The Town of GLEN ECHO Chartered 1904 owphaldpenechoors  Town Hall e 6106 Harvard Avenue e Glen Echo . Maryland 20812 e (301) 320-4041  TOWN COUNCIL MEETING MINUTES  February 8, 2021 Held Virtually Via Zoom  CALLTO ORDER: MAYOR WILLEM POLAK. 7:02 PM  PRESENT Mayor: Willem Polak. Town Manager: (TM) Beth Boa. Attorney: Ron Bolt  Councilmembers: (CM) Dia Costello, Dan Spealman, Matt Stiglitz, and Julia Wilson.  Residents: Gloria Levin (University), Emily Parsons (The Echo). OPPORTUNITY FOR COUNCILTOHTEAR RESIDENTS COMMENTS: Mayor Polak offered an opportunity to take comments from the residents. There were no comments. COUNCILMEETING MINUTES: ACTION ONJ JANUARY11,2021 MEETING  Minutes oft the January 11,2021 Council meeting were approved as amended. Motion to Approve Minutes: CM Costello; 2nd CM Wilson. Approved 4-0.  PUBLIC HEARING AND POSSIBLE ACTION ONI RESOLUTION 20-07: RESOLUTIONTO. ADOPT STANDARD PERMIT CONDITIONS AND CONSTRUCTION SITE PROTOCOL (attached): The attached resolution related to the appearance and conditions at construction sites within the Town's boundaries reflects the authority the Council has to impose site control protocols on building permits. Authority for the resolution was added to the Code by Ordinance 21-01 at this evening's Council Meeting. The Council noted that the definition oft the word' "shall" regarding fines is equivalent to the word "may" and indicated that fines are a discretionary penalty. Any of the permit conditions in the resolution can be waived by the Mayor. OPPORTUNITY FOR COUNCIL TO: HEAR RESIDENTS' COMMENTS ON RESOLUTION: There were no  comments.  Motion to Adopt Resolution 20-07 As Amended: CM Stiglitz; 2nd CM Wilson. Approved 4-0.  PUBLIC HEARING AND POSSIBLE ACTION ON ORDINANCE 21-01: PERMIT APPROVALS The Council requested that Attorney Bolt update the Code in order to give the Mayor authority to issue a stop work order when deemed necessary and to clarify that the authority to approve permits rests with the Mayor. Non-standard permit conditions would require Council approval. The Council can review permits in a public  AND ENFORCEMENT  1    hearing if requested by residents. It also allows for creation of construction site protocols contained in Resolution 20-07. A resident had requested via email that the Council reconsider the section limiting curb cuts to one per house which was adopted in 2018. This included a a variance process in the Town for a second driveway. The Council declined to reconsider this at this meeting because: 1) such a change would have been beyond the scope of the proposed amendments before the Council; and 2) the addition of a second driveway removes at least 32 feet of street parking, and there was concern that removal of3 potential public spaces for OPPORTUNITY FOR COUNCIL TO HEAR RESIDENTS' COMMENTS ON ORDINANCE: There were: no  each: new spot of non-public driveway parking was aj problem.  comments.  Motion to Adopt Ordinance 21-01: CM Stiglitz; 2nd CM Wilson. Approved 4-0.  BUILDING UPDATES & OTHER PERMITS: TM Boa updated the Council oni recent permitting activity. 10,14, 20 Vassar Circle: The application for building permits for three new houses have been submitted toi the  Town.  Motion to Ratify Building Permits for 10,14. & 20 Vassar Circle as amended: CM Spealman;  2nd CM Wilson. Approved 4-0.  TOWN DONATION DISCUSSION:  CM Costello provided background on the Town's history of donating to various 501c3 organizations, including GEPPAC (Glen Echo Park Partnership for Arts and Culture). The Council discussed whether to develop a policy to standardize the process of deciding on donations. The Council decided to discuss donations at the time  the FY22 budget is developed this spring.  FINANCIAL REPORT FOR THE MONTH OF JANUARY: (copy attached).TMI - BOA  Revenue:  Property Tax Receipts. The Town received $46,731.48 inj property taxes in. January. The Town had received $123,587 last year at this time compared to $126,897 this year (93% ofthis FY's budgeted Income' Tax Receipts. For the. January distribution ofl local income tax revenues, the Town received $1,815.76 int this distribution, compared to $869.60 last January. So fart the Town is trending higher in income tax than last year. Int total, at this time, the Town had received $56,9561 last year compared to $69,281 this year (60% ofthis  amount.)  FY's budgeted amount.)  Expenses:  Bolt Legal: Legal expenses were $2,056 for December. Expenses were allocated as follows:11% for Town Hall Covid Protocol, 4% Pepco rate case on. LED Streetlights, 30% on standard permit conditions, Inspections, Review and Permitting: Joseph F. Toomey Associates costs for December were $990. 18% was for standard permit conditions, 45% was consulting on remedies for 6006 Harvard sidewalk, 9% was for 6006 Bryn Mawr permit, 9% was for 6004 Princeton permit inquiry, 4% was for consulting oni repairing Bryn Mawr by WSSC, 13% was for developing cost estimate for street repaving. Snow Removal. Rolling Acres: $1,750 January 25-26 for icy conditions. $2,800 for December 16-18  7% on tree removal at 3 Vassar, 33% on December Council Meeting.  for snow/ice event.  2    Budget  TM Boa, Mayor Polak and Jean Sperling have begun working on the FY221 budget. A Council Work Session on  the budget willl be scheduled for March.  Motion to Approve the Financial Report: CM Stiglitz; 2nd CM Costello. Approved 4-0. OPERATIONS REPORT: Infrastructure: Administrative: Social: TM BOA Town Operations and Activities during the month of. January include:  Infrastructure Issues:  Sewer Overflow behind 26 Wellesley: On January 12, 2021 there was a sewer overflow ini the woods behind 26 Wellesley Circle. WSSC crews responded to this location and found a WSSC manhole overflowing at approximately 1 gallon per minute. WSSC cleaned the sewer main and removed the blockage. Overflow signs were posted in the area and lime was placed down on the impacted grass areas. TM Boa let residents know that they were not at risk for backing up, and that the overflow would Wilson Trestle Bridge Demolition: AECOM [should you spell this out?] is providing engineering services to WMATA for a project that involves demolition oft three old trestle bridges along now abandoned trolley tracks. One ofthese bridges is located in the Montgomery County a little west ofthe Town ofGlen Echo and called Wilson Trestle Bridge. They have been coordinating with the Montgomery County's Department of] ROW permitting. TM Boa, Mayor Polak and Joe Toomey discussed with Ron Bolt (Town. Attorney) permit conditions, bond, and insurance requirements. Mr. Boltrecommended negotiating al Memorandum ofUnderstanding with WMATA for approval by the Council. Mayor Polak, Joe Toomey and TM Boa discussed some items with WMATA on February 5. Affected residents were alerted by letter and Constant Contact. The Town is working to set up a virtual Bids on Sidewalk Work: A Request for Bids has been posted for the sidewalk at 6006 Harvard, which Fence at Town Hall: TM Boa is meeting with Ricks Iron Works regarding welding repairs to the Town Hall/ Post Office fence. The fence is also missing numerous spears which the company could replace  not impact their drinking water.  meeting for the Council, residents, and WMATA representatives February 22.  isi impacted by stormwater runoff. Bids are due February 25.  Administrative:  Town Website: A blog "Town News" and an events calendar have been added to the Town website to ZTA 20-07: TM Boa joined a call with municipalities on. January 19. The Town of Chevy Chase hosted aZ Zoom meeting with County Council Member Jawando to discuss questions and shared points of concern regarding: Zoning Text Amendment 20-07 (the proposal to allow multi-family housing types on R-60 lots within 1 mile ofl Metrorail stations); preparation for the January 28 public hearing; thoughts on Post Office Lease: TM: Boa has reached out to the post office regarding the lease, which ends in  make it more user friendly.  the Missing Middle' housing concept; and next steps regarding the response.  December. So far there has not been a response.  3    Social:  GEEC Programs: The Glen Echo Environment Committee, chaired by Holly Shimizu, is hosting two free Zoom programs for residents and neighbors. A Guide to Restoring Little Things that Run the World with Dr. Doug Tallamy Feb 17 at 7 and Sustainable Landscaping and Stormwater Management Program  with Dr Sara Via Feb 24 at7.  OPPORTUNITY FOR COUNCILTOHEAR RESIDENTS' COMMENTS:  Mayor Polak announced a closing opportunity for comments by the residents. There were no comments. Motion to adjourn: CM Stiglitz; 2nd CM Costello. All in favor. Meeting Adjourned 8:45 pm  ADJOURNMENT:  Minutes Prepared by: Beth Boa, Town Manager  Approved Mayor,  KZ203)  Willem Polak  AREL  4    Accrual Basis  Town of Glen Echo RevenuelExpenses Actual VS Budget July 2020 through January 2021  Jul'20-Jan21 Budget $Over Budget %of Budget  Ordinary Income/Expense Income  01. Real Estate Property Tax 02. Personal Property 02.1 Corporate 02.2 Unincorporated 02.3 Public Utility Total 02. Personal Property 03. Statel Income Tax 04. Highway 05. License/Permits 05.1 Admissions & Amusement 05.2 Build Perm Total 05. License/Permits 06. Rental Inc 06.1 Post Off. 06.2THI Rental 06.3 Parking Lot--Tulane Total 06. Rental Inc 07. Interest 08. County Revenue Sharing 09. Cable Franchise 10. Echol Newsletter 10.1. Advertisements 10.2 Subscriptions Total 10. Echo! Newsletter 11 Miscl Revenue 11.1 Walking Tour Book 11.4 Env Project Restricted Inc. 11 Miscl Revenue Other Total 11 Miscl Revenue Total Income Expense  126,897 136,743 387 2,000 124 100 1,032 22,000 1,543 24,100 69,281 115,000 4,980 15,301 0 300 8,625 5,000 8,625 5,300 15,950 31,899 0 3,000 3,600 3,600 19,550 38,499 237 1,500 20,762 20,762 817 3,500 4,563 2,000 0 100 4,563 2,100 25 425 1,250 0 20 450 1,270 257,705 364,075 -3,262 0 305 34,615 60,000 2,662 4,500 950 1,000 38,227 65,500 7,250 8,000 7,108 20,000  -9,846 -1,613 24 -20,968 -22,557 -45,719 -10,321 -300 3,625 3,325 -15,949 -3,000 0 -18,949 -1,263 0 -2,683 2,563 -100 2,463 -825 -20 -820 -106,370 -305 -25,385 -1,838 -50 -27,273 -750 -12,892  93% 19% 124% 5% 6% 60% 33% 0% 173% 163% 50% 0% 100% 51% 16% 100% 23% 228% 0% 217% 34% 0% 35% 71% 0% 58% 59% 95% 58% 91% 36%  Reconciliation Discrepancies 24.8 Wynne Repayment FY21 20yr 20 Payroll 20.1 Salary 20.2 Employer Taxes 20.3 Staff Training Total 201 Payroll 21 Professional Services 21.1. Auditor 21.2. Legal 21.21 Town Attorney  Page 1of3    Accrual Basis  Town of Glen Echo RevenuelExpenses Actual VS Budget July 2020 through January 2021  Jul'20-Jan: 21 Budget $Over Budget %ofB Budget  21.22 Specialized Legal Svcs. Total 21.2. Legal 21.4 Oth Prof Svcs 21.5' Traffic Study Consultant 21.6 Records Ret./Archiving 21.71 IT Support 21.8 Arborist 21.9 Town Engineer/Bld. Insp. 21.10 Office Temporary Help Total 21 Professional Services 22. Fixed OpE Ex 22.1 Office &1 TH Utilities 22.11 Electrical 22.12 Gas 22.13 Telephonelinternet 22.14V WSSC Total 22.1 Office &1 TH Utilities 22.2 Office 22.21 Office Supplies 22.22 Software/Domain 22.23 Copier Rental Total 22.2 Office 22.3 Bank Fees 22.4 Website 22.5 Ins &E Bond 22.6 Dues, Subs., Conf. 22.7. Admin 22.71 Admin. Payroll Fee 22.72 Flyer Delivery Charges 22.73 Miscl. Admin Fee Total 22.7 Admin 22.8 Echo 22.9 Town Hall 22.91 TH Supplies 22.92 TH Cleaning Service 22.93 TH Maintenance 22.94 THI Elevator Maintenance 22.9 Town) Hall- Other Total 22.9' Town Hall 22.110TH HI Improv 22.120 Office Furniture & Equip Total 22. Fixed Op Ex 23 Streets 23.1 Streetlights  0 5,000 7,108 25,000 0 1,000 1,632 1,632 1,870 3,000 920 1,000 0 500 5,843 16,000 0 500 24,623 56,632 959 2,100 319 1,000 1,516 3,200 269 750 3,063 7,050 1,096 2,000 382 500 1,074 1,500 2,552 4,000 99 250 83 500 2,058 3,000 868 2,500 1,151 2,000 30 200 0 500 1,181 2,700 1,317 2,500 861 2,000 2,135 3,500 1,715 4,000 1,113 2,000 43 5,867 11,500 1,750 1,750 0 1,000 18,838 36,750 4,223 9,500  -5,000 -17,892 -1,000 0 -1,130 -80 -500 -10,157 -500 -32,009 -1,141 -681 -1,684 -481 -3,987 -904 -118 -426 -1,448 -151 -417 -942 -1,632 -849 -170 -500 -1,519 -1,183 -1,139 -1,365 -2,285 -887 -5,633 0 -1,000 -17,912 -5,277  0% 28% 0% 100% 62% 92% 0% 37% 0% 43% 46% 32% 47% 36% 43% 55% 76% 72% 64% 40% 17% 69% 35% 58% 15% 0% 44% 53% 43% 61% 43% 56% 51% 100% 0% 51% 44%  Page 2 of3    Accrual Basis  Town of Glen Echo RevenuelExpenses Actual VS Budget July 2020 through January 2021  Jul'20-Jan: 21 Budget $Over Budget %0 of Budget  23.2 Street Sweeping 23.4 Stormwater Projects 23.5 Street Repair 23.6 Sidewalk Repair Total 23 Streets 24 Town Services 24.1 Community Contribution 24.21 Landscape 24.21 THI Landscaping 24.221 Town Right of Way 24.23 Environmental Imp Project Total 24.21 Landscape 24.3 Snow Removal 24.4 Refuse/Recycling 24.5 Town Trees 24.51 Town" Tree Pruning 24.52" Town Tree Removal Total 24.5' Town Trees 24.6 Leaf Removal 24.7 Community Events Total 24 Town Services Total Expense Net Ordinary Income Net Income  0 2,500 995 20,000 0 15,000 2,900 5,000 8,118 52,000 4,000 4,000 1,216 7,500 3,438 7,200 0 500 4,654 15,200 5,494 25,000 25,600 40,000 350 3,000 0 5,000 350 8,000 13,650 13,550 0 8,500 53,748 114,250 140,292 325,437 117,413 38,638 117,413 38,638  -2,500 -19,005 -15,000 -2,100 43,882 0 -6,284 -3,762 -500 -10,546 -19,506 -14,400 -2,650 -5,000 -7,650 100 -8,500 -60,502 -185,145 78,775 78,775  0% 5% 0% 58% 16% 100% 16% 48% 0% 31% 22% 64% 12% 0% 4% 101% 0% 47% 43% 304% 304%  Page 3 of3    Town of Glen Echo Expenses by Vendor Summary January 2021 Jan21 254 2,100 2,056 315 8,250 990 6,400 290 377 917 450 190 4,550 252 169 27,560  Advance Business Systems Blue Crab Contracting, LLC Bolt Legal, LLC Digital Handyman, Inc Hughes Landscaping & Supply Co. Inc. Joseph F. Toomey Associates, Inc Key Sanitation, Incorporated Maid Brigade, Inc Montgomery County Government PEPCO- (streetlights) PNCI Bank Print1 1 Printing & Copying Rolling Acres Landscaping, Inç Verizon Phonel Line Washington Gas TOTAL    Town of Glen Echo Revenue/Expenses by Month July 2020 through January 2021  Jul20 Aug 20 Sep 20 Oct20 Nov 20 Dec 20 Jan 21 TOTAL  Ordinary Income/Expense Income  01. Real Estate Property Tax 02. Personal Property 03. Statel Income Tax 04. Highway 05. License/Permits 06. Rentall Inc 07. Interest 08. County Revenue Sharing 09. Cable Franchise 10. Echo Newsletter 11 Miscl Revenue Total Income Expense Reconciliation Discrepancies 20F Payroll 21 Professional Services 22. Fixed Op Ex 23 Streets 24 Town Services Total Expense Net Ordinary Income Net Income  0 10,052 5,374 54,656 9,123 1,992 45,700 126,897  0 0 381 47 81 2 1,032 1,543 -247 247 15,722 51,743 0 0 67,465 0 0 3,262 161 1,556 0 0 4,979 -113 188 56 39 46 24 35 37 0 237 20,762 0 0 0 0 0 0 20,762 -812 812 0 0 817 0 0 817 0 0 4,425 0 0 138 0 4,563 350 0 0 50 50 0 0 450 0 0 0 0 0 -3,262  0 100 300 150 8,000 8,625  0 6,258 2,658 2,658 2,658 2,658 2,658 19,548  19,996 17,596 16,146 73,418 66,363 4,977 57,390 255,886 4,968 4,968 5,918 7,453 4,968 4,968 4,982 38,225 -125 2,979 4,558 5,828 4,112 1,809 5,461 24,622 5,188 3,743 1,098 2,476 1,985 2,369 1,978 18,837 -1,595 3,202 636 659 749 3,667 800 8,118 3,234 7,688 5,988 3,872 3,772 9,616 19,577 53,747 11,670 22,580 14,936 20,288 15,586 22,429 32,798 140,287 8,326 -4,984 1,210 53,130 50,777 -17,452 24,592 115,599 8,326 -4,984 1,210 53,130 50,777 -17,452 24,592 115,599  0 -3,262  Page 1,of1    8:41 AM 02/03/21 Accrual Basis ASSETS Current Assets Checking/Savings PNC- Checking PNC- Money Market MDI Local Gov't Investment Pool SunTrust Cash-Checking Total Checking/Savings Total Current Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities Bond Deposit Town! Hall Deposit Right of Way Bond Bond Deposit-  Other Total Bondl Deposit Total Other Current Liabilities Total Current Liabilities Long Term Liabilities Wynne liability Total Long Term Liabilities Total Liabilities TOTAL LIABILITIES & EQUITY  Town of Glen Echo Account Balances New As of January 31, 2021 Jan31,21  24,763.44 701,803.35 83,963.14 0.01 810,529.94 810,529.94 810,529.94  200.00 9,000.00 3,000.00 12,200.00 12,200.00 12,200.00 6,910.00 6,910.00 19,110.00 19,110.00  Page 10 of1