The Town of GLEN ECHO Chartered 1904 ownhall@zenechoerg  Town Hall e 6106 Harvard Avenue e Glen Echo e Maryland 20812 e (301)320-4041  TOWN COUNCIL MEETING MINUTES July 15,2021 Held Virtually Via Zoom  CALLTOORDER: MAYOR DIA COSTELLO.702PM  PRESENT Mayor: Dia Costello. Town Manager: (TM) Beth Boa.  Councilmembers: (CM) Mona Kishore, Dan Spealman, Matt Stiglitz, and Julia Wilson.  Residents: Robin Kogelnik (Princeton Ave), Emily Parsons (Thel Echo), Jan Shaut (Harvard Ave).  Non-Residents: Jean Sperling, Volunteer. Assistant to the Town OPPORTUNITY FOR COUNCIL-TOHEAR RISIDENI/COMMENIS:  Mayor Costello offered an opportunity to take comments from the residents. There were no comments.  SPECIAL ELECTION: Shaut  A special election was held June 25, 2021 to filll Dia Costello's vacated Council term, which had two years' remaining. There were two candidates on the ballot, Rita Pin Ahrens and Mona Kishore. 23 absentee ballots were cast and 63 in person ballots were cast. The election was held upstairs in Town Hall and three residents volunteered to serve as election judges (Cathie Polak, Maire Hewitt, and Raya Bodnarchuk.) Mona Kishore was elected to serve as Council Member.  CHESAPEAKE BAY TRUST GRANT VENDOR SELECTION (see attached): Kogelnik  The Town was awarded the Chesapeake Bay Trust Grant in the amount applied for of $14,700. This grant will be used to hire one of three vendors that provided proposals to recommend green stormwater remedies in the Town. Chair Shimizu, Robin Kogelnik, and TM Boa met to evaluate the three proposals. Clark Azar's quote was $14,700, Coastal Resources, Chair Shimizu, Robin Kogelnik, and TM Boa recommended selecting Greening Urban, LLC to the Council. Greening  Inc was $14,886 and Greening Urban, LLC was $13,800.  Urban was the contractor for Bannockburn Community Club as well.  Motion to Select Greening Urban as Contractor: CM Stiglitz; 2md CM Wilson. Approved 4-0.  COUNCIL MEETING MINUTES: ACTION ON JUNE 14. 2021 MEETING  Minutes ofthe. June 14, 2021 Council meeting were approved as amended. Motion to Approve Minutes as Amended: CM Stiglitz; 2md CM Wilson. Approved 4-0.  1    TULANE LANDOPTIONS. Costello  Mayor Costello listed some options for the land on Tulane Ave. Mayor Costello underscored this was a preliminary  discussion regarding the land options and no decisions would be made ini this meeting.  Dol Nothing: Leave as is.  Sell Land: Either rezone or sell as is. There has been interest in past years from a buyer or two. There may be potential interest and they may present aj proposal to the Council in the fall but they are working on realistic details on their part for now. There is some interest from potential buyers. May want to get land in a marketable position now sO can sell easily when the Town wants. This would include rezoning to commereialresidential Town (CRT). Estimated zoning costs are $125,000. TM: Boa will ask other towns if they have done this. The Glen Echo Park may be interested in purchasing the Lease Land: Rezone sO it can be used commercially. There is some interest from potential lessors. The Town can control what goes in and earns some money. The lessors would be required to return lot to original state at the Town's request.  land, Mayor Costello will follow up.  Would require the evaluation oftaking on or outsourcing property management on Town's behalf. Utilize for Community: Such as a community garden. Would need toi install water line.  Next steps:  The use of the funds from a sale of the land was discussed. Infrastructure needs are street repaving, street name signs, stormwater control. None of which were stated to be immediate nor urgent Town needs. The proceeds could be put in a Mayor Costello will follow up with Cris White on a realtor's perspective on whether the land would sell. Jean recommended speaking with neighboring municipalities to inquire if any have similar situations and how they have  designated fund. TM: Boa will ask Attorney Bolt about this.  resolved.  UPCOMING EVENTS: SUMMER PICNIC. PIE CONTEST AND VOLUNTEER EVENT: Costello  July 18 is the date of the Town Summer Picnic. The caterer will be California Tortilla. Residents can BYOB and wine. Desserts are welcomed. The piel baking contest will be held again and be judged by the Council. The Town will purchase Mayor Costello discussed hosting an event to thank Town volunteers. It would be a Sunday evening (Oct 3rd proposed) and would include cake and beverage. A small token would be given to each volunteer (customized resuable bags proposed). It possibly would be in October or April, and may be part of Founder's) Day. It would cost about $300. The Hughes Landscaping arborist provided a tree assessment to the Town. A lot of the work involves trimming back by Pepco around wires. The arborist is working with Pepco to schedule this, and communication to residents will come from the Town. TM: Boa will get two more bids for vegetation cutback on Oberlin and Columbia Avenues. TM Boa obtained an annual tree permit from MD Department of Natural Resources. It was also discussed that the Town would revisit the Hughes contract to confirm it doesn'talready include vegetation cutback within the scope of our active contract. The month of. June was ai normal month in terms of revenue. and expenses. The: fiscal year ended. June 30.  gift cards from local restaurants as prizes as well as items from Glen Echo Park.  TREE ASSESSMENT: Costello  FINANCIAL REPORT FOR THE MONTH OF JUNE: (copy attached). TMI Boa  2    The' Town received! $810: for the cable franchise and is at 70% of expected revenue. Last FY more revenue came in after  the end of the FY.  The Town received $313 inj property tax collections.  The Town received $3,144 in highway user revenue and is at 104% oft the budgeted amount.  The Town received $22,008 in. June in state income tax and the Town has reçeived 131% ofe expected revenue in this  category.  Total Revenues so far this FY: $399,625 expected: $364,075.  Expenses:  Bolt] Legal expense was $924 for May, broken out by categories as follows, 6% for 7326 University Right of Way Agreement, 26% on election procedure, 39% on attending Council Meeting, 19% on Town Hall rental agreement  and parking at Vassar Circle.  Joseph F. Toomey Associates There was no bill for May.  PNC Bank: $8,536 which was mostly for the new HVAC System for the post office  Julie Sparacino: $1,820 for records organization/shredding October through June. The project is almost finished.  Motion to Approve the Financial Report: CM Wilson; 2nd CM Stiglitz. Approved 4-0. OPERATIONS REPORT: Infrastructure: Administrative: Social: TM Boa Town Operations and Activities during the month of June include:  Infrastructure Issues:  HVAC: Maintenance: Tuckers Air Conditioning inspected three Town Hall HVAC units July 12. These were installed in  2007. Capacitors were installed on all three units.  WMATA Meeting on Trestle: Mayor Costello, Town Engineer Joe Toomey and' TM! Boa met with WMATA representatives on the trestle demolition plans June 25. The project may be delayed by federal historical agency requirements. Both Mayor Costello and' TMI Boa are strongly advocating for no access through the Glen Echo right of way tom minimize resident difficulty, road damage, and vegetation destruction. The Council also asked that the path to the C&O  Canal stay open on weekends.  3    Sprinkler Inspection: The' Town scheduled an inspection oft the sprinkler in the attic for. June 16. Itcost $450. The  sprinkler is in working order.  Fence at Post Office: The fence by the handicapped entrance to the post office needs to be welded. TMI Boa is requesting Building Updates & Other Permits: 6004 Princeton received their permit for the construction ofa dormer, bay window,  quotes for this work.  and porch. Administrative: the' Town.  Office Updates: A student in Glen Echo began assisting with office organization tasks. She will receive SSLI Hours from Virtual MMLI Meeting in. July: TM: Boa will attend the virtual meeting and complete requirements for the Academy for  Excellence inj Local Governance certificate.  MML Engagement and Outreach Committee: TM: Boa was asked to serve as representative for thel Maryland City/County Audit: Mayor Costello and TMI Boal had aj planning meeting with the LSWG auditor. June 21. She will review documents  Management. Association.  in'T Town Hall on August 16. TM Boa is currently uploading documents to the online audit portal.  Renewed with Key Sanitation per contract: Upon written notice to the Contractor prior to the termination oft this Contract, this Contract may be extended by the Town for up to four (4) additional terms of one (I)year each. (2020 through 2024).  Vacation July 22-27: TMI Boa will be out of the office..  VASSAR CIRCLE: Costello  After the June Council Meeting, Aaron Hirsch contacted TM Boa to withdraw his request for release from the $45,000 surety bond, which had been discussed at that meeting. He also stated that some circumstances had changed since his  original May 2020 request for release from that bond.  PROTOCOLI FOR SEPTEMBER COUNCIL MEETING. AND OCTOBER MEETING DATE:Costello  The Council will meet in person upstairs in Town Hall for the September Council Meeting. The meeting will begin at 7or 8 pm which will be decided closer to the date. The Council will sit on the stage and chairs will be spread out for residents Mayor Costello and TM Boa met with Montgomery Municipal Cable to discuss setting up a hybrid meeting. They can provide equipment and training at no cost to the Town. This would allow in person and virtual attendance. The October meeting willl be October 18 as TMI Boa will be at the Maryland Municipal League meeting October 11.  that attend. Masks may be required for residents depending on guidance at the time.  2md POLICE DISTRICT CITIZEN'S ADVISORY BOARD (attached): Stiglitz  4    CM Stiglitz attended the board meeting. The district was reorganized. TM: Boa will send ai reminder to lock doors on cars  and houses, and to lock up bicycles. LIVABLETOWNI COMMITTBE: Wilson  The committee will meet in September inj person in Town Hall. OPPORTUNITY FOR COUNCILTO HEAR RESIDENTS' COMMENTS: Mayor Costello announced a closing opportunity for comments by the residents. A resident urged the Town toj plant new trees in public spaces.  ADIOURNMENT  Motion to adjourn: CM Stiglitz; 2nd CM Wilson. All in favor. Meeting Adjourned 9:10 pm  Minutes Prepared by: Beth Boa, Town Manager  Approved by: Mayor, Dia Costello  Date: 93-2031  Pie lob  5    0  I  8      a        3    Accrual Basis  Town of Glen Echo July 2020 through June 2021  RevenuelExpenses Actual VS Budget  Jul20-Jun21 Budget $Over Budget %of Budget  Ordinary Income/Expense Income  01.1 Real Estate Property Tax 02. Personal Property 02.1 Corporate 02.2 Unincorporated 02.3 Public Utility Total 02. Personal Property 03. State Income Tax 04. Highway 05. License/Permits 05.1 Admissions & Amusement 05.4. Judiciary receipts 05.2 Build Perm Total 05. License/Permits 06. Rentall Inc 06.1 Post Off. 06.2THF Rental 06.3 Parking Lot--Tulane Total 06. Rental Inc 07. Interest 08. County Revenue Sharing 09. Cable Franchise 10. Echol Newsletter 10.1 Advertisements 10.2Subscriptions Total 10. Echol Newsletter 11 Miscl Revenue 11.1 Walking Tour Book 11.3 History of TGE 11.4 Env Project Restricted Inc 11 Miscl Revenue- - Other Total 11 Miscl Revenue Total income Expense  136,899 136,743 1,941 2,000 124 100 19,473 22,000 21,538 24,100 150,916 115,000 15,946 15,301 0 300 14 9,325 5,000 9,339 5,300 31,899 31,899 110 3,000 3,600 3,600 35,609 38,499 703 1,500 20,762 20,762 2,455 3,500 4,735 2,000 48 100 4,783 2,100 25 0 50 600 1,250 0 20 675 1,270 399,625 364,075 -3,262 6,910 6,910 60,000 60,000 4,616 4,500 950 1,000 65,566 65,500 7,250 8,000  156 -59 24 -2,527 -2,562 35,916 645 -300 4,325 4,039 0 -2,890 0 -2,890 -797 0 -1,045 2,735 -52 2,683 25 -650 -20 -595 35,550 0 0 116 -50 66 -750  100% 97% 124% 89% 89% 131% 104% 0% 187% 176% 100% 4% 100% 92% 47% 100% 70% 237% 48% 228% 100% 48% 0% 53% 110% 100% 100% 103% 95% 100% 91%  Reconciliation Discrepancies 24.8 Wynne Repayment FY21 20 Payroll 20.1 Salary 20.2 Employer Taxes 20.3 Staff Training Total 20 Payroll 21 Professional Services 21.1. Auditor  Pagetofs    Accrual Basis  Town of Glen Echo July 2020 through June 2021  RevenuelExpenses Actual VS Budget  Jul'20-Jun2 21 Budget $Over Budget % of Budget  21.2. Legal 21.21 Town Attorney 21.22 Specialized Legal Svcs. Total 21.2. Legal 21.4 Oth Prof Svcs 21.5 Traffic Study Consultant 21.6 Records Ret./Archiving 21.7IT Support 21.8 Arborist 21.9 Town! Engineer/Bld. Insp. 21.10 Office Temporary Heip Total 21 Professional Services 22. Fixed Op! Ex 22.1 Office & TH Utilities 22.11 Electrical 22.12 Gas 22.131 Telephoneliternet 22.14WSSC Total 22.1 Office &1 THUtilities 22.2 Office 22,21 Office Supplies 22.22 Software/Domain 22.23 Copier Rental Total 22.2 Office 22.3 Bank Fees 22.4 Website 22.5 Ins & Bond 22.61 Dues, Subs., Conf. 22.7 Admin 22.71 Admin. Payroll Fee 22.72 Flyer Delivery Charges 22.73 Miscl. Admin Fee Total 22.7 Admin 22.8 Echo 22.9" Town Hall 22.95 Covid Disinfection 22.91 TH Supplies 22.92 TH Cleaning Service 22.93 TH Maintenance 22.94 TH Elevator Maintenance 22.9 Town Hali -C Other Total 22.9 Town Hall 22.110TH HI improv 22.120 Office Furniture & Equip  13,038 20,000 0 5,000 13,038 25,000 342 1,000 1,632 1,632 3,690 3,000 1,070 1,000 0 500 9,578 16,000 0 500 36,600 56,632 1,478 2,100 1,186 1,000 2,841 3,200 508 750 6,013 7,050 1,614 2,000 818 500 1,582 1,500 4,014 4,000 649 250 461 500 2,778 3,000 1,217 2,500 2,122 2,000 110 200 362 500 2,594 2,700 2,422 2,500 365 1,503 2,000 3,585 3,500 11,452 11,608 1,551 2,000 248 18,704 19,108 1,750 1,750 219 1,000  -6,962 -5,000 -11,962 -658 0 690 70 -500 -6,422 -500 -20,032 -622 186 -359 -242 -1,037 -386 318 82 14 399 -39 -222 -1,283 122 -90 -138 -106 -78 365 -497 85 -156 -449 -404 0 -781  65% 0% 52% 34% 100% 123% 107% 0% 60% 0% 65% 70% 119% 89% 68% 85% 81% 164% 105% 100% 260% 92% 93% 49% 106% 55% 72% 96% 97% 100% 75% 102% 99% 78% 98% 100% 22%  0  Page2of3    Accrual Basis  Town of Glen Echo July 2020 through June 2021  RevenuelExpenses Actual VS Budget  Jul-20-Jun21 Budget $Over Budget %ofE Budget  Total 22. Fixed OpE Ex 23 Streets 23.1 Streetlights 23.2 Street Sweeping 23.4 Stormwater Projects 23.5 Street Repair 23.6 Sidewalk Repair Total 23 Streets 24 Town Services 24.1 Community Contribution 24.21 Landscape 24.21 TH Landscaping 24.221 Town! Right of Way 24.23 Environmental Imp Project Total 24.2 Landscape 24.3 Snow Removal 24.4 Refuse/Recycling 24.5 Town" Trees 24.51 Town Tree Pruning 24.521 Town Tree Removal Total 24.5 Town Trees 24.6 Leaf Removal 24.7 Community Events Total 241 Town Services Total Expense Net Ordinary Income Net Income  40,821 44,358 7,805 9,500 0 2,500 8,745 20,000 15,000 2,900 5,000 19,450 52,000 4,000 4,000 6,647 7,500 5,788 7,200 500 500 12,935 15,200 25,327 25,000 38,400 40,000 1,140 3,000 0 5,000 1,140 8,000 13,650 13,550 250 8,500 95,702 114,250 261,787 339,650 137,838 24,425 137,838 24,425  -3,537 -1,695 -2,500 -11,255 -15,000 -2,100 -32,550 0 -853 -1,412 0 -2,265 327 -1,600 -1,860 -5,000 -6,860 100 -8,250 -18,548 -77,863 113,413 113,413  92% 82% 0% 44% 0% 58% 37% 100% 89% 80% 100% 85% 101% 96% 38% 0% 14% 101% 3% 84% 77% 564% 564%  Page3of3    9:08 AM 07/01/21 Accrual Basis ASSETS Current. Assets Checking/Savings PNC-C Checking PNC -Money Market MD Local Govtinvestment: Poo! SunTrust Cash-Checking Total Checking/Savings Total Current Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities Bond Deposit Town! Hall Deposit Right of Way Bond Bond Deposit- - Other Total Bond Deposit Total Other Current Liabilities Total Current Liabilities Long' Term Liabilities Wynne liability Totall Long Term! Liabilities Totall Liabilities TOTAL LIABILITIES &E EQUITY  Town of Glen Echo Account Balances New As of. June 30, 2021 Jun 30,21  43,797.67 708,865.32 83,986.34 0.01 836,649.34 836,649.34 836,649.34  200.00 9,000.00 3,000,00 12,200.00 12,200.00 12,200.00 6,910.00 6,910.00 19,110.00 19,110.00  Pagetoft    88 aooo B 60 - o -    Town of Glen Echo Expenses by Vendor Summary June 2021 Jun21 250 75 924 340 2,448 1,820 3,200 450 290 732 8,536 190 278 39 19,572  Andy's Parties Blue Crab Contracting, LLC Bolt Legal, LLC Case Design/Remodeling, Inc Hughes Landscaping & Supply Co. Inc. Julia Sparacino Key Sanitation, Incorporated Livingston Fire Protection, Inc Maid Brigade, Inc PEPCO- (streetlights) PNC Bank Print 1 Printing & Copying Verizon Phone Line Washington Gas TOTAL    BE  9 mo-rou    a  A  D  S 5  2  e    D a 3 0 a 3 - a  a  9  M  a 3 a 3  a D9 (D -  a  3 3 a a D - f à  I  D E  -  I  O 3 3 a Da  8  B    G E a  D  a I    /  -  3 a - - D  6 - O  o  3     3 8  9  a D  C (D a  a a  A 9 8  & o -h M D o S O  a 3 D  e  A la e  00 3  e a n DD D E  B a S  3 D  A D  )  A    3 1 9 - 00  3 8 -  :s  a -   3 /   U     E  NS L3 E  88 a  3 e - 8Go 38  €  J  0  86 8s  a    o  : e 3 E - X  le 6 3 5 0 D 3 D . a e e D  D a  3  9 a  P 3 o 3  D  - -  B @  - - 5 8  D  5 D S    0)    D  n  9 E 8 D  00    2 B I      5 e N e a  e  E  D  5  S  9 E  Lo    D 9 a -  S  S  D  -  a a  = D 8  I  A  o  a 5  - 3 D )  - E  - o  a    a 9 S D V - a  -  e 8      CD < Da D a  5 5  8 a  a  a  D - B 8 0 : 09 3 3 o 3 e ) a  n e   o e s a E E 5 eD  - S de  o - 3 3  9 B a la 8  D  -  Mo  1