The Town of GLEN ECHO Chartered 1904 townhallaxlenechoorg  Town Hall e 6106 Harvard Avenue e Glen Echo e Maryland 20812-G01)320-4041  TOWN COUNCIL MEETING MINUTES  July 13, 2020 Held Virtually Via Zoom  CALLTO ORDER: MAYOR WILLEM POLAK. 7:02 PM  Present: Mayor: Willem Polak. Town Manager: (TM) Beth Boa.  Councilmembers: (CM) Dia Costello, Dan Spealman, Matt Stiglitz, and Julia Wilson.  Residents: GloriaLevin (University Ave), Emily Parsons (The Echo). OPPORTUNITY FOR COUNCILTOHEAR RESIDENTS' COMMENTS:  Mayor Polak opened the meeting with an opportunity to take comments from the residents. There were no  comments.  ACTION ON. JUNE 8, 2020 COUNCIL MEETING MINUTES: Minutes of the. June 8, 2020 Council meeting were approved as amended. Motion to Approve as Amended: CM Wilson; 2nd CM Stiglitz. Approved 4-0. ACTION ONJULY1,2020 COUNCIL WORK SESSION MINUTES:  Minutes of the July 1, 2020 Council meeting were discussed. TM Boa will revise minutes and they will be  reviewed at the next Council Meeting.  FINANCIAL REPORT FOR THE MONTH OF JUNE:(copy: attached). TM BOA The month of. June was an ordinary month as far as revenues and expenses.  Revenues.  Income Tax-The Town received aj payment of $20,275.01 in income tax for the. June disbursement. The Town's actual income tax receipts have exceeded original projections by almost $15,000. A total of Highway User Revenue-The Town received $1,922 in Highway User Revenue, which is currently at 83% oft the budgeted State Highway User revenues. More revenue may come in for this FY. The lower  $129,587 was received in FY 2020 and the budgeted amount was $115,000.  revenues are due to decreased titling and taxes due to COVID,  Expenses:  BoltLegal: Oft the $5,542 in legal expenses this month 90% was allocated to parking issues on Vassar  Circle and 10% was for the draft Stormwater Code Amendment.  1    Joseph F. Toomey Associates: Engineering costs were $1,655 for the month of June; 54% oft this was for Vassar Circle and the remainder was for Wellesley Circle sidewalk remediation. Other Financial Business: The Town was invoiced $8,750 by AB Veirs for the sidewalk work at Wellesley Circle, significantly lower than the original bid of$15,950. This bid had included repair of asphalt which was not necessary. Thanks to. Joe' Toomey who oversaw the work, making sure it was completed to the specs and did not damage the asphalt. This oversight was invoiced at $765 and saved  the Town $6,435. Banking Activity:  The FY20 bank balance is $707,843 compared to the same time period in FY19 ($613,511). SunTrust Money Market and Checking accounts were closed by TM: Boa; all funds are now  deposited to PNC Bank.  OPERATIONS REPORT: Infrastructure: Administrative: Social: TM BOA Town Operations and Activities during the month of. June include:  Infrastructure Issues:  Painting Town Hall rear staircase: The staircase was painted the last week of. June. The cost was Parking Plan for Vassar: Resolution 20-06. Al Resolution To Amend The No-Parking Plan For Vassar Circle has been sent to Dr. Labaw and MC DPS and has replaced the Fire Lane Order from 2016. The Town has ordered the "no parking" signs for Vassar Circle and will have them installed Tree Branch Fell on Vassar: On July 7,a storm caused a major branch to fall across Vassar Circle at #3. Pepco was called and responded quickly as the branch was across wires. Hughes Landscaping removed the debris after Pepco took down the branch. The tree is on private property and may be  $1,750. There is $1,000 in the Town Hall Improvement budget for FY 2020.  when they arrive this month.  taken down.  Administrative:  Town Hall Status: Due to the COVID-19 virus, Town Hall is closed to the public and to rentals. The Town has a Zoom account available for Town Council Meetings and committee meetings. TM Boa has researched pricing for disinfecting Town offices and Town Hall. The Town has received proposals ranging from $365-$1000 each treatment. The Town can apply to FEMA and/or the Audit: TMI Boa will begin preparing documents for the Town's audit with LSWG.  County to cover the costs ofthis treatment.  MML Conference (Virtual): TM Boa and Mayor Polak attended the virtual MML conference on June 29-30. There were interesting sessions on public engagement and employment issues. Dell Laptop: The Town laptop has persistently had issues such as shutting down with no warning New Magnets: Thank you to Mallory Polak for updating /d designing the new trash magnets for  while in use. Dell is replacing the! laptop at no charge to the Town. residents. Thank you to Eliana Boyar for delivering them.  2    Town Directory: Thank you to Mary Parsons and Patty Sieber for their work on a new edition of Voter Rolls: TM Boa worked with resident Jan Shaut to update voter rolls for the County. Invoicing for Echo Ads: TM: Boa will begin invoicing advertisers for the new FY's Echo Ads, SO that it is easier tol keep track ofthe revenue. Thank you Patty Sieber for being the Echo Advertising Montgomery History Donation: The Town donated duplicate copies oft the Echo and al box of  the Town directory.  representative and helping me with this process.  items from Potomac Valley League (now defunct) to Montgomery History.  OTHER BUSINESS  Glen Echo Environmental Committee: Holly Shimizu, Chair oft this committee submitted ai report (attached). A dedication of the garden will be held ini the future after COVID and hopefully with Nancy Long in attendance. The Council asked Emily Parsons (Echo Editor) to send them Nancy Long's] phone Landscaping equipment and Noise Levels in the Town: The Council discussed the noise disturbance levels of gas powered leafblowers being used while residents are at home working during the week. The Town follows the County rules (hours and decibels) for noise disturbance. Some Towns locally are going to require electric leafblowers. Mayor Polak will address the issue by sending ai reminder to Glen Echo Park Partnership for Arts and Culture, Inc.: Continuation of Mayor Polak as a Board Member on this committee was approved with a Motion to Approve: CM Stiglitz; 2nd CM Wilson. Storm drain grate repair at 6105 Bryn Mawr. Mayor Polak will contact Hughes Landscaping about August Council Meeting. The Council discussed whether to have a Council Meeting on August 10. If there is nothing urgent on the agenda, the meeting will not be held. Mayor Polak will inform the Council and The Echo editor Emily Parsons in the next two weeks. (The Council later decided not to hold this  number sO they can call her.  residents about the County noise rules.  Approved 4-0.  welding al broken storm drain grate at 6105 Bryn Mawr.  meeting.)  OPPORTUNITY FOR COUNCILTO HEAR RESIDENTS' COMMENTS:  Mayor Polak announced a closing opportunity for comments by the residents. There were no comments. Motion to adjourn: CM Stiglitz; 2nd CM Wilson. All in favor. Meeting Adjourned 8:10 pm  ADJOURNMENT:  Minutes Prepared by: Beth Boa, Town Manager  Approved by: Mayor, Willem Polak 3  WR2h  Date: Spk 15,2020    Accrual Basis  Town of Glen Echo July 2019 through June 2020  Revenue/Expenses Actual VS Budget  Jul'19-Jun20 Budget $Over Budget % of Budget  Ordinary Income/Expense Income  01. Real Estate Property" Tax 02. Personal Property 02.1 Corporate 02.2 Unincorporated 02.3 Public Utility Total 02. Personal Property 03. State! Income Tax 04. Highway 05. License/Permits 05.1 Admissions & Amusement 05.2 Build Perm Total 05. License/Permits 06. Rentall Inc 06.1 Post Off. 06.2THF Rental 06.3 Parking Lot--Tulane Total 06.1 Rental Inc 07. Interest 08. County Revenue Sharing 09. Cable Franchise 10. Echo! Newsletter 10.1 Advertisements 10.2 Subscriptions Total 10. Echol Newsletter 11 Misci Revenue 11.1V Walking Tour Book 11.4 Envl Project Restricted Inc Total 11 Miscl Revenue Total Income Expense Reconciliation Discrepancies 20 Payroll 20.1 Salary 20.2 Employer Taxes 20.3 Staff Training Total 20 Payroll 21 Professional Services 21.1.A Auditor 21.2.1 Legal 21.21 Town Attorney 21.22 Specialized Legal Svcs. Total 21.2. Legal  132,761 130,000 1,604 2,000 0 100 18,854 22,000 20,458 24,100 129,587 115,000 12,003 14,437 1,150 300 1,700 1,000 2,850 1,300 31,899 31,899 7,850 12,000 3,600 3,600 43,349 47,499 4,236 1,500 20,762 20,762 2,526 3,500 3,794 2,000 0 100 3,794 2,100 16 63 79 372,405 360,198 234 56,780 55,900 4,374 4,500 716 2,000 61,870 62,400 7,327 8,000 28,161 30,000 0 10,000 28,161 40,000  2,761 -396 -100 -3,146 -3,642. 14,587 -2,434 850 700 1,550 0 -4,150 0 -4,150 2,736 0 -974' 1,794 -100 1,694 63 79 12,207  102% 80% 0% 86% 85% 113% 83% 383% 170% 219% 100% 65% 100% 91% 282% 100% 72% 190% 0% 181% 100% 100% 103%  0 0  880 -126 -1,284 -530 -673 -1,839 -10,000 -11,839  102% 97% 36% 99% 92% 94% 0% 70%  Page 1of3    Accrual Basis  Town of Glen Echo July 2019 through June 2020  RevenuelExpenses Actual VS Budget  Jul'19-Jun: 20 Budget $Over Budget %of Budget  21.4 Oth Prof Svcs 21.5" Traffic Study Consultant 21.6 Records Ret./Archiving 21.7IT Support 21.8 Arborist 21.91 Town Engineer/Bid. Insp. 21.10 Office Temporary Help Total 21 Professional Services 22. Fixed Op Ex 22.1 Office &TH Utilities 22.11 Electrical 22.12 Gas 22.13 Telephonelinternet 22.14 WSSC Total 22.1 Office &1 TH Utilities 22.2 Office 22.21 Office Supplies 22.22 Software/Domain 22.23 Copier Rental Total 22.2 Office 22.3 Bank Fees 22.4 Website 22.5 Ins & Bond 22.6 Dues, Subs., Conf. 22.7 Admin 22.71 Admin. Payroll Fee 22.72 Flyer Delivery Charges 22.73 Miscl. Admin Fee 22.7 Admin Other Total 22.7 Admin 22.8 Echo 22.9' Town Hall 22.91 TH Supplies 22.92' TH Cleaning Service 22.93 THI Maintenance 22.94 TH Elevator Maintenance 22.9 Town! Hall- Other Total 22.9 Town! Hall 22.110 TH! Improv 22.120 Office Furniture & Equip Total 22. Fixed Op Ex 23 Streets 23.1 Streetlights 23.2 Street Sweeping  831 5,000 3,584 2,000 4,076 5,000 985 2,000 750 750 19,794 20,000 430 1,500 65,938 84,250 1,903 2,100 885 1,200 2,927 3,200 864 1,200 6,579 7,700 1,691 2,500 1,507 1,500 1,440 1,500 4,638 5,500 72 250 346 3,000 2,261 3,000 3,876 5,000 1,996 2,000 100 300 588 1,000 104 0 2,788 3,300 1,984 3,200 2,258 2,250 2,610 3,500 3,210 4,000 850 1,600 195 0 9,123 11,350 1,000 1,000 274 2,000 32,941 45,300 8,478 9,500 1,120 4,000  -4,169 1,584 -924 -1,015 0 -206 -1,070 -18,312 -197 -315 -273 -336 -1,121 -809 7 -60 -862 -178 -2,654 -739 -1,124 -4 -200 -412 104 -512 -1,216 8 -890 -790 -750 195 -2,227 0 -1,726 -12,359 -1,022 -2,880  17% 179% 82% 49% 100% 99% 29% 78% 91% 74% 91% 72% 85% 68% 100% 96% 84% 29% 12% 75% 78% 100% 33% 59% 100% 84% 62% 100% 75% 80% 53% 100% 80% 100% 14% 73% 89% 28%  Page 2 of3    Accrual Basis  Town of Glen Echo July 20191 through June 2020  Revenue/Expenses Actual VS Budget  Jul" '19-Jun 20 Budget $Over Budget % of Budget  23.3 Street Signs 23.4 Stormwater Projects 23.5 Street Repair 23.6 Sidewalk Repair Total 23 Streets 24 Town Services 24.1 Community Contribution 24.2 Landscape 24.21 THI Landscaping 24.221 Town Right of Way 24.23 Environmental Imp Project Total 24.2 Landscape 24.3 Snow Removal 24.4 Refuse/Recycling 24.57 Town Trees 24.51 Town Tree Pruning 24.52 Town Tree Removal Total 24.5 Town Trees 24.6 Leaf Removal 24.7 Community Events Total 24 Town Services Total Expense Net Ordinary Income Net Income  0 5,000 8,750 20,000 17,107 17,107 0 5,000 35,455 60,607 4,000 4,000 6,910 7,500 7,124 7,200 5,000 5,000 19,034 19,700 3,736 4,000 39,211 40,000 0 3,000 2,250 5,000 2,250 8,000 12,300 15,600 6,557 8,500 87,088 99,800 283,526 352,357 88,879 7,841 88,879 7,841  -5,000 -11,250 0 -5,000 -25,152 0 -590 -76 0 -666 -264 -789 -3,000 -2,750 -5,750 -3,300 -1,943 -12,712 -68,831. 81,038 81,038  0% 44% 100% 0% 59% 100% 92% 99% 100% 97% 93% 98% 0% 45% 28% 79% 77% 87% 80% 1,134% 1,134%  Page 3 of3    f  0 0  888 8e    9:03AM 07/01/20 Accrual Basis ASSETS Current. Assets Checking/Savings PNC- Checking PNC- Money Market MDI Local Gov't Investment Pool SunTrust Cash-Checking SunTrust MM Total Checking/Savings Total Current. Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities Bond Deposit Town Hall Deposit Right of Way Bond Bond! Deposit-  Other Total Bond Deposit Total Other Current Liabilities Total Current Liabilities Long' Term Liabilities Wynne liability Total Long Term Liabilities Totall Liabilities TOTAL LIABILITIES &E EQUITY  Town of Glen Echo Account Balances New As of June 30, 2020 Jun 30,20  36,757.63 587,453.38 83,866.02 -233.28 -0.18 707,843.57 707,843.57 707,843.57  200.00 2,500.00 3,000.00 5,700.00 5,700.00 5,700.00 6,100.00 6,100.00 11,800.00 11,800.00  Page 1 of1    Town of Glen Echo Expenses by Vendor Summary June 2020 Jun20 8,750 5,543 105 918 1,792 1,655 1,330 3,200 60 150 732 569 252 41 25,097  A.B. Viers Bolt Legal, LLC Digital Handyman, Inc Hughes Landscaping & Supply Co. Inc. Joseph Cutro, P.E. Joseph F. Toomey Associates, Inc Julia Sparacino Key Sanitation, Incorporated Maryland Mayor's Association MCCMA PEPCO- (streetights) PNC Bank Verizon- Phonel Line Washington Gas TOTAL    The Town of GLEN ECHO Chartered 1904 ownhal@penechoorg  Town Hall e 6106 Harvard Avenue e Glen Echo e Maryland 20812 e (301)320-4041  To: Mayor and Council  From: Holly Shimizu, Chair, Environmental Committee  Date: 7/10/2020  RE: Environmental Committee Report for Council for. June 2020 Update on the new Garden, bench, and Sustainable Maryland  The new Nancy Long Bird and Butterfly Garden has been planted. The new bench, donated by Julia and Speke Wilson, has been installed and placed for Garden viewing. The plaque to acknowledge donors has not been made yet because donations are still coming in. Two new trees, that were obtained free through the PEPCO/Arbor Day program, have. been planted along The Sustainable Maryland Program, which is based at the University ofMaryland, is providing technical assistance for us to create a Sustainability Resources web page that would be added to the Town's web site. A student from the University of] Maryland will be working (as a volunteer) with Beth Boa and Holly Shimizu to create the web site. As examples, it will include information on sustainable activities by Glen Echo, rain gardens, native plants, as well as Montgomery  the Trolley right-of-way where trees were: recently removed.  County resources.