The Town of GLEN ECHO Chartered 1904 tonhalloglenechoors  Town Hall e 6106 Harvard Avenue e Glen Echo . Maryland 20812 e (301)320-4041  Town Council Meeting Minutes November 11,2019  CALLTO ORDER: MAYOR WILLEM POLAK. 7:00 PM Mayor Willem Polak announced that the meeting is being recorded.  Present: Mayor: Willem Polak. Councilmembers: (CM) Dia Costello, Dan Spealman,  Matt Stiglitz, and Julia Wilson. Town Clerk: (TC) Beth Boa. Town Attorney: Ron Bolt; Assistant to the Mayor: Guests: Eva Webb, CPA, with Linton Shafer Warfield & Garrett (LSWG), the Town's auditing firm; James D. Residents: Raya Bodnarchuk (Harvard Ave), Aaron Hirsch (University Ave), Holly Shimizu (Bryn Mawr),  Jean Sperling  Gaston III (Village Manager, Village ofMartin's Additions) Renny Springuel (Vassar Cir), Bill Vincent (ECHO) DISCUSSION OF FY2019 AUDIT  Eva Webb, CPA with LSWG, presented the results of the Town's FY2019 audit. LSWG was selected to Ms. Webb reported that the Town has been given a "clean" audit opinion and that the Uniform Financial Report has been submitted to the state ofl Maryland Department ofLegislative Services as required. The audit summary Ms. Webb presented a few recommendations on the Town operations and management that resulted from the audit. The first recommendation is a change in check signing policy and procedures from the current practice of granting the Clerk Treasurer check signing authority. Because the Town's one employee is responsible for all financial transactions and accounting, that employee (the Town Clerk) should also not be responsible for signing Town checks; check signing authority should be assigned to elected officials. The Council agreed with this recommendation. CM Wilson agreed to join the Mayor as a check signer on the Sun Trust checking account and CM Costello agreed to review the bank statements each month. TC Boa will forward the Council a Ms. Webb summarized the Town's overall financial position, reporting that TOGE has two years' worth of operating expenses in reserves. Three-quarters (74% to be exact) ofTown revenue is earned from taxes on all property, including real, corporate, personal and utility. The Council discussed the investment practices of TOGE and CM Stiglitz asked whether the Town should make use of the investment pool MLGIP that many other municipalities in Montgomery County avail themselves. Ms. Webb stated that is a safe place for Town  perform the audit for the Town from three firms responding to an RFP for auditing services.  is attached to these minutes.  document that outlines the suggested segregation of duties that was provided by LSWG.  1    resources and will earn some interest. Attorney Bolt will research whether the Town has a formal investment The Council discussed whether the Town should look into other banking options with better customer service The Council and Mayor thanked Ms. Webb and LSWG for their fine work and for saving approximately $5,000  policy.  than they are currently receiving. CM Stiglitz will research local banks.  in auditing expenses over prior year's costs.  ACTION ON SEPTEMBER 9, 2019 COUNCIL MEETING MINUTES: Minutes oft the September 9, 2019 Council meeting were approved as amended. Motion to Approve: CM Costello, 2nd CM Wilson. Approved 4-0. ACTION ON SEPTEMBER 25, 2019 COUNCIL WORK SESSION: MINUTES: Minutes ofthe September 25, 2019 Council work session were approved. Motion to Approve: CM Costello, 2nd CM Wilson. Approved 4-0. CONCERNING PUBLICI INFORMATION ACT REQUESTS:  INTRODUCTION OF RESOLUTION 19-07: ADOPTING RULES AND REGULATIONS  Attorney Bolt discussed the Maryland Public Information Act. The Town is required to comply with this Act and to adopt regulations that govern timely production and inspection of public records upon request ofa Resident Renny Springuel (Vassar Cir) suggested that Council Members have separate email addresses for Town emails. TC: Boa will research the cost of adding four email addresses to the current email configuration the Town uses. Mr. Springuel also suggested that the Meeting Minutes include attachments from the meetings when posted to the Town website. The Council agreed with this suggestion and TC Boa indicated that she will  member of the public.  scan and post attachments with the Minutes going forward. The resolution and regulations are attached.  Motion to Adopt Resolution 19-07 as amended: CM Stiglitz, 2nd CM Wilson. Approved 4-0.  RESOLUTION 19-10 BUILDING PERMIT FEE:  The Council discussed the Town's building permit fee for new. home construction based upon concerns raised by Mayor Polak about recent development in the Town. The Mayor reported to the Council that the Town has exceeded its originally estimated oversight budget of $10,000 for the Vassar Circle development. The oversight costs include the services ofTown Engineer Joseph Toomey, Code Enforcement Officer Wayne C. Fowler and Attorney Ron Bolt. The oversight and professional expertise required to assure that the Town'si infrastructure is protected during this project has reached approximately $30,000 SO far. The inspection experts predict that these CM Spealman was concerned with the costs associated with the time Mr Toomey and Mr Fowler were spending att the Vassar Circle project. He asked whether the Town could save money by relying on Montgomery County enforcement, and whether there were instances where Mr Toomey and Mr Fowler caught issues that the county did not. Mayor Polak noted that the County is more lax than the Town would like and that they are overseeing the whole county, not focusing on the Town. CM Stiglitz stated that the benefit of time and experience ofMr Toomey and Mr Fowler are worth considering. Renny Springuel (Vassar Circle) noted that Mr Toomey is on  oversight costs will double before the project is done.  2    not on site all day and that it is an effective use ofMrT Toomey's time. CM Wilson noted that Mr Toomey is highly recommended and all contractors depend on their reputation to be efficient with their time. Aaron Hirsch (University Ave) (Vassar Circle site developer) stated that the Town originally planned to use the County inspector then changed its position and hired Mr. Toomey and Mr. Fowler. Mr. Hirsch stated that his development is giving the Town free road improvement and that the four new houses will contribute $8000/year Mayor Polak stated that the original plan to have the County oversee the development was with aj prior' Town government. CM Stiglitz stated that there is ai need for the Town to have professionals oversee the interests of the Town. CM Costello noted that raising the fee by $1500 is not very much and that the Council had already Motion to Adopt Resolution 19-10: CM Stiglitz, 2nd CM Wilson. Approved 3-1 (CM Spealman opposed)  tot the Town going forward.  waived the permit fee for the second house (April 8, 2019 Council Meeting Minutes.)  The Permit Fee Resolution #19-10 is attached. INTRODUCTION OF ORDINANCE 19-06:  ZONING TEXT AMENDMENT (ZTA)19-01 ACCESSORY DWELLINGUNITS:  Background:  The Montgomery County Council recently approved. Zoning Text Amendment (ZTA) 19-01 (Accessory Dwelling Units) which amends the zoning laws that control the R-60 zones (as well as other residential zones) that include the Town of Glen Echo. This text amendment will allow residents who meet the requirements to build a second house on their lot or add an apartment within their home without special approval ofthe County's Planning Board as currently required. These changes were offered as a part ofa a program goal to increase affordable housing ini the county and move toward eliminating single family zoning. Attorney Bolt provided details to the Town Council on the changes that were approved by Montgomery County Council. Concerns about increased density, parking problems, infrastructure limitations and the like have encouraged several municipalities in Montgomery County to consider revising their building code, within their limits of municipal authority, in response to these changes in County zoning law. Like other municipalities, TOGE can regulate setbacks, lot coverage, on-site parking requirements and other limited building code: regulations in order to increase the amount of control that the Town could assert over this additional development authority. CM Stiglitz proposed that the Council introduce Ordinance 19-06 on Accessory Dwelling Units and that the Council have a speaker from Montgomery Planning. TC Boa will invite a speaker. The public hearing will take place in 30 days (on or about December 11.) Attorney Bolt will send a copy oft the proposed ordinance to the  Changes will go into effect on December 31,2019.  Montgomery County Council.  Motion to Introduce Ordinance 19-06: CM Stiglitz, 2nd CM Costello. Approved 4-0.  DISCUSSION OF PERMITTING ELECTRICVEHICLE CABLESTRAVERSINGROW: CM Stiglitz expressed a concern related to vehicle charging cables traversing the' Town's right-of-way and the possibility of creating a permitting process for residents that install electric vehicle cables at their home. To get aj permit, ai resident would need to obtain insurance that holds the Town harmless ifs someone trips on the cables.  This issue was tabled.  3    BRYN) MAWR RIGIT-OF-WAYUSE/ AGREEMENT RESPONSE (WILD BIRD CENTER):  Background:  The Wild Bird Center, a commercial establishment located ini the Town of Glen Echo at 7370 MacArthur Blvd, isc currently for sale. The property is associated with a paved parking pad located ini the right-of-way on the corner of] Bryn Mawr and MacArthur. The right-of-way property where the parking pad is situated was conveyed to the Town by deed dated June 20, 2000, recorded among the land records ofl Montgomery County, Maryland in Liber 18176 at folio 716 (the "Public Land"). The concern about this property is that prospective owners may believe the parking spaces are part of the private property where in fact, the ownership of this At the July 8, 2019 Council Meeting, after research on the issue, Attorney Bolt informed the Council that the Wild Bird Center has no written authority for the paved parking pad. In order to clarify this situation and properly establish ownership and use ini the land records Attorney Bolt sent a letter and a right-of-way use agreement to the owners oft the Wild Bird Center on Bryn Mawr. This right-of-way agreement states that non- exclusive use by the Wild Bird Center is currently permitted but the owner oft the property may be required to Attorney Bolt reported that the Wild Bird Center has retained new Counsel and that the Wild Bird Center  parking area is public.  remove the pavement and replace with gravel at their cost ifthe Town requests it.  owners want to sign on to the right-of-way use agreement. NANCYLONG BIRD AND BUTTERFLY GARDEN:  Holly Shimizu (Bryn Mawr) oft the Environmental Committee updated the Council on the progress on the garden. On November 8 Hughes Landscaping excavated the area in the right-of-way and prepared the soil. There will be a family planting day in late March. The Council had allocated $5000 for this project; Hughes estimated the work would cost about $4000. The Committee is waiting for the pricing on the plants from Hughes. There is an opportunity for residents to contribute funds for a bench, plaques, and plants/trees. CM Costello will ask Nancy Long if she would like to contribute. Donations will go through the Town Hall. The Environmental Committee will meet December 4 at 7:30 pm in the Town Hall meeting room,  LIVABLE COMMUNITY COMMITTEE:  CM Wilson gave an update from the Committee meeting on October 29. Jan Shaut (Harvard Ave) is running the Minnehaha Creek Clean Up on November 23. Volunteers are still needed. There will be a Winter Lights Festival in January. This will feature luminaries, fire pits, hot dogs, smores, and cider. A date is' TBA. The Thel Livable Community Committee will next meet December 3 at' 7:00 pm in the Town Hall meeting room.  candles will be: sold as a charity fundraiser. The Council approved this event.  PROPOSED PATHWAYON OXFORDS STREET:  A1 resident on Oxford Street approached Mayor Polak and the Livable Community Committee with a request for asi sidewalk on Oxford Street to MacArthur Blvd. The estimate for the sidewalk is $30,000 due tot the amount of work involved in building up the area and removing bamboo. The alternative is to install a gravel path on the park (National Park) side ofOxford Street; Hughes Landscaping quoted $2468. The NPS does not see a need for such a pathway since there is not a volume of pedestrians in that area. There would be al long process to  4    apply fort the approval of the NPS for the pathway and the NPS would require the Town pay to install and CM Costello and CM Wilson noted that a portion of Oxford Street does not have a sidewalk that would increase safety for pedestrians. However, the Council agreed that the lack of support from NPS, the associated costs, and the long timel horizon made it an undesirable project toj pursue with the NPS. Mayor Polak will update the  maintain it.  resident who made the request.  INTRODUCTION OF RESOLUTION 19-11 ON MOU WITHTHE COUNTY FOR DEBRIS  MANAGEMENT:  Jean Sperling (Volunteer Assistant) discussed the Memorandum of Understanding with Montgomery County for debris management. She recommends that the Council approve signing the MOU and that a jurisdictional representative be selected that has financial authority. The Council agreed that Mayor Polak be appointed as jurisdictional representative. The Town may wish to contract with a firm such as. Rolling Acres or Hughes Landscaping that could clear debris from its streets. Ms. Sperling is discussing this with Rolling Acres. Relatedly, the Town should work on developing an Emergency Response Plan as required in the details oft the  Debris Management Plan. CM Wilson, TC Boa and Ms. Sperling will work on this. Motion to Adopt Resolution 19-11: CM Stiglitz, 2nd CM Wilson. Approved 4-0.  TC Boa will sign and return the MOU to Montgomery County.  NATIOMALPARKSOPEN HOUSE ONTRAFFIC. AND ROAD WORK  The' Town is hosting an open house November 18 to meet the new superintendent oft the George Washington Memorial Parkway, Charles Cuvelier. The superintendent will share the recommendations from ai recently concluded Glen Echo. Park, Traffic and. Pedestrian Safety Context Sensitive Solution. Assessment. The National Park Service staff will share the final report and updates about additional work along the Clara Barton The NPS initiated this assessment in response to safety concerns observed on the transportation facilities that serve Glen Echo Park. The report makes recommendations for improvements to vehicular access to the park from Clara Barton Parkway and considers safety and accessibility improvements for pedestrians and cyclists. The plan was developed in close coordination with Montgomery County Department ofTransportation and  Parkway.  other community members including town residents.  FINANCIAL REPORT FOR' THE MONTH OF OCTOBER: (copy attached) The month of October was an uneventful month as far as revenues and expenses. and Vassar Circle. This was less than the expense in September ($5,661.70.) total of$3,338. The Town paid Joe Toomey's Octoberinvoice of$810.  In October as in other months al large expense ($774.80) was for legal expenses related to the Wild Bird Center The Town paid invoices tol Blue Crab Contracting (Wayne C. Fowler) for. July, August and September for a  5    An upcoming expense is leafremoval which began October 30 and will continue for 8 weeks. The Town budgeted $15,600. A tree at Radcliffe and Wellesley needs to come down; the lowest estimate was for$ $1,100.  The Town received tax revenue $50,641.92 for September 2019 Real Property Tax.  Motion to Approve the October Financial Report: CM Stiglitz; 2nd CM Costello. Approved 4-0  OPERATIONS REPORT: Social: Infrastructure: Administrative Town Operations and Activities during the month of October include:  Uniform Financial Report: LSWG filed this report with the State of Maryland Department of  Legislative Services for the Town as required.  SocialActivities:  Halloween Party: Was held October 31 from 5:00-6:00pm at the Town Hall. The Town provided drinks and pizza. There were about 60 plus attendees. Thank you to Mayor Polak, CM Costello and Jan Shaut for helping to set up and Patty Sieber and her husband Mike for helping to clean up. Flu Shot Clinic: Was held November 1 at 4-6 pm through CVS at no cost to the Town. 18 people received a flu shot. Next year the flu shot clinic can bel held earlier ini the season. Holiday Brunch: This is scheduled for December 7 at 10-11:30am at the' Town Hall. Mr. Omelette  will cater.  Infrastructure. Issues:  Water Main Breaks: Ini the aftermath oft the water main breaks on Yale and Bryn Mawr (as well as as sewer pipe issue), WSSC's contractor has repaved the roads. On Bryn Mawr, the Town worked closely with WSSC to ensure that the paving is constructed to direct stormwater into the woods at the end oft the street rather than onto private property. WSSC landscaping work ini the right-of-way at 6000 Bryn Mawr was completed. WSSC has informed Town Hall that they will not be replacing Tree Work: The Town worked with Pepco regarding at tree on Radcliffe where it meets Wellesley that needs to be removed. Pepco removed limbs around the wires; the Town solicited three quotes to have the rest taken down and the debris removed; the cheapest is $1100. The County has removed two trees near Town Hall on County land as requested by TC Boa at no expense to the Town. Snow removal: TC Boa has returned the signed contract to Rolling Acres. The Town has the option to select brining on Town streets, around Town Hall, and at the sidewalks at the parks. TC: Boa attended a Winter Maintenance Training Class at the University ofl Maryland's' T2 Center and Electric Vehicle Charging Station: The Town can apply to have Pepco install EV Station(s) at the Town Hall lot at no charge to the Town. Users pay by scanning the QR Code. Is there any interest in having these installed? TC Boa will send EV information from Pepco to the Council.  their pipes ini the Town for at least the next several years.  learned about the benefits of brining VS salt.  6    Recycling: TC: Boa, Mayor Polak and CM Costello met with) Ken Shumaker from aj private vendor called Montgomery County Sanitation and Recycling. They could provide waste removal and recycling which would include glass. The service would cost $3,384/month - $474 more each month or $5,688 more each year. The total would be $40,608; the' Town budgeted $40,000 for waste  removal for FY20.  Mayor Polak, TC Boa, CM Costello and CM Wilson plan to tour the Montgomery County Recycling LeafCollection: Hughes Landscaping started collecting leaves on October 30 and will continue for eight Wednesdays through December 18. TC Boa will send weekly reminders on Fridays. Stormwater: The resident at 30 Wellesley has issues with water run off during storms into his yard. TC: Boa and Mayor Polak met with Hughes Landscaping to discuss remedies and are waiting for  Center to learn about the recycling market current and future.  pricing.  Administrative. Matters:  Archives: The Town has obtained donated storage cases from Montgomery County Historical Society. TC Boa will use these cases to store building plans as well as historical documents and Records Retention: Julie Sparacino received feedback from the State regarding the retention schedule. She made very minor wording changes and resubmitted it for one last review. QuickBooks Class: TC: Boa attended a QuickBooks class atl Montgomery College in late September and is working with a Certified QuickBooks Pro Advisor tol learn more tips and tricks. MML and LGIT Meetings: TC Boa attended session on the Public Information Act, Open Meetings Act, Structure of Government, and Risk Management at the fall MML Meeting and the Thanksgiving Week: TC Boa will be out oft the office Wednesday 11/27 and Friday 11/29.  maps.  LGIT Conference.  NEXT COUNCIL MEETING: DECEMBER 9,2019 9, 2019 Council Meeting. (CM Stiglitz)  Police Commander: Captain Sean Gagen, Commander of the Second District, is invited to attend the December  PERMIT UPDATES AND NOTICES REPORT Circle. The report is attached to the minutes.  Vassar Circle: Town Engineer Joe Toomey provided a written report and photographs of the site at Vassar  Code Enforcement Report Prepared by Wayne C. Fowler: attached to the minutes.  7    ADJOURNMENT:  Motion to adjourn: CM Stiglitz, 2nd Wilson. All in favor. Meeting Adjourned 10:35 pm  Minutes Prepared by: Beth Boa, Town Clerk-Treasurer Approved by: LheRlk  Date: Dec 102019  Mayor, Willem Polak  8    The Town of GLEN ECHO Chartered 1904 lowphallaglenecho.org  Town Hall e 6106 Harvard Avenue e Glen Echo e Maryland 20812 e (301)320-4041  TOWN OF GLEN ECHO COUNCIL MEETING AGENDA MONDAY NOVEMBER 11, 2019  7:00. PM 7:00F PM 7:15PM  CALLTO ORDER: Polak AUDIT: Eva Webb, CPA, LSWG  ACTION ON SEPTEMBER9, 2019 COUNCIL MEETING MINUTES:  DISCUSSION: Polak MOTION  SECOND  VOTE:  7:20 PM  ACTION ON SEPTEMBER 25, 2019 COUNCIL WORK SESSION MINUTES:  DISCUSSION: Polak MOTION  SECOND  VOTE:  7:25P PM  INTRODUCTION OF RESOLUTION 19-07: ADOPTING RULES AND REGULATIONS CONCERNING PUBLIC INFORMATION ACT REQUESTS  DISCUSSION: Bolt MOTION  SECOND  VOTE:  7:35PM  DISCUSSION OF RESOLUTION 19-10 BUILDING PERMIT FEE  DISCUSSION: Polak MOTION OTHER BUSINESS  SECOND  VOTE  7:501 PM  1. Nancy Long Bird & Butterfly Garden: Holly Shimizu 2. Update on Livable Community Committee: CM Wilson 3. Pathway along Oxford Street: Polak 4. Debris Management MOU: Jean Sperling 5. NPS Meeting November 18 on Roadway Work 6. Possible Speaker on ADUS at future Council Meeting    8:10 PM  FINANCIAL REPORT: Boa  MOTION  SECOND  VOTE:  8:20 - PM  TOWN OPS REPORT: Boa Hallowe'en Party October 31 Holiday Brunch December 7  Update on status ofrecords retention schedule BUILDING UPDATES & OTHER PERMITS: 1. Vassar Circle- - Update from. Joe Toomey. 2. Wayne C Fowler - Update on code enforcement  8:30PM  3. 21 Vassar Circle- (DPS #891743) Solar Panel Installation: Mayor's  Recommendation: ADJOURNMENT  8:45 PM    TOWN OF GLEN ECHO, MARYLAND Presentation of Audit Report Fiscal Year Ended June 30, 2019  C.E Eva Webb, CPA  Linton Shafer Warfield & Garrett, P.A.  I. INDEPENDENT AUDITORS' REPORT:  The report indicates that we have conducted our audit in accordance with auditing standards generally accepted in the United States of America, and we found that the financial statements present fairly, in all material respects, the financial position and the results of operations for the year ended June 30, 20191 in conformity with U.S. generally accepted accounting principles. Management Discussion and. Analysis Prepared by the Town to summarize the year's results. Exhibit A-1 and A-2 presented under full accrual, toi include fixed assets and depreciation. Exhibit A-3 & A-4-Modified accrual basis. Fixed assets and depreciation not included. See reconciliations between the two methods on Exhibit A-3 and A-5. Notes to financial statements Provide additional explanatory information.  Basic Financial Statements - Include:  (Presentation similar to business reporting.) (Presentation using budget basis)  Exhibit B-1 - Budgetary comparison schedules. II. GOVERNANCE LETTER - Dated October 16, 2019  Our responsibility under U.S. Generally Accepted Auditing Standards.  Significant Accountingl Policies are included inl Note 1 to financial statements. Noi new accounting There were several proposed audit adjustments. They were mostly to record year end accrual entries (receivables and payables) and depreciation expense. The net effect ofall proposed audit  policies were adopted in FY19.  adjustments was to decrease net income by approximately $22,000. Disagreements with management on accounting standards - none. Difficulties encountered in performing the audit - none. III. DEFICIENCY LETTER- Dated October 16, 2019  Certain deficiencies ini internal control were identified during the audit. The following material The basic premise ofag good system ofinternal controls is that no one employee should have access to both physical assets and the related accounting records or to all phases ofat transaction. Given the Town has only one employee, this limits the extent of separation of duties unless elected officials become involve. We recommend that the Town evaluate thei internal controls currently and identify opportunities Authorized check signers should be independent. The Town Clerk enters invoices, reconciles the bank account and has the ability to sign checks. We recommend she be removed as an authorized check OversigitMonitoring we'd like to remind the elected officials that their monthly review oft the financial  weaknesses were identified:  for additional controls.  signer and replaced by another elected official.  reports is a critical component of oversight and monitoring.    TOWN OF GLEN ECHO, MARYLAND Presentation of Audit Report Fiscal Year! Ended June 30, 2019  Page 2  IV.STATEMENT OF NET POSITION (Exhibit A-1)  Fiscal Year 2019 535,632 82,517 16,044 146 765,110 $1,399,449 ) 26,483 765,110 607,856 $1,372,966  Cash and cash equivalents Investments Receivables Prepaid expenses Capital assets, net of depreciation Total Assets Liabilities Net Position Net Investment in Capital Assets Unrestricted Total Net Position  Cash, cash equivalents and investments represent 44% oft total assets in FY19 and Capital assets, net of  depreciation represents 55% oftotal assets.  V.STATEMENT OF PROGRAM ACTIVITIES (Exhibit A-2)  Revenues: Property taxes State shared taxes Charges for services Operating grants and contributions Rental income Other Expenses: General government Public works  $ 151,522 108,917 7,866 13,148 46,404 26,361 354,218 161,700 149,719 311,419 $ 42,799  Change inl Net Position:  Property taxes and state shared taxes represent 74% oftotal revenue in FY19.    TOWN OF GLEN ECHO, MARYLAND Presentation of Audit Report Fiscal Year Ended June: 30, 2019  Page: 3 Over (Under), Budget 282 (13,606) (119) 2,905 4,926  VI. BUDGETARY COMPARISON SCHEDULE  Final Budget 149,985 $ 150,267 $ 122,000 20,762 13,148 43,499 9,181  Actual 108,394 20,762 13,029 46,404 14,107  Revenues: Local property taxes Income taxes County revenue sharing State highway user revenue Town hall rental All other accounts Total Revenues Expenditures: General Government: Financial administration Municipal building Other general government Legal counsel Public Works Highway and streets Sanitation and waste removal Total Expenditures  358,575 $ 352,963 $ (5,612)  $ 55,500 54,000 44,500 35,000 108,000 50,000  51,306 $ (4,194) 36,250 36,404 37,980 88,862 37,520  (17,750) (8,096) 2,980 (19,138) (12,480)  $ 347,000 $ 288,322 $ (58,678)    LSWG  Certified Public Accountants & Business Consultants Accounting, for your success since 1965 To the Mayor and Council oft the Town of Glen Echo, Maryland P.O. Box 598 Glen Echo, Maryland 20812  Inj planning and performing our audit oft the financial statements of the governmental activities and each majori fund oft the Town of Glen Echo, Maryland as ofand for the year ended. June 30, 2019, in accordance with auditing standards generally accepted in the United States of America, we considered the Town of Glen Echo, Maryland's! internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on thei financial statements, but not for thej purpose ofexpressing an opinion on the effectiveness ofthe' Town ofGlen Echo, Maryland'si internal contro.Accordingy, we do not express an opinion on the effectiveness Our consideration ofinternal control was fort thel limited purpose described int the preceding paragraph and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and therefore material weaknesses or significant deficiencies may exist that were not identified. However, as discussed below, we: identified certain deficiencies in internal control that we consider to be material weaknesses and other deficiencies that we consider to be significant deficiencies. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on at timely basis. A material weakness is a deficiency, ora a combination of deficiencies in internal control, such that there is a reasonable possibility that a material misstatement oft the entity's financial statements will not be prevented, or detected and corrected, on a timely basis. We  oft the Town of Glen Echo, Maryland's internal control.  consider the following deficiencies ini internal control to be material weaknesses:  Lack of Segregation ofDuties  The basic premise of a good system of internal controls is that no one employee should have access to both physical assets and the related accounting records or to all phases of a transaction. One of the most critical areas of separation is cash receipts, where we noted that the Town Clerk-Treasurer handles incoming checks, prepares the deposit slip, posts receipts to the accounting system, receives the bank statements and reconciles the bank accounts. The result is the danger that intentional or unintentional We also noted that the Town Clerk-Treasurer who is responsible for entering vendor invoices into the accounting system, is also an authorized check signer. We recommend that authorized check signers be  errors could be made and not be detected.  independent oft the check writing process.  1803 Research Boulevard, Suite 404 Rockville, Maryland 20850-6118 . 301-738-8400 .) FAX301-417-4190  ROCKVILLE . FREDERICK  toz.lsugepa.com    Monthly bank reconciliations and adjustments should be reviewed by someone independent of the preparation process. These are areas with higher risk and a review will hold the preparer accountable. Although having only one Town employee limits the extent of separation of duties, we believe certain steps could be taken to separate certain duties, We recommend that the Town evaluate their procedures We also take this opportunity to remind the elected officials that their monthly review of the financial This communication isi intended solely for the information and use oft management, the Mayor and Council, and others within the Town of Glen Echo, Maryland, and is not intended to be, and should not  to determine ifadditional separation of duties could bei implemented.  reports is a critical component of oversight and monitoring of financial results.  be, used by anyone other than these specified parties.  Linton Shajer Warfield & Gamett, P.A.  Rockville, Maryland October16,2019  Linton Shafer' Warfield & Garrett, P.A. Certitied! Public Accountants & Business Consullanis    Town of Glen Echo  Resolution Adopting Rules and Regulations Concerning Public Information Act Requests  Resolution No.: 19-07 Introduced: November 11,2019 Adopted: November 11,2019 Effective Date: November 11,2 2019  WHEREAS, Maryland Code, General Provisions Article, Section 4-201(b), as amended, provides that, in order to protect public records and to prevent unnecessary interference with official business, each official custodian shall adopt reasonable rules or regulations that, subject to the Maryland Public Information Act, govern timely production and inspection of public  records;  WHEREAS, the Town Council, after proper notice to the public, considered the WHEREAS, the Town Council finds that the resolution as hereinafter set forth is necessary for the good government of the Town; for the protection and preservation of the Town's property, rights and privileges; for the preservation of peace and good order; for securing persons and property from violence, danger and destruction; and for the protection and  following Resolution at an open meeting held on1 the 11th day ofNovember, 2019; and  promotion oft the health, safety, comfort, and convenience ofr residents.  NOW,THEREFORE, the Town Council does hereby adopt the foregoing resolution BEITI RESOLVED, this 11th day ofNovember, 2019, by the Town Council, acting under and by virtue of the authority given it by the Maryland Code and the Town Charter that the attached Rules and Regulations Regarding Public Information Act Requests be and are hereby  adopted.  AND BE IT FURTHER ORDAINED AND ORDERED, by the Town Council, acting under and by virtue of the authority granted to it by the Maryland Code and the Town Charter, that ifa any part or provision of this Resolution is declared by a court of competent jurisdiction to be invalid, the part or provision held to be invalid shall not affect the validity of the Resolution as a whole or any remaining part thereof; and this Resolution shall take effect on this 11th day of  November, 2019. Attest:  Ihereby attest that the above Resolution was duly adopted by the Town Council on the  11th day ofNovember, 2019, by a vote of in favor and in opposition.  Clerk-Treasurer    Town of Glen Echo  Rules and Regulations Regarding Public Information Act Requests  Chapter: 1- Filing and Processing Requests  1.01 Scope. This chapter sets out procedures under the Public Information Act for filing and processing requests to the Town of Glen Echo (the "Town") for the inspection and copying of public  records oft the Town.  1.02 Policy. Iti is the policy oft the Towni to facilitate access toi the public records oft the Town, when  access is allowed by law, by minimizing costs and time delays to applicants.  1.03 Definitions. B. Terms Defined.  A. In this chapter, and chapter 2, the following terms have the meanings indicated.  (1)" "Act" means the Public information Act, General Provisions Article, Section 4-101 to 4-601, Annotated Code of Maryland. Except as otherwise provided herein, terms used in the Act shall have the (2) "Copy" means any form of reproduction using a photocopying machine or other reproduction (3) "PIA Coordinator" means the Town employee who is responsible for accepting requests for (4) "Working day" means a day other than Saturday, Sunday, or a State holiday.  same meaning in these regulations.  technology, including a paper copy, an electronic copy, a printout, or an image.  publicr records.  1.04 Town Clerk as Official Custodian. Unless otherwise provided by law, the Town Clerk is the 1.05 Whol May RequestPublicl Records. Any person may request toi inspect or copy publici records  official custodian oft the public records oft the Town.  of the Town.  1.06 Necessity for Written Request.  A. Inspection.  (1) Except as otherwise provided ini this chapter, the custodian shall make public records of the (2) The custodian shall require a written request if the custodian reasonably believes that: (a) The Act or any other law may prevent the disclosure of one or more public records to  Town available fori inspection by an applicant without demanding a written request.  the applicant; or  (b) A written request will materially assist the Town in responding.  B. Copies. If the applicant requests one or more copies of any public record of the Town, the  custodian may require a written request.  1.07 Contents of Written Request. A written request shall: A. Contain the applicant's name and address; B. Be signed by the applicant; and  C. Reasonably identify, by brief description, the public record. sought.  November 2019    1.08 Addressee. A request to inspect or copy a public record of the Town shall be addressed to the custodian oft the record. Ift the custodian! is unknown, the request may be addressed to the Town Clerk  ort the PIA Coordinator.  1.09 Response to Request. A. Request Granted. public record fori inspection:  (1) If the custodian decides to grant a request for inspection, the custodian shall produce the  (a) Immediately; or  (b) Within a reasonable time period, not to exceed thirty (30) days after the date of the receipt of the request, if that period is needed to retrieve the public record and conduct any (2) If the custodian reasonably believes that it will take more than ten (10) working days to produce the public record, the custodian shall indicate in writing or by electronic mail within ten (10)  necessary review.  working days after receipt of the request:  (a) The amount of time that the custodian anticipates it will take to produce the public (b). An estimate of the range of fees that may be charged to comply with the request for (c) The reason whyi it will take more than ten (10) working days to produce the records. B. Request Denied. If the custodian decides to deny a request fori inspection, the custodian shall:  record; public records; and  (1) Deny the request within thirty (30) days after the request; and (2) Immediately notify the applicant of the denial.  C. Information to Accompany Denial. If a request is denied, the custodian shall provide the applicant, at the time of the denial or within ten (10) working days, a written statement that gives: (1) The reason fort the denial, including, for records denied under Section 4-343 of the Act, al brief  explanation of:  (a)v Why denial is necessary;and  (b) Why the harm from disclosure of the public record would be greater than the public interest inj providing access to thei information in the public record: suchi that disclosure of  the public record would be contrary to the publici interest;  (2) The legal authority for the denial;  (3) Without disclosing the protected information, a brief description of the undisclosed records (4) An explanation why redacting information in the undisclosed records would not address the  that will enable the applicant to assess the applicability oft the legal authority fort the denial;  reasons for denial; and  (5) Notice of the remedies available for review oft the denial.  D. Record not inc custody. Ifar requested public record isnoti in the custody or control of the person to whom application is made, that person shall, within ten (10) working days after receipt of the request, (1) That the person does not have custody or control of the requested public record; and  notify the applicant:  (2) If the person knows:  (a) The name of the custodian of the public record; and (b) The location or possible location of the publici crecord.  November 2019    E.! Extension of time. Any time limit imposed by paragraphs A through C of this section may be (1) With the consent oft the applicant, for an additional. period of up to thirty (30) days; and (2) For the period of time during which a dispute initiated by the applicant is pending before the 1.10 Notice to and Consideration of Views of Person Potentially Affected By Disclosure. A. Unless prohibited by law, the custodian may provide notice of a request for inspection or copying of any public record of the Town to any person who, int the judgment oft the custodian, could be B. The custodian may consider the views of the potentially affected person before deciding  extended:  Public Access Ombudsman.  adversely affected by disclosure of that public record. whether to disclose the public record to an applicant.  1.11 Electronic Records.  A. Except as provided in Sections Cand D oft this section, the custodian. shall provide an applicant (2) The applicant requests a copy oft the public record in a searchable and analyzable electronic (3) The custodian is ablet to provide a copy oft the public record, in whole ori in part, ina a searchable and analyzable electronic format that does not disclose information that is exempt from disclosure under  with a copy of the public record' in a searchable and analyzable electronic format if: (1)The public record is in a searchable and analyzable electronic format;  format; and the Act.  B. The custodian shall provide a portion of the public record in a searchable and analyzable (2) The custodian is able to do sO by using the existing functions of the database or software  electronic format if:  (1) Requested by the applicant, and  program that contains the searchable and analyzable data. C. The custodian is not required to:  (1) Create or reconstruct: ap public recordi ina an electronic format ift the publicr record is notavailable (2) Release an electronic record in at format that would jeopardize or compromise the security or integrity ofi the original record or of any proprietarys software in which the record is maintained. D. The custodian may remove metadata from an electronic document before providing the electronic record to an applicant by: (a) Using a software program or function; or (b) Converting the  in an electronic format; or  electronic record into a different searchable and analyzable format. the Town has been destroyed or lost, the custodian shall promptly: A. Notify the applicant that the public record is not available; and B. Explain the reasons why the public record cannot be produced.  1.12 Public Record Destroyed or Lost. If the custodian knows that a requested public record of  1.13 Review of Denial.  A. If the custodian denies a request to inspect or copy a public record of the Town, the applicant mayi file an: action forj judicial enforcement under Section 4-362 of the Act, without pursuing the remedies  set forth in Sections B and Cof Section 1.13.  November 2019    B. If the custodian charges a fee of more than $350 under section 1.15 of this chapter, the applicant may, within ninety (90) days after the date thet fee is imposed, file a written complaint with the  Board under Section 4-1A-05(a) oft the Act.  C. The applicant and the custodian each may contact the Public Access Ombudsman to resolve,  under the provisions of the Act, a dispute relating to requests for public records.  1.14 Disclosure against Public! Interest. A. Denial Pending Court Order.  (1)lf, int the opinion ofthe Town Clerk, disclosure ofap publicrecord ofthe Town otherwise subject to disclosure under the Act would do substantial injury to the public interest, the Town Clerk may temporarily deny the request and seek a court order allowing continued nondisclosure.  (2)Atemporary denial shall be in writing. B. Circuit Court Review.  (1) Within ten (10) working days after the denial, the Town Clerk shall apply to the appropriate (2) Notice of the Town Clerk's complaint shall be served on the applicant in the manner provided  circuit court for an order permitting continued denial or restriction ofa access.  for service of process by the Maryland Rules.  1.15 Fees. (1) Copies.  A. Thei fee schedule for copying and certifying copies of public records of the Town is as follows: (a) The fee for each copy made by a standard printer or photocopying or scanning (b) The fee for each copy made otherwise shall be based on the actual cost of (2)Certification of Copies. Ifa person requests that a copy ofap public record be certified as atrue B. Notwithstanding paragraph A oft this regulation, ift the fee for copies or certified copies of any public record of the Town is specifically set by a law other than the Act or this regulation, the custodian  machine within the Town is twenty-five cents ($0.25) per page.  reproduction.  copy, an additional fee of one dollar ($1.00) for every: 10 pages shall be charged.  shall charge the prescribed fee.  C.If the custodian cannot copy a public record within the Town, the custodian shall make arrangements for the prompt reproduction of the record at public or private facilities outside the Town.  The custodian shall:  (1)C Collect from the applicant a fee to cover the actual cost of reproduction; or (2) Direct the applicant to pay the cost ofr reproduction directly to the facility making the copy. D. Before copying a public record of the Town, the custodian shall estimate the cost of  reproduction and either:  (1) Obtain the agreement of the applicant to payt the cost; or (2) Require prepayment ofa all or a portion of the cost.  November 2019    E.S Search and Preparation Fee.  (1) Except as provided in paragraph oft this regulation, the custodian may charge a reasonable fee  fort time that an official or employee of the Town spends:  (a) To search for requested public records; (b) Review requested public records for potential disclosure; and (c)" To prepare public records fori inspection and copying.  (2) The custodian shall determine the fee under Subsection (1) of this section by multiplying the employee's: salary, plus benefits, prorated to an hourly basis, by the actual time attributable tot the search  for, review of, and preparation of public records for inspection and copying. spent searching for and preparing a public records fori inspection.  F. The custodian will not charge a fee under section Eoft this regulation for the first two (2) hours  G. Waiver or Reduction of Fee.  (1)Theo official custodian mayy waive or reduce anyf fee set undert this regulation if: (a) The applicant requests a waiver; and (b) (1) The custodian determines that the waiver or reduction is in the public interest; or (i) The applicant is indigent and files an affidavit verifying the facts that support a claim of (2) In determining whether a fee is in the public interest, the custodian shall consider, among H. If the applicant requests that copies ofa public record be mailed or delivered to the applicant  indigency.  other relevant factors, the ability oft the applicant to pay the fee.  or to a third party, the custodian may charge the applicant for the cost of postage or delivery.  1.16 Time and Place of Inspection. during the normal working hours oft the Town.  A. An applicant may inspect any public record oft the Town that the applicant is entitled to inspect B.Thei inspection shall occur where the public record is located, unless the custodian, after taking into account the applicant's expressed wish, determines that another place is more suitable and  convenient.  Chapter 2- Correction or Amendment of Public Records  2.01 Scope. This chapter sets out procedures under which a person in interest may request the 2.02. Definitions. Int this chapter, thet terms have the meanings indicated in section 1.03. 2.03 Who May Request. A person in interest may request that the Town correct or amend any  correction or amendment of public records of the Town.  public record that:  A. The Town keeps; and 2.04 Contents of Request.  B. The person in interest is authorized to inspect.  A. A person in interest shall make a request to correct or amend a public record in writing on a  form provided by the Town, ift the Town maintains such form.  November 2019    B. The request shall:  (1) Identify the public record to be corrected ora amended; (2) State the precise correction or amendment requested; (3) State the reason for the correction or amendment; and  (4) Include a statement that, tot the best of the requester's belief, the public record is inaccurate 2.05 Addressee. Ar request to correct or amend a publicr record: shall be addressed to the custodian  ori incomplete.  oft the record. If the custodian ist unknown, the request may be addressed to the Town Clerk.  2.06 Return of Nonconforming Request.  A. The Town shall accept a request to correct or amend a public record when it is received if it B.Ifther request does notr reasonably comply with: sections2.04a and 2.05 ofthis chapter, the Town (2)Astatement that, on receipt ofar request that reasonably complies with sections 2.04 and2.05 2.07 Response to Request. Within 30 days after the Town receives a request for correction or amendment that reasonably complies with sections 2.04 and 2.05 of this chapter, the custodian shall: A. Make the requested correction or amendment, and inform the requester in writing of the (1) Make the requested correction or amendment, andi the reason fort the refusal; or  reasonably complies with sections 2.04 and 2.05 oft this chapter.  shall return the request to the requester with: of this chapter, the request willl be accepted.  (1) An explanation oft the reason for the return; and  action; or  B. Inform the requester in writing that the Town will not:  (2) Act on the request because:  (a) The requester is not a' 'person in interest"; (b) The requestor is not authorized toi inspect the record; or (c) Ofany other reason authorized byl law.  2.08 Refusal of Request. If the Town refuses to make a requested correction or amendment, a B.The person's disagreement with the refusalofthe Town to make the correction oramendment. 2.09 Requirements for Statement of Disagreement. The statement submitted under section 2.08  person in interest may file with the Town a concise statement of the reasons for:  A. The requested correction or amendment; and  shall:  A. Be on pages no larger than 8%x: 11 inches in size; B. Use only one side ofe each page; and C. Consist of no more than five (5) pages.  2.10 Providing Statement of Disagreement. If a person in interest files a statement of disagreement concerning a public record under sections 2.08 and 2.09 of this chapter, the Town shall provide a copy oft the statement whenever the Town discloses the public record to a third party.  2.11 Administrative Review.  A.A person may request administrative review under this regulation if the Town:  November 2019    (1) Has refused the person's request to correct or amend a public record under section 2.07 of (2) Hasi rejected the person's statement of disagreement under section 2.08 of this chapter; or (3) Has not provided a statement of disagreement to a third party under section 2.10 of this B. A request for review shall be filed with the Town Clerk within 30 days after the requester is C. The review proceedings shall be conducted in accordance with the Act and the administrative  this chapter; chapter.  advised ofi the Town'saction. hearing requirements oft the Town.  November 2019    Resolution No.: 19-10 Introduced: November 11,2019 Adopted: November 11,2019 Effective Date: November11, 2019  THE TOWN OF GLEN ECHO  SUBJECT: A RESOLUTION TO AMEND THE PERMIT FEE. AND  BOND SCHEDULE  WHEREAS, the Town of Glen Echo Code, Section 3.1.B.7, Section 3.1.G, and Section 17.2.B provide that the fees for building permits and bonds will be in such amounts as may be  established from time to time by resolution of the Town Council; and  WHEREAS, the Town Council finds that thei resolution as hereinafter set: forth is necessary in order to assure the good government of the municipality, to protect and preserve the municipality'sr rights, property, and privileges, toj preserve peace and good order, to secure persons and property from danger and destruction, and to protect the health, comfort and convenienceofthe citizens oft the Town, and otherwise advantageous and beneficial to the Town; and  WHEREAS, this Resolution was considered in open session on the 25th day of September,  2019; and the 11th day ofNovember, 2019. NOW,THEREFORE, BEI IT:  RESOLVED that thej permit fees and bond amounts provided ont thes attached RESOLVED, that this Resolution shall be effective immediately upon adoption and shall be filed by the Clerk-Treasurer and kept available for  schedule be and are hereby adopted; and  public inspection.  Attest:  Ihereby attest that the above. Resolution was duly adopted by the' Town Council ont the 11th  day ofNovember, 2019 by a vote of in favor and inc opposition.  Clerk-Treasurer    Town of Glen Echo Schedule of Permit Fees (Article 3, Building Code)  PERMIT  FEE * $4,000.00 $1,000.00 $ 500.00 $ 100.00 $ 100.00 $ 75.00 $ 50.00 $ 0.00 $ 100.00 $300.00  Building permit (Art. 3) (a) New home construction  (b) Addition or accessory structure (more than 400s s.f.) (C) Addition or accessory structure (201 to 400s.f.) (d) Addition or accessory structure (up to 200 s.f.)  (e) Porch or deck (f) Stoop or steps (g) Fence or wall Demolition permit (Art. 3) Street and sidewalk (Art. 17) Gas line connection (Art. 17)  * Newhome construction includes aj project that involves replacement or alteration toi three  or more exterior walls.  BOND  AMOUNT $3,000.00  Right-of-way restoration  2    Town of Glen Echo Ordinance (Accessory Dwelling Units)  Ordinance No.: 19-06 Introduced: Adopted: Effective Date:  SUBJECT: AN ORDINANCE TO AMEND THE CODE OF ORDINANCES  TO ADD BUILDING REQUIREMENTS APPLICABLE TO ACCESSORY DWELLING UNITS; TO ADD PROVISIONS REGARDING BUILDING PERMIT AMENDMENTS AND EXTENSIONS; AND TO AMEND THE STANDARD FOR  VARIANCE REQUESTS  WHEREAS, Maryland Code, Local Government Article, Section 5-202, as amended, grants to the legislative body of every incorporated municipality in Maryland, including the Town ofGlen Echo, general power to pass such ordinances not contrary to the ConstinuionofMaylm4, or the public general law, as deemed necessary in order to assure the good government of the municipality, toj protect and preserve the municipality'srights, property, and privileges, toj preserve peace and good order, to secure persons and property from danger and destruction, and to protect  the health, comfort and convenience oft the citizens ofthe municipality;  WHEREAS, Maryland Code, Local Government Article, Section 5-211, as amended, authorizes the legislative body of each municipal corporation in the State of Maryland to make reasonable regulations concerning buildings to be erected within the limits of the municipality,  including a building code and the requirement for building permits;  WHEREAS, Maryland Code, Land Use Article, Section 20-509 grants to the legislative body ofincorporated municipalities in the Matyland-Washington Regional District general power to adopt building regulations for the protection of the public health, safety, and welfare; the preservation, improvement, and protection of lands, water, and improvements in the municipal corporation; and to regulate the construction, repair, or remodeling ofbuildings on land zoned for single-family residential uses at it relates to fences, walls, hedges, and similar barriers; signs; residential parking; residential storage; the location of structures, including setback requirements; the dimensions of structures, including height, bulk, massing, and design; and lot coverage,  including impervious surfaces;  WHEREAS, Sections 413 and 415 ofthe Charter oft the Town of Glenl Echo authorize the Town Council toj pass ordinances not contrary tot the Constitution and lawsofthe: State ofMaryland  or the Charter oft the Town of Glen Echo (the "Town"); Ordinance in an open meeting conducted on the day of  WHEREAS, after proper notice to the public, the Town Council introduced the following  2019;    WHEREAS, to comply with Maryland Code, Land Use Article, Section! 20-509, on the  day of  2019, a copy of following Ordinance was submitted to the Montgomery  County Council for its comments;  WHEREAS, the Montgomery County Council acknowledged receipt oft the Ordinance by WHEREAS, after proper notice to the public, and after at least thirty days from the date a copy of the following Ordinance was transmitted to the Montgomery County Council, the Town Council considered the following Ordinance in public session assembled on the day of  letter dated  2019;  2019;  WHEREAS, the Montgomery County Council, by Zoning Text Amendment 19-01, effective December 31,2019, authorized the establishment and construction ofdetached accessory dwelling units in single-family zones, and removed some oft the restrictions applicable to attached  units;  WHEREAS, due to narrow street widths, and the existing density and motor vehicle use and traffic in and around the Town, the Town Council finds that existing parking congestion and shortages would be exacerbated by the allowance of accessory dwelling units, unless sufficient  measures are implemented to mitigate the impacts;  WHEREAS, due to the limited open and green space existing in the Town as a result of contemporary construction, and due to the inadequacy oft the existing public stormwater drainage system, the Town Council finds that current stormwater drainage problems would be exacerbated by the allowance of accessory dwelling units, unless sufficient measures are implemented to  mitigate the impacts;  WHEREAS, the Town Council finds that the Town building regulations do not currently WHEREAS, the purposes of the Town building regulations include maintaining privacy and space between properties, ensuring adequate light, air, and safe passageways between buildings; encouraging appropriately-sized construction in keeping with lot sizes and the character ofthe' Town; minimizing the flowo ofstormwater: from lots by encouraging the maintenance ofopen spaces and the reduction of impervious surfaces; and the preservation and perpetuation of  separately address accessory dwelling units and should therefore be amended;  neighborhood character;  WHEREAS, the Town Council finds that the allowance ofaccessory dwelling units would be detrimental to the purposes of the Town building regulations, unless sufficient measures are  implemented to mitigate thei impacts;  WHEREAS, the Town Council finds that the ordinance as hereinafter set forth. is necessary in order to assure the good government of the municipality, to protect and preserve the mmepltyehspoty, and privileges, toj preserve peace and good order, to secure persons    and property from danger and destruction, and to protect the health, comfort and convenience of the citizens oft the' Town, and otherwise advantageous and beneficial to the Town.  NOW,THEREFORE, the Town Council does hereby adopt the foregoing Ordinance.  BE IT ORDAINED AND ORDERED, this th day of  2019, by the Town  Council, acting under and by virtue of the authority given it by the Maryland Code and the Town  of Glen Echo Charter, the Town Code be and is hereby amended as follows:  ARTICLE3 BUILDING CODE  Section 3.0 Definitions  The: following terms used in this Article has have the following meanings:  "Accessory dwelling unit" means a second dwelling unit that is located within a main  building or an accessory building.  Section 3.1 Building Permits  A. Building Permit Required.  1. Nos structure ofany kind or description shall be erected or replaced, nor any modification made toi the exterior ofany portion ofa an existing structure, within the corporate limits ofthe' Town which requires al building permit from Montgomery County, without: first having obtained aj permit  for same: from the Town Clerk or Mayor.  2. No accessory dwelling unit shall be erected or replaced, nor any existing structure modified, converted or renovated, orany part thereof, into an accessory dwelling unit, within the corporate limits of the Town, without first having obtained a permit for same from the  Town Clerk or Mayor.  B. Application; Approval. An application for a building permit shall be submitted to the' Town Clerk containing the following information. Additional information may bei requested by the Mayor. Such application shall bei filed with the' Town Clerk no later than seven (7) calendar days after issuance ofa building permit by Montgomery County for the identical work for which the applicant seeks a permit from the Town of Glen Echo. The Town Council may prepare and require an application form. Anapplication may be denied by the' Town Clerk or Mayor for failure to provide the requested information. The Town Clerk or Mayor, upon written request of the applicant, may. waive the time period for submitting the application required pursuant to this  paragraph. The application shall include:    1. The signature oft the owner and/or his authorized agent;  2. 3.  The street address, of the lot upon which the proposed work is to be  performed;  The full name and address of each owner;  4. A brief description of the work to be performed for which the building  permit is requested,and a stormwater drainage plan if the project includes an accessory  dwelling unit;  5. An electronic copy oft the building plans and all other documents submitted  ora anticipated tol bes submitted tol Montgomery County as part ofthe application for building permit issued by Montgomery County. No Town building permit for construction related to an accessory dwelling unit shall be issued until a copy of the Montgomery County landlord license for the proposed accessory dwelling unit has been submitted to the Town;  6.  A certification by the applicant that the applicant provided to the owners of  adjoining and confronting private properties within the Town of Glen Echo, and to the occupants of said property if the owners are not the occupants (collectively, "neighbors"), a reasonable opportunity to inspect the building permit plans. The certification shall include an explanation of the steps taken to comply with these requirements and to identify those neighbors who have inspected the plans. Unless there are unusual circumstances, initials ofthose neighbors who have  inspected the permit plans are required on the building permit application;  7. An application fee in the amount set forth on the fee schedule approved by  the Town Council from time to time; and to the beginning of construction.  8.  Photographic proofoft the condition of adjoining streets and sidewalks prior  C. Criteria for Issuance of Permit. The Town Clerk or Mayor shall consider, in  approving or disapproving an application, such factors as:  1. 2.  Whether the application is complete and conforms to the requirements of Whether the proposed work complies with all other applicable Town  this Section; and,  ordinances, including but not limited to all ofthe provisions ofthis Article regarding setbacks, and all of the provisions of Article 17, Streets and Sidewalks, specifically including the provisions of Section 17.2 which require a separate permit. No permit for any building shall be issued by the Clerk or Mayor or Council unless the building complies with the setback requirements of the  Montgomery County Zoning Code.  In making its findings, the Town Council may rely upon the findings of the County in the issuance oft the County permit. The Town Council may impose conditions on a permit as deemed    necessary to assure compliance with the Town Code and/or protect the public health, safety or welfare. Such conditions may include, but are not limited to: (a) prohibiting or limiting the parking of contractors' or other construction-related vehicles in the public right-of-way or on private property; (b) limiting the locations upon public and private property where materials, equipment, and dumpsters may be stored; (c) limiting the locations where portable toilets may be placed or maintained; (d) requiring tree protection measures to protect public and private trees during  construction; and II limiting the permissible work hours.  At the request of any one of the following: the applicant, the adjoining or confronting property owners, or a member of the Town Council, a public hearing may be held on the application prior toi the issuance ofal building permit. In such case, the Town Council shall decide  whether al building permit should be issued.  D. Permit Contingent on County Permit. The Town ofGlen Echo building permit is effective and valid only for the identical work authorized by a valid building permit issued by Montgomery County, as may be modified by the terms and conditions of the Town permit. The Town of Glen Echo building permit is effective and valid only for that time period for which the Montgomery County permit is valid, or such other time as may be specified in the Town permit. The Town Clerk or Mayor may grant a request for an extension, upon such terms and conditions as the Town Clerk or Mayor may find necessary to protect the public health, safety,and welfare, upon a reasonable showing by the permittee that there has been no material change in circumstances since the issuance of the permit and despite due diligence by the permitee, additional time is necessary to accomplish the approved construction. Such a request shall be accompanied by the extension fee in the amount set forth on the fee schedule approved by the Town Council from time to time.  E. Permit Display and Enforcement. property in a manner visible to the public.  1. Display. Upon issuance, the applicant shall promptly display the Town permit on the  2. Enforcement.  3. Itshall be unlawful to conduct construction except in strict compliance with the applicable Town permit, the approved plans and specifications therefor, and any and all conditions imposed by the Town Council in connection therewith. The' Town Clerk or Mayor may grant a request for a modification to the approved permit, and the terms and conditions thereof, upon such further terms and conditions as the Town Clerk or Mayor may find necessary to protect the public health, safety, and welfare. Such a request shall be accompanied by the modification fee in the amount set forth on the  fee schedule approved by the' Town Council from time to time.  a.  The Town Council may suspend or revoke a building permit, or  issue a stop work order, if construction has been undertaken in violation of an applicable Town permit, the approved plans and specifications, therefor, and any and all conditions imposed by the Town Council in connection therewith. A stop work order issued hereunder shall be posted on the    property in a conspicuous location and shall be deemed sufficient service upon all persons physically on the property. If a stop work order is issued, it shall be unlawful to continue any construction activity until such time as the stop work order has been lifted by the Mayor, provided however, that any activity ordered tol be undertaken by the Mayor in order to abate a violation may  proceed as directed by the Mayor. the express authority ofthe Mayor.  b.  It shall be unlawful toi remove aj posted stop work order except under  F. Judicial Review. Any person aggrieved by a decision of the Town Council with regard to an application for a building permit filed under the provisions of this Section and who appeared before the Town Council in person, by an attorney, or in writing, shall have the right to appeal the decision of the Town Council to the Circuit Court for Montgomery County, Maryland under the provisions oftitle 7, Chapter 200 oft the Maryland Rules of Procedure.  G. Liability for Damage to Town of Glen Echo Property. As a condition for the grant ofaj permit, the permit holder shall be liable for any damage to Town of Glen Echoj property and public rights-of-way and improvements thereon, including sidewalks, curbs, streets and green space. Permit holders shall be subject to the expense necessary to repair such damage as close to the original condition as possible. The Town may, by contract or otherwise and at the violator's expense, cause any necessary repairs to be made. The Town Council, in its discretion, may require as a precondition to issuance of a permit the posting of a bond or other security in a form and amount satisfactory tot the Mayor (which amount shall not exceed twice the estimated cost ofrepair of damage caused to Town of Glen Echo property and public rights-of-way and improvements thereon), to be applied toward the cost ofr repair of damage caused to Town of Glen Echo property (Ord. No. 04-01, effective 1/12/04; Ord. No. 06-02, effective 11/7/06; Ord. No. 16-02, effective  and public rights-of-way and improvements thereon. 1/30/17; Ord. No. 18-01, effective 6/3/18)  Section 3.1.1 Setbacks-efHouses; sand Building Requirements  A. Setbacks,Generally,  1. 2.  The front setback from all street lines for a house main building on a corner lot The front setback from all street lines for a detached accessory dwelling unit  shall be at least twenty-five (25) feet.  on any lot shall be at least twenty-five (25) feet. The rear setback from a rear lot line fora detached accessory dwelling unit on any lot shall be at least twenty (20)feet. Thesidesetback from a side Iot line for a detached accessory dwelling unit on any lot shall be at least eight (8)  feet.  3.  Setbacks are measured from the closest point of the building to the closest  point ofa lot line. No exemption is provided for projections, of any kind. A corner lot has two or more front lot lines. The interior lot lines can be designated by an owner as either the    rear or side lot line sO long as no existing structure is rendered non-conforming  provisions of the Montgomery County Code or the Town Code.  B. This setback provision shall apply to: (i) a house main building for which a building permit is required from the Town of Glen Echo or Montgomery County or both and no such valid permit(s) was issued by the Town or the County or both as of January 12, 2004; or (ii) a house for which a building permit is required from the Town of Glen Echo or Montgomery County or both and for which all valid permits have been issued but actual physical commencement of some significant and visible construction has not occurred as of January 12,  2004.  C. Notwithstanding the provisions above, Aany house main building existing as of January 12, 2004 on the effective date oft this section situated closer than twenty-five (25) feet to the street line in accordance with $59-4.4.9.B.2, as amended, oft the Montgomery County Zoning Code and which does not meet the setback requirements ofthis section, is a conforming building. bnyo Reconstructed after a fire, flood or similar event provided that the footprint of the house may not be closer to the street line to which this section is applicable than the pre-  Such house may be:  a  existing building or structure as oft the effective date oft this section; and  hlly hollg  lw -  2.  Altered, renovated, or enlarged provided that the location ofsuch housemay  not be closer to the street line to which the section is applicable than the pre-existing house as of  the effective date of this section.  D. Additional Requirements for Accessory Dwelling Units.  1.  Parking, At least two (2) new dedicated on-site parking spaces shall be  provided for any accessory dwelling unit, attached or detached. Existing parking area ina driveway or an existing garage may not serve as the required on-site parking spaces foran  accessory dwelling unit.  2.  Stormwater Drainage. No attached or detached accessory dwelling unit,  including but not limited to the dedicated parking spaces related thereto, shall create any new stormwater runofft to adjacent public or private property. Astormwater drainage plan, approved by the Town, shall be implemented and maintained to prevent any such stormwater runoff. The plan shall include, at a minimum, sufficient stormwater drainage retention facilities to capture on the subject property the stormwater runoff resulting from all new impervious surfaces related to the accessory dwelling unit, including but not limited  to the dedicated parkingspaces.  Section 3.1.2. Variances; Judicial Review subject to the following limitations:  A. The Town Council may grant a variance oft the setback requirements ofthis Article,    1. The Town Council finds after a duly noticed public hearing, based on the  evidence before it, that good causel has been shown on either oft the following grounds:  a.  Thep proposed construction would not undulyinterfere with light and  air between residences or other structures, would not be unduly incompatible with the scale, massing, and character of the Town or of nearby residences or other structures, and would otherwise not unduly adversely affect the use, enjoyment or value ofnearby properties. Ini making  such finding, the Council may consider such factors as:  i. ii.  Size and location of proposed new-building construction; Size and location of existing and potential buildings and  other structures on nearby lots; and  iii. Topography and existing or planned vegetation oft the lot on which the proposed construction will be located and of nearby lots. Should the Town Council be requested to consider planned vegetation, the applicant for the variance shall submit a landscape plan with the variance application,  or  b. That the strict and literal application of this Section would result in  ---F exceptional or undue hardship to the owner of the lot on which the proposed new construction is tol bel located due to mp-ieeachaNine pafepeepee exceptional narrowness, shallowness, shape, topographical conditions or other extraordinary situations or conditions peculiar to the: specific parcel ofproperty. The following do not constitute practical difficulties for the purposes oft this section:  i.  The existence of nearby structures or buildings on other parcels of property which do not comply with this section;  or  ii. The granting ofa a variance on other lots.  2. 3.  The variance must be for the minimum reasonably necessary to avoid the The Town Council may impose, in granting a variance, such conditions as  above conditions or situations; and,  itd deems in the public interest and necessary to effectuate the purposes oft this. Article.  B. E: If any word, phrase, clause, item, sentence, paragraph, section or part in or of the setback-provisions of the this Article shall judicially be declared to be invalid or the applicability thereoft to any person or circumstances held invalid, the validity of the remainder of the provisions ofthis Article and the applicability thereofto other persons and circumstances shall  not be affected thereby.    (Ord. No. 04-01, effective 1/12/04; Ord. No. 16-02, effective 1/30/17; Ord. No. 18-01, effective  6/3/18)  Bold Underline indicates new language Strikethrough indicates language deleted Asterisks ** * indicate language unchanged  AND BE IT FURTHER ORDAINED AND ORDERED, by the Town Council, acting under and by virtue of the authority granted to it by the Maryland Code and the Town of Glen  Echo Charter, that:  1. If any part or provision of this Ordinance is declared by a court of competent jurisdiction to bei invalid, the part or provision held tol be invalid shall not affect the validity of the  Ordinance as a whole or any remaining part thereof; and  2. This Ordinance shall take effect, twenty (20) days after passage by the Council and  approval ofthe Mayor. Attest: th day of  Ihereby attest that the above Ordinance was duly adopted by the Town Council on the  2019, by a vote of  in favor and  ino opposition.  Beth Boa, Clerk-Treasurer Town of Glen Echo  Approved:  Date:  Willem Polak, Mayor Town of Glen Echo    Proposal for Town of Glen Echo The Nancy Long Bird and Butterfly Garden Revised April 1, 2019, Holly Shimizu  The Glen Echo Environmental Committee is proposing a Bird and Butterfly Garden Honoring Nancy long for her life time of service to the Town of Glen Echo. The Garden will be located on the land along the Right-of-Way, just above the Town Hall Parking Lot. The purpose oft this garden is to plant native plants that support birds and butterflies and that assist with the current water issues caused by excess water that seeps through the wall and onto the parking lot. This can be a serious issue when water seeps down through the wall and then turns to ice in the parking lot. Water issues would be dealt with effectively as a part oft this proposed project. This garden would be low maintenance and would attract a broad array of birds for nectar and fruit as well as butterflies for food and energy. We hope this will be the beginning of a series of right of way enhancements for the enjoyment of all Glen Echo residents. Moreover, these are environmental improvements, especially helping alleviate some of the water issues along the Right-of-way (ROW). This segment oft the ROW, along the black fence, is approximately 601 feet  long.  ID   Revised Proposal Estimate Removal of Ivy: Regrading of Soil: $1,800. Soil improvement: $900. Plants: Revised Total request:  $100. $2200.  $5,000.    Proposed Plant List: (not all oft these will be used- - depends on availability and final design)  Allegheny service-berry Alternate-leaf dogwood American elderberry American hazelnut Black cherry Black Chokeberry Winterberry Highbush blueberry Little false bluestem Mapleleafarrow-wood Northern spicebush Pink azalea Possumhaw Red Osier Sassafras Silky dogwood Swamp milkweed Sweetbay Joe-pye-weed Wand panic grass Coral honeysuckle vine  Amelanchier laevis 15-20' Cornus alternifolia 15-20' Sambucus nigra ssp. canadensis Corylus Americana 8-16' Prunus. serotina Aronia melanocarpa 3-6' llex verticillata Vaccinium corymbosum Schizachyrium scoparium 2' Viburnum acerifolium 4-6' Lindera benzoin Rhododendron periclymenoides Viburnum nudum 5-6' Cornus alba Sassafras albidum 30-50' Cornus amomum Asclepias incarnata 3-4' Magnolia virginiana 20' Eutrochium purpureum Panicum virgatum 3-6' Lonicera. sempervirens  10-15'  60-100' 6-10'  6-12'  6-12' 8-10' 6-12'  6-12'  4-7' vine for fence  Garden Annuals will be added in spring to attract butterflies and birds. These will include  Cleome, Zinnia, Lantana, and Tithonia  2    ay a 3 5  7  3    Final Plant List Glen Echo Bee and Butterfly Garden  1 Allegheny service-berry Amelanchier laevis  1 Alternate-leaf dogwood Cornus alternifolia  2 American elderberry  Sambucus canadensis  3 Black Chokeberry  Aronia melanocarpa  3 Little false bluestem  Schizachyrium scoparium  1 Sassafras  Sassafras albidum  1 Silky dogwood  Cornus amomum  6S Swamp milkweed  Asclepias incarnata  1S Sweetbay  Magnolia virginiana    6Joe-pye-weed  Eutrochium purpureum  6Wand panic grass  Panicum virgatum  1 Coral honeysuckle (vine) Lonicera sempervirens  12 Cleome 12 Zinnia  12 Lantana 8 Tithonia    Bethesda T 2019 ATop VoteGetter  LANDSCAPING AHUGHES 16111 Morrow Road, Poolesville, MD2 20837 Office 00D30-PBFNXC919T-9 wwehughasanciscapngcon  Landscaping Proposal for: Glen Echo' Town Hall 6106 Harvard. Ave Glen Echo, MD: 20812  Job Site Account # 72850  Phone: 301-320-4041 Email: ownhalegenecno.org  Hughes Landscaping &. Supply Co., Inc. is pleased to bid the following. for the property referenced above. Price includes all labor and materials required. Allwork will be performed in a professional. manner and allo of the debris will be hauled  away unless otherwise indicated. JOB: New Pathway at Oxford Road DESCRIPTION OF WORK:  Remove existing wood posts along the road  Excavate pathway about 5-foot-wide along the side of the road  Install al layer of typar throughout the areai that has been excavated to help prevent and weeds from growing in  the pathway  Install either wood chips or stone along the walkway  Stone requires very little maintenance where woodchips would have to be added every year or at least  every other year  Total cost with woodchips: $1,982.00  Total cost with stones: $2,468.00  Prepared By: Wyatt Hughes, Your Personallandscape Manager  To accept this proposal please sign and return it to our office viai mail, e-mail miehinchlle@hughesionkaphna.com)or  fax to (301)977-4949. Anyapproved work over $1.000.00requires a 1/3 deposit. Ihave read the attached Contract for Services information and accept the terms as quoted.  Accepted:  Date:    Resolution No. Adopted: Effective:  19-11 November 11, 2019 November11,2019  RESOLUTION OF THE TOWN OF GLEN ECHO  SUBJECT: RESOLUTIONTO. APPROVE, MEMORANDUM OF  UNDERSTANDING CONCERNING DEBRIS MANAGEMENT  WHEREAS, Montgomery County, Maryland (the "County") implements a Debris Management Plan (the "Plan"), as approved by the Federal Emergency Management Agency  ("FEMA"), which is] part oft the County's Emergency Operations Plan;  WHEREAS, the County has invited the Town of Glen Echo to participate in the Plan and therefore be able to use the provisions of the Plan for the clearing, collection, removal and processing of debris resulting from a Declaration of Emergency due to a significant disaster or hazard, and to be eligible for reimbursement from FEMA, as such participant; and  WHEREAS, the Town of Glen Echo finds that entering into the attached Memorandum ofUnderstanding with the County would promote the good government of the Town and protect  and preserve the Town's rights, property, and privileges.  NOW, THEREFORE, BE IT RESOLVED this 11th day of November, 2019, by the 1. The Town of Glen Echo hereby authorizes the Town Clerk-Treasurer to execute the  Council ofthe' Town of Glen Echo that: attached Memorandum ofUnderstanding; and  2. This resolution is effective as oft this 11th day ofl November, 2019.  I,E Elizabeth Boa, Town Clerk-Treasurer of the Town Council, hereby certify that the foregoing Resolution was adopted by the Council at its open meeting on the 11th day of  November, 2019.  Bpkan Boa  Elizabeth Boa, Town Clerk-Treasurer    TOWN OF GLEN ECHO MOU WITH COUNTY FORI DEBRIS MANAGEMENTI PLAN  RECOMMENDED: STEPS FROM DEP TO GETSTARTED: 1. Identify key debris operations staffi int town.  Identify  Establish Roles & Responsibilities  2. Identify areas for potential temporary debris management sites. (Completed) Arrangements will be made between DS/DEP/DOT/contractor  3. Execute MOU  This will allow for County resources of extensive equipment & specialized monitoring contractors to be made MOU contains the obligations and responsibilities the Town has to meet to activate the debris management  available upon declaration of a Federal emergency Cost fort the services already established  plan. 4.C Obligations:  Identify Jurisdiction Representative. Create an Emergency Response Plan  Identify Monitors to observe and document clean up-County will do this. Clear debris from the road the Town owns to open for County's Contractor. Ancillary fees of County staff (based on actual costs proportionally divided among parties What goes into thet fee estimates /actuals: Severity of storm; county tipping fees  Payf fees: they will be estimated depending on the severity of the event; County will estimate the disposal fees;  Provide detailed map of town  DECISION POINTS/FUTURE ACTIONS: 1.J Jurisdiction Representative appointment  2.D Development of Emergency Response Plan for the Town of Glen Echo, in particular a communications plan; consider 3. Develop an agreement/plan witha ac contractor to substitute for our lack ofal Department of Public Works; How and  generator  who? Will DEP Train?  4. Explore other muni's Emergency Response Plans.  5. Beth to attend EOCTraining for Emergency Preparedness Training. Consider others?  6.0 County willing to work with us to resolve any questions  7. MML has resources also.    RYI  DEPARTMENT OFI ENVIRONMENTALPROTECTION  Marc Elrich County Executive Greetings,  Adam Oniz Direcior  The purpose of this letter is toi invite your community to participate int the planning process oft the Montgomery County Debris Management Plan (DMP). Montgomery County is currently updating the Federal Emergency Management Agency (FEMA) approved debris management plan that identifies the procedures, resources, and facilities involved in performing the debris clean-up after a severe weather Participation in the planning process will involve your community sendingi its debris recovery operations leaders and critical stafft to attend a planning meeting with Montgomery County. The greatest benefit ofyour community'si involvement in the planning process will bet the creation ofal DMP that details specific debris recovery operation procedures tailored to your community's needs. To best prepare for the planning meeting, the recommended steps are that your community establishesa list ofroles and responsibilities for your key debris operations staff along with their contact information. Also, iti is recommended that your community identifies land ins yourj jurisdiction that could potentially be used as a temporary debris management site (DMS). The attached document with suggested criteria The County has also established contracts with emergency debris management contractors with extensive equipment resources and a specialized monitoring contractor (to document activities for FEMA reimbursement). These resources willl become available to your community at reasonable costs, alreadye established within our contracts, through the execution ofal Memorandum ofUnderstanding (MOU) should you choose to participate in the overall plan. A draft MOU is attached for your information that more fully details the obligations and responsibilities ofall parties during an emergency which requires activation oft the debris management plan. For administrative purposes, FEMA will An initial planning mecting with the County Debris Management Planning team will be held at the Montgomery County Department ofl Environmental Protection (16101 Frederick Road, Derwood, MD 20855) at 10:00. AM on Wednesday, October 2, 2019. Ifyoul have additional questions, please feel free to reach outt to. Jamie Foster at 240-777-6574 or mmiclbster@mongonerycommomagov. Wel look forward to working with your community on this plan and are available to answer any questions  event.  is to use when identifying potential sites.  require that all plan participants sign a new MOU.  you may have. Sincerelyyours, Don Birnesser  PorBptsr  Resource Conversion Section 16101 Frederick Road . Derwood, Maryland 20855 OPrinted on regeledamdregelahe, paper  msmangemspeuymdg", . Located one block west of the Rockville Metro. Station  MC311  montemencomymagVal TE 301-251-4850 TTY    MEMORANDUM OF UNDERSTANDING BETWEEN MONTGOMERY COUNTY AND  THE  This Memorandum ofUnderstanding ("MOU") is by and between Montgomery County, Maryland, a body corporate and politic, and a political subdivision of the State of Maryland  ("County") and the Mayandçlurisdiction).  Maryland, al municipal corporation oft the State of  RECITALS  1. The County has a Debris Management Plan, approved by the Federal Emergency Management Agency (FEMA) in December 2008, which is part ofthe County's 2. The County is currently updating the Debris Management Plan and plans to  approved Emergency Operations Plan.  have the project completed in the Fall of 2019.  3. The updated Debris Management Plan will include provisions for the clearing, collection, removal and processing ofdebris resulting from as significant hazard or disaster occurring 4. The County wishes toi include the. Jurisdiction as a party able to use the provisions of the Debris Management Plan for the clearing, collection, removal and processing of debris resulting from a Declaration of Emergency due to a significant disaster or other significant hazard or disaster occurring in the County, and under the terms of this 5. The. Jurisdiction desires to be able to use the provisions oft the Debris Management Plan for the clearing, collection, removal and processing of debris collected within the Jurisdiction or designated privately owned area resulting from a significant disaster occurring in the County, upon the County's activation oft the Debris Management Plan NOWTHEREFORL, inc consideration ofthetermsofthisi MOU, thej parties agree as  int the County.  MOU.  and under the terms oft thisMOU.  follows:  I. The recitals are incorporated herein asiffully set forth,  2. Definitions  Ancillary Fees-Ancillary Fees are those costs associated with debris removal that are not covered by specific transportation and disposal charges. They include, but are not limited to, administrative and data management costs, staffing costs for monitors and others directly associated with the debris management operations, supplies, temporary utilities and other justifiable expenses necessary for conducting debris management  operations.    County Representative- The County Representativer willl bet thel Montgomery County Department of Environmental Protection, Division of Solid Waste Services Division Debris Management -Thecollection, processing, andi recycling ord disposalo lofitems and materials broken, destroyed, or displaced by a natural or man-madesignificant Debris Management Plan-The County's plan, and part oft the County's Emergency Operations Plan, for the collection, processing, and recycling or disposal of debris Declaration of Emergency-A formal declaration by the Governor of Maryland that a state of emergency exists, making. jurisdictions within the State eligible for reimbursement for certain emergency related expenditures.  Chief or his designee.  disaster.  generated by a significant disaster.  Eligible Material- Eligible Material refers toi material whose management costs are eligible for reimbursement under FEMA guidelines such as debris blocking roads. While Eligible Material generally refers to debris on public roads and along public rights-of-way, under specific circumstances outlined in FEMA policy and regulatory documents, FEMA may also designate material on private roads and property as Eligible Material. In these cases, specific guidance from a FEMA official would be required before materials on private roads or property would be included for  management under the Debris Management Plan.  Estimated Disposal Fee - Prior to knowing actual management and disposal costs and the final level of FEMA reimbursement for debris management, the County will set an Estimated Disposal Fee to cover ongoing costs for management of debris which should approximate the actual costs for management oft the material. This will be an amount calculated to cover the cost per ton or per cubic yard of processing, recycling or disposal of debris that will be paid at the gate or invoiced to parties bringing material to Facility A. Facility is a building, works, system, equipment, or an improved or Federal Emergency Management Agency (FEMA) The federal agency which oversees the federal response and finançial reimbursement toj jurisdictions whena Final Adjusted Fee-The Final Adjusted Fee considers all costs and reimbursement and may resultinarebatet tojurisdictions that paidt the Estimated Disposal Feeduring Jurisdiction - One of the nineteen (19) legally defined municipalities or two (2) specialtaxing districts within Montgomery County, Maylamdtatimamgadlya public body ori individual and has explicitly defined boundaries.  temporary or permanent debris management facilities.  maintained natural feature.  formal declaration of emergency has been issued.  the clean-up ofd debris.    Jurisdiction Representative The. Jurisdiction Representative is the individual authorized to mobilize resources and make financial commitments on behalfofa Jurisdiction's Vehicles and quipmet-urkdictions Vehicles and Equipment includes all types of dump trucks, stake body trucks, demolition trailers, walking floor trailers, front end loaders, cranes, grapples, wood chippers and grinders, and any other equipment used in the collection, management and transportation of debris. Loading Location - Loading Location refers to the specific street and address or approximate address of where debris is loaded into a vehicle and recorded on a ticket Monitors - Monitors are individuals under contract to Montgomery County or paricépatingjurisdiceion: whose job it is to document the loading and receipt of debris for the purpose of preparing necessary information to obtain FEMA reimbursement for the costs of managing Eligible Material. This term may be used in the singular or plural Permanent Debris Management Site - An existing waste management facility with required federal, State and local permits, routinely operating in accordance with applicable laws and regulations that is part oft the County's permanent integrated waste Monitoring Contract A contract between Montgomery County and a firm qualified too observe and document the clean-up after an emergency event and prepare all necessary documents for submittal to FEMA for reimbursement of debris management Temporary Debris Management Site- ATemporary Debris Management Site isany site approved by Montgomery County for the short-term receipt, processing and reloading or transfer of debris to meet the short-term needs for debris storage in  jurisdiction relative to debris management.  by a Monitor.  form.  management program.  costs.  response to an emergency.  3. Obligations ofthe County when this MOUis Signed by aJurisdiction  A. The County agrees that the. Jurisdiction will be able to use the provisions ofthe Debris Management Plan for the clearing, collection, removal and processing of debris collected within the recorded boundaries of the. Jurisdiction resulting from as significant hazard or disaster occurring in the County, upon the County's activation oft the Debris Management Plan and under the terms ofthis MOU. B. The County agrees to allow the. Jurisdiction to piggyback/bridge the County's contracts with debris management contractors and Monitoring Contract(s), upon the County's activation oft the Debris Management Plan and under the terms of  this MOU.    C. The County allows the. Jurisdiction to deliver debris or cause debris to be deliveredi tothe' Temporary and Permanent Debris Management Sites listedinthe Debris Management Plan ora any other County-approved site, upont the County's activation ofthe Debris Management Planand under thet terms ofthel MOU. D. The County contractor's debris management Monitors at the Temporary and Permanent Debris Management Sites will determine the total volume of debris and the amount of debris with sufficient and proper documentation such as completed load tickets to be submitted for debris management cost reimbursement, delivered or caused to be delivered by each Jurisdiction. E. Jurisdictions eligible to apply directly to FEMA for reimbursement must do SO. The County will not submit reimbursement requests to FEMA on their behalf, if FEMA will accept applications directly from the. Jurisdiction. Iff for some reason the. Jurisdiction is not eligible to apply directly to FEMA for reimbursement, the County will reimburse them for any FEMA reimbursement received relative to  their Eligible Material.  4. Obligations ofthelurisdiction  The Jurisdiction agrees that in exchange for the preceding commitments oft the County and as conditions precedent to the County's commitments, the Jurisdiction will comply A. Pay the County an Estimated Disposal Fee* per cubic yard of debris for each cubicy yardofdebriscollected. withini the recorded boundariesofthe. Jurisdiction by the. Jurisdiction, the. Jurisdiction's contractors and County contractors** and delivered to the Temporary and Permanent Debris Management Sites, upon activation ofthel Debrisl Management Plan, wlaliyo0dgpofimolaing by the County. Some portion oft this fee may be reimbursed at a later date, depending upon the amount of federal and State reimbursement the County B. Pay an Ancillary Fee* per cubic yard of debris for each cubic yard of debris collected within the recorded boundaries ofthe. Jurisdiction by the. Jurisdiction, Jurisdiction's contractors and County contractors** and delivered to the Temporary and Permanent Debris Management Sites, the Ancillary Fee will be based on work that County staff or County contractor staff must perform that is not directly related to collecting and disposing or recycling the debris. C. Settle with the County ont thel Final Adjusted Fee which may result in a rebate or an invoice to the Jurisdiction depending upon levels of reimbursement and whether thel Estimated Disposal Feeisover- orunder-estimated actual costs.  with all applicable paragraphs below:  receives.  * Estimated Disposal Fees and Ancillary Fees willl be established at the time ofal Declaration ofl Emergency and will vary depending upon the severity oft the event and the level ofoutside resources required. Estimated Disposal Fees willl be based on the current tipping fees at the Shady Grove Processing Facility and" Transfer Station plus any additional per ton costs related to the emergency. Ancillary Fees willl be based on actual non-disposal costs related to the emergency proportionally divided among parties delivering debris to County facilities. **Exclusive ofcosts associated with debris removed: from County, federal and Statemaintainedroads: and property within the. Jurisdiction which are ther responsibilities ofther respective parties.    D. Provide, or cause to be provided, properly trained Loading Location Monitors at locations within the recorded boundaries ofthe Jurisdiction where debris is collected and loaded onto  vehicles.  E. Train or retain Loading Location Monitors to estimate cubic volumes of debris loaded into vehicles, measure the dimensions and estimaté the capacity ofe each vehicle transporting debris to the temporary or permanent debris management sites, and document the type of debris loaded on the load ticket. F. Use the County's load tickets or develop a load ticket that includes sufficient criteria listing information to identify vehicles transporting debris, the vehicle's debris carrying capacity, type of debris, date, identification ofthe Loading Location Monitor, location where the debris was loaded and other relevant information, including a detailed map of the. Jurisdiction including street names and boundaries. The load ticket must also indicate whether the vehicle was machine loaded and compacted or hand-loaded (note: hand-loaded vehicles are only eligible for reimbursement for 50 percent of1 the vehicle capacity). G. Assure that all oft the Jurisdiction's Vehicles and Equipment and other equipment that the Jurisdiction uses or causes to be used for debris hauling must bei in compliance with all applicable federal, State and County rules and H. Assure that all the Jurisdiction's Vehicles and Equipment and other equipment that the. Jurisdiction uses or causes to be used for debris hauling must be capable ofu unloading debris without the assistance of other equipment. I. Assure that the. Jurisdiction's Vehicles and Equipment and other equipment that the Jurisdiction uses or causes to be used is capable of holding debris to be transported without spillage and able to be filled to capacity. J. Assign and affix a number on each side ofthe equipment in at least three inch high lettering. The lettering must be easy to read in contrast to the color oft the equipment where the identification is affixed. There must also be a sign showing the maximum volume, in cubic yards, of the load bed to each piece of equipment assigned to transport debris that is easily visible by Monitors. The Jurisdiction may use the County's records for identification purposes oft the vehicles provided that the County has inspected these vehicles and issued the K. Assurei thatt theLoading Location. Monitors must have thei following information for each piece of equipment used to haul debris: Provide the County Representative or his/her designee information about the type ofv vehicle; make and model; license plate number; equipment number; and maximum measured volume, in cubic yards, of the load bed for each piece of equipment to haul debris. All vehicles used to haul debris will be jointly measured by a Jurisdiction Representative and a county representative before such vehicle or  requirements.  vehicles a County solid waste license.  trailer is placed into service.    L. Assure that all debris is safely secured on each vehicle hauling debris. The Jurisdiction Representative or his/her representative must inspect each load before departure to Temporary and Permanent Debris Management Sites or other approved destinations. Debris must be covered by a tarp or equivalent covering during transport. Debris may not extend beyond the vehicle's bed. M. Observe side boards on trucks and trailers sO that they do not exceed al height N. Prohibit hand loaded trailers unless approved by the County Representative. Approved hand loaded trailers willl have their measured volume reduced by 50  ofthree (3) feet above the metal truck bed or trailer body.  percent.  0. Provide: maps to the County and a complete list of streets with the Jurisdiction's recycling and municipal waste disposal collectionroutes.  5. Terms  This MOU is effective on the date executed below by the County's Chief Administrative Officer. Either party may terminate this MOU upon 60 days written  notice to the other party.  (SIGNATURE PAGE TO: FOLLOW)    IN WITNESS WHEREOF, the parties have executed this agreement this_ day of  20 SIGNATURES  MONTGOMERY COUNTY, MARYLAND  Andrew Kleine Chief Administrative Officer  City Manager  Date  Date  Recommendation:  Recommendation: Adam Ortiz, Director  Director of Public Works  Department of Environmental Protection  Date  Date  APPROVED ASTO: FORM ANDLEGALITY BY THE OFFICE OF THE ATTORNEY  APPROVED AS TO FORM AND LEGALITY  By: Date  Terrilyn E. Brooks, Associate County Attorney Office of the County Attorney  Date    Accrual Basis  Town of Glen Echo July through October 2019  Revenue/Expenses Actual VS Budget  Jul-Oct19 Budget $Over Budget %of Budget  Ordinary Income/Expense Income  01. Real Estate Property Tax 02. Personal Property 02.1 Corporate 02.2 Unincorporated 02.3 Public Utility Total 02. Personal Property 03. State Income Tax 04. Highway 05. License/Permits 05.1 Admissions & Amusement 05.2 Build Perm Total 05. License/Permits 06. Rental Inc 06.1 Post Off. 06.2TH Rental 06.3 Parking Lot--Tulane Total 06. Rental Inc 07. Interest 08. County Revenue Sharing 09. Cable Franchise 10. Echol Newsletter 10.1 Advertisements 10.2 Subscriptions Total 10. Echol Newsletter 11 Miscl Revenue 11.1 Walking Tour Book Total 11 Miscl Revenue Total Income Expense Reconciliation Discrepancies 20 Payroll 20.1 Salary 20.2 Employer Taxes 20.3 Staff Training Total 20 Payroll 21 Professional Services 21.1. Auditor 21.2. Legal 21.21 Town Attorney 21.22 Specialized! Legal Svcs. Total 21.2. Legal 21.4 Oth Prof Svcs  97,441 130,000 1,128 2,000 0 100 0 22,000 1,128 24,100 115,000 16,643 912 300 100 3,500 1,012 3,800 7,975 31,899 2,825 12,000 600 3,600 11,400 47,499 237 1,500 20,762 0 3,500 0 2,000 0 100 0 2,100 16 16 111,234 364,904 234 17,345 46,800 1,212 4,500 709 2,000 19,266 53,300 4,327 8,000 7,748 25,000 0 10,000 7,748 35,000 0 5,000  -32,559 -872 -100 -22,000 -22,972 -115,000 -16,643 612 -3,400 -2,788 -23,924 -9,175 -3,000 -36,099 -1,263 -20,762 -3,500 -2,000 -100 -2,100  75% 56% 0% 0% 5% 0% 0% 304% 3% 27% 25% 24% 17% 24% 16% 0% 0% 0% 0% 0%  -253,670  30%  29,455 -3,288 -1,291 -34,034 -3,673 -17,252 -10,000 -27,252 -5,000  37% 27% 35% 36% 54% 31% 0% 22% 0%  Page 1of3    Accrual Basis  Town of Glen Echo July through October 2019  Revenue/Expenses Actual VS Budget  Jul-Oct19 Budget $Over Budget % of Budget  21.5' Traffic Study Consultant 21.6 Records Ret./Archiving 21.7IT Support 21.8 Arborist 21.9' Town Engineer/Bld. Insp. 21.10 Office Temporary Help Total 21 Professional Services 22. Fixed Op Ex 22.1 Office & TH Utilities 22.11 Electrical 22.12 Gas 22.13 Telephonelinternet 22.141 WSSC Total 22.1 Office & TH Utilities 22.2 Office 22.21 Office Supplies 22.22 Software/Domain 22.23 Copier Rental Total 22.2 Office 22.31 Bank Fees 22.4) Website 22.5 Ins & Bond 22.6 Dues, Subs., Conf. 22.7 Admin 22.71 Admin. Payroll Fee 22.72 Flyer Delivery Charges 22.73 Miscl. Admin Fee Total 22.7. Admin 22.8 Echo 22.9 Town Hall 22.91 TH Supplies 22.92' TH Cleaning Service 22.931 TH Maintenance 22.941 THI Elevator Maintenance Total 22.9 Town! Hall 22.11THI Improv 22.12 Office Furniture & Equip. Total 22. Fixed Op Ex 23 Streets 23.1 Streetlights 23.2 Street Sweeping 23.3 Street Signs 23.4 Parking Lot--Town Hall 23.5 Street Repair  0 2,000 1,471 5,000 355 2,000 525 750 5,520 10,000 380 1,500 20,326 69,250 (1,021 2,100 44 1,200 731 3,200 140 1,200 1,936 7,700 247 2,500 531 1,500 494 1,500 1,272 5,500 43 250 0 3,000 1,896 3,000 1,695 2,500 550 1,500 20 300 194 1,000 764 2,800 757 3,200 829 2,250 1,015 3,500 1,020 4,000 0 6,000 2,864 15,750 400 6,000 0 2,000 11,627 51,700 2,575 9,500 1,120 4,000 0 5,000 20,000 15,000  -2,000 -3,529 -1,645 -225 -4,480 -1,120 -48,924 -1,079 -1,156 -2,469 -1,060 -5,764 -2,253 -969 -1,006 -4,228 -207 -3,000 -1,104 -805 -950 -280 -806 -2,036 -2,443 -1,421 -2,485 -2,980 -6,000 -12,886 -5,600 -2,000 -40,073 -6,925 -2,880 -5,000 -20,000 -15,000  0% 29% 18% 70% 55% 25% 29% 49% % 23% 12% 25% 10% 35% 33% 23% 17% 0% 63% 68% 37% 7% 19% 27% 24% 37% 29% 26% 0% 18% 7% 0% 22% 27% 28% 0% 0% 0%  Page 2of3    Accrual Basis  Town of Glen Echo July through October 2019  Revenue/Expenses Actual VS Budget  Jul-Oct19 Budget $Over Budget %ofE Budget  23.6 Sidewalk Repair Total 23 Streets 24 Town! Services 24.1 Community Contribution 24.2 Landscape 24.21 THI Landscaping 24.22 Town Right of Way 24.23 Environmental Imp Project Total 24.2 Landscape 24.3 Snow Removal 24.4 Refuse/Recycling 24.5 Town Trees 24.51 Town Tree Pruning 24.521 Town Tree Removal Total 24.5 Town Trees 24.61 Leaf Removal 24.7 Community Events Total 24 Town Services Total Expense Net Ordinary Income Net Income  0 5,000 3,695 58,500 4,000 4,000 1,418 7,500 1,422 7,200 0 5,000 2,840 19,700 0 25,000 11,325 40,000 0 3,000 550 5,000 550 8,000 0 15,600 4,185 8,500 22,900 120,800 78,048 353,550 33,186 11,354 33,186 11,354  -5,000 -54,805 0 -6,082 -5,778 -5,000 -16,860 -25,000 -28,675 -3,000 -4,450 -7,450 -15,600 -4,315 -97,900 -275,502 21,832 21,832  0% 6% 100% 19% 20% 0% 14% 0% 28% 0% 11% 7% 0% 49% 19% 22% 292% 292%  Page 30 of3    11/05/19  Town of Glen Echo Account Balances As of October 31, 2019 Oct31,19  ASSETS Current Assets Checking/Savings MDI Local Govtinvestment: Pool SunTrust Cash-Checking SunTrust MM Total Checking/Savings Total Current Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current! Liabilities Other Current Liabilities Bond Deposit Town! Halll Deposit Right of Way Bond Total Bond Deposit Total Other Current Liabilities Total Current Liabilities Total Liabilities TOTAL LIABILITIES & EQUITY  82,995.80 78,795.41 563,486.98 725,278.19 725,278.19 725,278.19  200.00 5,000.00 5,200.00 5,200.00 5,200.00 5,200.00 5,200.00  Page 1 of1    Town of Glen Echo Expenses by Vendor Summary October 2019 Oct19 124 3,338 5,662 2,000 2,000 2,910 942 720 20 290 907 190 330 2,270 100 250 241 11 22,305  Advance Business Systems Blue Crab Contracting, LLC Bolt Legal, LLC GEPPAC Glen Echo Fire Department Goode Companies, Inc. Hughes Landscaping & Supply Co. Inc. Joseph F.1 Toomey Associates, Inc Julia A. Wilson Maid Brigade PEPCO- (streetlights) Print 1 Printing & Copying Shaun Markham Sun' Trust Bankcard, N.A, The Hartford University of MD Verizon Phone Line Washington Gas TOTAL    0 o    From: Joseph F. Toomey, Permit reviewer for the' Town of Glen Echo Subject: Progress report on Vassar Circle Development and Construction  To:  Willem Polak, Mayor, Town of Glen Echo  Date: November 8, 2019  The status of the Vassar Circle development, as of] Friday morning, November 8, 2019, shows progress on the roadway widening paving, and finish work at #4 Vassar Circle. With the concrete curb and gutter inj place, work on widening the asphalt pavement began last week. The work started at the higher elevation area oft the circle, with excavation, gravel base placement, and paving working towards the lower elevations. By starting at the higher elevation, runoff of storm water, mud, and silt will bei minimized. Approximately forty percent oft the circle has been completed. The work required to widen the pavement includes excavating the existing soil to a suitable sub-base level, placing and compacting a gravel base, and spreading the coarse base layer ofa asphalt. The present finished level ist twoi inches lower than that which will be the final finished level, as the whole street width will be milled and overlaid paved when all oft the Siding installation of#4 Vassar Circle is now three-quarters complete, and electric service has been connected. A long list of work still remains. This work includes completion ofs siding, front porch finish and trim, installation of the porch and dormer standing seam metal roof, concrete driveway and driveway apron, gutters and downspouts, front walk, water and sewer connection from the curb to thel house, finished grading, storm water management facility, and landscaping and sod. Interior finish work also exists. Final Montgomery County permit inspections have not been held, and a County occupancy permit has not been issued. Ihave attached photographs oft the project as it appeared Thursday, November 6"h and 7th.  heavy site work has been completed.  Excavation underway to a suitable base, and filled with compacted gravel for the pavement base.    Asphalt placement and compaction.  #4 Vassar Circle, Thursday, November: 7,2 2019.    November 8, 2019  Update on Code Enforcement Activities by Wayne CFowler, Town Code Enforcement Officer  Visited Vassar Circle site regularly - enforced dirt clean up on site, silt fence sediment leak clean up, truck routes; monitored utility installation by Pepco, Washington Gas, and' WSSC. Monitored Cornell. Ave - required port a potty be moved on site; sidewalk and: street clean up after  curb installation and sidewalk repairs.  landscaping.  Posted new truck route signs.  Monitored and ensured paving work on Bryn Mawr by WSSC was completed according to  Townsrequirements.