The Town of GLEN ECHO Chartered 1904 lownhall@slenechoorg  Town Hall e 6106 Harvard Avenue . Glen Echo . Maryland 20812 e (301) 320-4041  TOWN COUNCIL MEETING MINUTES  June 8, 2020 Held Virtually Via Zoom  CALLTO ORDER: MAYOR WILLEM POLAK. 7:00 PM  Present: Mayor: Willem Polak. Councilmembers: (CM) Dia Costello, Dan Spealman,  Matt Stiglitz, and Julia Wilson, Town Manager: (TM) Beth Boa, Assistant to the Mayor: Jean Sperling, Town Residents: Raya Bodnarchuk (Harvard Ave), Alex Boyar (Cornell Ave), Julie Broas (Bryn Mawr Ave), Pete Epanchin (Wellesley Circle), John Lynch (Vassar Circle), Peggy Lynch (Vassar Circle), Emily Parsons (The Echo), Cathie Polak (Princeton Ave), Edie Springuel (Vassar Circle), Renny Springuel (Vassar Circle).  Engineer: Joseph F Toomey, Town Attorney: Ron Bolt.  OPPORTUNITY PORCOUNCILTOIEAR RESIDENTS' COMMENTS: Mayor Polak opened the meeting with an opportunity for comments from the residents.  Parking on Vassar Circle: Renny Springuel (Vassar Circle) commented on the parking situation on Discussion: Mayor Polak explained that that original plan for the signage which was developed ini the 2016 plan was flawed. The Town has gone back to the drawing board with the help ofa Traffic Engineer Establishment ofa Comment Period: Renny Springuel offered an opinion on the establishment ofa comment period at the beginning and end of the Council Meetings. He prefers being able to comment Discussion: The Council discussed the approach to enabling productive public comments at Council Meetings. The Council noted that this issue has been discussed by them behind the scenes. Mayor Polak proposed that residents sign up in advance to speak on a specific item on the agenda (before the item is voted on) sO the Council is aware oft the interest in a particular item as well as prepare for proper time allotment for each agenda item, as well as a comment period at the beginning and end of each Council meeting. Some Council members did not want to limit the amount oft time for a comment period, and felt that signing up in advance would limit the ability of the resident to comment on an item ofi interest. The Council also felt that ifthere was a hot button issue, they would know that there would be a lot of interest in commenting. Mayor Polak will send around aj proposal for public comments to the Council for their feedback. The proposal will allow comments at the beginning and end of each meeting as well The Council also discussed developing guidance on how best to place items ofinterest to the public on the Agenda, such as having residents suggest items at the beginning of Council meetings. After some  Vassar.  (Joe Cutro) and the assistance of Attorney Bolt who is working with County DPS.  throughout the meeting on all Council business.  as time at each agenda item prior to a vote.  1    discussion the Mayor suggested that residents could contact the Town Manager by the Wednesday before a Council Meeting to make a determination ofappropriateness: of an Agenda item. Statement Condemning Violence and Racism. Pete Epanchin (Wellesley Circle) proposed that the' Town adopt a statement condemning violence and racism. The Council agreed to discuss the proposal at the  end oft the meeting.  BUILDING UPDATES AND OTHER PERMITS.  1. Vassar Circle Update from Joseph Toomey, Town Engineer. (Report Attached.) CM Stiglitz questioned the paint markings by Miss Utility on Vassar Circle that note the presence ofu utility services beneath the street. He was concerned that some utility was getting ready to dig up Vassar Circle. Joe Toomey confirmed that they were. Miss Utility markings which warn of underground utilities for the tree company tol be aware ofin performing their landscaping work. There is no expected utility excavation The construction of the house at 4 Vassar Circle is complete and the Town permit is complete. The Right-of-Way at Vassar howeveri is not complete as the driveway entrances and site stabilization need to 2. Parking Problems on Vassar Circle: There are three issues with the parking sign installation and curb striping on Vassar Circle: a) The yellow paint was applied incorrectly to inner Vassar curbs and to select areas of outer Vassar; b) the signage isi incorrect; and c) the loss of parking spaces that resulted from Resolution: The Town is submitting a revised No Parking sign plan devised by Joe Cutro (Traffic Engineer) with assistance from Town attorney Ron Bolt to Montgomery County Fire Department Access and Water Supply at DPS. This will eliminate the designation of Vassar Circle as a "fire lane." This plan (attached) replaces the double arrow fire lane signage with "No Parking" signs with one direction arrows and relocates some: signs to line up with the yellow striping. Some signs also need to be reset deeper into the ground for stability. The Town will follow up by asking DPS to allow more parking Additional Comments: John and Peggy Lynch noted that the no parking signs were placed in their property and they lost several parking spaces at their home. TM: Boa and Mayor Polak will looki into Motion to Approve Revised Sign Plan: CM Stiglitz; 2nd CM Costello. Approved 4-0. 3. Ordinance 20-05: An Ordinance To. Amend The Code OfOrdinances To. Add Building Requirements Applicable To Stormwater Drainage And Sump Pump And Similar Discharges: Mr. Toomey (Town Engineer) discussed the proposed ordinance, which would address ongoing stormwater issues in' Town as well as nuisances caused by sump pumps and gutters discharging ini the Some Council Members felt this ordinance is duplicating County requirements and that the Town can use its permitting process to control stormwater. However the County requires stormwater management plans for large projects and not for the size of project that usually takes place in the Town, This  on Vassar Circle that involves tearing up the street.  be completed and the sediment fence removed.  inappropriately marked parking needs to be reviewed by the Town.  on outer Vassar Circle (inner Vassar has been and remains no parking).  this.  Town right-of-way.  2    Ordinance would prevent more stormwater issues affecting residents that come up when building This new ordinance would help reduce further outflows onto Town streets and sidewalks for future builds and current discharges onto the right-of-way that create a nuisance such as ice in the winter or algae growth in the summer. The Council tabled this discussion until the next Council Meeting.  projects in Town cover land with impervious surfaces.  ACTIONONMAYI.,DD COUNCIL MEETING MINUTES: Minutes of the May 11, 2020 Council meeting were approved as amended. Motion to Approve as Amended: CM Spealman; 2nd CM Stiglitz. Approved 4-0.  FY2020 BUDGET AMENDMENTS: be adjusted before June 30, 2020. Expense Adjustments: more pay: periods in this FY.  Inj preparation for the end oft the fiscal year and planning for audit services, the following budget items need to  Line 20.1 Salary: Increase from $52,300 to $55,900. This category stands at 100% oft budget. There are two Line Item 23.5-Street Repair: Increase from $15,000 to $17,107.This category currently stands at 114%0 of budget. Necessary street repairs were made by A.B. Veirs and Sons at Vassar Circle due to structural subsurface Line Item 22.71 - Admin. Payroll Fee: Increase from $1,500 to $2,000. This category currently stands at 124% of! budget ($1,867 of$ $1,500) Iti is the: fee the Town pays Paychex twice a month for processing payroll. Line Item -2 21.21 Town Attorney: Increase from $25,000 to $30,000. $28,161 has been spent ofthe budgeted $25,000(113% ofbudget). The large bill for May 2020 ($5,542) was regarding parking issues on Vassar Circle Line Item 24.3- Snow Removal: Decrease from $25,000 to $4,000. The Town has spent $3,7360f$25,000 NET CHANGE TO EXPENSES: Increase by $12,125 and decrease by $21,000 for a net decrease to Motion to Approve FY 2020 Budget Adjustments: CM Stiglitz; 2nd CM Costello. Approved 4-0. FINANCIAL REPORT FOR THE MONTH OF MAY: (copya attached). TM BOA  deterioration. The cost was $2,107 over the budgeted amount for FY20.  $64.82/pay period except for preparing returns at quarter ends and year end.  (90%). 10% was for the draft stormwater code amendment. on snow removal this winter (15% ofbudget) due to weather.  expenses of $8,875.  The month ofl May was an-ordinary month for revenues and expenses.  Income' Tax receipts in the May distribution from the State of Maryland were $24,621. This represents 95% oft the Town's anticipated revenue in this category for this year. It is expected that this revenue  account will exceed earlier projections by year's end.  3    State Highway User Revenue estimates have been revised down for FY20 due to. the COVID- -19 impacts: from $16,643 to $14,436. Revenue projection for FY21 were also revised down from $17,185 Legal Expenses. Bolt Legal costs for April were $894. Ofthis, 30% pertained to Vassar Circle; the remainder was for Covid-19 testing nearby (6%), budget/tax rate (16%), sump pump/stormwater code Construction oversight expenses. Joseph F. Toomey Associates costs were $1,575. 71% ofthis was for Vassar Circle infrastructure (paving) and 6% was for the request for bids for sidewalk work on Wellesley. The remainder was: for sump pump discharge regulations development and drainage control  to $15,300.  amendment (40%).  recommendations.  Motion to Approve: CM Wilson; 2nd CM Spealman. Approved 4-0 OPERATIONS REPORT: Infrastructure: Administrative: Social: TM BOA Town Operations and Activities during the month of May include:  Infrastructure Issues:  AB Veirs and Sons repaired the road base on problem areas of Vassar Circle for a total of$17,107. Sidewalk work on Wellesley: This work was completed by A.B. Veirs and Sons May 28-29. The landlord of30 Wellesley has requested a sidewalk be installed in front ofhis house. Painting Town Hall rear staircase: TM Boa is requesting quotes onj painting the back stairs, which are rusted and covered with some algae growth. One quote was $1,750. There is $1,000 in the Town Hall  Improvement budget.  Town Tree work: scheduled for the week of June 15.  Administrative:  Town Hall Status: Due to the COVID-19 virus, Town Hall is closed to the public and to rentals through the 15th of. June. 13 réntals in. June! have been cancelled. The English Dancers have not resumed rentals yet. TM Boa will reach out to Michele. Brafman (Oxford St) and the English Dancers regarding rentals in. July and report back to the Council. TM: Boa will look into costs to disinfect Town Hall after rentals. The Council decided that there should be no July rentals. Zoom Account: The Town has a Zoom account available for' Town Council Meetings and Census: As ofMay 26, 78% of Glen Echo residents had reported compared with 64% of Marylanders. There is still time to respond. TMI Boa: sent some: reminders via Constant Contact. MML Classes: As part ofthe. Academy for Excellence in Local Government, TM Boa has taken virtual classes on the "The Open Meetings Act in a' Time of Social Distancing" and' "Mountain or Molehill: The Impact ofCOVID-19 on Local Budgets."TM Boa shared the presentation from the  committee meetings.  latter class with the Council and Mayor.  4    Wider Circle: This charity has postponed community pick-ups at this time. They will contact the Flu Clinic: CVS conducted ai flu clinic for residents last fall and is scheduling clinics now. There is  Town when these are: resumed.  no cost to the Town. TM Boa will look into whether this is an option.  Social:  Summer Pienie/Founder's Day/Pie. Baking Contest: The Council decided to postpone this possibly to the fall to include only dessert and aj pie contest, not a catered meal. There also would be  no water slide.  OTHER BUSINESS  Pete Epanchin (Wellesley Circle) proposed a draft statement on racism for the Council:  "The Town of Glen. Echo condemns violence and racism towards black people and all people ofcolor; we stand in solidarity with those who suffer from and with those who peacefully protest against systemic racism and injustice. The Town ofGlen. Echo is committed to being a safe, inclusive, and welcoming community." This statement would bej posted on the website, Constant Contact, and be printed in the Echo. CM Costello and Mayor Polak will reach out to clients and contacts to get their feedback on the statement. TM Boa will ask residents for feedback on ai revised statement. Montgomery County police have put out a statement on the issue. Mayor Polak announced a closing opportunity for comments by the residents. There were no comments. Motion to adjourn: CM Spealman; 2nd CM Stiglitz. All in favor. Meeting Adjourned 9:20 pm  OPPORTUNITY FOR COUNCILTOI HEAR RESIDENTS' COMMENTS:  ADJOURNMENT:  Minutes Prepared by: Beth Boa, Town Manager Approved by: WhinR2l  Date: 7hs/2020  Mayor, Willem Polak  5    From: Joseph F. Toomey, Permit reviewer for the Town of Glen Echo Subject: Progress report on Vassar Circle Development and Construction  To:  Willem Polak, Mayor, Town of Glen Echo  Date: June 5, 2020  The status oft the Vassar Circle development, as of Friday, June 5, 2020, includes that the house and property at #4 Vassar Circle is now complete, with aj property line fence installed, final grading, sod, and landscaping completed, and the landscape infiltration facility finished and planted. Final inspection Signage and curb painting, as specified in the Fire Department. Access Plan & Fire Lane Signage Plan, developed by CASI Engineering, has been mostly completed, buti is under review for changes, as that which was specified int the plani is not actually correct. A new plan, and approval of such aj plan is No additional work has occurred on the three remaining lots, or the right-of-way in front oft those lots,  approval was obtained for the County building permit on' Thursday, June 4th.  pending.  except for cutting the overgrowth oft thet temporary soil stabilization grass cover.  The completed house, final grading, sod and landscape placement.    ""  The landscape infiltrationi facility finished and planted.    From: Joseph F. Toomey, Permit reviewer for the Town of Glen Echo Subject: Completion report on Wellesley Circle Sidewalk Upgrade  To:  Willem Polak, Mayor, Town of Glen Echo  Date: June 5, 2020  The concrete work for the #26 and #30 Wellesley Circle sidewalk upgrade, undertaken to minimize water runoff from the right-of-way onto the private property, has been completed. Ihave reviewed the work and found that it has been constructed- as specified in the plans, andj payment to the contractor can be made. The original contract proposal from A.B. Veirs & Sons, Inc., included the price of $8,750 for the concrete sidewalk work. This amount can bej paid. The proposal contained two extras. The first was asphalt repair ini front of curb. This $6,300 option was not needed, as the old concrete was removed without damaging the asphalt roadway surface. The second option of$900 for curb painting should be delayed until the concrete has cured 60 days or more, and until the' Town) has developed a community Photos are: included as a suggestion for adopting as standard for future sidewalk reconstruction design.  wide curb and signage plan.  #26 Wellesley Circle New sidewalk with a six inch high curb.    #30 Wellesley Circle with sixi inch high curb, and 4 inch high header curb, and detectable surface at ramp    Remove sign, retainy yellowo curb    VASSAR CIRCLE Aeinstalatthsl locations LOT 4  1  1relocate as directed  (2)relocate as directed/.  (4)re-installe atthis location LOT  (2)relocate tol limit ofy yellowo curb  U OT   (4)re-install atthis! location" LOT Tatthislocation?  (relocatel tol limit ofyellow. curb  (re install att thisl lacation.  (1)relocate tolimit ofyellow.curb  (2)relocate toli limit ofyellow curb  (2)relocatel to limit ofiyeilow curb  (3) re-instala att this! location  (1)relocatet toli limit ofyellow curb  LEGEND  (1)F Replace w/ NOF PARKING (symbol) -; relocate poste asr needed (x6) (2)F Replace w/N NO PARKING (symbol) +; relocate posta as needed (x4) (3) Replace w/N NOF PARKING (symbol) 1 re-install post (x2) (4)5 Replacey w/N NOF PARKING OR STANDING 1; re-installp post (x4) All curb paintedy yellow! (as of6/1/2020) tor remain in place,  6.0' (assumes 10' post  CURB QR BACK. 1.0, length) OF SIDEWALK  Basei informationby: CGS  Town of Glen Echo VASSAR CIRCLE (Public) REPLACEMENT OF "FIRE LANE" SIGNS Version2 Joseph Cutro, P.E. June, 2020  10B1 West Ridgeville Blvd., Suite 101 Mount/ Alry, Maryland 21771 301-607-8031 office 301-607-8045 fax www.c casengineering.com  ENGINEERING miogeasengneeingcon NATIONAL CHATAUQUA OF GLENI ECHO    8:24 AM 06/01/20 Accrual Basis ASSETS Current Assets Checking/Savings PNC Checking PNC- Money Market MDI Local Gov't Investment Pool SunTrust Cash-Checking SunTrust MM Total Checking/Savings Total Current Assets TOTAL. ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities Bond Deposit Town Hall Deposit Right of Way Bond Bond Deposit- Other Total Bond Deposit Total Other Current Liabilities Total Current Liabilities Long' Term Liabilities Wynne liability Total Long Term Liabilities Total Liabilities TOTAL LIABILITIES & EQUITY  Town of Glen Echo Account Balances New As of. June 1, 2020 Jun1,20  44,027.73 521,280.07 83,820.53 21,560.63 43,396.33 714,085.29 714,085.29 714,085.29  200.00 5,000.00 3,000.00 8,200.00 8,200.00 8,200.00 6,100.00 6,100.00 14,300.00 14,300.00  Page 1 of1    Town of Glen Echo Expenses by Vendor Summary May 2020 May 20 17,107 124 894 244 731 772 1,575 425 3,200 757 380 220 66 250 67 26,812  A.B. Viers Advance Business Systems Bolt! Legal, LLC Case Design/Remodeling, Inc Country Casual Teak Hughes Landscaping & Supply Co. Inc. Joseph F. Toomey Associates, Inc Kencor, inc Key Sanitation, Incorporated PEPCO- (streetlignts) Print' 1 Printing & Copying Rolling Acresl Landscaping, Inc Sun Trust Bankcard, N.A. Verizon Phone Line Washington Gas TOTAL    o0 8R  &  o o  o    Accrual Basis  Town of Glen Echo July 2019 through May 2020  RevenuelExpenses Actual VS Budget  Jul' '19- May 20 Budget $Over Budget %ofE Budget  Ordinary Income/Expense Income  01. Real Estate Property Tax 02. Personal Property 02.1 Corporate 02.2 Unincorporated 02.3 Public Utility Total 02. Personal Property 03. State Income Tax 04. Highway 05. License/Permits 05.1 Admissions & Amusement 05.2 Build Perm Total 05. License/Permits 06. Rentall Inc 06.1 Post Off. 06.2THF Rental 06.3 Parking Lot-Tulane Total 06. Rental Inc 07. Interest 08. County Revenue Sharing 09. Cable Franchise 10. Echo! Newsletter 10.1 Advertisements 10.2 Subscriptions Total 10. Echo Newsletter 11 Miscl Revenue 11.1 Walking Tour Book 11.41 Env Project Restricted Inc Total 11 Miscl Revenue Total Income Expense Reconciliation Discrepancies 20 Payroll 20.1 Salary 20.2 Employer Taxes 20.3 Staff Training Total 20 Payroll 21 Professional Services 21.1. Auditor 21.2. Legal 21.21 Town Attorney 21.22 Specialized Legal Svcs. Total 21.2. Legal  132,761 130,000 1,269 2,000 0 100 18,854 22,000 20,123 24,100 109,312 115,000 10,080 16,643 1,150 300 1,400 1,000 2,550 1,300 29,241 31,899 7,875 12,000 3,600 3,600 40,716 47,499 3,539 1,500 20,762 20,762 2,526 3,500 3,544 2,000 0 100 3,544 2,100 16 222 238 346,151 362,404 234 52,164 52,300 4,021 4,500 716- 2,000 56,901 58,800 7,327 8,000 22,618 25,000 10,000 22,618 35,000  2,761 -731 -100 -3,146 -3,977 -5,688 -6,563 850 400 1,250 -2,658 -4,125 0 -6,783 2,039 0 -974 1,544 -100 1,444 222 238 -16,253  102% 63% 0% 86% 83% 95% 61% 383% 140% 196% 92% 66% 100% 86% 236% 100% 72% 177% 0% 169% 100% 100% 96%  0 0  -136 -479 -1,284 -1,899 -673 -2,382 -10,000 -12,382  100% 89% 36% 97% 92% 90% 0% 65%  Page 1 of3    Accrual Basis  Town of Glen Echo July 2019 through May 2020  RevenuelExpenses Actual VS Budget  Jul" '19- May 20 Budget $ Over Budget %of Budget  21.4 Oth Prof Svcs 21.5Traffic Study Consultant 21.6 Records Ret./Archiving 21.7IT Support 21.8 Arborist 21.9 Town Engineer/Bld. Insp. 21.10 Office Temporary Help Total 21 Professional Services 22. Fixed OpE Ex 22.1 Office & TH Utilities 22.11 Electrical 22.12 Gas 22.13 Telephone/internet 22.14WSSC Total 22.1 Office &1 TH Utilities 22.2 Office 22.21 Office Supplies 22.22 Software/Domain 22.23 Copier Rental Total 22.2 Office 22.3 Bank Fees 22.4 Website 22.5 Ins & Bond 22.6 Dues, Subs., Conf. 22.7 Admin 22.71 Admin. Payroll Fee 22.72 Flyer Delivery Charges 22.73 Miscl. Admin Fee 22.7 Admin- Other Total 22.7 Admin 22.8 Echo 22.9 Town Hall 22.91 TH Supplies 22.92 TH Cleaning Service 22.93 TH Maintenance 22.94 THI Elevator Maintenance 22.9 Town Hall. Other Total 22.9 Town Hall 22.110THI Improv 22.120 Office Furniture & Equip Total 22. Fixed Op! Ex 23 Streets 23.1 Streetlights 23.2: Street Sweeping  831 5,000 1,792 2,000 2,746 5,000 880 2,000 750 750 18,139 20,000 430 1,500 55,513 79,250 1,824 2,100 843 1,200 2,675 3,200 864 1,200 6,206 7,700 1,402 2,500 1,435 1,500 1,440 1,500 4,277 5,500 317 250 346 3,000 2,261 3,000 3,521 5,000 1,867 1,500 100 300 588 1,000 104, 0 2,659 2,800 1,984 3,200 2,193 2,250 2,610 3,500 3,167 4,000 850 1,600 195 0 9,015 11,350 1,000 1,000 274 2,000 31,860 44,800 7,825 9,500 1,120 4,000  -4,169 -208 -2,254 -1,120 0 -1,861 -1,070 -23,737 -276 -357 -525 -336 -1,494 -1,098 -65 -60 -1,223 67 -2,654. -739 -1,479 367 -200 -412 104 -141 -1,216 -57 -890 -833 -750 195 -2,335 0 -1,726 -12,940 -1,675 -2,880  17% 90% 55% 44% 100% 91% 29% 70% 87% 70% 84% 72% 81% 56% 96% 96% 78% 127% 12% 75% 70% 124% 33% 59% 100% 95% 62% 97% 75% 79% 53% 100% 79% 100% 14% 71% 82% 28%  Page 2of3    Accrual Basis  Town of Glen Echo July 20191 through May 2020  Revenue/Expenses Actual VS Budget  Jul'19- May 20 Budget $Over Budget % of Budget  23.3 Street Signs 23.4 Stormwater Projects 23.5 Street Repair 23.6 Sidewalk Repair Total 23 Streets 24 Town Services 24.1 Community Contribution 24.21 Landscape 24.21 THI Landscaping 24.22 Town Right of Way 24.23 Environmental Imp Project Total 24.2 Landscape 24.3 Snow Removal 24.4 Refuse/Recycling 24.5Town Trees 24.51 Town Tree Pruning 24.52 Town Tree Removal Total 24.5 Town Trees 24.6 Leaf Removal 24.7 Community Events Total 24 Town Services Total Expense Net Ordinary Income Net Income  5,000 20,000 17,107 15,000 0 5,000 26,052 58,500 4,000 4,000 6,514 7,500 6,602 7,200 5,000 5,000 18,116 19,700 3,736 25,000 36,011 40,000 3,000 2,250 5,000 2,250 8,000 12,300 15,600 6,557 8,500 82,970 120,800 253,530 362,150 92,621 254 92,621 254  -5,000 -20,000 2,107 -5,000 -32,448 0 -986 -598 0 -1,584 -21,264 -3,989 -3,000 -2,750 -5,750 -3,300 -1,943 -37,830 -108,620 92,367 92,367  0% 0% 114% 0% 45% 100% 87% 92% 100% 92% 15% 90% 0% 45% 28% 79% 77% 69% 70% 36,465% 36,465%  Page 3 of3