The Town of GLEN ECHO Chartered 1904 townhallaxlenechoors  Town Hall e 6106 Harvard Avenue . Glen Echo e Maryland 20812 e (301)320-4041  TOWN COUNCIL MEETING MINUTES June 14, 2021 Held Virtually Via Zoom  CALLTOORDER: MAYOR DIA COSTELLO.702PM  PRESENT Mayor: Dia Costello. Town Manager: (TM) Beth Boa.  Councilmembers: (CM) Dan Spealman, Matt Stiglitz, and Julia Wilson. Glen Echo Environment Committee Chair: Holly Shimizu Kogelnik (Princeton Ave), Emily Parsons (Thel Echo).  Residents: Raya Bodnarchuk (Harvard Ave), Aaron Hirsch (University Ave), Mona Kishore (University Ave), Robin  OPPORTUNITY FOR COUNCIL TO HEAR RESIDENTS' COMMENTS:  Mayor Costello offered an opportunity to take comments from the residents. There were no comments.  COUNCIL MEETING MINUTES: ACTIONO ONMAY10,20211 MEETING  Minutes oft the May 10, 2021 Council meeting were approved. Motion to Approve Minutes: CM Wilson; 2nd CM Stiglitz. Approved. 3-0.  GLEN ECHO ENVIRONMENT COMMITTEE: Shimizu  Chesapeake Bay' Trust Grant:  Robin Kogelnik announced that the Town was awarded the Chesapeake Bay Trust Grant in the amount applied for of $14,700. This grant will be used to hire one of three vendors that provided proposals to recommend green stormwater remedies in the Town. GEEC Chair Shimizu, Robin Kogelnik, and TM Boa will attend the press event June 24 in Delaware. The GEEC will meet to evaluate the three proposals and suggest one to the Council at the. July meeting. GEEC Chair Shimizu summarized the Pesticide Policy which would impact the Town Hall, public parks, streets and sidewalks. It codifies what the Town is doing now in using non toxic, safe products to control weeds and any insect pests.  Pesticide Policy 21-05:  It will be included in any request for bids for a landscaping vendor.  Motion to Adopt Pesticide Policy 21-05: CM Wilson; 2nd CM Spealman. Approved 3-0.  Municipal Carbon Footprint Report:  The Town was provided a University of Maryland student volunteer who developed the municipal carbon footprint report.. Itc considers streetlight electricity, Town Hall electricity and gas use. The Town isi in line with other similar towns.  Insect Hotel: 1    Troy Etulain (Oxford Rd) donated time and materials and built an insect hotel. It was installed on the Town trolley right ofway near the Nancy Long pollinator garden on June 14. The Wild Bird Center gave permission fori it to be bolted to the fence. Mona Kishore (University Ave) is an entomologist and offered to lead an educational program for the Town's  children.  National Wildlife Federation Certified Habitat:  The Nancy Long garden is certified habitat through NWF. Ms. Shimizu mentioned residents are able to certify their APPOINT MAYOR COSTELLO TO GLEN ECHO PARK PARTNERSHIP FOR ARTS AND CULTURE BOARD: Mayor Costello informed the Council that resident Martha Shannon (Wellesley C) is the president of GEPPAC.  gardens through NWF. Costello  Motion to Appoint Mayor Costello to GEPPACBoard: CM Spealman; 2nd CM Wilson. Approved 3-0.  AMERICAN RESCUE] PLANE FUNDS: Costello  The Council discussed whether to request American Rescue Plan funds. Thel Maryland Municipal League estimates the Glen Echo. Allocation as $266,020. Tranche 1 (half of the total allocation) would be distributed by the Department of Budget and Management of the state shortly after all requested information is submitted (i.e. mid-July). Tranche 2 (the The Town has the option to accept or decline these funds by June 30. MML recommends accepting them as any amount not allocated by 2024 can be returned. There are two applicable areas which the Town could consider using these funds. The Town could transfer the funds outside oft the town and provide assistance to households, small businesses or non profits adversely affected by the pandemic. However the Town is more likely to use them for stormwater remediation and claim lost revenue for thei rental of Town Hall that was closed and un-rentable during the covid pandemic among other possible uses. TM: Boa is setting up a' Town Managers' meeting on June 22 to consult on if/how local Towns are using the  second half) will be distributed a year from the date oft the first tranche.  funds. The Council decided to accept the funds. REOPENING TOWN HALLFOR RENTALS: Costello  The Council discussed reopening Town Hall for rentals as many Covid restrictions have been dropped by the state and Montgomery County. Bannockburn Community Club is open for rentals as is the Glen Echo Park Spanish Ballroom. The Council agreed to open Town Hall for rentals starting July 17,2021. TMI Boa will alert renters and the residents.  REVISEDTOWN HALLRENTALAGREEMENT: Costello  The Council approved the revised Town Hall rental agreement with an amendment. The agreement was prepared by  Attorney Ron Bolt in light ofCovid-19.  Motion to Approve Rental Agreement as Amended: CM Wilson; 2nd CM Stiglitz. Approved: 13-0.  UPCOMING EVENTS: TOWN JULY 41 PARADE AND SUMMER PICNIC: Costello  The 4th of. July Parade will take place and is being arranged by Angela Hirsch. The Council agreed this was safe to take The Council and Mayor agreed on July 18 for the Town Picnic. The caterer will be California Tortilla. Residents can BYOB and wine. Desserts are welcomed. The pie baking contest will be held again and be judged by the Council. The  place.  Town will purchase gift cards from local restaurants as prizes.  2    THRIVEMONICOMERY 20501 UPDATE: Wilson  CM Wilson updated the Council on Thrive Montgomery 2050. This plan would increase density especially near metro stations and BRT stations. The Thrive Montgomery Coalition asked if Glen Echo would sign on to their letter to the County Council asking for changes to the plan. The Council considered if Glen Echo should sign on to support local municipalities although Glen Echo would likely not be very affected by the plan. TM: Boa will ask. Attorney Bolt ifh he has  seen the letter and if so, should Glen Echo sign on.  TOWN MANAGER CONTRACT- INCREASE INI PTO: Costello  Mayor Costello asked the Council to consider increasing TM Boa's PTO from 6.5 days annually to 10 or 15 days  annually. The Council agreed toi increase PTO to 10 days and will: reconsider in one year. FINANCIAL REPORTI FOR1 THE) MONTH OF MAY: (copy attached).TM) BOA The month of May was a normal month in terms of revenue and expenses.  Motion to Approve Increasing TM PTO1 to 101 Days/Year: CM Stiglitz; 2nd CM Spealman. Approved 3-0.  Revenue:  The Town received $18,441 in public utility revenue inl May; the Town is at 89% of expected revenue in this category. The Town received $27,418 in May in state income tax and the' Town has received 112% of expected revenue in this  category.  Total Revenues so fart this FY: $367,612 expected: $364,075.  Expenses:  Bolt Legal expense was $1,609 for April broken out by categories as follows: 5% on Post Office lease review, Joseph F. Toomey Associates costs for April were $450. These costs were allocated as follows: 90% for 7326  49% for 7326 University Right of Way Agreement, 25% on election procedure. University Right of Way Agreement, and 10% for Vassar Circle permit review. Hughes Landscaping $4,975 for tree pruning, planting, mowing, mulching/spring clean up. Motion to Approve thel Financial Report: CM Spealman; 2nd CM Wilson. Approved 3-0. OPERATIONS REPORT: Infrastructure: Administrative: Social: TMI Boa Town Operations and Activities during the month of May include:  Infrastructure Issues: again May 28.  Grate on Upper Bryn Mawr: This grate was fixed in August 2020 however the welded piece broke off again and was missing. Hughes Landscaping responded that this work is under warranty (it originally cost $995). They repaired the grate Tree Survey by Hughes Landscaping (arborist): The arborist from Hughes Landscaping reviewed Town trees and made recommendations for clearance and tree removal. This review was at no charge to the' Town. A lot of the work would involve Pepco. Mayor Costello and TM Boa will meet with the arborist to go over his recommendations and how to Sprinkler Inspection: The Town scheduled an inspection of the sprinkler in the attic for. June 16. It will cost $450.  coordinate with Pepco.  3    Elevator Maintenance and Inspection: The Town scheduled the required state elevator inspection for. July 15. Maintenance Building Updates & Other Permits: A permit amendment to add a screened porch at 10 Vassar Circle was granted. The  was scheduled: for. June 10.  Town expects the 7316 University porch permit application after the resident gets a County permit.  WSSC Repair at 6101 Harvard: The permanent patch has been installed.  Administrative:  Special election June 25 in Town Hall 5-9pm: This will: fill a 2-year Council Member seat.  Office Updates: The office furniture was updated with a standing desk and new ergonomic chair. A student in Glen Echo will be assisting with office organization tasks and possibly helping scan documents for the digitization effort. She will LGIT Renewal Submitted: The Town submitted the Local Government Insurance Trust renewal application. Landscape Request for] Bids: The Town is considering whether to go out to bid for the landscaping contract in the fall.  receive SSL Hours from the' Town.  VASSAR CIRCLE: Costello  Aaron Hirsch of2 Vassar LLC: asked to be released from the $45,000 surety bond held by the Town. It had been reduced from $100,000 June 2020. 2 Vassar LLC pays $1125 each April for the bond. Ifr released now, $937 would be returned. Each oft the three houses has a $3000: right of way restoration bond to protect the street, sidewalk and curbs. Mr Hirsch reported that hel had completed the roadway widening and resurfacing, 6 ADA sidewalks, and curbs. Signage has also been installed. He stated since that work has been completed he has met the requirements and requested release from the surety bond. Mr Hirsch acknowledged that none of the circumstances had changed from his prior request in May Mr Hirsch had requested this release in May 2020 and the bond amount was reduced in June 2020. This was at the recommendation of Town Enginéer Joe Toomey and Town Attorney Ron Bolt, Mayor Costello stated that site stabilization, driveway aprons, stormwater, and super silt fence barriers are not complete and still ongoing. The site has The Council asked to see a report from Town Engineer Joe Toomey from May 2020 as well as ai new report of the current status. Mr. Hirsch will be provided this as well. The Council will review both and reconsider the request at the July  2020.  nos staging area and the work area is very tight, making it possible damage could occur.  Council Meeting.  OPPORTUNITY FOR COUNCIL-TOHEAR RESIDENTS' COMMENTS:  Mayor Costello announced a closing opportunity for comments by the residents. There were no comments. Motion to adjourn: CM Stiglitz; 2nd CM Spealman. All ini favor. Meeting Adjourned 8:45 pm  ADJOURNMENT  Minutes Prepared by: Beth Boa, Town Manager  Approved by: Mayor, Dia Costello  Date: 7-3130/  falstb  4    Accrual Basis  Town of Glen Echo July 2020 through May 2021  RevenuelExpenses Actual VS Budget  Jul' '20- May 21 Budget $Over Budget % of Budget  Ordinary Income/Expense Income  01. Reall Estatel Property Tax 02. Personal Property 02.1 Corporate 02.2 Unincorporated 02.3 Public Utility Total 02. Personal Property 03. State Income Tax 04. Highway 05. License/Permits 05.1 Admissions & Amusement 05.4. Judiciary receipts 05.21 Build Perm Total 05. License/Permits 06. Rental Inc 06.1 Post Off. 06.2TH H Rental 06.3 Parking Lot--Tulane Total 06. Rental inc 07. Interest 08. County Revenue Sharing 09. Cable Franchise 10. Echo! Newsletter 10.1 Advertisements 10.2 Subscriptions Total 10. Echol Newsletter 11 Miscl Revenue 11.1 Walking Tour Book 11.3History of TGE 11.4 Env Project Restricted Inc 11 Miscl Revenue- Other Total 11 Miscl Revenue Total Income Expense  136,899 136,743 1,627 2,000 124 100 19,473 22,000 21,224 24,100 128,908 115,000 12,802 15,301 0 300 14 9,025 5,000 9,039 5,300. 26,583 31,899 110 3,000 3,600 3,600 30,293 38,499 695 1,500 20,762 20,762 1,644 3,500 4,713 2,000 0 100 4,713 2,100 25 0 35 575 1,250 0 20 635 1,270 367,614 364,075 -3,262 6,910 6,910 55,385 60,000 4,262 4,500 950 1,000 60,597 65,500 7,250 8,000  156 -373 24 -2,527 -2,876 13,908 -2,499 -300 4,025 3,739 -5,316 -2,890 0 -8,206 -805 0 -1,856 2,713 -100 2,613. 25 -675 -20 -635 3,539 0 -4,615 -238 -50 -4,903 -750  100% 81% 124% 89% 88% 112% 84% 0% 181% 171% 83% 4% 100% 79% 46% 100% 47% 236% 0% 224% 100% 46% 0% 50% 101% 100% 92% 95% 95% 93% 91%  Reconciliation Discrepancies 24.8 Wynne Repayment FY21 201 Payroll 20.1 Salary 20.2 Employer Taxes 20.3 Staff Training Total 20 Payroll 21 Professional Services 21.1. Auditor  Page 1 of3    Accrual Basis  Town of Glen Echo July 2020 through May 2021  Revenue/Expenses Actual VS Budget  Jul' '20-M May 21 Budget $Over Budget %of Budget  21.2.Legal 21.21 Town Attorney 21.22 Specialized Legal Svcs. Total 21.2. Legal 21.4 Oth Prof Svcs 21.5" Traffic Study Consultant 21.6 Records Ret.Archiving 21.7IT: Support 21.8 Arborist 21.9 Town Engineer/Bld. Insp. 21.10 Office Temporary Help Total 21 Professional Services 22. Fixed Op Ex 22.1 Office &1 THI Utilities 22.11 Electrical 22.12 Gas 22.13 Telephonelinternet 22.14W WSSC Total 22.1 Office & TH Utilities 22.2 Office 22.21 Office Supplies 22.22 Software/Domain 22.23 Copler Rental Total 22.2 Office 22.3 Bank Fees 22.4 Website 22.5 Ins & Bond 22.6 Dues, Subs., Conf. 22.7 Admin 22.71 Admin. Payroll Fee 22.72 Flyer Delivery Charges 22.73 Miscl. Admin Fee Total 22.7 Admin 22.8 Echo 22.9 Town Hall 22.95 Covid Disinfection 22.91 TH Supplies 22.921 TH Cleaning Service 22.93 TH Maintenance 22.94 TH Elevator Maintenance 22.9 Town! Hall Other Total 22.9 Town Hall 22.110TH! Improv 22.120 Office Furniture & Equip  12,114 20,000 0 5,000 12,114 25,000 342 1,000 1,632 1,632 1,870 3,000 1,070 1,000 0 500 9,240 16,000 0 500 33,518 56,632 1,400 2,100 1,147 1,000 2,563 3,200 508 750 5,618 7,050 1,612 2,000 672 500 1,582 1,500 3,866 4,000 640 250 461 500 3,018 3,000 1,217 2,500 1,977 2,000 90 200 362 500 2,429 2,700 2,232 2,500 365 1,385 2,000 3,295 3,500 2,610 11,608 1,551 2,000 248 9,454 19,108 1,750 1,750 0 1,000  -7,886 -5,000 -12,886 -658 0 -1,130 70 -500 -6,760 -500 -23,114 -700 147 -637 -242 -1,432 -388 172 82 -134 390 -39 18 -1,283 -23 -110 -138 -271 -268 365 -615 -205 -8,998 -449 -9,654 0 -1,000  61% 0% 48% 34% 100% 62% 107% 0% 58% 0% 59% 67% 115% 80% 68% 80% 81% 134% 105% 97% 256% 92% 101% 49% 99% 45% 72% 90% 89% 100% 69% 94% 22% 78% 49% 100% 0%  0  Page 2of3    Accrual Basis  Town of Glen Echo July 2020 through May 2021  Revenue/Expenses Actual VS Budget  Jul' '20- May 21 Budget $Over Budget % of Budget  Total 22. Fixed Opl Ex 23 Streets 23.1 Streetlights 23.2 Street Sweeping 23.4 Stormwater Projects 23.5 Street Repair 23.6 Sidewalk Repair Total 23 Streets 24 Town Services 24.1 Community Contribution 24.2 Landscape 24.21 TH Landscaping 24.221 Town Right of Way 24.23 Environmental Imp Project Total 24.2 Landscape 24.3 Snow Removal 24.4 Refuse/Recycling 24.5 Town Trees 24.51 Town Tree Pruning 24.521 Town Tree Removal Total 24.5 Town Trees 24.6 Leaf Removal 24.7 Community Events Total 24 Town Services Total Expense Net Ordinary Income Net Income  30,685 44,358 7,150 9,500 0 2,500 8,745 20,000 0 15,000 2,900 5,000 18,795 52,000 4,000 4,000 6,099 7,500 3,888 7,200 500 500 10,487 15,200 25,327 25,000 35,200 40,000 1,140 3,000 0 5,000 1,140 8,000 13,650 13,550 0 8,500 89,804 114,250 237,047 339,650 130,567 24,425 130,567 24,425  -13,673 -2,350 -2,500 -11,255 -15,000 -2,100 -33,205 0 -1,401 -3,312 0 -4,713 327 -4,800 -1,860 -5,000 -6,860 100 -8,500 24,446 -102,603 106,142 106,142  69% 75% 0% 44% 0% 58% 36% 100% 81% 54% 100% 69% 101% 88% 38% 0% 14% 101% 0% 79% 70% 535% 535%  Page 3c of3    8o de  0o  o    9:52AM 06/07/21 Accrual Basis ASSETS Current Assets Checking/Savings PNC- Checking PNC- Money Market MD Local Gov't Investment Pool SunTrust Cash-Checking Total Checking/Savings Total Current Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities Bond Deposit Town Hall Deposit Righto of Way Bond Bond Deposit- Other Total Bond Deposit Total Other Current Liabilities Total Current Liabilities Long" Term Liabilities Wynne liability Total Long' Term Liabilities Totall Liabilities TOTAL LIABILITIES & EQUITY  Town of Glen Echo Account Balances New As of May 31, 2021 May 31,21  36,751.89 707,738.54 83,983.35 0.01 828,473.79 828,473.79 828,473.79  200.00 9,000.00 3,000.00 12,200.00 12,200.00 12,200.00 6,910.00 6,910.00 19,110.00 19,110.00  Page 1 of1    Town of Glen Echo Expenses by Vendor Summary May 2021 May21 127 1,609 340 340 4,978 450 438 3,200 290 776 1,233 365 286 106 14,538  Advance Business Systems Bolt Legal, LLC Business Insurance Now Case Design/Remodeling, Inc Hughes Landscaping & Supply Co.I Inc. Joseph F. Toomey Associates, Inc Kencor, Inc Key Sanitation, Incorporated Maid Brigade, Inc PEPCO- (streetlights) PNC Bank Stratus Building Solutions of Maryland Verizon Phone Line Washington Gas TOTAL