The Town of GLEN ECHO Chartered 1904 townhallaglenechoorg  Town Hall e 6106 Harvard Avenue e Glen Echo e Maryland 20812 e (301) 320-4041  TOWN COUNCIL MEETING MINUTES  March 8, 2021 Held Virtually Via Zoom  CALLTOORDER: MAYOR WILLEM POLAK. 7:02 PM  PRESENT Mayor: Willem Polak. Town Manager: (TM) Beth Boa. Volunteer Advisor to the' Town: Jean Sperling Election Supervisor: Jan Shaut Residents: Emily Parsons (The Echo).  Councilmembers: (CM) Dia Costello, Dan Spealman, Matt Stiglitz, and Julia Wilson.  OPPORTUNITYI FOR COUNCILTOHEARI RESIDENTS COMMENTS: Mayor Polak offered an opportunity to take comments from the residents. There were no comments. COUNCIL MEETING MINUTES: ACTION - ONJ FEBRUARY8 8, 2021 MEETING  Minutes oft the February 8, 2021 Council meeting were approved as amended. Motion to Approve Minutes: CM Stiglitz; 2nd CM Wilson. Approved 4-0.  DISCUSSION OF ELECTION PROCEDURES AND EXECUTION FOR TOWN ELECTIONS 2021:  Tuesday May 3rd.. Ms. Jan Shaut, Election Supervisor. The following Election update was presented by Ms. Shaut:  POSITIONS OPEN: Three seats are up: for election this year, the Mayor and two Council Members. CANDIDATE DECLARATIONS: Declarations ofa desire to run are due April 13 to the Election Ms. Shaut decided not tol hold the election outside due to weather concerns, as well as ease of set-up and breakdown She described the COVID 19 protocols she is implementing for the in-person voting for the election. This in-person voting will bel held at the Town Hall, on' Tuesday May 3rd, 2021. In an effort to keep the voters safe and encourage participation, she proposed the following safety regulations.  Chair, Ms. Jan Shaut.  VOTING PROTOCOLS TO ADDRESS COVID 19 CONCERNS:  IN-PERSON VOTING MAY3, 5-9PM:  Set up: 2nd floor oft the Town Hall, exercising all standards for COVID 19 safety.  Disinfect: Professionally disinfect the 2nd floor Friday prior to the election, (April 30t) as well as the day after the election (May 4"). Once disinfected on April 30th the Hall will be shut down until the election. We will be certain the space is not utilized after the cleaning takes place.  1    Set up voting tables: 5 tables will be set up - at least 6: feet apart.  Make Cleaning Supplies Available: Have safe cleaning disinfectant available to wipe down tables as  people go through the stations  Make hand sanitizer available: at the entrance and at each table.  Pen Availability: Have an abundance of pens available for one time use and as a giveaway. Front Entrance Monitor: A monitor will be stationed at the front entrance to control the number of people that enter the room, and meet the Montgomery County COVID 19 room capacity No food will be served. There will be no sweets available to the voters due to COVID 19. l Masks will be required. Entry to the Town Hall will require a mask. This will be communicated prior .The elevator will be operational throughout the event. It will be professionally disinfected and  requirements  to the election, in addition to signage at the entrance to the building.  available for anyone who requests its use.  ABSENTEE BALLOT PROCEDURES.  Availability: Absentee ballots will also be available without question, to anyone 18 years or older who How to secure an Absentee Ballot: Absentee ballots can be requested by contacting Jan Shaut by email How to submit an Absentee Ballot: Ballots must be returned to. Jan Shaut's home no later than April 30th, 2021 and placed by the voter in the ballot box. They will be counted with all other ballots received  would like to complete the paperwork to vote, prior tol May 3rd. (Shaut@gmail.com) to arrange aj pickup from her home.  the night ofin-person voting May 3rd.  VOLUNTEERS NEEDED  Volunteers Needed: 4-5 volunteers are needed to help on the day of the election.  Election Judge Requirements: Election Judges will all be masked, and will be required to wear gloves. Each Judge will be responsible for sanitizing their table after each voter moves to the next table,  and before another voter comes forward.  The Council supported the plan for the election to be held on the second floor ofTown Hall. EIDSONSIDEWALKSTORMWATER REMEDIATION AT 6006 HARVARD AVE  Joe Toomey, Town Engineer, provided a written review of the contractor proposals, and recommendation for contractor selection for the Town of Glen Echo sidewalk rehabilitation project. His review is summarized Purpose of Rehabilitation: The purpose of this rehabilitation project is to elevate the level of the sidewalk above that of the roadway pavement, to provide a means to contain stormwater runoff on the roadway, and  below.  2    divert it to the existing stormwater drainage facilities. The design of this project is similar to the Wellesley Project Scope: The project includes the removal of approximately 89 continuous linear feet of concrete sidewalk, and the re-construction of that sidewalk with approximately thirty three (33) linear feet of a monolithic sidewalk and curb with a header, and approximately fifty six (56) linear feet of a monolithic sidewalk and curb without a header. The project includes a sidewalk ramp at the intersection. The scope of RFP Issued for Upgrade and Rehabilitation: A request for proposals was issued on February 4, 2021, for work to upgrade and rehabilitate a section of the sidewalk on University Avenue. The location of the sidewalk for this rehabilitation project is at University Avenue, starting at the intersection of University Avenue and Harvard Avenue, and running north-westerly towards the mid-block storm drain inlet structure, on the south- Two Bids received: As of the February 25, 2021 deadline, two firms submitted proposals: SFMS, LLC, of Bethesda, Maryland; and A.B. Veirs and Sons, Inc., of Gaithersburg, Maryland. Both firms are local companies with extensive work performed around the metropolitan area. SFMS, LLC had also submitted a proposal for the Wellesley Circle sidewalk project last year. A.B. Veirs and Sons, Inc. is the company that performed the work for the Wellesley Circle sidewalk project, and the Vassar Circle mill and overlay roadway Bid Comparisons: The SFMS, LLC proposal states that the work can be completed in four days for a cost of $9,750. The unit cost oft this proposal is approximately $29.87 per square foot. The A.B. Veirs and Sons, Inc. proposal states the work can be completed in three days for a cost of $7,750. The unit cost of this proposal is Bid Recommendation: The time and cost proposals of both firms are within the expected range for this project, and either proposal could be accepted. However, with the confidence that the Town has seen with previous work performed in the Glen Echo by A.B. Veirs and Sons, Inc., and the lower price offered, Mr. Toomey's recommendation is that the contract should be awarded to A.B. Veirs and Sons, Inc. The Council requested the number of sidewalk blocks being replaced, and the comparison of the pricing the  Circle sidewalk rehabilitation project which was executed last year.  work was included in Exhibit 1 oft the Request for Proposals.  west side ofUniversity Avenue, adjacent to the property located at 6006 Harvard Avenue.  pavement work. Both firms would be qualified to perform this work.  approximately $23.75 per square foot.  Town has paid in the past. TM Boa will research.  Motion to Select AB Veirs' Proposal: CM Stiglitz; 2nd CM Spealman. Approved 4-0.  BUILDING UPDATES & OTHER PERMITS: Mayor Polak updated the Council on recent permitting  activity.  Trolley Trestle Demolition: In order to begin a dialog with WMATA (Washington Metropolitan Area Transit Authority) regarding the demolition ofat trestle bridge that abuts the Town, a virtual community meeting was held on February 22. The purpose was to discuss initial plans for the demolition oft the bridge and its impact on the Town of Glen Echo. Attendees voiced concerns about the impact oft the removal oni nearby residents, environmental damage (tree removal), lack ofaccess to the trail to the C&O0 Canal, and noise. When asked whether the trestle can be saved, WMATA informed the public that  the trestle cannot be rehabilitated.  3    There was discussion on whether WMATA has the right to access the trestle via Town property. Mayor Polak proposed an on-site meeting with WMATA and the Council in the future. The Town will continue to work with WMATA to mitigate impacts on the Town, This project is scheduled to begin in 10, 14, 20 Vassar Circle: The project isi in process with trucks removing dirt from the circle. Concerns with following the truck route have been addressed with McFarland Woods (contractor). 6101 Harvard WSSC Permit Request: WSSC has requested a permit to install pipes in front oft this 6004 Princeton (DPS #924711): Dormer and Porch -1 the permit has been granted by the County. The  ayear and last 3: months.  property.  Town is waiting for the permit fees and the signed construction protocol document. FINANCIAL REPORT FOR' THE MONTH OF FEBRUARY: (copy attached).TM! BOA The month of February was ai normal month in terms of revenue and expenses.  Revenue:  Income Tax Receipts: The Town received $27,418 in income tax revenues in February, bringing the total in this category to $96,699 or 84% oft the budgeted income tax receipts for FY 2021. Total income tax receipt for the year are estimated at $115,000. Compared to last year at this point, the Town was at Cable Franchise Fees: The Town received $826 in February for the Cable Franchise, 47% of budgeted, Highway User: The Town has received approximately 50% ofe expected revenue. The Town received Property Tax Revenue: The Town received $4,110 in February for a total of $131,007 in FY 2021.This is 96% of the amount budgeted for this category ($136,743). Last year at this time the Town had The Town has learned that it will receive revenue from the American Rescue Plan Act. TM Boa will  71% of budget with $81,577 in receipts.  on par with last year at this point, with $1,644 sO far this year.  $2,802 inl February.  received 102% ofbudgeted for a total of$132,761. look into restrictions on the use of the funds.  Expenses:  BoltLegal expense was $1,043 for. January broken out by categories as follows: 6% Pepco rate case on LED Streetlights, 3% on Vassar C. building permit, 3% on 6101 Harvard, 31% on January Council Meeting, 31% was trolley bridge demolition consulting, 11% on 60041 Princeton permit inquiry. Joseph F.Toomey Associates costs for. January were $585. These costs were allocated as follows: 8% was consulting on remedies for 6006. Harvard sidewalk, 38% was trolley bridge demolition consulting, 23% was for 6004 Princeton permit inquiry, 30% was for Vassar building permit review. Rolling Acres: $17,681 for three snow/ice events in February. Town has spent 93% ofthe snow budget. The Council discussed brining VS. salt, and the Town will consider whether to continue brining and how  tor reduce the use of salt.  4    Motion to Approve the Financial Report: CMS Spealman; 2nd CM Stiglitz. Approved 4-0. OPERATIONS REPORT: Infrastructure: Administrative: Social: TMI BOA Town Operations and Activities during the month of February include:  Infrastructure Issues:  Fence at Town Hall: TM Boa has requested quotes from several iron works firms regarding welding repairs to the Town Hall/ Post Office fence. The fence is also missing numerous spears whicha  company could replace. The quotes range from $1,200-$2,280.  Administrative:  Clara Barton House Alarm: Charles Cuvelier, the Superintendent oft the George Washington Memorial Parkway, responded to the Town's request to silence the external alarm on the Clara Barton House. They consulted with our Fire and Emergency Management Program regarding applicable fire code and ifany mitigations could be achieved. Within the last month, they silenced the external horn. CBT Grant: The Town did not receive the Montgomery County Watershed Restoration and Outreach grant from Chesapeake Bay Trust. However, the CBT encouraged the Town to apply for another grant which was due March 4. GEEC Chair Holly Shimizu, Robin Kogelnik, and TM Boa worked on this grant proposal. The Chesapeake Bay Green Streets, Green Jobs, Green Towns (G3) Grant Program funded by the United States Environmental Protection Agency, Region III (EPA), and the Chesapeake Bay Trust with support from the Maryland Department ofNatural Resources, was created to support design projects, financing strategies, and/or implementation of green street projects. The goal oft this grant program is tol help communities develop and implement plans that reduce stormwater runoff, increase the number and amount of green spaces in urban areas, improve the health oflocal streams and Thrive Montgomery 2050: TM: Boa joined a call with municipalities on March 3 to discuss thoughts on the Missing Middle' housing concept; and next steps regarding the response. The Town ofChevy Chase hosted the Zoom meeting for this discussion. The Town ofGlen Echo is invited to sign on to a letter on the Thrive Montgomery 2050 process. Two Council members expressed their support, and  the Chesapeake Bay, and enhance quality oflife and community livability.  others will review and respond this week.  Time Off: TM: Boa will be out ofthe office March 15-17.  Social:  GEEC Programs: The Glen Echo Environment Committee, chaired by Holly Shimizu, hosted two free Zoom programs for residents and neighbors. AGuide to Restoring Little Things that Run the World with Dr. Doug Tallamy and Sustainable Landscaping and Stormwater Management Program with Dr  Sara Via.  OPPORTUNITY FOR COUNCILTOHEAR RESIDENTS COMMENTS:  Mayor Polak announced a closing opportunity for comments by the residents. There were no comments.  5    ADJOURNMENT:  Motion to adjourn: CM Stiglitz; 2nd CM Wilson. All in favor. Meeting Adjourned 8:00 pm  Minutes Prepared by: Beth Boa, Town Manager  Approved by: Mayor,  Date:  MEPRh  Willem Polak  Glk202    Accrual Basis  Town of Glen Echo RevenuelExpenses Actual VS Budget July 2020 through February 2021  Jul-20-Feb21 Budget $Over Budget %of Budget  Ordinary Income/Expense Income  01. Real Estate Property Tax 02. Personal Property 02.1 Corporate 02.2 Unincorporated 02.3 Public Utility Total 02. Personal Property 03. State Income Tax 04. Highway 05. License/Permits 05.1 Admissions & Amusement 05.2 Build Perm Total 05. License/Permits 06. Rental Inc 06.1 Post Off. 06.2TH Rental 06.3 Parking Lot--Tulane Total 06. Rental Inc 07. Interest 08. County Revenue Sharing 09. Cable Franchise 10. Echol Newsletter 10.1 Advertisements 10.2 Subscriptions Total 10. Echo Newsletter 11 Miscl Revenue 11.1 Walking Tour Book 11.41 Env Project Restricted Inc 11 Miscl Revenue Other Total 11 Miscl Revenue Total Income Expense  131,007 136,743 387 2,000 124 100 1,032 22,000 1,543 24,100 96,699 115,000 7,783 15,301 0 300 8,625 5,000 8,625 5,300 18,608 31,899 0 3,000 3,600 3,600 22,208 38,499 268 1,500 20,762 20,762 1,644 3,500 4,963 2,000 0 100 4,963 2,100 25 425 1,250 0 20 450 1,270 295,952 364,075 -3,262 0 305 39,231 60,000 3,027 4,500 950 1,000 43,208 65,500 7,250 8,000 8,151 20,000  -5,736 -1,613 24 -20,968 -22,557 -18,301 -7,518 -300 3,625 3,325 -13,291 -3,000 0 -16,291 -1,232 0 -1,856 2,963 -100 2,863 -825 -20 -820 -68,123 -305 -20,769 -1,473 -50 -22,292 -750 -11,849  96% 19% 124% 5% 6% 84% 51% 0% 173% 163% 58% 0% 100% 58% 18% 100% 47% 248% 0% 236% 34% 0% 35% 81% 0% 65% 67% 95% 66% 91% 41%  Reconciliation Discrepancies 24.8 Wynne Repayment FY21: 20yr 20 Payroll 20.1 Salary 20.2 Employer Taxes 20.3 Staff Training Total 20 Payroll 21 Professional Services 21.1.A Auditor 21.2.1 Legal 21.21 Town Attorney  Page1of3    Accrual Basis  Town of Glen Echo Revenue/Expenses Actual VS Budget July 2020 through February 2021  Jui'20-Feb21 Budget $Over Budget %ofE Budget  23.2 Street Sweeping 23.4 Stormwater Projects 23.5 Street Repair 23.6 Sidewalk Repair Total 23 Streets 24 Town Services 24.1 Community Contribution 24.2Landscape 24.21 TH Landscaping 24.22 Town Right of Way 24.23 Environmental Imp Project Total 24.21 Landscape 24.3 Snow Removal 24.4 Refuse/Recycling 24.5 Town Trees 24.51 Town Tree Pruning 24.52" Town Tree Removal Total 24.5 Town Trees 24.6 Leaf Removal 24.7 Community Events Total 24 Town Services Total Expense Net Ordinary Income Net Income  0 2,500 995 20,000) 0 15,000 2,900 5,000 8,915 52,000 4,000 4,000 1,216 7,500 3,438 7,200 0 500 4,654 15,200 23,175 25,000 25,600 40,000 350 3,000 0 5,000 350 8,000 13,650 13,550 0 8,500 71,429 114,250 167,351 325,437 128,601 38,638 128,601 38,638  -2,500 -19,005 -15,000 -2,100 -43,085 0 -6,284 -3,762 -500 -10,546 -1,825 -14,400 -2,650 -5,000 -7,650 100 -8,500 -42,821 -158,086 89,963 89,963  0% 5% 0% 58% 17% 100% 16% 48% 0% 31% 93% 64% 12% 0% 4% 101% 0% 63% 51% 333% 333%  Page 30 of3    Town of Glen Echo Expenses by Vendor Summary February 2021  Feb21 1,043 585 110 290 918 495 180 17,681 250 249 21,801  Bolt Legal, LLC Joseph F.1 Toomey Associates, Inc Kelly Diamond Maid Brigade, Inc PEPCO- (streetlights) PNC Bank Print 1 Printing & Copying Rolling Acres Landscaping, Inc Verizon Phone Line Washington Gas TOTAL    Town of Glen Echo Revenue/Expenses by Month July 2020 through February 2021  Jul20 Aug 20 Sep 20 Oct20 Nov 20 Dec 20 Jan21 Feb21 TOTAL  Ordinary Income/Expense Income  01. Real Estate Property Tax 02. Personal Property 03. State Income Tax 04. Highway 05. License/Permits 06. Rental Inc 07. Interest 08. County Revenue Sharing 09. Cable Franchise 10. Echo Newsletter 11 Miscl Revenue Total Income Expense Reconciliation Discrepancies 20 Payroll 21 Professional Services 22. Fixed OpE Ex 23 Streets 24 Town Services Total Expense Net Ordinary Income Net Income  0 10,052 5,374 54,656 9,123 1,992 45,700 4,110 131,007  0 0 381 47 81 2 1,032 0 1,543 -247 247 15,722 51,743 0 1,816 27,418 96,699 0 0 3,262 161 1,556 0 0 2,803 7,782 -113 188 0 8,625 56 39 46 24 35 37 23 9 269 20,762 0 0 0 0 0 0 0 20,762 -812 812 0 0 817 0 0 827 1,644 0 0 4,425 0 0 138 0 400 4,963 350 0 0 50 50 0 0 0 450 0 0 0 0 0 0 -3,262  0 100 300 150 8,000  0 6,258 2,658 2,658 2,658 2,658 2,658 2,658 22,206  19,996 17,596 16,146 73,418 66,363 4,977 59,229 38,225 295,950 4,968 4,968 5,918 7,453 4,968 4,968 4,982 4,980 43,205 -125 2,979 4,558 5,828 4,112 1,809 5,461 1,628 26,250 5,188 3,743 1,098 2,476 1,985 2,369 1,987 1,963 20,809 -1,595 3,202 636 659 749 3,667 800 797 8,915 3,234 7,688 5,988 3,872 3,772 9,616 19,577 17,681 71,428 11,670 22,580 14,936 20,288 15,586 22,429 32,807 27,049 167,345 8,326 -4,984 1,210 53,130 50,777 -17,452 26,422 11,176 128,605 8,326 -4,984 1,210 53,130 50,777 -17,452 26,422 11,176 128,605  0 -3,262  Page 1 of1    9:43AM 03/03/21 Accrual Basis ASSETS Current Assets Checking/Savings PNC-Checking PNC- Money Market MD Local Gov't Investment Pool SunTrust Cash-Checking Total Checking/Savings Total Current Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities Bond! Deposit Town Hall Deposit Right of Way Bond Bond Deposit- Other Total Bond Deposit Total Other Current Liabilities Total Current Liabilities Long Term Liabilities Wynne liability Total Long Term Liabilities Total Liabilities TOTAL LIABILITIES & EQUITY  Town of Glen Echo Account Balances New As of February 28, 2021 Feb28,21  33,303.68 706,761.93 83,969.29 0.01 824,034.91 824,034.91 824,034.91  200.00 9,000.00 3,000.00 12,200.00 12,200.00 12,200.00 6,910.00 6,910.00 19,110.00 19,110.00  Page 1 of1