The Town of GLEN ECHO  Chartered 1904  Town Hall - 6106 Harvard Avenue Glen Echo Maryland 20812 (301)320-4041  townhall@glenecho.arg  TOWN COUNCIL MEETING MINOTES November 8, 2021 Held Virtually Via Zoom  CALLTO ORDER: MAYOR DIA COSTELLO.7:031 PM  PRESENT Mayor: Dia Costello. Town Manager: (TM) Beth Boa. Town Attorney: Ron Bolt (Princeton Ave).  Councilmembers: (CM) Mona Kishore, Dan Spealman, Matt Stiglitz, and Julia Wilson.  Guests: Charles Cuvelier, Superintendent ofNPS.  Residents: Emily Parsons (The Echo), Martha Shannon (Wellesley Circle), Mitchell Strauss  OPPORTUNITY FOR COUNCIL TO HEAR RESIDENTS' COMMENTS:  Mayor Costello offered an opportunity to take comments from the residents. There were no NATIONAL PARK SERVICE UPDATE: Charles Cuvelier, Superintendent, NPS Mr Cuvelier has been invited to attend the Council Meetings quarterly. He provided a slideshow which was shared with the Council and Mayor. He discussed projects such as the rehabilitation of the Parkway and funding through the Great American Outdoor. Act for restoring and enhancing the Clara Barton House. $20 million has been requested, and the NPS is exploringjoint tenants to use The Council and Mayor asked about the speeding issues on Clara Barton Parkway. Iti is best to call the Park Police at 202-210-7500 in: real time. The new US Park Police contact is. John Hufflinger.  comments.  the space as well as continuing to tell the Clara Barton story.  UPDATE ON ZONING TEXT AMENDMENT 19-07 SMALLCELL: Bolt  The County Council adopted ZTA 19-07 in July 2021. The ZTA changes the County's zoning rules with respect to small cell/wireless tower deployments. The Town and adjoining residents will be notified ifa small cell pole is going to be replaced less than 30: feet from ai residence, and there would be aj public hearing. The Town will also be notified ifai new pole will be installed. New pole locations (or additional height) would require a "waiver". Residents would receive notice of such a request, and ifany resident objects, there would be al hearing. It is likely that there would be a batch application for 5G equipment locations for the whole Town. The Town and County must comply with "shot clocks" imposed by the  FCC in reviewing applications.  1    that  a wireless telecommunications ordinance in 2019, including the Town,  Those jurisdictions adopted in response to the FCC order did so! knowing  that the ordinance would need tol be looked at again in the  Martin's Additions is  future after litigation - and State and County legislation - had been resolved. TM Boa reach out to VMA receiving a review from telecommunications attorney Mark Del Bianco. the Town will ordinance, but tos see what the attorney says. The ZTA does not require the Town to amend Attorney Bolt noted that the' Town may wish to have a technical review performed to  confirm its  standards are adequate.  UPDATE ON CABLE] FRANCHISE: Bolt fee of 5% oft the revenue from the Town. Verizon and  Cable companies pay the Town ai franchise  with the cable companies, Bolt will monitor the  Comcast's agreements are expiring in 2021. The County is negotiating and the Town will sign an MOU with the County to accept the terms. Attorney  negotiations for the Town.  TOWN) ENGINEER CONTRACT: Bolt As Joseph Toomey is retiring at the end ofNovember, Lohmeyer ofMontgomery Consulting. He does not carry the Attorney Bolt recommends to limit risk to the Town. As the Town presents is remote to the Town. The Council asked TM Boa to check with other' Attorney Bolt will revise the contract and resend it to TMI Boa.  the Town is negotiating a contract with Doug recommended insurance, which maintains insurance, the risk this  Towns that Mr.  works for the terms ofhis contract. TM Boa will look into the cost oft the insurances.  Lohmeyer  COUNCIL MEETING MINUTES: ACTION ON OCTOBER 14,2021 MEETING Minutes oft the October 14, 2021 Council meeting were approved as amended. Motion to Approve Minutes: CM Kishore; 2nd CM Spealman. Approved 3-0. (CM Stiglitz  Abstained)  INTRODUCE ORDINANCE: 21-08 ANIMAL CONTROL: Costello introduced at the Council meeting on November 8, 2021. It will be the subject  discussed and  The Mayor and' TM Boa revised the animal control ordinance. The Ordinance was of further discussion and a hearing at the Council Meeting on December 13,2021 at' 7:00 pm, at the Town Hall or possibly  public or TMI Boa. As currently  comments on the Ordinance at the hearing or via email to the Council  via Zoom. Residents may provide  drafted, the Ordinance would amend Article 2 to eliminate the Local Animal Control Officer  and Town Council would be responsible to enforce the  position. Instead, the Town Manager, Mayor, would eliminate the Local Animal Advisory Committee,  ordinance going forward. Also, the Ordinance would be encouraged County Animal Control for assistance. A complete copy control Code Chapter 5, available on the County website.  Instead, residents  which was empowered to help residents address animal-related issues informally.  to address issues amongst themselves and, that failing, to contact Montgomery of the ordinance is available on the Town website or from the TM. The County animal  which is  to the Town except where it is amended in the ordinance, is  applicable  2.    A Town resident asked that bees be allowed under the ordinance. As written, the ordinance does not  change permissible animals.  Motion tol Introduce Ordinance 21-08: CM Wilson; 2nd CM Stiglitz. Approved 4-0.  LANDSCAPER CONTRACT.Costelio separately sent out to 5 landscaping firms. The Town received 5 bids: Environmental Resources Group Hughes Landscaping Maple Hill Lawn and Garden Rolling Acres Landscaping SanLou LLC  The Town requested landscaping bids from 9/142021-10/142021 for the upcoming season starting spring 2022. The RFB was posted on eMMA (eMaryland Marketplace), the Town website, and  After reviewing the bids and speaking with the firms and their references, TMI Boa recommends Maple Their bid was. reasonable and their references were excellent. They have the capability to provide all  Hill Lawn and Garden.  services in the contract. TM Boa and Environmental Committee Chair Holly Shimizu met with  the necessary owner on November 2 and Holly Shimizu approves this choice. will consider approving a landscaper at the December 12 meeting.  The Council requested a copy of the bid amounts. TM: Boa will provide a spreadsheet and the Council  CAPTALIMPROVEMENT PLAN: Costello  The Town Council discussed the draft Capital Improvement Plan. The plan will be revised to include ai timeline of expected costs going forward sO the Town can be prepared to save: funds. This update will be discussed at the December 13 Council Meeting. TM Boa will add a page on the website with information on Capital Improvements sO that residents can be informed and provide  input.  LICENSE WITHI IRISHI INN:Costello  notice to terminate. The Irish Inn  The current license for the parking lot on Tulane requires 1 year's  the lease  currently pays $300/month. Mayor Costello/TM Boa will talk to Ron about renegotiating so that the Town would need to give 6 months' notice to cancel the lease, but only 30 days' notice if  the Town is selling the land.  FINANCIAL REPORT FOR THE MONTH OF OCTOBER (copy attached). TM Boa  The month of October was a busy month ini terms of revenue.  The Town received:  Verizon Franchise payment of $672 (20% ofexpected). Highway User Revenue of $2,467 (16% of expected).  3    Admissions and Amusement Tax $137 (46% of expected). Income Tax $1,414 (now at 9%ofexpected).  County Revenue Sharing $24,105 (Inj past years, the Town received $20,762 annually.)  Property Taxes $55,030 (now at 499ofexpected)  Expenses: lease correspondence; negotiation.  was $295 for September broken out by categories as follows: 63%1 for post office  Bolt Legal expense 21%1 for contract correspondence; 5% on Verizon franchise agreement re-  Joseph F.T Toomey Associates: There was no bill for September.  Motion to Approve the Financial Report: CM Spealman; 2nd CM Stiglitz. Approved 4-0. OPERATIONS REPORT: nfastnctur.Aimihnisnie: Social: TMI Boa  Infrastructure: Social:  LeafPick Up: Tuesdays November 2, 9,23-I December 7 and 21.  Flu Shot Clinic - CVS provided flu shots at' Town Hall October 16 to approximately 45 people.  was held October 31 from 5-6 outside Town Hall. Pizza and drinks were  Halloween - This party provided. Holiday Hall. Administrative:  Coffee Party -The Bean Bag will cater this event December 12 from 11-12:30 outside Town  Office Lease: The Town is working with the USPS on lease terms which will go into effect January  Post 1,2022. The Council will vote on this resolution at the! December meeting.  The' Town receives reimbursement each FY from the County for taxes that are paid to  Tax Duplication:  streets.  was designed to reimburse municipalities  the County since we: maintain our own provided by the county government.  Tax duplication  which would otherwise be  within Montgomery County for public services provided by municipalities  MML Chapter has been meeting with the County CAO Rich Madaleno to  The Montgomery County since the County does not] pay the full amount. The Chapter has requested an advocate on tax duplication, recommendations. These are draft documents and cannot be shared publicly.  early draft ofal bill and  4    Municipal Tax Recommendations and the Associated. AMP Workload Analysis - Police: Summarizes the total number of positions the MCPD would need to add to staff Chevy Chase, Gaithersburg, Rockville, and Takoma Park, and represents the numbers to be used by the Office of] Management & Budget (OMB) Draft Tax Duplication Bill that would (1) C codify the calculation of reimbursements to municipalities for eligible costs; (2) alter the requirements for municipalities to participate ini the program; (3) provide for a timeline of when certain reimbursement activities must be accomplished; (4) eliminate the duplicative rebate program for the City ofTakoma Park police services, and (5) provide a three-year phased CAO Madaleno was invited to come to an MML chapter meeting to be able to share with all municipalities and allow for questions. CAOMadaleno anticipates sharing an update with the County Council and County executive, and potentially raising the bill for review and adoption this December. TH Rentals: Simon Says Yoga is using Town Hall asi its studio during November as it prepares its new  in the appropriate tax reimbursement formula for municipalities  implementation of full reimbursements.  location.  Building Updates & Other Permits: Vassar Circle- 20 Vassar is occupied.  MEETING PROTOCOL FOR DECEMBER 13.2021:Costello  The Council will meet upstairs in Town Hall December 13 at 7pm ift the mask mandate is still lifted  by the County. Ifthe mask mandate isi in place, the Council will meet via Zoom. OPPORTUNITY FOR COUNCILTOI HEAR RESIDENTS' COMMENTS:  Mayor Costello announced a closing opportunity for comments by the residents. No residents made  comments. CLOSED SESSION  The Town Council met in open session for the purpose of entertaining ai motion to enter closed session pursuant to the Open Meetings Act, Maryland Code, General Provisions Article, Section 3-305(b)(1) to  discuss the compensation and performance evaluation oft the Town Manager. Motion to enter closed session: CM;2 2nd CM.All in favor.  Motion ADIOURNMENT: to adjourn: CM Wilson; 2nd CM Kishore. All in favor. Meeting Adjourned 9:44 pm  Minutes Prepared by: Beth Boa, Town Manager  Approved: Mayor, Dia Costello  Dater 12-16-aas/  Al  5    9:13AM 11/01/21 Accrual Basis ASSETS Current Assets Checking/Savings PNC Checking ARP Funds 6121 PNC- Checking PNC- Money Market MDI Local Gov't Investment Pool Total Checking/Savings Total Current Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities Bond Deposit Town! Hall Deposit Right of Way Bond Bond Deposit- Other Total Bond Deposit Total Other Current Liabilities Total Current Liabilities Total Liabilities TOTAL LIABILITIES & EQUITY  Town of Glen Echo Account Balances New As of October 31, 2021 Oct31,21  133,010.03 19,153.82 803,842.72 83,995.79 1,040,002.36 1,040,002.36 1,040,002.36  200.00 9,000.00 3,000.00 12,200.00 12,200.00 12,200.00 12,200.00 12,200.00  Page 1of1    Town of Glen Echo Revenue/Expenses by Month July through October 2021 Jul21 Aug 21 Sep 21 Oct21 TOTAL  Ordinary Income/Expense Income  01. Real Estate Property Tax 02.1 Personal Property 03. Statel Income Tax 04. Highway 05. License/Permits 06. Renta! Inc 07. Interest 08. County Revenue Sharing 09. Cable Franchise 10. Echo Newsletter 11 Miscl Revenue Total Income Expense Reconciliation Discrepancies 20 Payroll 21 Professional Services 22. Fixed Op Ex 23 Streets 241 Town Services Total Expense Net Ordinary Income Net Income  0 10,178 3,850 54,941 68,969 12 216 89 425 -19,841 397 29,971 1,414 11,941 0 4,397 2,467 2,467 0 175 50 338 563 -50 4,383 2,208 5,833 12,374  108 -4,397 25 10 8 0 43 0 0 0 24,105 24,105 -776 776 0 672 672 0 3,500 0 12 3,512 13,240 0 0 13,240 0 0 0 0 0  -24,931 32,671 40,700 89,871 138,311 5,093 4,358 5,827 7,639 22,917 503 1,482 3,946 295 6,226 6,773 2,509 4,095 4,771 18,148 613 1,728 4,105 690 7,136 3,901 10,498 15,029 4,617 34,045 16,883 20,575 33,002 18,012 88,472 -41,814 12,096 7,698 71,859 49,839 -41,814 12,096 7,698 71,859 49,839  Page 1 ofi    Town of Glen Echo Expenses by Vendor Summary October 2021 Oct21 375 131 1,918 295 35 200 742 492 3,200 290 640 690 833 380 12 10,233  Acker and Sons Advance Business Systems AR Electrical Solutions Inc Bolt Legal, LLC Cristina BI Bermudez Emily Boa  Hughes Landscaping & Supply Co. Inc. International City/County Management. Asso Key Sanitation, Incorporated Maid Brigade, Inc Mulheron Treel Experts, Inc PEPCO- (streetlights) PNC Bank Print1 1F Printing & Copying Washington Gas TOTAL    Accrual Basis  Town of Glen Echo July through October 2021  Revenue/Expenses Actual VS Budget  Jul-Oct21 Budget $Over Budget %ofBudget  Ordinary Income/Expense Income  01. Real Estatel Property Tax 02. Personal Property 02.1 Corporate 02.2 Unincorporated 02.3 Public Utility Total 02. Personal Property 03. State Income Tax 04. Highway 05. License/Permits 05.1 Admissions & Amusement 05.2 Build Perm Total 05. License/Permits 06. Rentai Inc 06.1 Post Off. 06.2THF Rental 06.3 Parking Lot--Tulane Total 06. Rental Inc 07. Interest 08. County Revenue Sharing 09. Cable Franchise 10. Echo Newsletter 10.1 Advertisements 10.2 Subscriptions Total 10.1 Echo Newsletter 11 Miscl Revenue 11.6 Chesapeake Bay" Trust Grant 11.1 Walking Tour Book 11.4 Env Project Restricted Inc Total 11 Miscl Revenue Total Income Expense Reconciliation Discrepancies 20 Payroll 20.1 Salary 20.2 Employer Taxes 20.3 Staff Training Total 20 Payroll 21 Professional Services 21.1. Auditor 21.2. Legal 21.21 Town Attorney 21.22 Specialized Legal Svcs.  68,969 140,000 425 2,000 0 100 0 19,000 425 21,100 11,941 130,000 2,467 15,000 138 300 425 1,000 563 1,300 7,975 31,899 3,200 6,000 1,200 3,600 12,375 41,499 44 500 24,105 27,448 672 3,400 3,500 4,000 12 100 3,512 4,100 13,230 10 20 0 200 13,240 220 138,313 384,567 0 21,288 61,500 1,629 4,500 0 1,000 22,917 67,000 3,500 8,000 1,876 20,000 0 5,000  -71,031 -1,575 -100 -19,000 -20,675 -118,059 -12,533 -162 -575 -737 -23,924 -2,800 -2,400 -29,124 -456 -3,343 -2,728 -500 -88 -588 -10 -200 13,020 -246,254  49% 21% 0% 0% 2% 9% 16% 46% 43% 43% 25% 53% 33% 30% 9% 88% 20% 88% 12% 86% 50% 0% 6,018% 36%  -40,212 -2,871 -1,000 -44,083 -4,500 -18,124 -5,000  35% 36% 0% 34% 44% 9% 0%  Page 1 of3    Accrual Basis  Town of Glen Echo July through October 2021  Revenue/Expenses Actual VS Budget  Jul-Oct21 Budget $Over Budget %of Budget  Total 21.2. Legal 21.4 Oth Prof Svcs 21.5Traffic Study Consultant 21.6 Records Ret./Archiving 21.7IT Support 21.8 Arborist 21.9 Town Engineer/Bld. Insp. 21.10 Office Temporary Help Total 21 Professional Services 22. Fixed Opi Ex 22.1 Office & TH Utilities 22.11 Electrical 22.12 Gas 22.13 Telephonelinternet 22.14WSSC Total 22.1 Office &1 TH Utilities 22.2 Office 22.21 Office Supplies 22.22 Software/Domain 22.23 Copier Rental Total 22.2 Office 22.3 Bank Fees 22.4 Website 22.5 Ins & Bond 22.6 Dues, Subs., Conf. 22.7 Admin 22.74 Digitizing Records 22.71 Admin. Payroll Fee 22.72 Flyer Delivery Charges 22.73 Misci. Admin Fee Total 22.7 Admin 22.8 Echo 22.9 Town Hall 22.95 Covid Disinfection 22.91 TH Supplies 22.92 TH Cleaning Service 22.93 THI Maintenance 22.94 THI Elevator Maintenance Total 22.9 Town Hall 22.110THI Improv 22.120 Office Furniture & Equip Total 22. Fixed Op Ex 23 Streets 23.1 Streetlights  1,876 25,000 75 500 0 3,000 0 1,500 210 1,000 0 500 503 16,000 62 500 6,226 56,000 304 2,100 48 1,000 783 3,200 147 750 1,282 7,050 85 2,000 628 750 653 1,500 1,366 4,250 28 250 193 600 2,415 3,000 2,182 5,000 0 5,750 386 2,000 20 200 445 500 851 8,450 570 2,500 0 750 548 2,000 870 3,500 2,383 4,000 825 2,000 4,626 12,250 4,198 3,500 438 300 18,149 47,150 2,586 9,500  -23,124 -425 -3,000 -1,500 -790 -500 -15,497 -438 -49,774 -1,796 -952 -2,417 -603 -5,768 -1,915 -122 -847 -2,884 -222 -407 -585 -2,818 -5,750 -1,614 -180 -55 -7,599 -1,930 -750 -1,452 -2,630 -1,617 -1,175 -7,624 698 138 -29,001 -6,914  8% 15% 0% 0% 21% 0% 3% 12% 11% 14% 5% 24% 20% 18% 4% 84% 44% 32% 11% 32% 81% 44% 0% 19% 10% 89% 10% 23% 0% 27% 25% 60% 41% 38% 120% 146% 38% 27%  Page 2 of3    Accrual Basis  Town of Glen Echo July through October 2021  Revenue/Expenses Actual VS Budget  Jul-Oct21 Budget $Over Budget %ofB Budget  23.2 Street Sweeping 23.3 Street Signs 23.4 Stormwater Projects 23.4A CBT StormWater 23.4 Stormwater Projects Other Total 23.4 Stormwater Projects 23.5 Street Repair 23.6 Sidewalk Repair Total 23 Streets 24 Town Services 24.1 Community Contribution 24.2 Landscape 24.21 THI Landscaping 24.22 Town Right of Way 24.23 Environmental Imp Project 24.2 Landscape- - Other Total 24.2 Landscape 24.3 Snow Removal 24.4 Refuse/Recycling 24.5 Town Trees 24.51 Town Treel Pruning 24.521 Town Tree Removal Total 24.5 Town Trees 24.6 Leaf Removal 24.7 Community Events 24.71 Livable Community Committ 24.7 Community Events Other Total 24.7 Community Events Total 24 Town Services Total Expense Net Ordinary Income Net Income  1,100 2,500 0 1,000 3,450 0 20,000 3,450 20,000 0 10,000 0 5,000 7,136 48,000 3,000 3,000 557 7,500 5,704 7,300 0 500 900 7,161 15,300 0 25,000 16,000 40,000 1,717 1,500 4,040 3,990 5,757 5,490 0 13,650 0 500 2,127 6,500 2,127 7,000 34,045 109,440 88,473 327,590 49,840 56,977 49,840 56,977  -1,400 -1,000 -20,000 -16,550 -10,000 -5,000 -40,864 0 -6,943 -1,596 -500 -8,139 -25,000 -24,000 217 50 267 -13,650 -500 -4,373 -4,873 -75,395 -239,117 -7,137 -7,137  44% 0% 0% 17% 0% 0% 15% 100% 7% 78% 0% 47% 0% 40% 114% 101% 105% 0% 0% 33% 30% 31% 27% 87% 87%  Page 3 of3