The Town of GLEN ECHO Chartered 1904 ownhallapenechoerg  Town Hall e 6106 Harvard Avenue e Glen Echo e Maryland 20812 . (301) 320-4041  TOWN COUNCIL MEETING MINUTES  December 14, 2020 Held Virtually Via Zoom  CALLTO ORDER: MAYOR WILLEM POLAK. 7:00 PM  PRESENT Mayor: Willem Polak. Town Manager: (TM) Beth Boa. Attorney: Ron Bolt  Councilmembers: (CM) Dia Costello, Dan Spealman, Matt Stiglitz, and Julia Wilson.  Residents: Thom Amdur (Bryn Mawr Ave), Justin Ellis (Princeton Ave), Emily Parsons (The Echo), Cathie  Polak (Princeton Ave), Jan Shaut (Harvard Ave)  OPPORTUNITY FOR COUNCIL TO HEAR RESIDENTS' COMMENTS:  Mayor Polak offered an opportunity to take comments from the residents. There were no comments. COUNCIL MEETING MINUTES: ACTION ON NOVEMBER 9, 2020 MEETING  Minutes of the November 9, 2020 Council meeting were approved. Motion to Approve Minutes: CM Stiglitz; 2nd CM: Spealman. Approved 4-0.  UPDATE ON ELECTION 2021:  Attorney Ron Bolt addressed the Council regarding the May 2021 Council and Mayor election. Due to Covid- 19, the Maryland governor put forth an executive order allowing Towns to alter elections tol hold them safely. The Town charter requires that polls be open from 5-9pm on. Election Day. The Council and Election Supervisor Jan Shaut decided that absentee ballots can be provided to anyone that asks and that the election can LEDSTREETLIGHT UPDATE (attached): Attorney Ron Bolt informed the Council that Pepco recently filed ai rate case with the Public Service Commission to raise rates to allow the company to convert streetlights ini its service area to LEDs. This rate case will apply to municipalities as well as unincorporated areas of the County. The conversion will not take place until 2022 at the earliest. The Town was not able to get Pepco to commit to what it would cost to convert now. CM Costello will visit nearby municipalities and get photos of RESOLUTION 20-07: RESOLUTION TO ADOPT STANDARD PERMIT CONDITIONS AND  bel held outside with social distancing between judges using tents as necessary.  their LED streetlights after more examples are installed locally. CONSTRUCTION SITE PROTOCOL (attached):  1    The attached resolution related to the appearance and conditions at construction sites within the Town's boundaries reflects the authority the Council has to impose site control protocols on building permits. Changes were suggested by the Council and the resolution will be considered again at the January Council Meeting. The Council requested that Attorney Bolt update the Code sO the Mayor can issue a stop work order when deemed OPPORTUNITY FOR COUNCIL TO HEAR RESIDENTS' COMMENTS ON RESOLUTION: There were: no  necessary. The resolution has been posted on the Town website: for residents to review.  comments  BUILDING UPDATES & OTHER PERMITS: TM Boa updated the Council on recent permitting activity.  6006 Bryn Mawr: (DPS #933575) Stoop 7316 University: Town Variance Decision Recorded in Land Records 10, 14,20 Vassar Circle: County Permits in Process 4 Vassar Circle: Screened Porch has been completed/finaled  OTHER BUSINESS:  Donations: A Donation to The Montgomery County Quiet Skies Coalition was discussed. The Montgomery County Quiet Skies Coalition (MCQSC) is a group of concerned citizens and community associations in Montgomery County, Maryland whose daily lives are severely impacted by new: flight paths and procedures into and out of] Reagan National Airport (DCA). The Council discussed offering Town Hall space for their meetings. The Council discussed the Town'srolei in donating to causes. A donation was not decided upon. CM Costello will check with other Towns regarding whether they make donations to non-profit and/or mission-based organizations. The Town discussed reassessing  making donations in general.  OPPORTUNITY FOR COUNCIL TOI HEAR RESIDENTS' COMMENTS ON A resident (Bryn Mawr) stated the Town should consider having a standard policy and Snow Hill: CM Costello will set up the snow hill this week for the impending storm. Safety: CM Stiglitz reported on the conversation hel had with MCPD Commander Gagen concerning recent Glen Echo Pharmacy robberies. There has also been recent vandalism in Glen Echo Park and overnight security has been hired. The park is closed 6pm-6am.  DONATION: treat all requests the same.  Residents are reminded to lock cars and homes,  FINANCIAL REPORT FOR THE MONTH OF NOVEMBER: (copy attached). TM BOA The month ofNovember was an average: month ini terms of revenue and expenses.  Revenue:  The' Town received funds from Highway User Revenue of$1556.24. So far 33% oft the annual amount  budgeted for this revenue category has been received.  2    Cable Franchise Fees: The Town received $657.03 this month for Quarter 1, representing 23% of the annual Income Tax receipts The Town received $51,743 in income tax in November. Income tax total FY21 SO far: $67,465 of$115,000 budgeted (59% ofbudget). Total last year FY 20 at the same point: $56,087 (48% of  amount budgeted for this category.  budget). Expenses:  BoltLegal expense was $2324.40 for October. 86% was for variance: for 7316 University, 5% for enforcement matters, 3% for elections, 2% Pepco rate case on LED Streetlights.  Joseph F. Toomey Associates costs for October were $450. Of that total amount 30% was for review oft the variance for 7316 University, 10% was for preconstruction meeting on 4 Vassar, 20% stormwater meeting with County DOT, 10% permit review for 6004 Princeton, 10% for review of right of way report, 20% for Audit expenses paid by the' Town to LSWG were $750 in November; the Town has paid the audit expenses  review of 6006 Bryn Mawr building plans. in full for the year, totaling $7,250.  Motion to Approve the Financial Report: CM Wilson; 2nd CM Costello. Approved 4-0.  BUDGET AMENDMENTS:  22.110 Town Hall Improvements: Town has spent $1750 to have back stairs ofTown Hall painted. The 21.5 Traffic Consultant: The Town has spent $1632 of$1000 budgeted. Request budget amendment of additional $632. This was: for expenses around Vassar Circle sign installation and consulting on the  budget was for $1000. Requesting budget amendment of$750.  addition ofMontgomery County street signs along MacArthur Blvd.  Motion to Approve the Budget Amendments: CM Stiglitz; 2nd CM Spealman. Approved 4-0.  OPERATIONS REPORT: Infrastructure: Administrative: Social: TM BOA Town Operations and Activities during the month ofl November include:  Social:  Santa Visit by Glen Echo Fire Department: Is scheduled for December 17. All residents are asked to wave from your houses and not to congregate with other families on sidewalks or intersections. Unlike past visits, there will be no contact with Santa - no tossing of candy to the Manna Food Donation: Town residents donated non-perishable foods which were dropped off at  kids and no collection of checks for the Glen Echo Fire Department.  Manna Food.  Infrastructure Issues:  Bryn Mawr Water Main Break: On November 29, a water main broke on Bryn Mawr. The area has been repaired and has a temporary asphalt patch. The Town has asked WSSC whether all water  3    lines can be replaced through Town as this is the third water main break in a little over a year (August 2019: Bryn Mawr and Yale Aves had breaks; February 2019 a break on Columbia Ave). TM Boa and Mayor Polak met with WSSC representatives 12/8 to discuss road repairs. Road repairs Curb at 7325 University Ave: The curb was crumbling at this location. AJ B Veirs fixed 20 linear  began December 10.  feet (affected area) on November 20. The cost was $2900.  Administrative:  Irish Inn Postings: The Irish Inn has been requesting that the Town send out information on its special events/holiday menus. The Council does not support the Town doing SO. No' Trash Collection: On Friday Dec. 25 and Friday January 1 there will be no trash pick-up. The Thrive Montgomery 2050: TM: Boa and Mayor Polak joined a call with municipalities and the Montgomery County Planning Board to discuss the plan. Planners responded to questions that were also included in al letter earlier this fall. The Planning Board will hold work sessions for the plan County Council Introduces ZTA (Zoning Text Amendment) 20-07: The County Council may seek to use the zoning text amendment process to "rethink" single-family zoning, as part ofthe Thrive Montgomery initiative. However the County Council is seeking to do SO even sooner that proposed in the initiative. ZTA 20-07 was presented at the County Council meeting on 12/8/20. As proposed by this ZTA, R-601 lots within 1 mile ofal Metro station would be eligible for duplexes, townhouses, and multi-family structures, provided existing height, setback, lot size, and parking requirements are met. Lots within % mile ofal Metro station would not have to comply with the County's stricter rule for lot coverage fori infill development. Also, minimum parking requirements would be decreased (e.g., a duplex currently must have 4 spaces, but would need only 2 spaces under the ZTA). As the Town is not located within 1 mile ofal Metro station, the Town is unaffected, for  next pick-ups will be on the following Tuesdays.  through winter 2020 and will respond to written comments in those sessions.  the time-being.  Town Hall closed Christmas Eve, Christmas Day and New Year's Day.  OPPORTUNITY FOR COUNCILTOHEAR RESIDENTS' COMMENTS:  Mayor Polak announced a closing opportunity for comments by the residents. There were no comments. Motion to adjourn: CM Stiglitz; 2nd CM Costello. All in: favor. Meeting Adjourned 10:00 pm  ADJOURNMENT:  Minutes Prepared by: Beth Boa, Town Manager  Approved by: Mayor, Willem Polak  Date:  Wk2kk  AMel  4    Town of Glen Echo Revenue/Expenses by Month July through November 2020 Jul20 Aug 20 Sep 20 Oct20 Nov 20 TOTAL  Ordinary Income/Expense Income  01. Real Estate Property Tax 02. Personal Property 03. State Income Tax 04. Highway 05. License/Permits 06. Rental Inc 07. Interest 08. County Revenue Sharing 09. Cable Franchise 10. Echo Newsletter 11 Miscl Revenue Total Income Expense Reconciliation Discrepancies 20 Payroll 21 Professional Services 22. Fixed Opl Ex 23 Streets 241 Town Services Total Expense Net Ordinary Income Net Income  0 10,052 5,374 54,656 9,123 79,205 0 0 381 47 81 509 -247 247 15,722 51,743 67,465 0 0 3,262 161 1,556 4,979 -113 188 0 100 300 475 0 6,258 2,658 2,658 2,658 14,232 56 39 46 24 11 176 20,762 0 0 0 0 20,762 -812 812 0 0 817 817 0 0 4,425 0 0 4,425 350 0 0 50 50 450 0  19,996 17,596 16,146 73,418 66,339 193,495 4,968 4,968 5,918 7,453 2,484 25,791 -125 2,979 4,558 5,828 4,112 17,352 5,188 3,743 1,098 2,476 1,908 14,413 -1,595 3,202 636 659 749 3,651 3,234 7,688 5,988 3,872 3,772 24,554 11,670 22,580 14,936 20,288 13,025 82,499 8,326 -4,984 1,210 53,130 53,314 110,996 8,326 -4,984 1,210 53,130 53,314 110,996  0 -3,262  0  0 -3,262  Page 1 of1    Accrual Basis  Town of Glen Echo July through November 2020  RevenuelExpenses Actual VS Budget  Jul-Nov: 20 Budget $Over Budget %of Budget  Ordinary Income/Expense Income  01. Real Estate Property Tax 02. Personal Property 02.1 Corporate 02.2 Unincorporated 02.3 Public Utility Total 02. Personal Property 03. State Income Tax 04. Highway 05. License/Permits 05.1 Admissions & Amusement 05.2 Build Perm Total 05. License/Permits 06. Rental Inc 06.1 Post Off. 06.2THE Rental 06.3 Parking Lot--Tulane Total 06. Rental Inc 07. Interest 08. County Revenue Sharing 09. Cable Franchise 10. Echo Newsletter 10.1 Advertisements 10.2 Subscriptions Total 10. Echol Newsletter 11 Miscl Revenue 11.1 Walking' Tour Book 11.4 Env Project Restricted Inc 11 Miscl Revenue- Other Total 11 Miscl Revenue Total Income Expense  79,206 136,743 385 2,000 124 100 0 22,000 509 24,100 67,465 115,000 4,980 15,301 0 300 475 5,000 475 5,300 10,633 31,899 0 3,000 3,600 3,600 14,233 38,499 176 1,500 20,762 20,762 817 3,500 4,425 2,000 0 100 4,425 2,100 25 425 1,250 0 20 450 1,270 193,498 364,075 -3,262 0 305 23,077 60,000 1,765 4,500 950 1,000 25,792 65,500 7,250 8,000 4,023 20,000  -57,537 -1,615 24 -22,000 -23,591 -47,535 -10,321 -300 -4,525 -4,825 -21,266 -3,000 0 -24,266 -1,324 0 -2,683 2,425 -100 2,325 -825 -20 -820 -170,577 -305 -36,923 -2,735 -50 -39,708 -750 -15,977  58% 19% 124% 0% 2% 59% 33% 0% 10% 9% 33% 0% 100% 37% 12% 100% 23% 221% 0% 211% 34% 0% 35% 53% 0% 38% 39% 95% 39% 91% 20%  Reconciliation Discrepancies 24.8 Wynne Repayment FY21 20yr 20 Payroll 20.1 Salary 20.2 Employer Taxes 20.3 Staff Training Total 20 Payroll 21 Professional Services 21.1. Auditor 21.2. Legal 21.21 Town Attorney  Page 1of3    Accrual Basis  Town of Glen Echo July through November 2020  Revenue/Expenses Actual VS Budget  Jul- Nov 20 Budget $Over Budget % of Budget  23.2 Street Sweeping 23.4 Stormwater Projects 23.5 Street Repair 23.6 Sidewalk Repair Total 23 Streets 24 Town Services 24.1 Community Contribution 24.2 Landscape 24.21 TH Landscaping 24.22 Town Right of Way 24.23 Environmental Imp Project Total 24.2 Landscape 24.3 Snow Removal 24.4 Refuse/Recycling 24.5 Town Trees 24.51 Town Tree Pruning 24.52 Town Tree Removal Total 24.5 Town Trees 24.6 Leaf Removal 24.7 Community Events Total 24 Town Services Total Expense Net Ordinary Income Net Income  0 2,500 995 20,000 15,000 0 5,000 3,651 52,000 4,000 4,000 766 7,500 3,438 7,200 0 500 4,204 15,200 25,000 16,000 40,000 350 3,000 0 5,000 350 8,000 0 13,550 0 8,500 24,554 114,250 82,502 324,055 110,996 40,020 110,996 40,020  -2,500 -19,005 -15,000 -5,000 -48,349 0 -6,734 -3,762 -500 -10,996 -25,000 -24,000 -2,650 -5,000 -7,650 -13,550 -8,500 -89,696 -241,553 70,976 70,976  0% 5% 0% 0% 7% 100% 10% 48% 0% 28% 0% 40% 12% 0% 4% 0% 0% 21% 25% 277% 277%  Page 3 of3    Town of Glen Echo Expenses by Vendor Summary November 2020 Nov: 20 127 300 2,324 572 288 450 438 3,200 750 290 844 325 180 244 26 10,358  Advance Business Systems Blue Crab Contracting, LLC Bolt Legal, LLC Hughes Landscaping & Supply Co. Inc. Joseph Cutro, P.E. Joseph! F. Toomey Associates, Inc Kencor, Inc Key Sanitation, Incorporated LSWG Maid Brigade, Inc PEPCO- (streetlights) PNC Bank Print1 1 Printing & Copying Verizon- Phone Line Washington Gas TOTAL    9:05/ AM 12/01/20 Accrual Basis ASSETS Current. Assets Checking/Savings PNC- Checking PNC- Money Market MDI Local Gov't Investment Pool SunTrust Cash-Checking Total Checking/Savings Total Current Assets TOTALI ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities Bond! Deposit Town Halll Deposit Right of Way Bond Bond Deposit- Other Total Bond Deposit Total Other Current Liabilities Total Current Liabilities Long Term Liabilities Wynne liability Total Long Term Liabilities Total Liabilities TOTAL LIABILITIES &E EQUITY  Town of Glen Echo Account Balances New As of November 30, 2020 Nov3 30,20  62,612.43 653,038.84 83,948.54 0.01 799,599.82 799,599.82 799,599.82  200.00 3,000.00 3,000.00 6,200.00 6,200.00 6,200.00 6,910.00 6,910.00 13,110.00 13,110.00  Page 1 of1