MINUTES CITY OF WESTMINSTER Mayor and Common Council Meeting Monday, October 28, 2024, at 7:00 p.m. 1838 Emerald Hill Lane, Westminster, MD 21157 YouTube Channel Link  CALL TO ORDER  Elected Officials Present: Council President Pro Tem Chiavacci, Councimember Dayhoff, Staff Present: City Clerk Barber, Director of Housing Services Brown, Director of Community Planning and Development Depo, Director of Recreation and Parks Gruber, City Administrator Imhulse, Chief of Police Ledwell, City Attorney Levan, Director of Technology Services Moore, and Director of Public Ms. Julie Fisher Associate Vice President for Finance and Controller with McDaniel College provided an update from McDaniel College. Ms. Fisher highlighted an upcoming partnership with Carroll Hospital AI motion was made by Councimember Hoff and seconded by Councilmember Dayhoff to approve the  Councimember Gilbert, and Councimember Hoff.  Works Summerhill.  MCDANIEL COLLEGE UPDATE  and noted that next week is homecoming weekend at McDaniel College. the Mayor and Common Council Meeting minutes of October 14, 2024.  APPROVAL OF MINUTES  VOTE NAYS: None. CONSENT CALENDAR  AYES: Councimember Dayhoff, Councimember Gilbert, and Councilmember Hoff.  Amotion was made by Councimember Gilbert and seconded by Councimember Hoff to approve the Consent Calendar, which consisted of the following: Approval of Departmental Operating Report = September 2024; Assignment and Assumption of Public Works Agreement No. 1160, between Link- Singer, LLC, al Maryland Limited Liability Company, tol Burkard Homes, LLC, al Maryland Limited Liability Company, for Water and Sewer Connection at Fields of Pheasant Run; Approval of Change Order No. 7with GHD in the amount of $513,500 for additional construction management, inspection, and testing services for Westminster ENR Project; Approval of Change Order No. 17 with GHD in the amount of $150,000 for additional construction services for Westminster ENR Project; and Approval to waive the competitive procurement for good cause, under the City ofWestminster Code Chapter 36 Procurement and Contracts" subsection 36-4 Specific Regulations to award a contract with Heyward Inc., in the  amount of $39,000.00 for Scum Pumps.  VOTE NAYS: None.  AYES: Councilmember Dayhoff, Councimember Gilbert, and Councimember Hoff.  REPORTS FROM COMMITTEES  Council President Pro Tem Chiavacci on behalf of the Public Safety Committee, noted that several Westminster Police Department supervisors attended a supervision and leadership training course. Council President Pro Tem Chiavacci also noted that Lt. Arnold, Lt. Rife, and Sgt. Hoff attended a Maryland Police and Correctional Training Commission course regarding best practices of navigating the common challenges of working with their officers. Council President Pro Tem closed his report by  1    reporting that Deputy Chief Price and Captain Schuster attended the Operation Sentry Conference, which facilitates the real-time exchange of critical intelligence among local, state, and federal law Councilmember Gilbert, on behalf of the Public Works Committee, noted that many events that the Department of Public Works not only assists in the preparation of the event but are also working the actual events. Councilmember Gilbert closed by noting the department is currently assisting the City in the preparation of the Annual Miracle on Main event scheduled for Saturday, November 30, 2024. Councimember Gilbert on behalf of the Recreation and Parks Committee, provided the highlights from the Spooky Saturday event held on Saturday, October 26, 2024, in the downtown area. Councimember Dayhoff noted an upcoming open house at Shepard's Staff scheduled for Friday, Award of Bid to Universal Utilities, Inc in the amount of $218,000.00 for the replacement of the emergency diesel generator and installation of new life and safety transfer switch at the An motion was made by Councilmember Hoff and seconded by Councimember Gilbert to approve the award of bid to Universal Utilities, Inc in the amount of $218,000.00 for the replacement of the emergency diesel generator and installation of new life and safety transfer switch at the Westminster Police Department. Director of Public Works Summerhill provided the staff report on the item. There  enforcement agencies.  COUNCIL COMMENTS AND DISCUSSION November 1, 2024, from 3:00 p.m. until 6:00 p.m.  BIDS  Westminster Police Department  was no discussion on the item.  VOTE NAYS: None. Replacement  AYES: Councilmember Dayhoff, Councimember Gilbert, and Councilmember Hoff.  Award of Bid to ECM Corporation in total amount of $41,800.00 for Valve Nut and Bolt An motion was made by Councilmember Gilbert and seconded by Councilmember Dayhoff to approve the award of a bid to ECM Corporation in total amount of $41,800.00 for Valve Nut and Bolt Replacement. Director of Public Works Summerhill provided the staff report on the item. Director of Public Works Summerhill and City Administrator Imhulse responded to questions of clarification given  by the Common Council on the item.  VOTE NAYS: None.  AYES: Councilmember Dayhoff, Councimember Gilbert, and Councimember Hoff.  Award of Bid to Fredrick Ward Associates in the Amount of $556,650 for Trail Design and Ar motion was made by Councimember Gilbert and seconded by Councilmember Dayhoff to approve the award of a bid to Fredrick Ward Associates in the Amount of $556,650 for Trail Design and Engineering Services at' Wakefield Valley Park. Director of Recreation and Parks Gruber provided the staff report and responded to questions of clarification given by the Common Council on the item. AYES: Councilmember Dayhoff, Councimember Gilbert, and Councilmember Hoff.  Engineering Services at Wakefield Valley Park  VOTE NAYS: None.  2    Award of Bid to Midlantic Marking Inc., in the amount of $61,294.00 for Annual Road Striping Ar motion was made by Councilmember Dayhoff and seconded by Councimember Hoff to approve the award of bid to Midlantic Marking Inc., in the amount of $61,294.00 for Annual Road Striping. Director of Public Works Summerhill provided the staff report on the item and responded to questions of  clarification given by the Common Council on the item.  VOTE NAYS: None.  AYES: Councimember Dayhoff, Councilmember Gilbert, and Councimember Hoff.  ORDINANCES AND RESOLUTIONS  Introduction of Annexation Resolution No. 24-11 (Annexation No. 83), Optimum Properties, LLC Petition for Annexation to enlarge the corporate boundaries of the City of Westminster by annexing into the City certain property containing +3.572 acres, contiguous to and adjoining the City's existing corporate boundaries, consisting of real property identified as tax account Ar motion was made by Councimember Hoff and seconded by Councimember Gilbert to introduce Annexation Resolution No. 24-11 (Annexation No. 83), Optimum Properties, LLC Petition for Annexation to enlarge the corporate boundaries of the City of Westminster by annexing into the City certain property containing +3.572 acres, contiguous to and adjoining the City's existing corporate boundaries, consisting of real property identified as tax account number 07-001223, Map 0046, Grid 0021, Parcel 0033, as amended. Director of Community Planning and Development Depo provided the staff report on the item and responded to questions of clarification given by the Common Council on the  number 07-001223, Map 0046, Grid 0021, Parcel 0033  item. VOTE NAYS: None.  AYES: Councimember Dayhoff, Councilmember Gilbert, and Councilmember Hoff.  Introduction of Annexation Resolution No. 24-13 (Annexation No. 85), Ellen Potepan Petition for Annexation to enlarge the corporate boundaries of the City ofWestminster by annexing into the City certain property containing t 5.47 acres, contiguous to and adjoining the City's existing corporate boundaries, consisting of real property identified as tax account number 07-434089, A motion was made by Councimember Hoff and seconded by Councilmember Dayhoff to introduce Annexation Resolution No. 24-13 (Annexation No. 85), Ellen Potepan Petition for Annexation to enlarge the corporate boundaries oft the City of Westminster by annexing into the City certain property containing t 5.47 acres, contiguous to and adjoining the City's existing corporate boundaries, consisting of real property identified as tax account number 07-434089, Map 0046, Grid 0021, Parcel 1648, as amended. Director of Community Planning and Development Depo provided the staff report and responded to  Map 0046, Grid 0021, Parcel 1648  questions of clarification given by the Common Council on the item.  VOTE NAYS: None. UNFINISHED BUSINESS NEW BUSINESS  AYES: Councilmember Dayhoff, Councimember Gilbert, and Councimember Hoff.  There was no unfinished business to be discussed by the Mayor and Common Council. There was no new business to be discussed by the Mayor and Common Council.  3    DEPARTMENTAL REPORTS Department of Recreation and Parks Department of Public Works been handling for the City.  Director of Recreation and Parks Gruber provided a status update on the Wakefield Valley Park project. Director of Public Works Summerhill noted the many events and projects the department has recently Director of Community Planning and Development Depo reported that on October 17, 2024, the Planning and Zoning Commission held a public hearing for Zoning Map Amendment ZMA 24-01 for the Willows project (40 2-over-2 market rate rental units), located northeast of the Pennsylvania Avenue/Sullivan Road and left the record open until 4:30p.m. on October 31,2024, and voted tot forward ZMA-24-01 to a future work session. The Planning and Zoning Commission also held a work session for Local Map Amendment LMA 24-02 for A1 Urban Living Condominium, also known as the Sunny Place Condos project, located at 222 East Green Street and voted to forward LMA 24-02 to a future Director of Community Planning and Development Depo noted that on November 5, 2024, the Board of Zoning Appeals is scheduled to hear the following: BZA Case No. 24-05, an appeal of the Zoning Administrator determination dated June 11, 2024, for the property at 301 East Main Street int the City of Director of Community Planning and Development Depo closed his report by noting that on November 6, 2024, the Historic District Commission is scheduled to hear a Post Construction Historic Tax Credit Chief of Police Ledwell provided highlights to some of the cases the department has been handling. Council President Pro Tem Chiavacci advised that residents may submit any comments to the following email address: ommespsmnsemise He noted that all emails received would be shared with  Community Planning and Development  work session.  Westminster (SDAT #07-053096).  Application for 12 Anchor Street (both the roof and gutter were replaced in-kind).  Westminster Police Department (WPD)  CITIZEN COMMENTS  the Mayor and Common Council.  There was no one wishing to address the Common Council.  ADJOURNMENT the meeting at 7:39 p.m. Respectfully Submitted,  Council President Pro Tem Chiavacci announced that the next meeting of the Mayor and Common Council would be onl Monday, November 11, 2024, and the meeting willl begin at7 7:00 p.m. He adjourned  DudABonk Douglass A. Barber, MMC City Clerk  Full audio version is available on westnnsternaoy  Adopted by the City of Westminster Common Council on November 11, 2024  4