The Town of GLEN ECHO Chartered 1904 omphal@gtenechoors  Town Hall e 6106 Harvard Avenue e Glen Echo e Maryland 20812 . (301)320-4041  TOWN COUNCIL MEETING MINUTES  January 11, 2021 Held Virtually Via Zoom  CALLTOORDER: MAYOR WILLEM POLAK. 7:00PM  PRESENT Mayor: Willem Polak. Town Manager: (TM) Beth Boa. Attorney: Ron Bolt  Councilmembers: (CM) Dia Costello, Dan Spealman, Matt Stiglitz, and Julia Wilson.  Residents: Jo Anne Murray (Princeton), Emily Parsons (The Echo). OPPORTUNITY FORCOUNCILTO HEAR RESIDENTS COMMENTS:  Mayor Polak offered an opportunity toi take comments from the residents. There were no comments. COUNCIL MEETING MINUTES: ACTIONG ON DECEMBER 14,2020 MEETING  Minutes oft the December 14, 2020 Council meeting were approved as amended. Motion to Approve Minutes: CM Stiglitz; 2nd CM Wilson. Approved 4-0.  RESOLUTION 20-07: RESOLUTION TO ADOPT STANDARD PERMIT CONDITIONS AND The attached resolution related to the appearance and conditions at construction sites within the Town's boundaries reflects the authority the Council has to impose site control protocols on building permits. Action on the Resolution must be delayed until the next Council Meeting because the authority for the Resolution has not yet been added to the Code. Authority will be added to the Code by Ordinance 21-01 at the next Council  CONSTRUCTIONSITE PROTOCOL (attached):  Meeting. comments.  OPPORTUNITY FOR COUNCIL TO HEAR RESIDENTS' COMMENTS ON RESOLUTION: There were no  Motion to Introduce Resolution 20-07: CM Stiglitz; 2nd CM Wilson. Approved 4-0.  INTRODUCTION OF ORDINANCE 21-01: ERMITAPROVAISAND ENFORCEMENT The Council requested that Attorney Bolt update the Code in order to give the Mayor authority to issue a stop work order when deemed necessary and to clarify that the authority to approve permits rests with the Mayor. Non-standard permit conditions would require Council approval. It also allows for creation of construction site protocols contained in Resolution 20-07. Further discussion will take place at the February 8 Council Meeting.  The draft Ordinance is posted on the website.  1    Motion to Introduce Ordinance 21-01 as Amended: CM Stiglitz; 2nd CM Wilson. Approved 4-0.  BUILDING UPDATES & OTHER PERMITS: TM: Boa updated the Council on recent permitting activity.  6004 Princeton: The resident has requested a variance from the County for a dormer and porch due to setback requirements. The TM will schedule ai meeting with the resident, Town Engineer Joe Toomey and. Mayor Polak to discuss possible options regarding a driveway addition and 10 Vassar Circle: The application for al building permit for ai new. house has been submitted to the Town. The Council will ratify the permit with conditions at the February 8 Council Meeting.  sidewalk extension.  OTHER BUSINESS:  Discussion of Town Hall Protocols: Due to the ongoing COVID-19 pandemic, the Town Hall is closed except by appointment. TM Boa is working from home a few times a week. Appointments will be held upstairs. FINANCIAL REPORT FOR' THE MONTH OF DECEMBER: (copy attached). TM BOA The month of December was an average month in terms of revenue and expenses.  Revenue: Expenses:  The Town received $2006.51 inj property tax collections.  The Bolt Legal expense was $1028.60 for November and was distributed as follows:  4% for Thrive Montgomery 2050,  26% for NPS work on Clara Barton Parkway (regarding issues with overnight work noise affecting the  Town), 6% for elections,  7% Pepco rate case: for LED Streetlights, 9% for standard permit conditions, 26% for November Council Meeting.  Joseph F. Toomey Associates costs for November were $450 and breakdown as follows: Consulting on remedies for 6006 Harvard sidewalk accounted for 35% of these costs,  10% for 4 Vassar porch addition inspection, 45% for 6101 Harvard project, 5%: for 6006 Bryn Mawr permit inquiry, 5% for 6006 Cornell permit inquiry.  Rolling Acres: $2,800 for snow event 12/16-12/18. The budget for snow is $25,000 forl FY21.  Budget: The TM, Mayor and Jean Sperling have begun working on the FY22 budget. A remote Council Work  Session on the budget will be scheduled for March or April.  Motion to Approve the Financial Report: CM Stiglitz; 2nd CM Spealman. Approved 4-0. OPERATIONS REPORT: Infrastructure: Administrative: Social: TM BOA  2    Town Operations and Activities during the month ofl December include:  Infrastructure. Issues:  Wilson Trestle Bridge Demolition: AECOM is providing engineering services to WMATA fora project that involves demolition of three old trestle bridges along now abandoned trolley tracks. One oft these bridges, the Wilson Trestle Bridge, is located in Montgomery County slightly west of the Town ofGlen Echo. WMATA has been coordinating with the Montgomery County's Department ofROW permitting. They are proposing access to the project site via roads that are located within the town'sj jurisdiction - Radcliffe and Wellesley. Mayor Polak, TM Boa and' Town Engineer Joe Toomey met WMATA and their engineers via Microsoft Teams meeting platform to discuss and coordinate any ROW requirements. TM Boa, Mayor Polak and Joe Toomey will meet with Ron Bolt (Town Attorney) to discuss permit conditions, bond, and insurance requirements. Mayor Polak asked WMATA's team to meet via Zoom with the Council and affected residents to 3Vassar' Tree Removal: Took place December 29 by Hughes Landscaping. This was aj private tree Request forl Bids for Work on 60061 Harvard Sidewalk: A request for bids is being prepared, with work similar to that at 30 Wellesley Circle to remedy stormwater issues by upgrading the sidewalk. The property is affected by stormwater runofff from Harvard to University. Work would  share their plans later this year. The demolition will take place winter 2022.  that was failing.  be paid for out oft the stormwater budget which has al balance of$19,005.  Administrative:  Donations: Ini response to issues raised at the December Council Meeting TM Boa surveyed local town managers regarding donations to non profits. The results are as follows: -The' Town of Chevy Chase donates to Chevy Chase at Home.  -Village of North Chevy Chase includes donations in a 'miscellaneous" line item in the Village budget they usually do not surpass $2000-S3000year. The only entity the Village ofNCC has provided a "donation" to lately is the Bethesda Chevy Chase Rescue -Section 3 has a donation policy on their website. Requests for donations can be made only by Section 3 residents and must be made in writing. Any donation must directly or indirectly benefit a large number of Section 3 residents. They donate only to nonprofit groups that serve the community. They make only one-time donations for specific items -Chevy Chase Village has made donations over the years, they allocate those funds as authorized by the Board and do not budget in anticipation oft making donations during the year. They also have aj pretty narrow donation policy sO they make a donation once every few years since it is hard: for organizations to meet the requirements. Herei is al link to the policy: htpehm.hexdasrilaemdsasmsdanemsViewlsDamsie: -Section 5 has a Community Activities line ini their budget. They use: it for things like flowers when ai resident passes away, but also for very limited donations. They do not  Squad - $2000/year.  and do not fund operating expenses.  Policy-PDF.  3    have a set policy, but guidelines are similar to what CC Village outlined. They have used itt to donate to the CC Historical Society, CCI Fire Dept, BCC Rescue squad, etc. -Village ofMartin's Additions does not make donations. The Council will discuss a  policy on donations at the February Council Meeting.  ZTA 20-07: The Town of Chevy Chase hosted a Zoom meeting January 71 to discuss questions and shared points of concern regarding Zoning Text. Amendment 20-07 (the proposal to allow multi- family housing types on R-60 lots within 1 mile ofN Metrorail stations introduced by County Councilmember Jawando); preparation for the. January 28 public hearing on the ZTA; thoughts on the 'Missing Middle' housing concept; and next steps regarding the response.  OPPORTUNITY FOR COUNCILTO HEAR RESIDENTS COMMENTS:  Mayor Polak announced a closing opportunity for comments by the residents. There were no comments. Motion to adjourn: CM Stiglitz; 2nd CM Wilson, All in favor. Meeting Adjourned 8:25 pm  ADJOURNMENT:  Minutes Prepared by: Beth Boa, Town Manager Approved by: LER  Date: 2H/202/  Mayor, Willem Polak  4    Town of Glen Echo Revenue/Expenses by Month July through December 2020  Jul20 Aug 20 Sep 20 Oct20 Nov2 20 Dec 20 TOTAL  Ordinary Income/Expense Income  01. Real Estate Property Tax 02. Personal Property 03. State! Income Tax 04. Highway 05. License/Permits 06. Rental Inc 07. Interest 08. County Revenue Sharing 09. Cable Franchise 10. Echo Newsletter 11 Miscl Revenue Total Income Expense Reconciliation Discrepancies 20 Payroll 21 Professional Services 22. Fixed Opl Ex 23 Streets 24 Town! Services Total Expense Net Ordinary Income Net! Income  0 10,052 5,374 54,656 9,123 1,992 81,197 0 0 381 47 81 -247 247 15,722 51,743 0 0 3,262 161. 1,556 -113 188 0 6,258 2,658 2,658 2,658 2,658 16,890 56 39 46 24 35 20,762 0 0 0 0 -812 812 0 0.8 817 0 0 4,425 0 350 0 0 50 50 0  2 511 0 67,465 0 4,979 13 213 0 20,762 0 817 0 138 4,563 0 450 0 -3,262  0 100 300 150 625  19,996 17,596 16,146 73,418 66,363 4,953 198,472 4,968 4,968 5,918 7,453 4,968 4,968 33,243 -125 2,979 4,558 5,828 4,112 1,809 19,161 5,188 3,743 1,098 2,476 1,985 2,529 17,019 -1,595 3,202 636 659 749 3,667 7,318 3,234 7,688 5,988 3,872 3,772 9,616 34,170 11,670 22,580 14,936 20,288 15,586 22,589 107,649 8,326 -4,984 1,210 53,130 50,777 -17,636 90,823 8,326 -4,984 1,210 53,130 50,777 -17,636 90,823  0 -3,262  0 0  Page 1 of1    Accrual Basis  Town of Glen Echo July through December 2020  Revenue/Expenses Actual VS Budget  Jul-D Dec 20 Budget $ Over Budget %ofE Budget  Ordinary Income/Expense Income  01. Real Estate Property Tax 02. Personal Property 02.1 Corporate 02.2 Unincorporated 02.3 Public Utility Total 02. Personal Property 03. State Income Tax 04. Highway 05. License/Permits 05.1 Admissions & Amusement 05.2 Build Perm Total 05. License/Permits 06. Rental Inc 06.1 Post Off. 06.2THF Rental 06.3 Parking Lot--Tulane Total 06. Rental Inc 07. Interest 08. County Revenue Sharing 09. Cable Franchise 10. Echol Newsletter 10.1 Advertisements 10.2Subscriptions Total 10. Echol Newsletter 11 Miscl Revenue 11.1 Walking Tour Book 11.4 Env Project Restricted Inc 11 Miscl Revenue- Other Total 11 Miscl Revenue Total Income Expense Reconciliation Discrepancies 24.8 Wynne Repayment FY21 20yr 20 Payroll 20.1 Salary 20.2 Employer Taxes 20.3 Staff Training Total 20 Payroll 21 Professional Services 21.1.Auditor 21.2. Legal 21.21 Town Attorney  81,197 136,743 387 2,000 124 100 0 22,000 511 24,100 67,465 115,000 4,980 15,301 0 300 625 5,000 625 5,300 13,291 31,899 0 3,000 3,600 3,600 16,891 38,499 213 1,500 20,762 20,762 817 3,500 4,563 2,000 0 100 4,563 2,100 25 425 1,250 0 20 450 1,270 198,474 364,075 -3,262 0 305 30,000 60,000 2,295 4,500 950 1,000 33,245 65,500 7,250 8,000 5,052 20,000  -55,546 -1,613 24 -22,000 -23,589 -47,535 -10,321 -300 -4,375 -4,675 -18,608 -3,000 0 -21,608 -1,287 0 -2,683 2,563 -100 2,463 -825 -20 -820 -165,601 -305 -30,000 -2,205 -50 -32,255 -750 -14,948  59% 19% 124% 0% 2% 59% 33% 0% 13% 12% 42% 0% 100% 44% 14% 100% 23% 228% 0% 217% 34% 0% 35%' 55% 0% 50% 51% 95% 51% 91% 25%  Page 1of3    Accrual Basis  Town of Glen Echo July through December 2020  Revenue/Expenses Actual VS Budget  Jul-D Dec 20 Budget $Over Budget %of Budget  21.22 Specialized! Lega! Svcs. Total 21.2. Legal 21.4 Oth Prof Svcs 21.5 Traffic Study Consultant 21.6 Records Ret./Archiving 21.7IT Support 21.8 Arborist 21.9 Town Engineer/Bld. Insp. 21.10 Office Temporary Help Total 21 Professional Services 22. Fixed OpE Ex 22.1 Office &1 TH Utilities 22.11 Electrical 22.12 Gas 22.13 Telephonelinternet 22.14 WSSC Total 22.1 Office &1 TH Utilities 22.2 Office 22.21 Office Supplies 22.22 Software/Domain 22.23 Copier Rental Total 22.2 Office 22.3 Bank Fees 22.4 Website 22.5 Ins & Bond 22.6 Dues, Subs., Conf. 22.7 Admin 22.71 Admin. Payroll Fee 22.72 Flyer Delivery Charges 22.73 Miscl. Admin Fee Total 22.7 Admin 22.8 Echo 22.9 Town Hall 22.91 TH Supplies 22.92 TH Cleaning Service 22.93 TH Maintenance 22.94 TH Elevator Maintenance 22.9 Town! Hali Other Total 22.9 Town Hall 22.1101 THI Improv 22.120 Office Furniture & Equip Total 22. Fixed Op Ex 23 Streets 23.1 Streetlights  0 5,000 5,052 25,000 0 1,000 1,632 1,632 1,870 3,000 605 1,000 0 500 2,753 16,000 0 500 19,162 56,632 843 2,100 150 1,000 1,264 3,200 269 750 2,526 7,050 1,096 2,000 344 500 820 1,500 2,260 4,000 46 250 83 500 2,058 3,000 799 2,500 894 2,000 30 200 0 500 924 2,700 1,127 2,500 562 2,000 1,845 3,500 1,715 4,000 1,113 2,000 43 5,278 11,500 1,750 1,750 0 1,000 16,851 36,750 3,423 9,500  -5,000 -19,948 -1,000 0 -1,130 -395 -500 -13,247 -500 -37,470 -1,257 -850 -1,936 -481 -4,524 -904 -156 -680 -1,740 -204 -417 -942 -1,701 -1,106 -170 -500 -1,776 -1,373 -1,438 -1,655 -2,285 -887 -6,222 0 -1,000 -19,899 -6,077  0% 20% 0% 100% 62% 61% 0% 17% 0% 34% 40% 15% 40% 36% 36% 55% 69% 55% 57% 18% 17% 69% 32% 45% 15% 0% 34% 45% 28% 53% 43% 56% 46% 100% 0% 46% 36%  Page 20 of3    Accrual Basis  Town of Glen Echo July through December 2020  Revenue/Expenses Actual VS Budget  Jul- Dec 20 Budget $Over Budget %ofE Budget  23.2 Street Sweeping 23.4 Stormwater Projects 23.5 Street Repair 23.6 Sidewalk Repair Total 23 Streets 241 Town Services 24.1 Community Contribution 24.21 Landscape 24.21 THL Landscaping 24.221 Town Right of Way 24.23 Environmental Imp Project Total 24.2 Landscape 24.3 Snow Removal 24.4 Refuse/Recycling 24.5Town Trees 24.51 Town Tree Pruning 24.52" Town' Tree Removal Total 24.51 Town Trees 24.6 Leaf Removal 24.7 Community Events Total 24' Town Services Total Expense Net Ordinary Income Net Income  0 2,500 995 20,000 0 15,000 2,900 5,000 7,318 52,000 4,000 4,000 766 7,500 3,438 7,200 0 500 4,204 15,200 566 25,000 19,200 40,000 350 3,000 0 5,000 350 8,000 5,850 13,550 0 8,500 34,170 114,250 107,484 325,437 90,990 38,638 90,990 38,638  -2,500 -19,005 -15,000 -2,100 -44,682 0 -6,734 -3,762 -500 -10,996 -24,434 -20,800 -2,650 -5,000 -7,650 -7,700 -8,500 -80,080 -217,953 52,352 52,352  0% 5% 0% 58% 14% 100% 10% 48% 0% 28% 2% 48% 12% 0% 4% 43% 0% 30% 33% 235% 235%  Page 30 of3    Town of Glen Echo Expenses by Vendor Summary December 2020 Dec20 2,900 59 150 1,029 180 5,850 480 450 83 3,200 290 191 850 170 488 375 250 89 17,084  A.B. Veirs Advance Business Systems Blue Crab Contracting, LLC Bolt Legal, LLC Digital Handyman, Inc Hughes Landscaping & Supply Co. Inc. International City/County Management. Asso Joseph F. Toomey Associates, Inc Kelly Diamond Key Sanitation, Incorporated Maid Brigade, Inc Montgomery County Government PEPCO- (streetlights) PNC Bank Print 1 Printing & Copying Rolling Acres Landscaping, Inc Verizon- Phone Line Washington Gas TOTAL    9:57AM 01/04/21 Accrual Basis ASSETS Current Assets Checking/Savings PNC-Checking PNC- Money Market MDI Local Gov't Investment Pool SunTrust Cash-Checking Total Checking/Savings Total Current Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities Bond Deposit Town Halll Deposit Bond Deposit- Other Total Bond Deposit Total Other Current Liabilities Total Current Liabilities Long Term Liabilities Wynne liability Totall Long Term Liabilities Total Liabilities TOTAL LIABILITIES &E EQUITY  Town of Glen Echo Account Balances New As of December: 31, 2020 Dec 31,20  37,660.50 655,058.67 83,956.12 0.01 776,675.30 776,675.30 776,675.30  200.00 3,000.00 3,200.00 3,200.00 3,200.00 6,910.00 6,910.00 10,110.00 10,110.00  Page 1 of1