The Town of  GLEN ECHO Chartered 1904 ownnal@genecno.org  Town Hall 6106 Harvard Avenue - Glen Echo - Maryland 20812 - (301)320-4041  TOWN COUNCIL MEETING MINUTES July 11,2022 Held Virtually Via Zoom  CALLTOORDER: MAYOR DIA COSTELLO. 8:05PM  PRESENT Mayor: Dia Costello.  Councilmembers: (CM) Mona Kishore, Dan Spealman, Matt Stiglitz, and Julia Wilson.  Town Manager: (TM) Beth Stickler. Parsons (The Echo), Holly Shimizu (Bryn Mawr). Guests: Ha-Yeon Jeon (Del. Korman representative).  Residents: Robin Kogelnik (Princeton), Debbie Lange (Wellesley C.), Paul Levine (Wellesley C.), Emily  OPPORTUNITY FOR COUNCILTOI HEAR RESIDENTS' COMMENTS:  Mayor Costello offered an opportunity to take comments from the residents. There were no comments. Mayor Costello invited Del. Korman'si representative and Del. Korman to the summer picnic. Shei thanked residents Aaron and Angela Hirsch for putting on the' Town's. July 4 celebration. Montgomery Municipal Cable filmed  the celebration and it is posted on their website.  COUNCIL MEETING MINUTES: ACTION ON JUNE 13,2022 MEETING Minutes oft the. June 13, 2022 Council meeting were approved as amended. Motion to Approve Minutes As Amended: CM Kishore; 2nd CM Wilson. Approved 4-0.  JUNETEENTH RESOLUTION: 22-05: Costello  Mayor Costello asked the Council to consider passing Resolution 22-05 recognizing Juneteenth. Motion to Approve Resolution 22-05 As Amended: CM Stiglitz; 2ad CM Kishore. Approved 4-0.  APPROVE VENDOR FOR CHESAPEAKE BAYT TRUST GRANT: Kogelnik  The Town applied for and was awarded a grant from Chesapeake Bay Trust and was awarded $28,271 fora engineering design plan for green stormwater solutions. Robin Kogelnik (Princeton) described the two projects; a  rain garden at' Town Hall and a swale on the right of way near Bryn Mawr Ave.  1    The Town put out an RFP and received three bids for the engineering design phase oft two recommended features.  The three proposals were from: Greening Urban $27,000 Coastal Resources $27,270 Clark. Azar $14,800  References for the three bidders were consulted, and Ms. Kogelnik, Holly Shimizu, and TM Stickler recommended Coastal Resources as they were the most responsive, had an excellent, well thought out proposal, and great  references. The majority oftheir work is on storm water management.  The Council urged that the Town get advice from Coastal Resources and the Town Engineers on designing the streets tol have better drainage as suggested in the Greening Urban Report. The Town could install grate and drains on the: streets and at the end of the streets. The Town will look for more sources of funding for design work for Motion to Approve Coastal Resources, Inc as Vendor: CM Stiglitz; 2nd CM Wilson. Approved 4-0. APPROVE VENDOR FOR TOWN HALLAIR CONDITONINGUNITREPLACEMENT TM: Stickler The AC Request for Bids was sent to three vendors, posted on the Town website, and posted on E Maryland  more stormwater features.  Marketplace 6.22.22.  Bids were due. July 1,2022 at noon.  Scope:  An attic single speed air conditioner and air handler 3-ton system, 14 SEER. One single speed air conditioner and vertical evaporator coil 2-ton system, 14 SEER. One single speed air conditioner and vertical evaporator coil 4-ton system, 14 SEER.  Tol be installed by August 30.  SEER stands for Seasonal Energy Efficiency Ratio. This is the ratio oft the cooling output of an air conditioner over a typical cooling season, divided by the energy it uses in Watt-Hours. It may also be called a Seasonal Energy  Efficiency Rating. A good SEER ratingi is typically 14 or higher.  The Town got four bids:  2    ASN General Contracting  $40,950 (Equipment $15,000; labor $12,000; electrical work $3,000; ceiling modification work $950; misc  materials $2,500; contingency $1,000; overhead and profit $6,500)  Brand: Carrier  Warranty: The warranty period is five (5) years on the compressor, and one (1)y year on all other parts.  Crockett Facilities Services  $45,400 (labor $12,800; materials $2,800; equipment $22,000; subcontactor $4,000; overhead $3,800)  Brand: Daikin  Warranty: IYear parts and labor, 5 year factory warranty  Mannix Heating and Cooling  $22,927( (14 seer) or $28,047 (16 seer) Price includes equipment and installation/labor  Brand: Carrier  Warranty 1 year labor, 10 year parts Nova Facility Solutions, Inc  $19,889 (includes equipment and installation/labor)  Brand: Bryant-Carrier  Warranty : Manufacturer Warranty will apply; 2 year labor warranty  The Council discussed the bids and decided based on pricing, references and reviews on Consumer Checkbook to go with Mannix Heating and Cooling. CM Spealman suggested that American Rescue Plan Act funds be used for this expense, and will review the RFP to confirm ifit complies with 2CFR200. The Council discussed whether the new AC units would upgrade Town Hall ventilation, and agreed that it would not. TM Stickler will ask Mannix and  look into duct cleaning.  3    Motion to Approve Mannix Heatinga and Coolingas Vendor tor replace ACUnits: CM Stiglitz; 2nd CM Wilson.  Approved 4-0.  BUDGET. AMENDMENTI KEY SANITATION CONTRACT:TM Stickler The FY 23 budget is currently $40,600 for 24.41 Refuse/Recycling.  The Council voted to approve the addition ofaf fuel surcharge for FY23 at the. June 2022 meeting. The Council is asked to approve adding $300/month September - June for the fuel surcharge for a total of  $3,000 toi increase budget item 24.41 to $43,600.  Motion to Approve Budget Amendment: CM Spealman; 2nd CM Kishore. Approved 4-0.  STREETREPAVING AND STREET SIGNS: TM Stickler  The Council continued to discuss the use of the ARPA funds and the capital improvement needs. Paving streets -The Council met with Lance Ball of OIPA to walk the streets to review the need for paving. Based on the walk through, the Council concurs that small areas can be done as needed as opposed to repaving all the streets. Areas of need are at Columbia at Yale and Columbia at Harvard. The rest of the areas could be done block by block, but this is not urgent. The Council suggested budgeting $50,000/ fiscal year to address needs as they arise. The Council can meet with OIPA every year or two for consistent assessments. The paving needs should be coordinated with stormwater improvements. TM Stickler will ask OIPA to design a drainage  fix for the base of Yale at Columbia.  Street Signs: TM Stickler has drafted an RFP for procurement of new street signs. CM Spealman will review the draft and recommends American Rescue Plan Act funds be used. CM Stiglitz will assess whether he can  remove the old signs himselft to save the town that removal cost.  FINANCIAL REPORTI FOR THE MONTHO OF JUNE (copya attached). TM Stickler The month of. June was an average month in terms of revenue and expenses.  Revenue:  Property Tax: Received $1,457, at 101% ofbudget. Income Tax: Received $26,945, at 125% of! budget.  4    Expenses:  Bolt] Legal expense was $465 for May: 7% small cell ordinance; 80% Street A. OIPA: expense was $2,805 for May: Review ofTown pavement needs.  Maple Hilll Lawn and Garden: Expense was $4,555 for mowing ($725), installing new plants ($344), removing invasives ($676 covered by CBT Grant), removing tree debris ($733), other landscaping including landscaping on  ROW ($884).  Motion to Approve the Financial Report: CM Kishore; 2nd CM Stiglitz. Approved 4-0. OPERATIONS REPORT: Social: lnfanstwrAminitntive. TM Stickler  Social:  Summer picnic: Volunteers are needed for set up and clean up at the picnic. There are five categories for prizes at  the pie contest. Infrastructure:  Elevator Inspection: The elevator needs to have its interior lights and alarm fixed and a new electrical board to pass inspection. TM Stickler is waiting for the board to. arrive and the electrician to fix the lights, then the elevator will Landscaping: Maple Hill Lawn and! Landscaping rescheduled street sweeping for July 13.TM Stickler did a walk through with Maple Hill on. July 7 to identify vegetation cutback and storm drain clearing needs. There are a couple oft residents' lawns that need to be mowed/cut back. TM Stickler will address this directly with these residents. TM  need to be inspected again.  Stickler will send out monthly reminders to cut back vegetation in the summer. Little Library: CM Stiglitz is fixing the Little Library roof and door.  Administrative:  Adopt al Road: Mark Steele (Bryn Mawr) suggested the Town "adopt" MacArthur Blvd. between Wilson Lane and  Mohican Road. The Council approved ofthis.  5    Audit: The audit work for FY22 willl begin in August.  OPPORTUNITY FOR COUNCILTOHEAR RESIDENTS' COMMENTS:  Mayor Costello announced a closing opportunity for comments by the residents. No residents made comments. The August Council Meeting was canceled as the Council has done inj past years. The September 12 council meeting will be held starting at 7pm and may bei in person or on. Zoom depending on Covid metrics. Motion to adjourn: CM Stiglitz; 2nd CM Kishore. Alli in favor. Meeting Adjourned 8:46 pm  ADIOURNMENT  Minutes Prepared by: Beth Stickler, Town Manager  - 2082  Approved: Mayor, Dia Costello  Nalskl Date: 9-16  6