The Town of GLEN ECHO Chartered 1904 townhallaglenechoors  Town Hall e 6106 Harvard Avenue . Glen Echo e Maryland 20812 e (301)320-4041  Town of Glen Echo January 24, 2019 Work Session Minutes Pre-Constructionsite Plan Review Meeting On Vassar Circle Project  Property Location: Four lots on Vassar Circle  Present: Mayor, Willem Polak, Councilmembers, Nancy Long, Dia Costello, and Dan Spealman, Absent Matt Stiglitz. Town Manager, Nicole Ventura, Building/Code Enforcement, Joe Toomey, P.E and Wayne Fowler.  Owner/Developer: Aaron Hirsch  Builder: Dave and Steve Welty, Welty Builders  Residents: Renny Springuel (Vassar Circle), Bonnie Whyte (Wellesley) Tim Bragan (Vassar), Emily Parsons (Bryn Mawr), John Lynch (Vassar), Gloria Levine (University), Blair Anderson (Harvard) and Cathie Polak (Princeton)  Guests: Jana Coe, Manager Town of Chevy Chase View and Jean Sperling, former  Manager ofVillage ofMartin's Additions. The meeting was called to order by Mayor 7:05 pm.  Purpose of Meeting: The purpose ofthis meeting was for the developer, builder and neighboringother interested parties to get acquainted with each other, have an opportunity to discuss this project and ask any questions/concerns that the  interested parties might have regarding this project.  Presentation of Site/Storm Water Plan: Aaron Hirsch provided the site plan for this project and the site/construction plan for the first home 4 Vassar Circle. He informed the audience that as part of the building permit approval from the County for the four lots, he must complete the following Right-of-Way items:  Widen Vassar Circle to meet the width required to meet Fire Department Install ADA ramps at all sidewalk intersections around the circle - 6ADA  Access. ramps total.    Install new curbs/gutters on the inside area of the Circle.  Relocate/Remove telephone poles - 2 poles are being relocated and a 3rd pole The final milling of the circle will be done once all four houses are completed.  isb being removed.  Schedule/liming: Aaron Hirsch informed that before any permits are released from the County, he must pay the street bond ($100,000). He is working on getting the Pepco/Verizon permit completed SO that the poles can be relocated/removed - this should take about 5-6 weeks. The curb/gutters etc. would start mid-March and would take a couple of days to complete. The concrete needs to cure before the street work can begin, this takes approximately 3 weeks, the estimated time to complete the base layer would be lweek. The earliest he could start any of the street work would be mid-March due to the concrete factories being closed for the winter. This schedule is dependent on the weather. Assuming all went well the Right-of-Way would start mid-March and end mid-Aprillearly May. He estimated that once he got the permit for 4 Vassar Circle it would take him 6 months to build. He would start construction on 4 Vassar Circle as the Right-of-Way is being done. He was hoping to be coming to the Town for all his permits the 2nd week of February (street and 4 Vassar). When the final asphalt coating is done, the street would be milled and then the final coat would be done on the entire circle since during the construction, Washington Gas and WSSC will be doing excavation for water and gas hook- Construction/Parking Arrangements: Initially they will be able use the site until they get to last house. They will then work with the Town to make sure that they do not inconvenience residents. Each lot will have a construction entrance which will allow them Other Construction Protocol: A copy of the Construction Protocols and Guidelines prepared by the Town of Glen Echo was distributed to the Owner/Developer and Builder. Wayne Fowler, Town Code Enforcement Consultant, reminded residents that ift there are any trucks/auto illegally parked that they should contact the Police Non-Emergency number. Aaron did state that all construction traffic would be coming down Oxford to University into the Circle which is a straighter shot compared to other construction Other Issues: Residents were concerned about losing power when the telephone poles were being moved. Aaron Hirsch stated that he would work with Pepco to make sure all the residents would be notified in advance of when and how long they would lose power. Joe Toomey, Town Building Engineer Consultant stated that he would be making inspections on the road construction as it proceeded to make sure that it is being done in compliance with the approved drawings. Residents were worried by drainage which Aaron pointed out that there is sediment/storm water management for each lot -installation of dry wells and drainage ponds, which should improve the drainage for the circle. In  up for each lot.  tos stage dumpsters and porta potty.  projects in Town.    addition, they will be installing silt fence all the way around the circle to keep the sediment out of the street. Aaron stated that he understood that this project was going to be an ongoing project that could last two or more years depending on how quickly the sales go and he wants to make the project go as smooth as possible to minimize the inconvenience to the residents of the Town. He is building 4 Vassar Circle as a spec house to allow potential buyers have a visual of] how the house will look on the lots. He is hoping to start the other 3 lots as soon as he has a contract on them. Once a contract is excepted there would be a 2-3-month lag before construction would start. Dave Welty also informed residents that when there is work being performed, they will have a project manager on site to make sure the work is being done in compliance with our construction site protocol guidelines. Work will not start till 7 am Monday - Friday and 9 am on Weekends and Federal Holidays and would end Monday - Thursday by 9 pm and Friday - Sunday and Federal Holidays by 7 pm. Town Manager Nicole recommended that the hours of construction and contact name and phone numbers for emergency be posted on site. There will be a pre-construction on site meeting with bulder/contractor, Joe Toomey and Wayne Fowler for each lot and the Right-of-Way, prior to any work commencing.  The work session meeting was adjourned 8:25 pm Minutes Prepared by: Nicole Ventura, Town Manager  Lhccle 2h Mayor, Willem Polak  Approved by:  Mauk M20/% Date    FGEREE  MTVMBGIS  xandiaI o/ S177108) SIOENALK  & 4S  S  s12/25)  $15 5  X31dIO  49431 B-PHASE        CONSTRUCTION SITE PROTOCOL GUIDELINES FOR Property Owner/Owner's Agent and Contractors Operating within the Town of Glen Echo  The following standards are required either by the Town of Glen Echo or by Montgomery County. They are meant to be reminders about the importance of being considerate to adjoining residences during your construction period and to add detail to the requirements of the Town of Glen. Echo building permit. Town of Glen Echo is hereinafter  stated as "TOGE". 1)NOISE CONTROL ABATEMENT  Construction Noise. TOGE ordinances govern construction noise and are more restrictive than the County's. Construction may not start before 7am on weekdays or before 9am on weekends and holidays. Noise is to stop by 9 pm on Monday through Thursday and 7:00 pm on Friday through Sunday and all federal holidays. A noise disturbance is any sound that is unpleasant, annoying, or loud; abnormal for the time or location and detrimental to health, comfort, property or the conduct of business. With regard to building noise,  some examples are: hammering, the use of power equipment, loud language and digging.  2) STREET SAFETY, SERVICE DELIVERY AND EMERGENCY  ACCESS  Parking Regulations: TOGE ordinances govern street safety and generally are consistent with Montgomery County parking codes. All Maryland State Traffic Codes are effective in TOGE. Please be reminded that at no time should the homeowner's or construction vehicles be parked - within 35 feet ofa corner where there is no stop sign within 301 feet in front of any stop sign within 151 feet ofai fire hydrant within 20 feet ofa crosswalk at an intersection in front of a private driveway except with the consent oft the owner or occupant of On-Street Parking Regulations- Neighborly Parking Courtesy. TOGE streets are unusually narrow by county standards and pose problems that many contractors may not encounter anywhere else. 19-22 ft wide streets pose a particular challenge that requires extraordinary consideration when a home or lot is under construction. The TOGE must provide public services to its residents, regardless of private construction that is underway. Therefore, at no time should construction vehicles bej parked in such a way as to obstruct the delivery ofr municipal services, such as street cleaning, street light repair, tree care, garbage collection and snow removal. Parking of Construction Trucks and Heavy Equipment: No construction vehicle can remain on a TOGE street overnight. Construction vehicles cannot obstruct the delivery ofi municipal services to residents ofTOGE. Emergency Street Access. It is mandatory that emergency access to the entire street upon which the construction is occurring be maintained AT ALL TIMES. Street access restrictions can be granted by TOGE for construction purposes, but only with enough advance notice that emergency service providers can be properly notified in advance. When it is necessary to close a street during the course of construction on al home  the premises within 5 feet ofac driveway apron  on any street in TOGE, the TOGE office MUST BEI NOTIFIED 241 hours in advance.  3) CONSTRUCTION SITE ETIQUETTE  : Site Appearance: TOGE and its residents expect the construction site to be generally free of construction waste. This means that the owner will either have a Dumpster for the waste, or will have the waste regularly    removed from the site. No Dumpster is allowed in the street or public right-of-way without an exemption from Garbage on the Site: All personal garbage must be bagged in a covered trash can. It may not be thrown on the ground, as it will attract pests and create a general health hazard in a residential community. This garbage can be picked up by the TOGE waste removal contractor,if placed in trash bags. Some examples are coffee Site Sanitation Provisions- Portable Construction Toilets Montgomery County ordinances govern the placement of "Porta-Johns". These should be placed on the owner's property and not on the municipal right-of-way. This is normally no closer than twelve feet from the curb. It is incumbent upon the building  the TOGE.  cups, plastic bottles, bags, and food remains.  contractor management to seei toi it that these facilities are: serviced frequently. 4)CONSTRUCTION: TRUCK/ HEAVY EQUIPMENT USE:  General Information- Contractors using heavy equipment and dumpsters within the Village of! Martin's Additions must not damage the roadways, curbs and/or aprons within the neighborhood. Any damage to the streets, including oil and paint spills, is the responsibility of the property owner and must be remedied before the construction bond is returned. Any repairs to TOGE streets necessitated by construction damage Dumpsters: No dumpster will be allowed in the street or public right-of-way without an exemption from the TOGE.. Should this be necessary, roadways must be properly protected before dumpsters can be set or heavy equipment parked on village streets. Additional protection is necessary to prevent pavement gouging and dimpling of the asphalt where rollers on the dumpsters sit on the asphalt for extended periods. These same protections are needed for the bucket end of backhoes, Bobcats, and like equipment where Assurance of Street Integrity: The Town of Glen Echo Building Permit Consultant will examine and photograph the area ofTOGE roadway surrounding the construction site at the time a' TOGE building permit is granted. Once aj jobi is complete, the Permit Consultant will visit the street areas to determine whether repairs Use ofTOGE Trash Contractor. TOGE contracts with GOODE for waste: removal. USE OF TOGE TRASH CONTRACIOR TO remove construction materials as aj part of thel Monday/Thursday weekly pickup is forbidden. Any bulk picks-ups (typically performed once in the spring and one in the fall) DONOT ALLOW FOR removal of construction waste. A homeowner may make special arrangements with the TOGE waste removal contractor for a special collection, in which case the homeowneri is responsible for the cost of  must be approved by the' TOGE and paid for by the property owner.  they touch the streets.  are needed or thel homeowner's bond can be: released. 5)1 REMOVAL OF CONSTRUCTION MATERIALS  that special collection. Trees.  OPROTECTION OF RIGHT-OF-WAY  (a) Protective Barriers. Prior to construction commencing, a building permit holder must install 4 ft. high welded, wire fencing around all trees int the TOGE right-of-way that may be affected by the construction. Any tree with a drip line that may come within 3 feet of construction equipment must have this protection erected. Stakes for fencing must be 61 feet high and spaced no more than 8 feet apart (or closer) to prevent fence from sagging. Distance of fence from tree should protect drip line as much as possible. TOGE trees on the opposing right-of-way may be in need of the same protection. It is the applicant's responsibility to have the barriers removed once final clearance is given at the completion oft the project by the TOGE Building Inspector. (b). Protection of Tree Roots. Should TOGE tree roots be encountered during    construction, the project must be modified toj protect the tree's root system. All machine digging shall stop when roots over 1 inch in diameter are encountered. Such roots may not be cut without the approval ofthe Curbs. All curbs must bei returned to their original condition after construction on any property in TOGE where the curb is within the confines of the construction area and construction equipment has impacted the Driveway Aprons. All driveway aprons which provide access to the property under construction must be returned to their original condition by the property owners before any construction bonds are returned. Construction that requires the cut of a new driveway apron will include the cost of that apron within the Grass and other plantings. All other plantings that existed int the right-of way prior to the initiation of  Tree Supervisor and the Maryland Forest Service.  curb.  original plans.  construction must be returned to their original condition.  Question about TOGE Permit matters should be directed to the Town of Glen Echo office at 301-320 4041.    1/24/2019  Approved Plans Dropbox  3382APproVed.-tpat  Department of Permitting Services  Bonds Estimation  Subdivision: National Chatauqua of Glen Echo Street Namer Vassar Cirele Permit Number:: 365547 Computed Bys Jared Carhart, PE Quantity Unit 200 C.Y. Roadway Excavation 25 S.Y. Removes existing sidewalk 250 S.Y. 6"3 Secondary Paving 500 LF. Concrete Curb And Gutter 4 Ea. Residential Driveway Apron (incl. pipe) 6 Ea. Handicap Ramp 3 Ea. Utility Pole Relocation 50 C.Y. Utility Excavation, Under Roadway 1000 S.Y. 2" Asphalt Pavement Mill &Overlay LS. Standard Traffic Control Ea. CurbCut Construction, Activity Costs (CAC)Total: Bond BondSubtotall (CAC+5 5% Contigeney)s Totall Bond Requirements: Permit Fee Permit Fee Subtotal(Totall Bondx14.65076): EFSF (Permit Fee: Subtotalx3%): Totall Permit Fee: Approved hys  Description  Unit Cost Subtotals $8.00 $1,600.00 $8.00 $200,00 $14.00 $3,500.00 $12.00 $6,000.00 $2,300.00 $9,200.00 $750.00 $4:500.00 $15.000.00 $45.000.00 $23.00 $1.150.00 $20.00 $20,000.00 $3,000.00 $3,000.00 $1,000.00 $1,000.00  $95.150.00 $99,907:50 $100.000.00 $14.650.00 $43950 $15.089.50  MONTGOMERY COUNTY, MARYLAND DEPARTMENT OF PERMITTING! SERVICES RIGHT-OF-WAY PERMITTING & PLAN REVIEW FINAL APPROVAL Date: 17-2014 Pep  Copyright 2015. MtomlNieniying Fs Reserved.  1of3  MPshapscmiwIsCCNsoNAeaRAwwLROw-Bamématpet  1/1    BOOK: 55394 PAGE: 188  EXHIBIT 'B' VASSAR CIRCLE 30' RIGHT-OF-WAY (PER PLAT BOOK B, PLAT No. 17) AD00 R-65.0 R3T B@ PUBLIC IMPROVEMENT 949.5 sQ. FT. PROPOSED LOT4 TAX MAP PARCEL/ P60I  POINT OF BEGINNING PART ONE MAG NAIL SET  POINT OF BEGINNING PART FOUR MAG NAIL SET  5: 28'0700' W 6.29"  s 653'00 E EASEMENT  6.82'  PROPOSED LOTI PUBLIC IMPROVEMENT EASEMENT 742.450.FT.  -PUBLIC IMPROVEMENT EASEMENT 926.6 SQ.FT. PROPOSED LOT3  Property of TWO VASSAR, LLC L.. 48336 /F F.17 PLAT BOOK B, PLAT 17 PROPOSED LOT2 Oh LBa35 BADDS L-4137 DELTA 1733'14" W BT2443' a0ro0r00 732601 165300 16205" 730700  61'53'00' W 4.30' POINT OF BEGINNING PART TWO MAG NAILSET PUBLIC IMPROVEMENT EASEMENT 702.5 SQ. FT.  N 28'07'00 E 5.25'  POINT OF BEGINNING PART THREE NAG NAIL SET  CURVE TABLE  CURVE LENGTH RADIUS GHORD CDE BEARING @ 14137 90.00 127.28 16'53'00' E @ 132.00 65.15 114.60 a 14137 90.00 127.20 730700 - & 03.35 66.50 120.58' @ 14137 90.00 127.28' 130.71 87.00 118.76 14137 90.00 127.28 30.40 05.10 18.02  SKETCH OF A PUBLIC IMPROVEMENT EASEMENT ACROSS THE PROPERTY OF TAX MAP PARCEL P601 (PROPOSED LOTS I-4, BLOCK 27) SHOWN AS RESERVATION FOR WOMANS TEMPLE NATIONAL CHATAUQUA OF GLEN ECHO PLAT BOCK B, PLAT 17 LIBER 48336, FOLIO 97 BETHESDA (7TH) ELECTION DISTRICT MONTGOMERY COUNTY, MARYLAND  HG NORTH  REG. ALTB, 10SouthBentzs Sireet SCALE: "-3o Frederick, 301-607-8031oloe Maryland21701 DRAWN BMJAH 301-607-8045tx CGS ww. asengineering.com J08 13-382 ENGINEERING info@casengi  OATE 10/2017    888  e  1  CeS  (Exc)  VASSAR CIRCLE REL LANE