa will work on those. The award ceremony is at the MML Conference on October 12in Tree on Oberlin: A business owner notified Town that al limb dropped on a car at Oberlin. A previous assessment in 2018 did not suggest any action on the tree in question. The trees are now recommended for removal by an arborist. The Town followed up with the business owner and has not heard back. Holly Bush: The Holly bush atl MacArthur and Harvard was removed by Bevan Shimizu, who volunteered to do  Council will draft a letter to the Town residents about the funds and what the uses are.  meet with them September 17, and then review the report and respond to them.  the: morning in Turf Valley (Ellicott City).  sO at no cost, as it was blocking the line of sight for drivers. Vegetation Cutback: Took place September 10 by Hughes Landscaping.  3    Weed Control: TMI Boa had Hughes Landscaping switch from Avenger to 30% vinegar for weed spraying.  Vinegar costs a lot less ($140 vs $403) and was very effective.  Leaf] Pick Up: Tuesdays November: 2, 9,23 - December 7 and 21. Monday is full.  Last year was Tuesdays.  Street Name Signs: Mayor Costello and TM Boa had ai meeting with Joe Cutro. August 17. He suggests putting up temporary street name signs, since the Town may be doing infrastructure work like repaving roads. This work could damage signs. However the Town decided not to go forward with temporary signs due to the cost and the administrative time. The Council would like the FY23 budget to include funds for new: street name Fence at Post Office: The fence by the handicapped entrance to the post office was fixed and painted.  signs.  Post Office Sign: The sign at MacArthur and Harvard was removed to be repainted.  Building Updates & Other Permits: 5900 Oxford Road: New Deck 29 Wellesley: Shed 6004 Princeton: Dumpster Permit 14 Vassar: Fence permit they pour the driveways.  7309 University: new patio, interior renovations no permit required.  Vassar Circle Update: Gas connections to houses were installed, still need grading and drainage work before  Social:  Insect Hotel Dedication: September 30 at 6pm at the site ofthei insect hotel.  Town Wide Yard Sale: Sat. Oct 2 from 9-12 rain or shine. In the case ofi rain, it will not be moved into Town Hall. People can borrow tables from the Town Hall. Volunteers are always appreciated, let Diana Hudson- October 31 Halloween party: Planning to hold it outside. It is on a Sunday. In 2019 it was from 5:30-6:30. Need set up and clean up volunteers. Trick or treating - follow county guidelines. It will be held 5-6pm and the Livable Town Committee will help with set up at 4 pm and clean up. The Town will provide pizza and waters.  Taylor know ify you can help.  Administrative:  New payroll company: The Town hired Valley Processing, which charges halft the amount that Paychex charges. The Town was having customer service problems with Paychex. Valley Processing was recommended RFB for Landscaping: This Request for Bids is going to open Sept. 14-C Oct 14. The new landscaper would start Town Engineer: Joe Toomey is retiring in November. Mayor Costello and TM. Boa met with him August 30 to discuss Town's needs for an engineer. Three engineers have been contacted to request resumes. There were two Website: The website. is now ADA accessible for sight impaired. A free plugin call EqualWeb was installed.  by the Town of Chevy Chase View.  in the spring.  resumes submitted SO far.  4    Town Hall Rentals: The English Dancers rented Town Hall on. July 28 then cancelled for all of August. Some other rentals have been going forward, and some are being cancelled. Per the County, masks are required in Town Hall. The English Dancers will only come back when County transmission has been low for a week. Scottish Dancers: TM Boa spoke with ai representative for a Scottish Dancer group. They are interested ini using Audit: TM Boa has uploaded and sent documents to the auditor in August. The auditor can attend the October ICMA Sustainable Communities Committee: TM Boa was asked to serve on this committee for a two year term.  Town Hall. We discussed terms but it is not finalized.  18 Council Meeting.  MML Meeting: October 10-12 in Ellicott City.  Vacation September 23-27: TM: Boa will be out oft the office.  Resident Concerns:  Parking Spot at 6004 Princeton: Two residents on Princeton have different opinions about adding a no parking spot at 6004 Princeton.The Council discussed the issue, ifresidents want a no parking spot added they need to Issues with Dogs Barking: The Town was contacted about dogs barking in an area ofTown. TM: Boa is monitoring this issue. Neighbors report that the situation has improved. TM Boa will circulate the animal  come to the Town Council Meeting to discuss it. control ordinance (18-03) to the Council. LIVABLETOWNI COMMITTEE: Wilson OCTOBER MEETING DATE: Costello  The watershed cleanup date is October 9: from 9-12 atl Minnehaha Creek.  The October meeting will be October 14 via Zoom as TM Boa will be at the Maryland Municipal League  meeting October 11.  OPPORTUNITY FOR COUNCIL TO HEAR RESIDENTS' COMMENTS:  Mayor Costello announced a closing opportunity for comments by the residents. No residents made comments.  ADJOURNMENT  Motion to adjourn: CM Stiglitz; 2nd CM Wilson. All in favor. Meeting Adjourned 8:55 pm  Minutes Prepared by: Beth Boa, Town Manager  Approved Mayor, Dia Costello  loskla  a  D/0-16-20/  5    8:57AM 09/01/21 Accrual Basis ASSETS Current Assets Checking/Savings PNC Checking ARP Funds 6121 PNC- Checking PNC- Money Market MD Local Gov't Investment Pool Total Checking/Savings Total Current Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities Bond Deposit Town Hail Deposit Right of Way Bond Bond Deposit- Other Total Bond Deposit Total Other Current Liabilities Total Current Liabilities Total Liabilities TOTALI LIABILITIES & EQUITY  Town of Glen Echo Account Balances New As of August 31, 2021 Aug 31,21  133,010.03 8,264.84 719,963.30 83,990.87 945,229.04 945,229.04 945,229.04  200.00 9,000.00 3,000.00 12,200.00 12,200.00 12,200.00 12,200.00 12,200.00  Page 1 of1    Town of Glen Echo RevenuelExpenses by Month July through August 2021 Jul21 Aug21 TOTAL  Ordinary Income/Expense income  01. Real Estate Property Tax 02. Personal Property 03. State income Tax 05. License/Permits 06. Rental Inc 07. Interest 09. Cable Franchise 10. Echol Newsletter 11 Miscl Revenue Total Income Expense Reconciliation Discrepancies 20 Payroll 21 Professional Services 22. Fixed Op Ex 23 Streets 24 Town Services Total Expense Net Ordinary Income Net Income  0 10,178 10,178 108 12 120 0 397 397 0 175 175 -50 4,383 4,333 25 2 27 0 776 776 0 3,500 3,500 0 10 10 83 19,433 19,516 0 0 0 5,093 5,093 10,186 652 1,482 2,134 6,773 2,499 9,272 613 1,728 2,341 6,515 10,498 17,013 19,646 21,300 40,946 -19,563 -1,867 -21,430 -19,563 -1,867 -21,430  Page 1of1    Town of Glen Echo Expenses by Vendor Summary August 2021 Aug 21 131 1,240 105 100 4,832 3,200 75 835 3,103 2,180 100 261 12 16,174  Advance Business Systems Bolt Legal, LLC Digital Handyman, Inc Elizabeth Boa. Hughes Landscaping & Supply Co. Inc. Key Sanitation, incorporated Mary Ruttkay PEPCO- (streetlights) PNC Bank Rolling Acres Landscaping, Inc The Hartford Verizon- Phone Line Washington Gas TOTAL    Accrual Basis  Town of Glen Echo July through August 2021  RevenuelExpenses Actual VS Budget  Jul-Aug21 Budget $Over Budget %of Budget  Ordinary Income/Expense Income  01. Real Estate Property" Tax 02, Personal Property 02.1 Corporate 02.2 Unincorporated 02.3 Public Utility Total 02. Personal Property 03. Statel Income Tax 04. Highway 05. License/Permits 05.1 Admissions & Amusement 05.21 Build! Perm Total 05. License/Permits 06. Rental Inc 06.1 Post Off. 06.2THF Rental 06.3 Parking Lot--Tulane Total 06. Rental Inc 07. Interest 0B. County Revenue Sharing 09. Cable Franchise 10. Echol Newsletter 10.1 Advertisements 10.2 Subscriptions Total 10. Echol Newsletter 11 Miscl Revenue 11.1 Walking Tour Book 11.4 Env Project Restricted Inc Total 11 Miscl Revenue Total Income Expense Reconciliation Discrepancies 20 Payroll 20.1 Salary 20.2 Employer Taxes 20.3 Staff Training Total 20 Payroll 21 Professional Services 21.1. Auditor 21.2. Legal 21.21 Town Attorney 21.22 Specialized Legal Svcs. Total 21.2. Legal  10,178 140,000 119 2,000 0 100 0 19,000 119 21,100 397 130,000 0 15,000 0 300 175 1,000 175 1,300 2,658 31,899 1,375 6,000 300 3,600 4,333 41,499 27 500 0 27,448 776 3,400 3,500 4,000 0 100 3,500 4,100 10 20 0 200 10 220 19,515 384,567 0 9,462 61,500 724 4,500 0 1,000 10,186 67,000 0 8,000 1,389 20,000 0 5,000 1,389 25,000  -129,822 -1,881 -100 19,000 -20,981 -129,603 -15,000 -300 -825 -1,125 -29,241 -4,625 -3,300 -37,166 -473 -27,448 -2,624 -500 -100 -600 -10 -200 -210 365,052  7% 6% 0% 0% 1% 0% 0% 0% 18% 13% 8% 23% 8% 10% 5% 0% 23% 88% 0% 85% 50% 0% 5% 5%  -52,038 -3,776 -1,000 -56,814 -8,000 -18,611 -5,000 -23,611  15% 16% 0% 15% 0% 7% 0% 6%  Page 1 of3    Accrual Basis  Town of Glen Echo July through August 2021  RevenuelExpenses Actual VS Budget  Jul-Aug 21 Budget $Over Budget %ofE Budget  21.4 Oth Prof Svcs 21.5Traffic Study Consultant 21.61 Records Ret.Archiving 21.7IT Support 21.8 Arborist 21.9Town Engineer/Bld. Insp. 21.10 Office Temporary Help Total 21 Professional Services 22. Fixed OpE Ex 22.1 Office & TH Utilities 22.11 Electrical 22.12 Gas 22.131 Telephonelinternet 22.14WSSC Total 22.1 Office & TH Utllities 22.2 Office 22.21 Office Supplies 22.22 Software/Domain 22.23 Copier Rental Total 22.2 Office 22.3 Bank Fees 22.4Website 22.5 Ins & Bond 22.6 Dues, Subs., Conf. 22.7 Admin 22.74 Digitizing Records 22.71 Admin. Payroll Fee 22.72 Flyer Delivery Charges 22.73 Miscl. Admin Fee Total 22.7 Admin 22.8 Echo 22.9 Town Hall 22.95 Covid Disinfection 22.91 TH! Supplies 22.921 TH Cleaning Service 22.93 THI Maintenance 22.94 TH Elevator Maintenance Total 22.9 Town Hall 22.110THI Improv 22.120 Office Furniture & Equip Total 22. Fixed Op Ex 23 Streets 23.1 Streetlights 23.2 Street Sweeping  75 500 0 3,000 0 1,500 105 1,000 0 500 503 16,000 62 500 2,134 56,000 304 2,100 25 1,000 522 3,200 0 750 851 7,050 22 2,000 349 750 392 1,500 763 4,250 9 250 0 600 2,415 3,000 1,035 5,000 0 5,750 200 2,000 0 200 0 500 200 8,450 190 2,500 0 750 195 2,000 290 3,500 1,265 4,000 825 2,000 2,575 12,250 975 3,500 260 300 9,273 47,150 1,240 9,500 1,100 2,500  -425 -3,000 -1,500 -895 -500 -15,497 -438 -53,866 -1,796 -975 -2,678 -750 -6,199 -1,978 -401 -1,108 -3,487 -241 -600 -585 -3,965 -5,750 -1,800 -200 -500 -8,250 -2,310 -750 -1,805 -3,210 -2,735 -1,175 -9,675 -2,525 -40 -37,877 -8,260 -1,400  15% 0% 0% 11% 0% 3% 12% 4% 14% 3% 16% 0% 12% 1% 47% 26% 18% 4% 0% 81% 21% 0% 10% 0% 0% 2% 8% 0% 10% 8% 32% 41% 21% 28% 87% 20% 13% 44%  Paga2of 3    Accrual Basis  Town of Glen Echo July through August 2021  RevenuelExpenses Actual VS Budget  Jul-Aug 21 Budget $Over Budget %of Budget  23.3 Street Signs 23.4 Stormwater Projects 23.5 Street Repair 23.6 Sidewalk Repair Total 23 Streets 24 Town Services 24.1 Community Contribution 24.2 Landscape 24.21 THI Landscaping 24.221 Town Right of Way 24.23 Environmental Imp Project Total 24.21 Landscape 24.3 Snow Removal 24.4 Refuse/Recycling 24.5 Town Trees 24.51 Town Tree Pruning 24.52 Town' Tree Removal Total 24.5 Town Trees 24.6 Leaf Removal 24.7 Community Events 24.71 Livable Community Committ 24.7 Community Events Other Total 24.7 Community Events Total 24 Town Services Total Expense Net Ordinary Income Net Income  0 1,000 20,000 0 10,000 0 5,000 2,340 48,000 0 3,000 2,339 7,500 3,520 7,300 0 500 5,859 15,300 0 25,000 6,400 40,000 1,717 1,500 950 2,500 2,667 4,000 0 13,650 0 500 2,086 6,500 2,086 7,000 17,012 107,950 40,945 326,100 -21,430 58,467 -21,430 58,467  -1,000 -20,000 -10,000 -5,000 -45,660 -3,000 -5,161 -3,780 -500 -9,441 -25,000 -33,600 217 -1,550 -1,333 -13,650 -500 -4,414 -4,914 -90,938 -285,155 -79,897 -79,897  0% 0% 0% 0% 5% 0% 31% 48% 0% 38% 0% 16% 114% 38% 67% 0% 0% 32% 30% 16% 13% -37% -37%  Page3of3