The Town of GLEN ECHO Chartered 1904 townhallaglenechoors  Town Hall . 6106 Harvard Avenue e Glen Echo . Maryland 20812 e (301) 320-4041  TOWN COUNCIL MEETING MINUTES  November 9, 2020 Held Virtually Via Zoom  CALLTO ORDER: MAYOR WILLEM POLAK. 7:00 PM  PRESENT Mayor: Willem Polak. Town Manager: (TM) Beth Boa. Attorney: Ron Bolt  Councilmembers: (CM) Dia Costello, Dan Spealman, Matt Stiglitz, and Julia Wilson.  Residents: Justin Ellis (Princeton Ave), Robin Kogelnik (Princeton Ave), Emily Parsons (The Echo),  Martha Shannon (Wellesley Cir), Holly Shimizu (Bryn Mawr Ave)  In open session, the Council entertained ai motion to enter closed session per. Maryland Code, General Provisions Article, Section 3-305(b)(7) to obtain legal advice on a legal matter, namely the Thrive Motion to Enter Closed Session: CM Costello; 2nd CM Wilson. Approved 4-0. Motion to Enter Open Session: CM Costello; 2nd CM Spealman. Approved 4-0.  Montgomery 2050initiative.  OPPORTUNITY FORCOUNCITOHEAR RESIDENTS' COMMENTS:  Mayor Polak offered an opportunity to take comments from the residents. There were no comments. Mayor  Polak welcomed new resident. Justin Ellis to Town.  COUNCIL! MEETING MINUTES: ACTION ON OCTOBER 12, 2020 MEETING  Minutes of the October 12, 2020 Council meeting were approved as amended. Motion to Approve Minutes: CM Stiglitz; 2nd CM Costello. Approved 4-0.  OTHER BUSINESS:  Thrive Montgomery 2050 Letter: Thrive Montgomery 2050 is a vision of the future ofl Montgomery County developed by the County Planning Board that endeavors to enlarge housing opportunities in lower Montgomery County around public transportation access and reduce reliance on cars. It would allow rezoning to have new housing types in current single family zones. Twenty towns and community groups inl Montgomery County have drafted comments to the Montgomery County Planning Board regarding Thrive Montgomery 2050. The Council will decide by Friday November 13 ifthey would like to sign on to the letter. Al hearing is planned by  1    the Board for November 19. Mayor Polak and TM Boa have been participating in the Zoom meetings regarding LED Streetlight Update: Attorney Ron Bolt informed the Council that Pepco recently filed of a rate case with the Public Service Commission to raise rates to allow the company to convert streetlights in its service areai to LEDs. This rate case will affect municipalities. Intervention in the rate case to voice objections to the proposed rate changes is due by November 19 to thel PSC. Towns can convert streetlights now by paying upfront to have LEDs installed; this option would reduce electricity and maintenance costs and lock in the current rate. Before any action iftaken on the part of Glen Echo the Town needs to confirm how much this option would cost. Ron Bolt will report back to the town when this information becomes available. Pepco quoted the Town a cost of $100,000 to convert all ofour streetlights tol LEDs at this time. Alternatively, the Town can wait for Pepco to install LED streetlights at no upfront costs at the higher tariff. This would not take place until 2022 at the The' Town has a call scheduled with Pepco representatives to discuss our options. Council Members can join this call ift they wish. The Towns that have installed LEDs save about 80% on electricity costs. The Town will decide at thel December 14 Council Meeting the outcome oft this meeting which option provides greater savings as well as other concerns such as lighting effectiveness, appearance of fixtures and the like. Council Members will visit local municipalities that have already installed LED streetlights including Martin's Additions and  the letter.  earliest.  Takoma Park. The Town would like to have input into style, lumens, and color options. Grant Opportunity for Stormwater Management from Chesapeake Bay Trust:  Holly Shimizu (Bryn Mawr Ave; Chair of Glen Echo Environmental Committee) and Robin Kogelnik (Princeton Ave) presented information on the Chesapeake Bay Trust grant opportunity. The application fora Montgomery County Watershed Restoration and Outreach Grant Proposal to the Chesapeake Bay Trust is due November 12. This first grant isi intended toj pay for the necessary Stormwater Engineering Services required for TOGE to move ahead and apply for additional grants related to projects that will assist in better managing Town stormwater issues. Since the request must come from a non-profit, the Town is partnering with Bannockburn Community Clubhouse because they are a 501(c)3 organization and completed this whole process in the prior This grant would be awarded in March 2021. The Town does not need to commit to anything until iti is known if we have the grant. So far the Town has received two proposals for the Stormwater Engineering Analysis Pilot  year. They are being extremely helpful in this process.  Studies. The grant amount requested would cover the proposed cost for such a study.  Clark. Azar & Associates, Inc., which will develop a base map, conduct a field visit, and provide Greening Urban LLCwhich will provide a stormwater management engineering analysis and a detailed drainage study to determine the type ofs SWM system needed develop a site plan for $12,900  analysis and recommendations for $14,700  COUNCIL VICE PRESIDENT APPOINTMENT:  Mayor Polak appointed CM Costello as Council Vice President, per the Charter Section 406: Section 406. President ofCouncil. The Mayor shall serve as president ofthe Council. The Mayor may take part in all discussions but. shall have no vote except in case ofa tie. The Mayor shall designate a vice-president of the Council from among its members who shall act as president of the Council in the absence oft the president. The acting president shall retain all voting  privileges. 2    BUILDING UPDATES & OTHER PERMITS: TM Boa updated the Council oni recent permitting activity.  6006 Harvard: The Town has requested that Town Engineer Joe Toomey provide input into resolving stormwater issues impacting the yard and house. A design and quote from Chamberlain for $4,800 was received in January 2020 however the Town Engineer has provided input that indicate this may require a  more expensive fix, similar to that at 30 Wellesley Circle completed this year.  6005 Princeton: Permit for POD 7310 University: Permit for dumpster.  FINANCIAL REPORT FOR THE MONTH OF OCTOBER: (copy attached).7 TM BOA The month of October was an average month in terms of revenue and expenses.  Expenses:  The BoltLegal expense was $685 for September. 56% was for variance for 7316University, 22% letter for auditor, 8% permit fee schedule, 13% for stormwater drainage questions for 4 Vassar. Joseph F. Toomey Associates costs for September were $697. 38% was for stormwater management study; 30% was for permit questions for 4 Vassar, 6% on bond release for 6006 Cornell, 20% on variance review for 7316 University, 3% for permit questions on 6004 Princeton. The Town paid $2,5001 to LSWG for the audit; the Town has paid $6,500 of $8,000 due. Julie Sparacino (Records Retention): $1,570 for sorting files, shredding, and integrating files into the  boxes in Town Hall.  Revenues:  The Town received $54,656 in property taxes in October. So far the Town has received 51% of property taxes for FY21. By the end of October the Town received $65,199 FY20 compared to $70,083 FY21 The Town received $3,973 ini income taxes, SO far the Town has received 14% of these taxes. By the end  ofOctober the Town received $11,480 in) FY20 compared to $15,722 in FY21. Motion to Approve the Financial Report: CM; Costello2nd CM Spealman. Approved 4-0. OPERATIONS REPORT: Infrastructure; Administrative: Social: TM BOA Town Operations and Activities during the month ofOctoberi include:  Social:  Santa Visit by Glen Echo Fire Department: Gloria Levin asked ift the Town Council was supportive of the annual Santa Run by the fire department. The Council would be supportive ifthis Holiday Party: The Holiday Party will not be held due to Covid-19 Pandemic. Manna food  goes forward.  donations will be collected.  Infrastructure. Issues:  Drainage Study by County: Mayor Polak, TM: Boa and Town Engineer Joe Toomey met withl MC DOT on October 13 about the Town's request for a drainage study due to the stormwater flowing  3    over MacArthur Blvd into the Town. The DOT representatives agreed to add our request for a study to the FY22 budget, however thisi is not a guarantee that the study will be included in the budget. Curb at' 7325 University Ave: The curbi is crumbling at this location. Al B Veirs bid $2,900 for2 20 linear feet (affected area) and $6,974 for 155 linear feet (entire section of curb). Hughes landscaping gave a verbal estimate of approximately $4000 for repairing the 201 linear feet of curb. Streetlights: Pepcol has filed proposed tariffs for LED: streetlights. If Pepco's proposal is approved, municipalities with older types of lights will have them replaced with LED lights at no upfront cost but at an additional monthly cost depending on the style oflights. Replacement is planned over the next five years. Municipalities have 30 days from the 10/26/20 filing date to preserve their rights by filing aj petition to intervene in case #9655 before the Maryland Public Service Commission. The County will probably intervene. TM Boa will investigate how much choice the Town will have around the types of lights installed. The Town has ai meeting with Pepco representatives November  16.  Administrative:  Montgomery Municipal Cable Board Meeting: Annual meeting January 27 at lpm via Zoom. Tipping Workers: The best way for residents to tip Key Sanitation workers is to send checks to the Key Sanitation office. Francisco Perez and Carlos Fuentes service the Town of Glen Echo. Key  Who can attend? TM Boa is on1 the board and will attend.  Sanitation, Incorporated PO Box 163 Dickerson, MD20842. Town Hall closed Thanksgiving Day and day after.  OPPORTUNITY FOR COUNCIL TO HEAR RESIDENTS' COMMENTS:  Mayor Polak announced a closing opportunity for comments by the residents. There were no comments. Motion to adjourn: CM Wilson; 2nd CM Spealman. All in favor. Meeting Adjourned 8:20 pm  ADJOURNMENT:  Minutes Prepared by: Beth Boa, Town Manager  Wpbe  Approved by: Mayor, Willem Polak  Date: allzo  4    Accrual Basis  Town of Glen Echo July through October 2020  Revenue/Expenses Actual VS Budget  Jul-Oct20 Budget $Over Budget % of Budget  Ordinary Income/Expense Income  01.Real Estate Property Tax 02. Personal Property 02.1 Corporate 02.2 Unincorporated 02.3 Public Utility Total 02. Personal Property 03. State Income Tax 04. Highway 05. License/Permits 05.1 Admissions & Amusement 05.2 Build Perm Total 05. License/Permits 06. Rental Inc 06.1 Post Off. 06.2THRental 06.3 Parking Lot--Tulane Total 06. Rentall Inc 07. Interest 08. County Revenue Sharing 09. Cable Franchise 10. Echo Newsletter 10.1 Advertisements 10.2 Subscriptions Total 10. Echo! Newsletter 11 Misci Revenue 11.1 Walking' Tour Book 11.4 Env Project Restricted Inc 11 Miscl Revenue. Other Total 11 Miscl Revenue Total Income Expense Reconciliation Discrepancies 24.8 Wynnel Repayment! FY21 20yr 20 Payroll 20.1 Salary 20.2 Employer Taxes 20.3 Staff Training Total 201 Payroll 21 Professional Services 21.1.. Auditor 21.2. Legal 21.21 Town Attorney 21.22 Specialized Legal Svcs.  70,083 136,743 304 2,000 124 100 0 22,000 428 24,100 15,722 115,000 3,424 15,301 0 300 175 5,000 175 5,300 7,975 31,899 0 3,000 3,600 3,600 11,575 38,499 141 1,500 20,762 20,762 0 3,500 4,425 2,000 0 100 4,425 2,100 25 375 1,250 0 20 400 1,270 127,135 364,075 -3,262 0 305 20,769 60,000 1,589 4,500 950 1,000 23,308 65,500 6,500 8,000 1,699 20,000 0 5,000  66,660 -1,696 24 -22,000 -23,672 -99,278 -11,877 -300 -4,825 -5,125 -23,924 -3,000 0 -26,924 -1,359 0 -3,500 2,425 -100 2,325 -875 -20 -870 -236,940 -305 -39,231 -2,911 -50 -42,192 -1,500 -18,301 -5,000  51% 15% 124% 0% 2% 14% 22% 0% 4% 3% 25% 0% 100% 30% 9% 100% 0% 221% 0% 211% 30% 0% 31% 35% 0% 35% 35% 95% 36% 81% 8% 0%  Page1of3    Accrual Basis  Town of Glen Echo July through October 2020  RevenuelExpenses Actual VS Budget  Jul-Oct20 Budget $Over Budget %ofBudget  Total 21.2. Legal 21.4 Oth Prof Svcs 21.5 Traffic Study Consultant 21.6 Records Ret./Archiving 21.7 IT Support 21.8 Arborist 21.9 Town Engineer/Bld. Insp. 21.10 Office Temporary Help Total 21 Professional Services 22. Fixed Op Ex 22.1 Office &1 TH Utilities 22.11 Electrical 22.12 Gas 22.131 Telephonelinternet 22.14WSSC Total 22.1 Office &1 TH Utilities 22.2 Office 22.21 Office Supplies 22.22 Software/Domain 22.23 Copier Rental Total 22.2 Office 22.3 Bank Fees 22.41 Website 22.5 Ins & Bond 22.6 Dues, Subs., Conf. 22.7 Admin 22.71 Admin. Payroll Fee 22.72 Flyer Delivery Charges 22.73 Miscl. Admin Fee Total 22.7 Admin 22.8 Echo 22.9 Town Hall 22.911 TH Supplies 22.921 TH Cleaning Service 22.931 THI Maintenance 22.94 TH Elevator Maintenance 22.9 Town Hall- Other Total 22.9 Town Hall 22.110THI Improv 22.120 Office Furniture & Equip Total 22. Fixed Op Ex 23 Streets 23.1 Streetlights 23.2 Street Sweeping 23.4 Stormwater Projects  1,699 25,000 0 1,000 1,344 1,000 1,870 3,000 425 1,000 0 500 1,403 16,000 0 500 13,241 56,000 664 2,100 -244 1,000 770 3,200 153 750 1,343 7,050 628 2,000 306 500 634 1,500 1,568 4,000 28 250 0 500 2,058 3,000 314 2,500 623 2,000 30 200 0 500 653 2,700 370 2,500 435 2,000 1,265 3,500 1,715 4,000 675 2,000 43 4,133 11,500 1,750 1,000 279 1,000 12,496 36,000 1,908 9,500 0 2,500 995 20,000  -23,301 -1,000 344 -1,130 -575 -500 -14,597 -500 -42,759 -1,436 -1,244 -2,430 -597 -5,707 -1,372 -194 -866 -2,432 -222 -500 -942 -2,186 -1,377 -170 -500 -2,047 -2,130 -1,565 -2,235 -2,285 -1,325 -7,367 750 -721 -23,504 -7,592 -2,500 19,005  7% 0% 134% 62% 43% 0% 9% 0% 24% 32% -24% 24% 20% 19% 31% 61% 42% 39% 11% 0% 69% 13% 31% 15% 0% 24% 15% 22% 36% 43% 34% 36% 175% 28% 35% 20% 0% 5%  Page 2of3    Accrual Basis  Town of Glen Echo July through October 2020  Revenue/Expenses Actual VS Budget  Jul-0 Oct20 Budget $Over Budget %ofBudget  23.5 Street Repair 23.6 Sidewalk Repair Total 23 Streets 24 Town Services 24.1 Community Contribution 24.2 Landscape 24.21 THL Landscaping 24.221 Town Right of Way 24.23 Environmental Imp Project Total 24.2 Landscape 24.3 Snow Removal 24.4 Refuse/Recycling 24.5 Town Trees 24.51 Town Tree Pruning 24.52 Town Tree Removal Total 24.5 Town Trees 24.6L Leaf Removal 24.7 Community Events Total 24 Town Services Total Expense Net Ordinary Income Net Income  0 15,000 0 5,000 2,903 52,000 4,000 4,000 716 7,500 2,916 7,200 0 500 3,632 15,200 0 25,000 12,800 40,000 350 3,000 0 5,000 350 8,000 0 13,550 0 8,500 20,782 114,250 69,468 324,055 57,667 40,020 57,667 40,020  -15,000 -5,000 -49,097 0 -6,784 -4,284 -500 -11,568 -25,000 27,200 -2,650 -5,000 -7,650 -13,550 -8,500 -93,468 -254,587 17,647 17,647  0% 0% 6% 100% 10% 41% 0% 24% 0% 32% 12% 0% 4% 0% 0% 18% 21% 144% 144%  Page 30 of3    8:47AM 11/02/20 Accrual Basis ASSETS Current. Assets Checking/Savings PNC-C Checking PNC Money Market MD Local Gov't Investment Pool SunTrust Cash-Checking Total Checking/Savings Total Current Assets TOTAL ASSETS LIABILITIES &E EQUITY Liabilities Current Liabilities Other Current Liabilities Bond Deposit Town Hall Deposit Right of Way Bond Bond Deposit- Other Total Bond Deposit Total Other Current Liabilities Total Current Liabilities Long Term Liabilities Wynne liability Total Long" Term Liabilities Total Liabilities TOTAL LIABILITIES & EQUITY  Town. of Glen Echo Account Balances New As of October 31, 2020 Oct31,20  19,336.79 642,994.33 83,939.90 0.01 746,271.03 746,271.03 746,271.03  200.00 3,000.00 3,000.00 6,200.00 6,200.00 6,200.00 6,910.00 6,910.00 13,110.00 13,110.00  Page 1 of1    Town of Glen Echo Expenses by Vendor Summary October 2020 Oct20 375 254 685 244 375 4 63 672 698 1,570 3,200 2,500 440 797 270 190 261 12 12,610  Acker and Sons Advance Business Systems Bolt Legal, LLC Case Design/Remodeling, Inc Digital Handyman, Inc District Court of! Maryland Elizabeth Boa. Hughes Landscaping & Supply Co. Inc. Joseph F.7 Toomey Associates, Inc Julia Sparacino Key Sanitation, Incorporated LSWG Maid Brigade, Inc PEPCO- (streetlights) PNC Bank Print1 1F Printing & Copying Verizon Phone Line Washington Gas TOTAL    Town of Glen Echo RevenuelExpenses by Month July through October 2020 Jul20 Aug20 Sep: 20 Oct20 TOTAL  Ordinary Income/Expense income  01. Real Estate Property Tax 02. Personal Property 03. State Income' Tax 04. Highway 05. License/Permits 06. Rental Inc 07. Interest 08. County Revenue Sharing 09. Cable Franchise 10. Echo Newsletter 11 Miscl Revenue Total Income Expense Reconciliation Discrepancies 20 Payroll 21 Professional Services 22. Fixed Op Ex 23 Streets 24 Town Services Total Expense Net Ordinary Income Net Income  0 10,052 5,374 54,656 70,082 0 0 381 47 428 -247 247 15,722 15,722 0 0 3,262 161 3,423 -113 188 0 100 175 0 6,258 2,658 2,658 11,574 56 39 46 0 141 20,762 0 0 0 20,762 -812 812 0 0 0 0 0 4,425 0 4,425 350 0 0 50 400 0  19,996 17,596 16,146 73,394 127,132 4,968 4,968 5,918 7,453 23,307 -125 2,979 4,558 5,828 13,240 5,188 3,743 1,098 2,466 12,495 -1,595 3,202 636 659 2,902 3,234 7,688 5,988 3,872 20,782 11,670 22,580 14,936 20,278 69,464 8,326 -4,984 1,210 53,116 57,668 8,326 -4,984 1,210 53,116 57,668  0 -3,262  0 -3,262  Page 1 of1