The Town of GLEN ECHO Chartered 1904 owphall@gtenechoorg Town Hall e 6106 Harvard Avenue e Glen Echo e Maryland 20812 e (301)320-4041 Town Council Meeting Minutes December 9,2019 CALLTOORDER: MAYOR WILLEM POLAK.7:00PM Mayor Willem Polak announced that the meeting is being recorded. Present: Mayor: Willem Polak. Councilmembers: (CM) Dia Costello, Dan Spealman, Matt Stiglitz, and Julia Wilson. Town Clerk: (TC) Beth Boa. Town Attorney: Ron Bolt; Assistant to the Mayor: Guests: Captain Sean Gagen, Commander of the Second Police District; Sarah Hedlund, Archivist and Residents: John Barrett (Wellesley Circle), Raya Bodnarchuk (Harvard Ave), Pete Epanchin (Wellesley Circle), Aaron Hirsch (University Ave), Emily Parsons (The Echo), Martha Shannon (Wellesley Circle), Edie Jean Sperling Librarian, Montgomery History. Springuel (Vassar Circle), Renny Springuel (Vassar Circle). GUEST SPEAKER: CAPTAIN SEANGAGEN CM Stiglitz introduced Captain Gagen, Commander oft the Second Police District which includes Glen Echo. CM Stiglitz is on the Police Advisory Board. Captain Gagen discussed his top three priorities for the District, which ist the second largest in population oft the six districts in the County. His priorities are: improving safety (reducing crime and improving the quality oflife including improving traffic issues); developing community relationships with Towns and other communities; and building community trust with the police. In terms of crime, violent crime is the lowest in the second district, however property crime such as burglary and automobile theft in this district ranks second ini the County. The most important way to deter these crimes is CM Stiglitz asked when the pedestrian signal will be completed at Princeton and MacArthur. Captain Gagen will look into this. The topic oftrucks that exceed weight limits driving on Town streets was addressed. The Town can coordinate with the police department's certified truck inspectors when these trucks are expected in to. lock cars and houses and remove valuable items from cars. Town. GUEST SPEAKER: SARAH HEDLUND, ARCHIVIST Sarah Hedlund gave an update on her work with the Town's archives. Her report is attached to the minutes. The budget estimate was for $4,480 and the actual amount spent is $4,075. The remaining work is to go through former Mayor Debbie Beers' records and photographs on CD. Ms Hedlund created a Town records list and an 1 archives finding aid. She will develop guidelines for accessing documents in Town Hall sO that documents will be preserved and protected. She offered as an option that some documents could be donated to Montgomery History for protection, including issues ofThe Echo. ACTIONONI NOVEMBER 11,2019 COUNCIL MEETING MINUTES: Minutes oft thel November 11, 2019 Council meeting were approved as amended. Motion to Approve: CM Stiglitz, 2nd CM Spealman. Approved 4-0. INTRODUCTION OF DATA SECURITY POLICY 19-12: Maryland State Law requires that Towns adopt a data security policy. Motion to Adopt Policy 19-12 as amended: CM Stiglitz, 2nd CM Spealman. Approved 4-0. DISCUSSION OF ORDINANCE 19-05: DUMPSTERS, PODS AND HEAVYE EQUIPMENT: The Council discussed whether to require a dumpster cover and what type of cover. Attorney Bolt will add language to the ordinance allowing for aj permit to require a dumpster cover. The Council can determine the right-of-way bond fee when it amends the: fee schedule. A hearing on Ordinance 19-05 will be held at the Motion to Introduce Resolution 19-05 as amended: CM Stiglitz, 2nd CM Wilson. Approved 4-0. DISCUSSION OF ORDINANCE 19-06 ACCESSORYI DWELLING UNITS: Policy 19-12 is attached. January 13, 2020 Council Meeting. Background: The Montgomery County Council recently approved Zoning Text Amendment (ZTA) 19-01 (Accessory Dwelling Units) which amends the zoning laws that control the R-60: zones (as well as other residential zones) that include the Town of Glen Echo. This text amendment will allow residents who meet the requirements to build a second house on their lot or add an apartment within their home without special approval ofthe County's 's Planning Board as currently required. These changes were offered as aj part of a program goal to increase affordable housing in the county and move toward eliminating single family zoning. Attorney Bolt provided details to the Town Council on the changes that were approved by the Montgomery County Council. Concerns about increased density, parking problems, infrastructure limitations and the like have encouraged several municipalities in Montgomery County to consider revising their building code, within their limits of municipal authority, in response to these changes in County zoning law. Like other municipalities, TOGE can regulate setbacks, lot coverage, on-site parking requirements and other limited building code regulations in order to increase the amount of control that the Town could assert over this additional development authority. CM Stiglitz requested that a hearing/work session be scheduled on Ordinance 19-06. This is scheduled for December 16, 2019 at 7pm and will include aj presentation by Paul Mortensen from M-NCPPC. CM Spealman will share his comments with the Council and Attorney Bolt. The County's Zoning Text Amendment 19-01 on Changes will go into effect on December 31, 2019. Accessory Dwelling Units will go into effect December 31, 2019. FINANCIAL REPORT FORTHE MONTH OF NOVEMBER: (copy attached) 2 The month ofl November was an average: month as far as revenues and expenses. The' Town paid the balance of $3,000 tol LSWG for the FY19: audit. The Bird and Butterfly Garden installation sO far was $3,290, for which the Town budgeted $5,000. Ift the Environmental Committee is able to fundraise An upcoming expense is leaf removal which began October 30 and will continue for 8 weeks. The Town Another area of expense will be road repairs on Vassar Circle. Joe Toomey has observed, while monitoring the work ofthe roadway widening contractor, is that in some areas the roadway base, below the 2 to 3 inch thick surface course, consists of nothing more than 3 to 4 inches of 1-1/2 inch stone, held together with an asphalt binder. In the areas where alligatoring has occurred, this base has failed. The proper repairinvolves excavating the surface asphalt and base material to the roadway subgrade, and building up the roadway with a new 4 inch In. Joe's review oft the areas that show signs of alligator failure, he and Mayor Polak marked and measured 5 areas. At a cost estimate of$5 per square foot for cutting out the area to the subgrade, and placing a new 4 inch base, Joe developed the following cost estimate. The Town will need to work with a contractor chosen by the for the cost of the plants this may come in under budget. budgeted $15,600. asphalt base prior to the final 2 inch full roadway width mill and overlay pave. developer (Mr. Hirsch), to tie this work into the work oft the final mill and overlay pave. The five areas of concern are: Area 1- #13 & #15 Vassar Circle 25' long by 18' full width wide = $3,150 Area 2- #1 Vassar Circle 25' long by 4' wide = $500 Area3 3. - #3 Vassar Circle 37' long by 8' wide=$1,500 Area 4 - #5 Vassar Circle 13' long by 9 wide = $585 Area 5-# #11 Vassar Circle 31'1 long by 9' wide = $1,395 The estimated total for this work is $7,130. Mayor Polak suggests budgeting $10,000. The Town has budgeted $15,000 for street repair for FY2020. The Town received tax revenue of $44,606 for November 2019 Local Income Tax Distribution. Budget Amendment to Consider: The Town Engineer and Building Inspector (budget number 21.9) is at 75% of budget ($7,493 of$10,000). The Council may need to consider a budget amendment for these costs. Joe' Toomey and Wayne CI Fowler will continue to monitor the development at Vassar Circle especially the needed road repairs that were recently found (see above). 3 TCI Boa also requested that the Council consider a budget amendment for dues, subscriptions and conferences since 75% ofthis has been spent already ($1,815 of $2,500) and TC: Boa would like to attend the MML Conference in June in Ocean City. The registration fee is approximately $500 plus there is the cost oft thel hotel. So: far, the dues for MML were $1,114 and the fall MML conference was $531. The MMLL Legislative Dinner Motion to Approve the November Financial Report: CM Stiglitz; 2nd CM Wilson. Approved 4-0 cost $120: for TC Boa and Mayor Polak. OPERATIONS REPORT: Social: Infrastructure: Administrative Town Operations and Activities during the month ofNovember include: SocialActivities: Infrastructure Issues: Holiday Brunch: This was. held December 7 at 10-11:30am at the Town Hall. Mr Omelette catered. Waste/recycling: TC Boa, Mayor Polak and CM Costello met with Ken Shumaker from aj private vendor called Montgomery County Sanitation and Recycling. They could provide waste removal and recycling which would include glass. The service would cost $3,384/month - $474 more each month or $5,688 more each year. The total would be $40,608; the Town budgeted $40,000 for waste removal for FY20. Is there any interest in pursuing this? The Village ofChevy Chase and the Town ofChevy Chase are meeting with Goode Companies regarding their contracts and will report back to Goode Companies may be discontinuing municipality work. The Council will wait to see ifGoode Companies discontinues service before deciding whether to switch vendors. She will call and let Ken Shumaker of Montgomery County Sanitation and Recycling, Inc, that the Council has not decided whether to move services to them mainly due to their higher cost. TC Boa will arrange a LeafCollection: Hughes Landscaping started collecting leaves on October 30 and will continue for Stormwater: The resident at 30 Wellesley has issues with water run off during storms into his yard. TC Boa and Mayor Polak met with Hughes Landscaping to discuss remedies and received an estimate of $6,200 toi install a gutter along the sidewalk for runoff. The Town has asked Hughes TOGE. tour oft the Montgomery County Recycling Center next year. eight Wednesdays through December 18. Landscaping for alternative ideas that are less costly. Administrative: Emergency Planning: CM Wilson and TC Boa: met to discuss emergency preparedness in Glen Echo. TC Boa will create an emergency preparedness web page. TC Boa took the County Emergency Operations Center Course inl November. The Town can utilize the Web EOC in an emergency to get needs met. The staff at the EOC asked to set up a meeting with the Town to discuss communications in an emergency. TC Boa followed up December 2 and is waiting to hear back. We would also like to propose offering a CPR class for residents and hosting a speaker from Montgomery County Office ofEmergency Management and Homeland Security next month. 4 Council Emails: TC Boa was able to set up emails for the four Council Members. Please check your PNC Bank: TC: Boa contacted PNCI Bank in Bethesda regarding moving the Town's checking, Money Market, and credit card accounts. TC: Boa and Mayor Polak will meet with PNCI Bank Records Retention: The Town has submitted the Records Retention Schedule to State Archives for MML Legislative Dinner Meeting: TC: Boa and Mayor Polak attended the dinner December 5. MCCMA Luncheon: TC Boa was invited to and attended the Maryland Cities Counties emails! Tuesday at 2pm regarding paperwork. final approval and signature. Management Association lunch meeting December 5 in Annapolis. Christmas Week: TC: Boa will be out oft the office December 23 and 24. DISCUSSION OF PERMITTING ELECTRIC VEHICLE CABLESTRAVERSING ROW: CM Stiglitz expressed a concern related to vehicle charging cables traversing the Town's right-of-way. Attorney Bolt recommends the Council consider the' Town requiring residents place an ADA Compliant rubber mat over the cables; tunnel under the sidewalk; or place the charging station at the curb in order to get a Town permit. The Council prefers requiring a mat. LIVABLE COMMUNITY COMMITTEE: CM Wilson gave an update from the Committee meeting on. December 3. There will be a Winterlude Festival February 1, 2020. This will feature luminaries, fire pits, hot dogs, smores, hot chocolate, and cider. The candles will be sold as a charity fundraiser. The food costs will be between $500-$800. Town residents will be asked to The Committee is looking into conducting a' Town survey on aging in place to determine the need to. join or create a "Village" to provide volunteer services. The Council will consider this at the January 13, 2020 Council bring a donation for the Greentree Road Family Shelter. Meeting. PERMIT UPDATES AND NOTICES REPORT: Circle. The report is attached to the minutes. Vassar Circle: Town Engineer Joe Toomey provided a written report and photographs of the site at Vassar Code Enforcement Report Prepared by Wayne C. Fowler: attached to the minutes. CLOSED SESSION: At 10:05 p.m., Council member Stiglitz moved to enter closed session, per. Maryland Code, General Provisions Article, Section 3-305(b)(7), to obtain legal advice regarding the Wild Bird Center. Council member Wilson 5 seconded the motion, and all voted in favor. Present for the session were Mayor Polak, all Council members, Ms. Boa, and Mr. Bolt. Legal advice was provided. Counsel was instructed to continue discussions with the Wild Bird Center. No action was taken. ADJOURNMENT: Motion to adjourn: CM Spealman, 2nd Wilson. All in favor. Meeting Adjourned 10:20 pm Minutes Prepared by: Beth Boa, Town Clerk-Treasurer Approved by: Mayor, Willem Pblak Date: MERRL 1h25 6 TOWN OF GLEN ECHO ARCHIVES PROJECT Summary Report: December, 2019 Sarah Hedlund, Contract. Archivist Scope of work: Completed Int the original Project Proposal prepared for the Mayor and Town Council presented in. June, 2018 and approved in August, 2018, the following deliverables were outlined: Archivist will be responsible for: collection arrangement long-term storage and access finding aid containing: 1. Initial research and analysis of Town governance functions to determine scope and structure of 2. Processing and rehousing of existing materials into acid-free folders and acid-free boxes for 3. Creation ofa a comprehensive inventory of material, int the form of a standard, DACS-complant a. Overview of both the history oft the creating institution and the contents of the b. Complete box-and-folder listing of contents sorted into series (categories) with date collection ranges Location of numbered/labeled boxes 4. Recommendations fort future digitization and digital curation plan for Town Council minutes and/or other material Here is an accounting of what has been done by the Archivist on each point: 1. Initial research and analysis of Town governance functions to determine scope and structure of This involved first reading and taking notes on Carlotta Anderson's book on Glen Echo's history, which helped immensely in gaining an understanding oft the key people, events, and issues influencing the development of the town over the last 100 years. However, it was primarily the process of creatinga a . preliminaryi inventory of all existing material kept in Town Hall that provided the context for understanding the scope ofr records kept and the potential historical value ofe each town function. This work was done within thei first two months of the project (late September-early November, 2018) and collection arrangement took approximately 20 hours. At the start of the project, I described the state of the materials as such: The archival records of the Town of Glen Echo are in as significant state of disarray. Though it appears, with the possible exception of the 1990s, that records have been consistently retained, they have not been organized in a way that is comprehensible. Many file drawers and boxes contain disparate material from up to 4 different decades, interspersed indiscriminately and with no apparent order. There is evidence ofs several different filing systems that may have been partially imposed at various points in history; however, many of them have been lost or corrupted due to obvious re-boxing, interfiling, emptying or combining of file drawers, etc. Most of the material is in decent condition considering its 1 age, but a percentage oft the material-- especially that stored inj file drawers-- is in poorer condition, Size of the collection was estimated at 88 cubic feet, a number that would be significantly reduced in the 2. Processing and rehousing of existing materials into acid-free folders and acid-free boxes for long- This was byi far the most time-consuming portion of the project. 112 oft the total 147 project hours to date has been spent on processing the material, which-in the case of the established disarray and corruption of original order--involved looking at nearly every piece of paper to determine: having sagged inside files or been overstuffed intoj folders or envelopes. processing, which is the next stage in the process. term storage and access a) Its original function b) Its relation (in: subject, creator or date) to either the papers iti is with or papers it should be with The last point is where much of the reduction of material was achieved: Isoon discovered that al large amount oft the papers retained by various historians over the years had been copied, recopied, and recopied again, with all duplicates retained in multiple locations. Archival standards dictate that in most cases, only the original copy has lasting historical value, SO disposition oft thousands of duplicated materials was al large part of the processing. The final amount of processed material stands at approximately 20 cubic feet (about 1/4 oft the original estimate), with an estimated additional 5-7 cubic feet oft financial material that was left unprocessed in anticipation of its likely destruction according to Processing also involves ordering and rehousing materials: placing like material in a logical order, in labeled acid-free folders, within larger series ofi intellectual order, in acid-free boxes oft the proper size, while keeping track of where all material is housed--this last part is outlined in the next point below. 3. Creation ofa comprehensive inventory of material, in the form of a standard finding aid to c) Its uniqueness and/or historical value ana approved records retention schedule. archival standards containing: a. Overview of both the history of the creating institution and the contents of the collection b. Complete box-and-folder listing of contents sorted into series (categories) with date ranges C. Location of numbered/labeled boxes This eventually turned into a project in two sections. Starting in February of 2019, the Town shifted its goals to include the establishment ofar recordsretention schedule in accordance with State law, to be submitted to the Maryland State. Archives for approval. This schedule would apply retroactively to all existing official town records as well ast those created going forward. This decision required a shift in my function--rather than processing a single archival collection, Iwas now processing two collections: 1) Official Town Records (any material created by town officials--mayor, town council, town 2) Archival material that fell outside the records retention schedule (i.e., anything retained by town stonans-photograpn, correspondence, printouts, other ephemera-- that does not represent clerk/town manager, etc.-- or usedi int the governance of the town) records created by town officials). 2 According to the new goals, I adjusted my output to include thet following: 1) Al boxi inventory of all Town Records, organized according to the records categories outlined in the records retention schedule, and their locations ont the west wall of thei town council room. 2) At traditional archival finding aid for the remaining archival material, written according to DACS, along with box locations fori that material located on the east wall of the town council room These two documents have been completed and attached, for your reference. 4. Recommendations for future digitization and digital curation plan for Town Council minutes This portion of the project is temporarily on hold, pending the approval of the records retention schedule currently submitted to the State Archives. A preliminary! investigation into the cost and logistics of digitization was performed over the summer by Beth Boa, Town Manager, and reviewed by some members oft the Council, but it was decided the cost of wholesale digitization of existing material was prohibitive and ultimately unnecessary. The current recommendation is to assess the material that remains once the records retention. schedule is approved and the fate of the existing paper material is determined, and decide at that time selected portions of the material that might be digitized fora specific purpose (fore example, the meeting minutes, for publication on the website, ora comprehensive digitization oft the Echo). A potential digital curation policy might also be developed in the future, in and/or other material conjunction with and dictated by the approved records retention policy. Scope of Work: Additional the contract: These remaining aspects of collection control could be accomplished with additional approved hours on 1) Rehouse oversized maps, drawings, and blueprints into new flat file drawers and update This has the added benefit off freeing more shelf space for boxes, possibly eliminating the need 2) Assess collection of photos on CD-ROM, currently in the bottom drawer oft the lateral file These photos, if they have historic value, could be organized, inventoried, and transferred to a 3) Processing andi integration of additional files donated by former mayor Debbie Beers (3-4 hours) inventory to reflect new locations. (3-5 hours) for the gray metal cabinet. cabinet (2-3 hours) hard drive for easier access. 3 Budget Inthe original Project Proposal, Isubmitted two budgets: one representing al low-end estimate, and one representing al high-end estimate. These numbers attempted to takei into account the evolving nature of archival processing, and what the scope oft the project might possibly entail, for better or for worse as it developed. Here are those original estimates: BUDGET A (low end estimate) Description Processing Archivist (hourly) Boxes Total Quantity Unit Price Cost 100 $ 30 $ 6 $ 2 $ 25 $ 2,500 5 $ 135 38 $ 228 100 $ 200 $ 3,063 Folders (priced per box; each box = 100 folders) Shelving (depending on space and dimensions) BUDGETI B (high end estimate) Description Processing Archivist (hourly) Boxes Total Quantity Unit Price Cost 150 $ 50 $ 10 $ 2 $ 25 $ 3,750 5 $ 250 38 $ 380 100 $ 200 $ 4,580 2,500 Folders (priced per box; each box: = 100 folders) Shelving (depending on space and dimensions) 5-drawer flat file cabinet (Optional, but highly recommended) $ Notes: $3650 has been spent to date on 146 hours of Processing Archivist services (still within budget according Up to! $450 was budgeted for boxes and shelving, which was not used (cubic footage reduction made additional shelving unnecessary; my procurement of donated boxes made purchase of boxes to Budget Proposal B) unnecessary) Folders were priced at $38/box, but after the budget was drawn up, the cost raised to $45/box, plus tax and shipping costs. Acid-free paper and plastic clips were also required, so the non-box supplies came in $2500 was recommended fort the purchase of one 5-drawer flat file; my procurement and donation of three flat files at only moving costs to the Town made purchase of this equipment unnecessary. Moving slightly over the higher budget estimate, at $425. costs were! $450. Here is the accounting of actual cost SO far: 4 BUDGET ACTUAL (as of December, 2019) Description Processing Archivist (hourly) Boxes Quantity Unit Price Cost 146 $ 50 $ 7 $ (incl. tax and $ 0 $ 3 25 $ 3650.00 0 $ 55 $ 385.00 0 Folders (priced per box; each box = 1001 folders) Other Processing supplies (paper and clips) Shelving (depending on space and dimensions) 5-drawer flat file cabinets (donated) shipping) $ 40.00 40 0 $ $ 4,075.00 0 Total $2500each $450.00 Estimated budget for remaining scope of work: Archivist Hours 8-12 hours $25/hour $200-300 5 Town of Glen Echo 6106 Harvard Ave Glen Echo, MD 20812 301-320-4041 (Phone) DRAFT Policy No. 19-11 Data Security As required by State law, the Town of Glen Echo (Town) hereby establishes the following written policies and procedures for the protection of personal information lawfully obtained by Town. They apply to all Town staff, the Mayor, Council members, volunteers, and contractors ("responsible parties" or "authorized individuals"). Definitions For the purposes oft this policy, the following words have the meanings indicated. (a) "Personal information" means an individual's first name or first initial and last name, personal mark, or unique biometric or genetic print or image, in combination with one or more oft the following data elements: (1) a Social Security number; (2) a driver's license number, state identification card number, or other (3) apassport number or otheri identification number issued by the United individual identification number issued by a unit; States government; (4) an Individual Taxpayer Identification Number; or (5) a financial or other account number, a credit card number, or a debit card number that, in combination with any required security code, access code, or password, would permit access to an individual's account. "Personal information", does noti include the folowing:QDpubicaly, availableinformation that is lawfully made available to the general public from federal, State, or local government records; (2) information that an individual has consented to have publically disseminated or listed; or (3) information that is disclosed according to other applicable law orj judicial order. (b) "Records" means personal information that is inscribed on at tangible medium or that is stored in an electronic or other medium and is retrievable in perceivable form. Security Measures To protect personal information from unauthorized access, use, modification, or disclosure, the Town will employ the following security procedures and practices. All records shall be protected with a minimum oftwo layers of security, which may include but not be limited to, all three oft the Town Hall doors being locked when the office is not in use; the Town Hall computers being password protected and locked when not in use by authorized individuals; and the Town Hall internet service being password protected. The Town will maintain appropriate network security, including firewalls, on all computers. Keyst to the inner office will only be retained by the Town Clerk-Treasurer, Mayor, Council Members, and archivist. Destruction of Records The Town will retain records in the' Town Hall in accordance with the Town's State- approved document retention schedule. When a record meets the criteria for removal under the retention schedule, it will be purged, destroyed (e.g, by shredding paper files), deleted, or returned to the submitting source as required. Reporting Violations Responsible parties will promptly and without unreasonable delay report any and all violations oft this policy to the Town Clerk-Treasurer, Mayor, or Town Council, as appropriate. Investigating a Possible Breach The Town Clerk-Treasurer, Mayor, or Town Council, or Town contractors, as appropriate, will investigate the circumstances ofap possible breach to determine whether the unauthorized acquisition of personal information has resulted in ori is likely to result ini the misuse oft the information. The results ofs such investigation shall be shared promptly and without unreasonable delay. If/When a Breach is Confirmed Notification The Town Clerk-Treasurer, Mayor, or Town Council, as appropriate, will work with the Town's legal counsel to notify impacted individuals promptly and without unreasonable delay. Notification should be made in writing as soon as practicable to the most recent address oft the impacted individual(s). Alternatively, notice may be provided by e-mail or telephone. Notifications shall include the following: (1) to the extent possible, a description oft the categories ofinformation that were, or are reasonably believed tol have been, acquired by an unauthorized person, including which oft the elements of personal information were, or are reasonably believed to have been, acquired; (2) contact information for the responsible party making the notification, including an address, telephone number, and toll-free telephone numberifo one is maintained; (3) the toll-free telephone numbers and addresses for the major consumer reporting agencies; and (4)() the toll-free telephone numbers, addresses, and Web site addresses for: 1. the Federal Trade Commission; and 2.1 the Office oft the Attorney General; and (ii) a statement that an individual can obtain information from these sources about steps the individual can take to avoid identity theft. Before giving the notification, the responsible party shall provide notice ofal breach of the security ofas system to the Office oft the Attorney General and to the Department of If, after the investigation is concluded, it is determined that notification is not required, the responsible parties shall maintain records that reflect its determination for 3 years Information Technology. after the determination is made. Containment Ifal breach is confirmed, the Town Clerk-Treasurer, Mayor, or Town Council, as appropriate, working with the responsible parties and individuals impacted, shall take the following steps to limit the scope and effect oft the breach without unreasonable delay. 1. Stop any unauthorized practice; 2. Recover the records, ifj possible; 3. Shut down the system that was breached; 4. Change passwords; 5. Change locks on cabinets or doors; 6. Correct weaknesses in security practices; and 7. Notify the appropriate authorities including the Montgomery County, MD Police Department, ift the breach involves, or may involve, any criminal activity. Enforcement If, after a thorough review, any responsible party is found to be in violation of this policy as it pertains to the gathering, collection, use, retention, destruction, or disclosure of records, the Town will: 1. Immediately suspend access to Town information systems by the person(s) 2. Ifani individual is a Town employee or contractor, he or she will be referred to the Town Clerk-Treasurer for disciplinary action, up to and including termination of employment or their contract with the Town. involved in the violation. 3. Ifthe individual is the Town Clerk-Treasurer, he or she will be referred to the Mayor and/or Council for disciplinary action, up to and including termination 4. Ifappropriate, refer the violation to the appropriate law enforcement authority of employment. toi initiate a criminal investigation in their sole discretion. The Town reserves the right to restrict the qualifications and number ofi individuals having access to Town information and to suspend or withhold service and deny access to any individual. Prevention Inc order to ensure the Town maintains the most current approach to the protection of personal information, this policy may be periodically updated as deemed necessary by the Mayor and Town Council. Iti may also be updated following any confirmed breach to implement any resolution plan resulting from an investigation of the circumstances oft the breach, its root cause(s), and any remaining risk(s). The Mayor or Council, in its sole discretion, may dispense with the above requirements in the rare case of an emergency in order toj protect the health, safety, comfort, and welfare oft the Village and its residents. Policy Number: 19-11 Action/Adoption: Effective Date: Town of Glen Echo Ordinance (Dumpsters, Portable Storage Units, and Heavy Equipment; Street Closures) Ordinance No.: 19-05 Introduced: Adopted: Effective Date: SUBJECT: AN ORDINANCE TO REQUIRE A PERMIT FOR A DUMPSTER, PORTABLE STORAGE UNIT, AND HEAVY EQUIPMENT USED IN THE RIGHT-OF-WAY, AND TO REGULATE STREET OBSTRUCTIONS AND CLOSURES WHEREAS, Maryland Code, Local Government Article, Section 5-202, as amended, grants to the legislative body of every incorporated municipality in Maryland, including the Town ofGlen Echo, general power toj pass such ordinances not contrary to the Constitution ofMaryland, or the public general law, as deemed necessary in order to assure the good government of the municipality, toj protect and preserve the municipality'sr rights, property, andj privileges, toj preserve peace and good order, to secure persons and property from danger and destruction, and toj protect the health, comfort and convenience oft the citizens oft the municipality; WHEREAS, Sections 413 and 415 ofthe Charter oft the Town ofGlen Echo authorize the Town Council toj pass ordinances not contrary to the Constitution and laws ofthe State ofMaryland ort the Charter of the Town of Glen Echo (the "Town"); WHEREAS, Section 802 of the Charter of the Town of Glen Echo authorizes the Town Council to do whatever it deems necessary to establish, operate, maintain, or close the public ways oft the Town; WHEREAS, after proper notice to the public, the' Town Council introduced the following WHEREAS, after proper: notice to the public, the Town Council considered the following WHEREAS, the Town Council finds that the ordinance: as hereinafter seti forthi ist necessary in order to assure the good government of the municipality, to protect and preserve the municipality'srights, property, and privileges, toj preserve peace and good order, to secure persons and property from danger and destruction, and to protect the health, comfort and convenience of the citizens oft the Town, and otherwise advantageous and beneficial to the Town. Ordinance in an open meeting conducted on the day of Ordinance in public session assembled on the day of 2019; 2019; NOW,THEREFORE, the Town Council does hereby adopt the foregoing Ordinance. BEITORDAINED AND ORDERED, this th day of. June, 2019, by the Town Council, acting under and by virtue of the authority given it by the Maryland Code and the Town of Glen Echo Charter, the Town Code be and is hereby amended as follows: ARTICLE3 BUILDING CODE Section 3.0 Definitions The following terms used in this Article have the following meanings: Dumpster" means a large container, including, but not limited to, a detached wheeled trailer, designed or used to store rubbish, construction and/or demolition debris, or other "Heavy equipment" means vehicles and machinery used to perform tasks such as excavating, grading, heavy lifting, demolition, or removal of large trees, including, but not limited to, cranes, bulldozers, or other items which may damage the public right-of-way when placed "Portable storage unit" means a large portable container designed or used for the outdoor storage of personal property, including, but not limited to, portable containers that are material to be discarded. upon or moved across the street surface, curb, or sidewalk. leased for temporary use. ary Section 3.3 (Reserved) Dumpsters, Portable Storage Units, and Heavy Equipment. A. Dumpsters and Portable Storage person Units. No shall place or maintain a dumpster or portable storage unit on private property within the' Town without obtaining a permit from the' Town Clerk or Mayor. The' Town Clerk or Mayor may condition such permit upon such terms or restrictions as the Town Clerk or Mayor deem necessary to protect the public health, safety or welfare, including, but not limited to, a limit on the number of consecutive days a dumpster or portable storage may be placed or maintained on private property. Unless the Town Clerk or Mayor approves otherwise, no person shall place or maintain any portable storage unit or dumpster on public property or in the public right-of-way. B. Heavy Equipment. No person shall place any heavy equipment upon or move any heavy equipment over an improved street surface, curb, or public sidewalk within the Town without obtaining a permit from the' Town Clerk or Mayor. The Town Clerk or Mayor may condition such permit upon such terms or restrictions as the Town Clerk or Mayor deem a KBN necessary to protect the public health,safety or welfare. C. Required Bond. No permit will be issued under this Section unless the permittee has deposited with the Town a bond or other security in such amount and/or form as the' Town Clerk or Mayor deems necessary or appropriate to ensure the restoration or repair of any damage to the public rights-of-way, sidewalks, curbs, or roadways and that the placement and use of the dumpster, portable storage unit, or heavy equipment will be in accordance with the terms of the permit issued in connection therewith. The bond may be applied to repair or correct any damage or injury to public property, including treatment or replacement of trees and plantings, as the Town Clerk or Mayor in their discretion shall determine. Upon removal of the dumpster, portable storage unit, or heavy equipment for which the permit was issued, thel balance oft the bond, less any amounts retained by the Town E. Permit Fee. An application for the placement or use ofa dumpster, portable storage unit, or heavy equipment shall be submitted to the Town Clerk along with an application feei in the amount set forth on the fee schedule approved by the Town Council from time to time. pursuant to this subsection, shall be returned. ARTICLE17 STREETS AND SIDEWALKS Section 17.6 Warminglericeranelamdaricate-Keguire Obstruction of Streets In addition to requirements contained elsewhere in this Article, it shall be unlawful to obstruct or close any street, sidewalk or other public right-of-way kcensineler-mae, -awi-a maingsikmateriakepiislashemmingsershamisulaymisah iherdnivesa-mayheriye-emswd-wtawsio: Duingediwylghtho-tishahinsia-lsimthaniemihvimwee wiyefpatsamsemirelalertstlesilante obtaininga permit from the' Town Clerk or Mayor. The Town Clerk or Mayor may condition such permit upon such terms or restrictions as the' Town Clerk or Mayor deem necessary to protect the public health, safety or welfare, including, but not limited to requiring a bond or other security to to ensure the restoration or repair of any damage to the public rights-of-way, sidewalks, curbs, or roadways and compliance with with the terms of the permit issued in connection therewith. An application for the obstruction or closure of a street, sidewalk or other public right-of- way shall be submitted to the Town Clerk along with an application fee in the amount set forth on the fee schedule approved by the Town Council from time to time. Bold Underline indicates new language Strikethrough indicates language deleted Asterisks * * * indicate language unchanged AND BE IT FURTHER ORDAINED AND ORDERED, by the Town Council, acting under and by virtue of the authority granted to it by the Maryland Code and the Town of Glen Echo Charter, that: 1. Ifa any part or provision of this Ordinance is declared by a court of competent jurisdiction tol be invalid, the part or provision held to be invalid shall not affect the validity ofthe Ordinance as a whole or any remaining part thereof; and 2. This Ordinance shall take effect, twenty (20) days after passage by the Council and approval of the Mayor. Attest: th day of Ihereby attest that the above Ordinance was duly adopted by the Town Council on the 2019, by a vote of in favor and inc opposition. Beth Boa, Clerk-Treasurer Town of Glen Echo Approved: Date: Willem Polak, Mayor Town of Glen Echo Accrual Basis Town of Glen Echo July through November 2019 Revenue/Expenses Actual VS Budget Jul- Nov 19 Budget $Over Budget %0 of Budget Ordinary Income/Expense Income 01. Real Estate Property Tax 02. Personal Property 02.1 Corporate 02.2 Unincorporated 02.3 Public Utility Total 02. Personal Property 03. State Income Tax 04. Highway 05. License/Permits 05.1 Admissions & Amusement 05.2 Build Perm Total 05. License/Permits 06. Rental Inc 06.1 Post Off. 06.2TH Rental 06.3 Parking Lot--Tulane Total 06. Rental Inc 07. Interest 08. County Revenue Sharing 09. Cable Franchise 10. Echo Newsletter 10.1 Advertisements 10.2 Subscriptions Total 10. Echol Newsletter 11 Miscl Revenue 11.1 Walking Tour Book Total 11 Miscl Revenue Total Income Expense Reconciliation Discrepancies 20 Payroll 20.1 Salary 20.2 Employer Taxes 20.3 Staff Training Total 201 Payroll 21 Professional Services 21.1.A Auditor 21.2. Legal 21.21 Town Attorney 21.22 Specialized Legal Svcs. Total 21.2. Legal 21.4 Oth Prof Svcs 105,573 130,000 1,136 2,000 0 100 0 22,000 1,136 24,100 46,964 115,000 1,932 16,643 912 300 100 3,500 1,012 3,800 10,633 31,899 4,335 12,000 1,500 3,600 16,468 47,499 430 1,500 0 20,762 851 3,500 0 2,000 0 100 0 2,100 16 16 174,382 364,904 234 20,453 46,800 1,570 4,500 709 2,000 22,732 53,300 7,327 8,000 8,523 25,000 0 10,000 8,523 35,000 75 5,000 -24,427 -864 -100 -22,000 -22,964 -68,036 -14,711 612 -3,400 -2,788 -21,266 -7,665 -2,100 -31,031 -1,070 -20,762 -2,649 -2,000 -100 -2,100 81% 57% 0% 0% 5% 41% 12% 304% 3% 27% 33% 36% 42% 35% 29% 0% 24% 0% 0% 0% -190,522 48% 26,347 -2,930 -1,291 -30,568 -673 -16,477 -10,000 26,477 -4,925 44% 35% 35% 43% 92% 34% 0% 24% 2% Page1of3 Accrual Basis Town of Glen Echo July through November 2019 Revenue/Expenses Actual VS Budget Jul-Nov1 19 Budget $Over Budget % of Budget 21.5Traffic Study Consultant 21.6 Records Ret./Archiving 21.7IT Support 21.8 Arborist 21.9" Town Engineer/Bld. insp. 21.10 Office Temporary Help Total 21 Professional Services 22. Fixed Op Ex 22.1 Office &1 TH Utilities 22.11 Electrical 22.12 Gas 22.131 Telephone/nternet 22.14 WSSC Total 22.1 Office &1 TH Utilities 22.2 Office 22.21 Office Supplies 22.22 Software/Domain 22.23 Copier Rental Total 22.2 Office 22.3 Bank Fees 22.4 Website 22.5 Ins & Bond 22.6 Dues, Subs., Conf. 22.7 Admin 22.71 Admin. Payroll Fee 22.721 Flyer Delivery Charges 22.73 Miscl. Admin Fee Total 22.7. Admin 22.8 Echo 22.9 Town! Hall 22.91 TH Supplies 22.921 TH Cleaning Service 22.931 TH Maintenance 22.941 TH Elevator Maintenance Total 22.9 Town Hall 22.11THI Improv 22.12 Office Furniture & Equip. Total 22. Fixed Op! Ex 23 Streets 23.1 Streetlights 23.2 Street Sweeping 23.3 Street Signs 23.4 Parking Lot--Town Hall 23.5 Street Repair 0 2,000 1,771 5,000 355 2,000 525 750 7,493 10,000 380 1,500 26,449 69,250 1,153 2,100 77 1,200 974 3,200 397 1,200 2,601 7,700 247 2,500 531 1,500 618 1,500 1,396 5,500 43 250 0 3,000 1,996 3,000 1,815 2,500 666 1,500 40 300 194 1,000 900 2,800 757 3,200 854 2,250 1,305 3,500 1,271 4,000 425 6,000 3,855 15,750 400 6,000 0 2,000 13,763 51,700 3,335 9,500 1,120 4,000 0 5,000 20,000 15,000 -2,000 -3,229 -1,645 -225 -2,507 -1,120 -42,801 -947 -1,123 -2,226 -803 -5,099 -2,253 -969 -882 -4,104 -207 -3,000 -1,004 -685 -834 -260 -806 -1,900 -2,443 -1,396 -2,195 -2,729 -5,575 -11,895 -5,600 -2,000 -37,937 -6,165 -2,880 -5,000 -20,000 -15,000 0% 35% 18% 70% 75% 25% 38% 55% 6% 30% 33% 34% 10% 35% 41% 25% 17% 0% 67% 73% 44% 13% 19% 32% 24% 38% 37% 32% 7% 24% 7% 0% 27% 35% 28% 0% 0% 0% Page 20 of3 Accrual Basis Town of Glen Echo July through November 2019 Revenue/Expenses Actual VS Budget Jul- Nov" 19 Budget $Over Budget % of Budget 23.6 Sidewalk Repair Total 23 Streets 24 Town Services 24.1 Community Contribution 24.21 Landscape 24.21 THI Landscaping 24.22 Town Right ofWay 24.23 Environmental Imp Project Total 24.21 Landscape 24.3 Snow Removal 24.4 Refuse/Recycling 24.5 Town Trees 24.51 Town" Tree Pruning 24.52 Town Tree Removal Total 24.5' Town Trees 24.61 Leaf Removal 24.7 Community Events Total 24 Town Services Total Expense Net Ordinary Income Net Income 0 5,000 4,455 58,500 4,000 4,000 1,418 7,500 1,530 7,200 3,182 5,000 6,130 19,700 25,000 14,235 40,000 0 3,000 1,650 5,000 1,650 8,000 15,600 4,185 8,500 30,200 120,800 97,833 353,550 76,549 11,354 76,549 11,354 -5,000 -54,045 0 -6,082 -5,670 -1,818 -13,570 -25,000 -25,765 -3,000 -3,350 -6,350 -15,600 -4,315 -90,600 -255,717 65,195 65,195 0% 8% 100% 19% 21% 64% 31% 0% 36% 0% 33% 21% 0% 49% 25% 28% 674% 674% Page 3 of3 Town of Glen Echo Revenue/Expenses by Month July through November 2019 Jul19 Aug1 19 Sep 19 Oct19 Nov19 TOTAL Ordinary Income/Expense Income 01. Real Estate Property Tax 02. Personal Property 03. Statel Income Tax 04. Highway 05. License/Permits 06. Rental Inc 07. Interest 09. Cable Franchise 11 Miscl Revenue Total Income Expense Reconciliation Discrepancies 201 Payroll 21 Professional Services 22. Fixed Opl Ex 23 Streets 24 Town Services Total Expense Net Ordinary Income Net Income 294 7,726 27,299 59,765 10,489 105,573 0 909 0 219 8 1,136 -8,859 8,859 0 2,357 44,606 46,963 -768 768 0 0 1,932 1,932 100 0 0 912 0 1,012 2,833 5,708 0 3,608 4,318 16,467 0 0 0 0 851 851 16 0 0 0 0 16 0 0 -115 181 170 166 27 429 -6,499 24,151 27,469 67,027 62,231 174,379 3,703 4,528 4,360 6,675 3,465 22,731 -2,201 4,812 7,355 10,361 6,122 26,449 5,187 1,487 2,214 2,738 2,137 13,763 606 1,743 651 694 760 4,454 5,633 3,775 4,882 8,610 7,300 30,200 12,928 16,579 19,462 29,078 19,784 97,831 -19,427 7,572 8,007 37,949 42,447 76,548 -19,427 7,572 8,007 37,949 42,447 76,548 0 234 0 234 Page1o of1 12:59 PM 12/02/19 Accrual Basis ASSETS Current Assets Checking/Savings MD Local Govtinvestment Pool SunTrust Cash-Checking SunTrust MM Total Checking/Savings Total Current Assets TOTAL ASSETS LIABILITIES &E EQUITY Liabilities Current Liabilities Other Current Liabilities Bond Deposit Town Halll Deposit Right of Way Bond Total Bond Deposit Total Other Current Liabilities Total Current Liabilities Long Term Liabilities Wynne liability Total Long Term Liabilities Totall Liabilities TOTAL LIABILITIES & EQUITY Town of Glen Echo Account Balances New As of November 30, 2019 Nov 30,19 83,143.39 46,548.55 564,425.16 694,117.10 694,117.10 694,117.10 200.00 5,000.00 5,200.00 5,200.00 5,200.00 6,100.00 6,100.00 11,300.00 11,300.00 Page 1 of1 Town of Glen Echo Expenses by Vendor Summary November 2019 Nov19 124 1,163 775 251 1,100 2,910 3,290 810 425 3,000 290 75 120 892 20 300 100 243 33 15,921 Advance Business Systems Blue Crab Contracting, LLC Bolt Legal, LLC Case Design/Remodeling, Inc Evans Tree Service Goode Companies, Inc. Hughes Landscaping & Supply Co. Inc. Joseph F. Toomey Associates, Inc Kencor, Inc LSWG Maid Brigade Mary Ruttkay MMIL/Montgomery County Chapter PEPCO- (streetlights) Renz. Johnson Sarah E. Hedlund The Hartford Verizon. Phone Line Washington Gas TOTAL Town of Glen Echo Ordinance (Accessory Dwelling Units; Permit Amendments and Extensions; Variances) Ordinance No.: 19-06 Introduced: November 12, 2019 Adopted: Effective Date: SUBJECT: AN ORDINANCE TO AMEND THE CODE OF ORDINANCES TO ADD BUILDING REQUIREMENIS APPLICABLE TO ACCESSORY DWELLING UNITS; TO ADD PROVISIONS REGARDING BUILDING PERMIT AMENDMENTS AND EXTENSIONS, INCLUDING FEES; AND TO AMEND THE STANDARD FOR VARIANCE REQUESTS WHEREAS, Maryland Code, Local Government Article, Section 5-202, as amended, grants to the legislative body ofevery incorporated municipality in Maryland, including the Town ofGlen Echo, general power to pass such ordinances not contrary to1 the Constitution ofMaryland, or the public general law, as deemed necessary in order to assure the good government of the municipality, toj protect and preserve the municipality's rights, property, and privileges, to preserve peace and good order, to secure persons and property from danger and destruction, and to protect the health, comfort and convenience oft the citizens of the municipality; WHEREAS, Maryland Code, Local Government Article, Section 5-211, as amended, authorizes the legislative body of each municipal corporation in the State of Maryland to make reasonable regulations concerning buildings to be erected within the limits of the municipality, including a building code and the requirement for building permits; WHEREAS, Maryland Code, Land Use Article, Section 20-509 grants to the legislative body ofincorporated municipalities in the Maryland-Washington Regional District general power to adopt building regulations for the protection of the public health, safety, and welfare; the preservation, improvement, and protection of lands, water, and improvements in the municipal corporation; and toi regulate the construction, repair, or remodeling ofbuildings on land zoned for single-family residential uses at it relates to fences, walls, hedges, and similar barriers; signs; residential parking; residential storage; the location ofs structures, including setback requirements; the dimensions of structures, including height, bulk, massing, and design; and lot coverage, including impervious surfaces; WHEREAS, Sections 413 and 415 oft the Charter ofthe' Town of Glen Echo authorize the Town Council toj pass ordinances not contrary tot the Constitution and! laws ofthe State ofMaryland or the Charter oft the Town of Glen Echo (the "Town"); WHEREAS, after proper notice to the public, the' Town Council introduced the following Ordinance in an open meeting conducted on the 11th day ofNovember, 2019; WHEREAS, to comply with Maryland Code, Land Use Article, Section 20-509, on the 12th day of November, 2019, a copy of following Ordinance was submitted to the Montgomery County Council for its comments; letter dated November 14, 2019; WHEREAS, thel Montgomery County Council acknowledged receipt oft the Ordinance by WHEREAS, after proper notice to the public, and after at least thirty days from the date a copy oft the following Ordinance was transmitted to the Montgomery County Council, the Town Council considered the following Ordinance in public session assembled on the day of 2019; WHEREAS, the Montgomery County Council, by Zoning Text Amendment 19-01, effective December31,2019, authorized the establishment and construction ofdetached accessory dwelling units in single-family zones, and removed some oft the restrictions applicable to attached units; WHEREAS, due to narrow street widths, and the existing density and motor vehicle use and traffic in and around the Town, the Town Council finds that existing parking congestion and shortages would be exacerbated by the allowance of accessory dwelling units, unless sufficient measures are implemented to mitigate the impacts; WHEREAS, due to the limited open and green space existing in the Town as a result of contemporary construction, and due to the inadequacy ofthe existing public stormwater drainage system, the Town Council finds that current stormwater drainage problems would be exacerbated by the allowance of accessory dwelling units, unless sufficient measures are implemented to mitigate the impacts; WHEREAS, the Town Council finds that the Town building regulations do not currently WHEREAS, the purposes of the Town building regulations include maintaining privacy and space between properties, ensuring adequate light, air, and safe passageways between buildings; encouraging appropriately-sized construction in keeping withl lot sizes and the character ofthe' Town; minimizing the flow ofs stormwater from lots by encouraging the maintenanceo ofopen spaces and the reduction of impervious surfaces; and the preservation and perpetuation of separately address accessory dwelling units and should therefore be amended; neighborhood character; WHEREAS, the' Town Council finds that the allowance ofaccessory dwelling units would be detrimental to the purposes of the Town building regulations, unless sufficient measures are implemented to mitigate the impacts; WHEREAS, the Town Council finds that the ordinance as hereinafter set forth is necessary in order to assure the good government of the municipality, to protect and preserve the municipality'srights, property, and privileges, toj preserve peace and good order, to secure persons and property from danger and destruction, and to protect the health, comfort and convenience of the citizens ofthe Town, and otherwise advantageous and beneficial to the Town. NOW,THEREFORE, the Town Council does hereby adopt the foregoing Ordinance. BE IT ORDAINED AND ORDERED, this th day of 2019, by the Town Council, acting under and by virtue oft the authority given it by the Maryland Code and the Town ofGlen Echo Charter, the Town Code be and is hereby amended as follows: ARTICLE3 BUILDING CODE Section 3.0 Definitions The following terms used in this Article has have the following meanings: "Accessory dwelling unit" means a second dwelling unit that is located within a main "Detached accessory dwelling unit" means a dwelling unit that is a detached accessory "Dwelling unit" means a building or portion ofal building providing complete living facilities for not more than one household, including, at a minimum, facilities for cooking, sanitation, "Height" means the vertical distance measured from the average elevation of the ground along the front of the structure to the highest point of the roofs surface or parapet wall fora flat or shed roof, or, for a gable, hip,mansard, or gambrel roof, the mean height between the eaves and ridgeoftheroof. For the purpose ofdetermining building height, the average front elevation used will be based on either the pre-development grade or the finished grade, whichever is lower. Ift the structure has no roof. height is measured to thel highest point. The height does not include weather vanes, cupolas, or similar ornamental features. building or an accessory building. building or part thereof. and sleeping. Section 3.1 Building Permits A. Building Permit Required. 1. No structure ofany kind or description shall be erected or replaced, nor any modification made to the exterior ofany portion ofa an existing structure, within the corporate limits oft the Town which requires al building permit from Montgomery County, without first having obtained a permit for same from the Town Clerk or Mayor. 2. No accessory dwelling unit shall be erected or replaced,nor: any existing structure modified, converted or renovated, or any part thereof, into an accessory dwelling unit, within the corporate limits of the Town, without first having obtained a permit for same from the Town Clerk or Mayor. B. Application; Approval. An application for a building permit shall be submitted to the' Town Clerk containing the following information. Additional information may be requested by the Mayor. Such application shall bei filed with the Town Clerk: no later than seven (7) calendar days after issuance of a building permit by Montgomery County fort the identical work for which the applicant seeks aj permit from the Town of Glen Echo. The Town Council may prepare and require an application form. An application may be denied by the' Town Clerk orl Mayor for failure to provide the requested information. The Town Clerk or Mayor, upon written request of the applicant, may waive the time period for submitting the application required pursuant to this paragraph. The application shall include: 1. The signature oft the owner and/or his authorized agent; 2. The street address, of the lot upon which the proposed work is to be performed; 3. The full name and address of each owner; 4. A brief description of the work to be performed for which the building permit is requested,and a stormwater drainage plan if the project includes an accessory dwelling unit; 5. An electronic copy ofthel building plans and all other documents submitted ora anticipated to be submitted to Montgomery County as part oft the application for building permit issued by Montgomery County. No Town building permit for construction related to an accessory dwelling unit shall be issued until a copy of the Montgomery County landlord license for the proposed accessory dwelling unit has been submitted to the' Town; 6. A certification by the applicant that the applicant provided to the owners of adjoining and confronting private properties within the Town of Glen Echo, and to the occupants of said property if the owners are not the occupants (collectively, "neighbors"), a reasonable opportunity toi inspect the building permit plans. The certification shall include an explanation of the steps taken to comply with these requirements and to identify those neighbors who have inspected the plans. Unless there are unusual circumstances, initials ofthose neighbors who have inspected the permit plans are required on the building permit application; 7. 8. An application fee in the amount set forth on the fee schedule approved by Photographic proofofthec condition ofa adjoining streets and sidewalks prior the Town Council from time to time; and to the beginning of construction. C. Criteria for Issuance of Permit. The Town Clerk or Mayor shall consider, in approving or disapproving an application, such factors as: 1. 2. Whether the application is complete and conforms to the requirements of Whether the proposed work complies with all other applicable Town this Section; and, ordinances, including but not limited to all ofthe provisions ofthis Article regarding setbacks, and all oft the provisions of Article 17, Streets and Sidewalks, specifically including the provisions of Section 17.2 which require a separate permit. No permit for any building shall be issued by the Clerk or Mayor or Council unless the building complies with the setback requirements of the Montgomery County Zoning Code. Ini making its findings, the Town Council may rely upon the findings of the County in the issuance of the County permit. The Town Council may impose conditions on aj permit as deemed necessary to assure compliance with the Town Code and/or protect the public health, safety or welfare. Such conditions may include, but are: not limited to: (a) prohibiting or limiting the parking of contractors' or other construction-related vehicles in the public right-of-way or on private property; (b) limiting the locations upon public and private property where materials, equipment, and dumpsters may be stored; (c) limiting the locations where portable toilets may be placed or maintained; (d) requiring tree protection measures to protect public and private trees during construction; and II limiting the permissible work hours. At the request of any one of the following: the applicant, the adjoining or confronting property owners, or a member of the Town Council, a public hearing may be held on the application prior to the issuance ofal building permit. In such case, the Town Council shall decide whether a building permit should bei issued. D. Permit Contingent on County Permit. The Town of Glen Echo building permit ise effective and valid only for the identical work authorized by a valid building permit issued by Montgomery County,as may be modified by the terms and conditions of the' Town permit. The Town of Glen Echo building permit is effective and valid only for that time period for which the Montgomery County permit is valid, or such other time as may be specified in the Town permit. The Town Clerk or Mayor may grant a request for an extension, upon such terms and conditions as the Town Clerk or Mayor may find necessary to protect the public health, safety,and welfare, upon a reasonable showing by the permittee that there has been no material change in circumstances since the issuance of the permit and despite due diligence by the permittee, additional time is necessary to accomplish the approved construction. Such a request shall be accompanied by the extension fee in the amount set forth on the fee schedule approved by the' Town Council from time to time. E. Permit Display and Enforcement. property in a manner visible to the public. 1. Display. Upon issuance, the applicant shall promptly display the Town permit on the 2. Enforcement. 3. Itshall be unlawful to conduct construction except in strict compliance with the applicable Town permit, the approved plans and specifications therefor, and any and all conditions imposed by the Town Council in connection therewith. The' Town Clerk or Mayor may grant a request for a modification to the approved permit, and the terms and conditions thereof, upon such further terms and conditions as the Town Clerk or Mayor may find necessary to protect the public health, safety, and welfare. Such a request shall be accompanied by the modification fee in the amount set forth on the fees schedule approved by the Town Council from time to time. a. The Town Council may suspend or revoke a building permit, or issue a stop work order, if construction has been undertaken in violation of an applicable Town permit, the approved plans and specifications, therefor, and any and all conditions imposed by the Town Council in connection therewith. A: stop work orderissued. hereunder shall be posted on the property in a conspicuous location and shall be deemed sufficient service upon all persons physically on the property. If a stop work order is issued, it shall be unlawful to continue any construction activity until such time as the stop work order has been lifted by the Mayor, provided however, that any activity ordered tol be undertaken by the Mayor in order to abate a violation may proceed as directed by the Mayor. the express authority ofthe Mayor. b. Itshall be unlawful toi remove. aj posted stop work order except under F. Judicial Review. Any person aggrieved by a decision of the Town Council with regard to an application for a building permit filed under the provisions of this Section and who appeared before the Town Council in person, by an attorney, or in writing, shall have the right to appeal the decision of the Town Council to the Circuit Court for Montgomery County, Maryland under the provisions oft title 7, Chapter 200 oft the Maryland Rules ofProcedure. G. Liability for Damage to Town of Glen Echo Property. As a condition for the grant ofaj permit, the permit holder shall be liable for any damage to Town ofGlen Echo property andj public rights-of-way and improvements thereon, including sidewalks, curbs, streets and green space. Permit holders shall be subject to the expense necessary to repair such damage as close to the original condition as possible. The Town may, by contract or otherwise and at the violator's expense, cause any necessary repairs tol be made. The' Town Council, ini its discretion, may require as a precondition to issuance of a permit the posting of a bond or other security in a form and amount satisfactory to the Mayor (which amount shall not exceed twice the estimated cost ofrepair of damage caused to Town of Glen Echo property and public rights-of-way and improvements thereon), tol be applied toward the cost ofi repair of damage caused to Town of Glen Echo property (Ord. No. 04-01, effective 1/12/04; Ord. No. 06-02, effective 11/7/06; Ord. No. 16-02, effective and public rights-of-way and improvements thereon, 1/30/17; Ord. No. 18-01, effective 6/3/18) Section 3.1.1 SetbacksefHouse.and Building Requirements A. Setbacks,Generally. 1. 2. The front setback from all street lines for a house main building on a corner lot The front setback from all street lines for a detached accessory dwelling unit shall be at least twenty-five (25) feet. on any lot shall be at least twenty-five (25) feet. The rear setback from a rear lot line fora detached accessory dwelling unit on any lot shall be: at least twenty (20)feet. The sidesetback from a side lot line fora detached accessory dwelling unit on any lot shall be at Ieast eight (8) feet. At the time of the erection of any detached accessory dwelling unit, orat the time any accessory structure is modified or renovated to include an accessory dwelling unit, the building must meet the required setback and other requirements of this Article. 3. Setbacks are measured from the closest point of the building to the closest point of a lot line. No exemption is provided for projections, of any kind. A corner lot has two or more front] Iot lines. The interior lot lines can be designated by an owner as either the rear or side lot line so long as no existing structure is rendered non-conforming to the provisions of the Montgomery County Code or the Town Code. B. This setback provision shall apply to: () a house building for which a building permit is required from the Town of Glen Echo or Montgomery County or both and no such valid permit(s) was issued by the Town or the County or both as of. January 12, 2004; or (ii) a house building for which a building permit is required from the Town of Glen Echo or Montgomery County or both and for which all valid permits have been issued but actual physical commencement of some significant and visible construction has not occurred as of. January 12, 2004. C. Notwithstanding the provisions above, Aany house man building existing as of January 12, 2004on the effective-date of this section situated closer than twenty-five (25) feet to the street line in accordance with $59-4.4.9.B.2, as amended, oft the Montgomery County Zoning Code and which does not meet the setback requirements of this section, is a conforming building. Such a house main building may be: 1 Reconstructed after a fire, flood or similar event provided that the footprint of the house man building may not be closer to the street line to which this section is applicable than the pre-pxisting building or structure as oft the effective date of this section; and 2. Altered, renovated, or enlarged provided that the location of such house main building may not be closer to the street line to which the section is applicable than the pre- éxisting house as oft the effective date oft this section. D. Additional Requirements for Accessory Dwelling Units. 1. Parking. At the time of the erection of any detached accessory dwelling unit, or at the time any accessory structure is modified or renovated to include an accessory dwelling unit, or at the time any accessory dwelling unit is added to a main building, a minimum of two (2) new dedicated on-site parking spaces shall be provided. Existing parking area in a driveway or an existing garage may not serve as the required on-site parking spaces for an accessory dwelling unit. Each automobile parking space provided according to this section shall not bel less than 180 square feet and thesameshall be connected by an adequate driveway to a paved street. 2. Height. The height for any building containing an accessory dwelling unit, other 3. Stormwater Drainage. Noattached or detached accessory dwelling unit, including but not limited to the dedicated off-street parking spaces related thereto, shall create any new stormwater runoff to adjacent public or private property. Astormwater drainage plan, approved by the Town, shall be implemented and maintained to prevent any such than a main building, shall not exceed twenty (20) feet. stormwater runoff. (1) The drainage plan must specify the design or provisions for the control or conveyance of any increase in runoff, including but not limited to runoff from the dedicated off-street parking spaces. (2) The design or provisions. for the control or conveyance of runoff can be met with dry wells, rain barrels, cisterns. natural topography or buffers, rain gardens, biofilters, storm drains, yard drains, swales, pervious pavers, rooftop gardens, or other measures approved by the Town Council. Conveyance to a public right-of-way shall be allowed only where onsite control is not feasible, as determined by the' Town Council. 3) The development and design of the drainage plan must be consistent with the format and requirements specified in the Town of Glen Echo Guidelines for ControlofWater Runoff, as amended, or other accepted design criteria approved by the Town Council. Section 3.1.2. Variances: Judicial Review subject to the: following limitations: The' Town Council may grant a variance oft the setback requirements ofthis Article, 1. The Town Council finds after a duly noticed public hearing, based on the a. The proposed construction would: not unduly interfere with light and evidence before it, that good cause has been shown on either ofthe following grounds: air between residences or other structures, would not be unduly incompatible with the scale, massing, and character of the Town or of nearby residences or other structures, and would otherwise not unduly adversely affect the use, enjoyment or value ofnearby properties. Ini making such finding, the Council may consider such factors as: i. ii. Size and location of proposed new-building construction; Size and location of existing and potential buildings and other structures on nearby lots; and iii. Topography and existing or planned vegetation oft the lot on which the proposed construction will be located and of nearby lots. Should the Town Council be requested to consider planned vegetation, the applicant for the variance shall submit a landscape plan with the variance application, or b. That the strict and literal application oft this Section would result in pesuliarorunusa-praciea-lifieaities exceptional or undue hardship to the owner of the lot on which thej proposed new construction is to bel located due to lengstandimgpre-existingbHdangs Paerr. exceptional narrowness, shallowness, shape, topographical conditions or other extraordinary situations or conditions peculiar toi the specific parcel lofproperty. The following do not constitute practical difficulties for the purposes oft this section: i. The existence of nearby structures or buildings on other parcels of property which do not comply with this section; or ii. The granting ofa variance on other lots. 2. The variance must be for the minimum reasonably necessary to avoid the above conditions or situations; and, 3. The Town Council may impose, in granting a variance, such conditions as it deems in the public interest and necessary to effectuate the purposes oft this Article. B. EIfany word, phrase, clause, item, sentence, paragraph, section or part in or of the setbaek-provisions of the this Article shall judicially be declared to be invalid or the applicability thereof to any person or circumstances held invalid, the validity of the remainder of the provisions oft this Article and the applicability thereofto other persons and circumstances shall (Ord. No. 04-01, effective 1/12/04; Ord. No. 16-02, effective 1/30/17; Ord. No. 18-01, effective not be affected thereby. 6/3/18) Bold Underline indicates new language Strikethreugh indicates language deleted Asterisks * * * indicate language unchanged AND BE IT FURTHER ORDAINED AND ORDERED, by the Town Council, acting under and by virtue of the authority granted to it by the Maryland Code and the Town of Glen Echo Charter, that: 1. If any part or provision of this Ordinance is declared by a court of competent jurisdiction to be invalid, the part or provision held to be invalid shall not affect the validity oft the Ordinance as a whole or any remaining part thereof; and 2. This Ordinance shall take effect, twenty (20) days after passage by the Council and approval ofthe Mayor. Attest: th day of Ihereby attest that the above Ordinance was duly adopted by the' Town Council on the 2019, by a vote of in favor and in opposition. Beth Boa, Clerk-Treasurer Town of Glen Echo Approved: Date: Willem Polak, Mayor Town of Glen Echo From: Joseph F. Toomey, Permit reviewer for the' Town of Glen Echo Subject: Progress report on Vassar Circle Development and Construction To: Willem Polak, Mayor, Town of Glen Echo Date: December 8, 2019 The status oft the Vassar Circle development, as ofFriday, December 6, 2019, shows the roadway The asphalt work for the roadway widening was started onl November 4#, and was finally completed on December 6th. Work was performed over a period of eight days, but was interrupted several times by contractor schedule conflicts, weather, and the WSSC water and sewer installation work for the fourth lot. The present finished level is two inches lower than that which will be the final finished level, as the whole street width will be milled and overlaid paved when all oft the heavy site work has been completed. Although the curb and gutter, and the base paving has been completed around the entire circle, the excavation over-dig, or spoils from the roadway base excavations, must still be removed. The roadway excavation spoils must be removed in order to consider the roadway widening work to be completely finished. The large piles of un-stabilized excavated material poses a danger ofs sedimentation runoff and potential With the roadway widening work completed, except for the final mill and pave of the entire roadway, Aaron will have completed the work that the Council required for obtaining a County final building inspection and occupancy permit, and for the Town to issue subsequent permits for Aaron has expressed an interest in continuing with the: roadway work, with the possibility of performing the final mill and pave ofthe entire width oft the roadway before the winter weather setsi in. My recommendation is that all of the utilities must bei in place, and the rough grading of the entire site must be completed prior to the final mill and pave work. The gas line to the fourth lot will be installed this week. A repair is needed for a second gas service line. Base repairs are Siding installation of #4 Vassar Circle is now complete. Sections of the front of the house are still to be covered with a masonry veneer. Remaining work still includes the concrete driveway and driveway apron, gutters and downspouts, front walk, water and sewer connection from the curb to the house, finished grading, storm water management facility, and landscaping and sod. Interior finish work also exists. The final Montgomery County permit inspections can not be made, and a County occupancy permit can not been issued, until those items are complete. Photographs of the project as it appeared Thursday, December 5th and 6", showing the completed widening base paving work has been completed. damage to the: road and community in al heavy rain. the other three lots. still needed for the recent WSSC work and the future Washington Gas work. asphalt base paving, are attached. TO: The Mayor and Council at The Town of Glen Echo FROM: Wayne C. Fowler, Blue Crab Contracting, LLC DATE OF MEMO: December 5, 2019 SUBJECT: Code Enforcement November 2019 11/03, FW: Undercutting & Geotech Monday Ibelieve this willl be pretty cut and dry. If Geo Tech says the ground is not dry enough at the excavated 1 foot then I believe they excavate to 21 feet. This has been discussed between the contractor and developer in thei field in the presence of Geo Tech and the County DOT. Iwill be available by email and text during that time.Ican check in afterwards as needed. Please advise. Thank you. 11/05, 4-10 Vassar Cir Compacted Road Base, 4-2 20 Vassar Cir Loose Road Base, 10 Vassar Cir Utilities 6000 Bryn Mawr Ave WSSC Restoration & Landscaping, 7310 Columbia. Ave on Yale Avenue WSSC Traffic Marked, 20 Vassar Cir Utilities Marked, Markings Repainted, 11/08, Re: Wellesley Cir at Radcliffe Ln Free Firewood REMOVED, Vassar Circle First Sections of Asphalt Base Installed, 11/15, Pre construction meeting on-site with WSSC and Town of Glen Echo, 11/21, RE: WSSC Contractor on Vassar' WEDNESDAY, Vassar Circle Utility Service Installation in Progress 11/22, RE: WSSC Contractor on Vassar' WEDNESDAY, Vassar Circle Utility Service Installation in Progress 11/25, Fwd: Hole at bottom of Vassar this am at' WSSC utility installation site, Vassar Circle Final Utility 15 Vassar Cir: Fence Repair Needed Service Installation in Progress 15 Vassar Cir Fence Repair Completed 11/26, WSSC Contractor on' Vassar WEDNESDAY, Vassar Circle Utility Service Installation in Progress, 11/27, Oberlin Ave Storm Drain. All Clear, Errant Ballard at University & Yale Aves Returned Glen Echo Environmental Committee Report For Glen Echo Town Council Meeting December 9, 2019 Right-of-Way Longer Term Plans Robin Kogelnik and Speke Wilson have agreed to lead this effort. We understand that this will be a multi-pronged approach and require an integrated design approach to include many individuals and organizations. We want to apply for a Chesapeake Bay Trust grant and will be setting up a meeting with Jeffrey Poppf who manages the Grant Program. In order to do this we will partner with 501(c)(3) organization such as friends of Cabin John Creek. We are currently getting soil tests done for1 the Right-ofWay sO we know what we are working with. Becoming a Sustainable Maryland Town We have decided to continue our work towards becoming a certified Sustainable Maryland Town. Our Town Clerk, Beth Boa, has agreed to assist with the data management necessary for certification. Beth and Holly will be meeting with Mike Hunninghake who heads upi the program and they will be also be working on the necessary steps to join Tree City, including the establishment and Council approval of a Glen Echo Tree Ordinance. Interesting Speakers for Glen Echo Residents We will set up some environmental educational programs, to be held int the Town Hall, that we hope will interest our residents and support our programs. We are going to investigate Chesapeake Bay Certification for Residential Gardens and some of us are going to get our gardens certified. The Town of GLEN ECHO (301) 320-4041 Chartered 1904 Town Hall .6 6106 Harvard Avenue . Glen Echo . Maryland 20812. ownnal@glenecno.org TOWN OF GLEN ECHO December 3, 2019 LIVABLE COMMUNITY COMMITTEE MEETING MINUTES 7:00 pm at town hall. Present: Committee members Dan Spealman, Julia Wilson, Angela Hirsch, Jan Shaut Resident Gloria Levin Guest speaker Pazit Aviv, Village Coordinator, Montgomery County Aging and Disability Services The meeting began at 7 pm. Ms. Aviv gave an overview of the purpose of forming a volunteer-run village to provide those who need help with rides ofs simple handyman services. She suggested the town start with a survey to gauge residents' interest. She also mentioned the possibility ofj joining with a neighboring, already existing village, such as Bannockburn or Little Falls. Julia will bring this up at the next Council meeting. Winterlude is the new name of the winter festival being planned, and 2/1//20 is the new date, pending approval from Council. The committee is planning fire pits, baked potatoes, hot dogs, s'mores and apple cider. Other beverages will be BYOB. Dan will work up al budget to present to the Council. Donations willl be requested for luminaries to line Harvard and the money willl be donated to the Greentree Family Shelter. Jan Shaut reported that the Minnehaha creek cleanup was well-attended, with 8 adults and 3 children and bags of trash were collected. She said the feedback was positive. The committee decided to do the event twice yearly, in spring and fall. The meeting adjourned at 9 pm.