The Town of GLEN ECHO  Chartered 1904  Town Hall - 6106 Harvard Avenue - Glen Echo Maryland 20812 (301)320-4041  townhal@glencho.org  TOWN COUNCIL MEETING MINUTES December 13,2021 Held Virtually Via Zoom  CALLTOORDER: MAYOR DIA COSTELLO. 7:01) PM  PRESENT Mayor: Dia Costello. Town Manager: (TM) Beth Boa. Town Engineer: Joe Toomey Guests: Dhani Jones Emily Parsons (The Echo).  Councilmembers: (CM) Mona Kishore, Dan Spealman, Matt Stiglitz, and Julia Wilson.  Residents: Alex Boyar (Cornell Ave), Aaron Hirsch (University Ave), Matt McFarland (Vassar Cir), Mayor Costello noted that the hearing on the fence at 4 Vassar Circle was cancelled as County Zoning is working with the fence company. The parking issue on Princeton was postponed to the  January 10, 2022 Council Meeting at the request ofa a resident.  OPPORTUNITY FOR COUNCIL TO HEARRESIDENTS COMMENTS:  Mayor Costello offered an opportunity to take comments from the residents. A resident asked when the Council would meet inj person again; Mayor Costello answered after the County mask mandate COUNCIL MEETING MINUTES: ACTIONONI NOVEMBER 8, 2021 MEETING Minutes of the November 8, 2021 Council meeting were approved. Motion to Approve Minutes: CM Wilson; 2nd CM Stiglitz. Approved 4-0.  (due to Covid-19) is repealed.  HEARING AND VOTE ON IORDINANCE21-08. ANIMAL CONTROL: Costello  The Glen Echo Town Council considered Ordinance 21-08 to update the animal control ordinance. The Ordinance was discussed and introduced at the Council meeting on November 8, 2021. It was the subject of further discussion and a public hearing at the Council Meeting on December 13, 2021. Residents were invited toj provide comments on the Ordinance at the hearing or via email. There were no resident  comments.  1    As currently drafted, the Ordinance would amend Article 2 to specifically eliminate the Local Animal Control Officer position, and the Local Animal Advisory Committee, both of which have not been active for an extended period oft time. Residents would be encouraged to address issues amongst themselves, especially for animal nuisance issues (such as excessive barking) and, that failing, to contact Montgomery County Animal Control for assistance. Any urgent animal issues should go to Animal Control at Montgomery County. As] per all ordinances, the Town Manager, Mayor, and Town Council A complete copy of the ordinance was available on the Town website. Copies could also be obtained via The County Animal Control Code Chapter 5, which is applicable to the Town except where it is amended htps/www.montgomepcoumomdgevanimnalsvissykesoure/fisCmpera2o.9-202019920For  would be responsible for enforcing the ordinance going forward.  email ori in hard copy from the Town Manager. in the Town's ordinance, is available here:  matted.pdf  Motion to Adopt Ordinance 21-08: CM Kishore; 2nd CM Wilson. Approved 4-0.  RESOLUTION21-07 POST OFFICEL LEASE: Costello  Mayor Costello and' TM Boa worked on the lease with the US Post Office. At their request, the post  office came back with revised terms: Current Lease is $31,899/year  Original Terms proposed by USPS: $33,600.00 through 2026 and 01/01/2027-71 12/31/2031: $36,960.00  Town proposal: $35,280 through 2026 and 01/01/2027 - 12/31/2031: $38,640. New' Terms from USPS: $35,280 through 2026 and then 01/01/2027 -1 12/31/2031: $37,200  Town Attorney Ron Bolt provided some edits to the lease.  Motion to Approve Resolution 21-07: CM Stiglitz; 2nd CMI Kishore. Approved 4-0.  VASSAR CIRCLE RIGHT OF WAY BOND: Costello  Two Vassar LLC: representative Aaron Hirsch requested that the right of way bond be released after the final inspection approval for the Sediment Control Permit by the County. The Town had asked him to fix three broken curbs on: inner Vassar Circle. He agreed to fix the curb at 10 Vassar but declined to fix the two at 14 Vassar and 20 Vassar as he felt that there was noj proofhis construction work had caused the damage and that the Town was responsible for its own curbs. Joe Toomey, Town Engineer, stated that the curbs should last 30 - 50 years and that Two Vassar LLC: should turn over the right of way in undamaged condition when construction is finished. After discussion, Aaron Hirsch ofTwo VassarLLC: agreed to pay for fixing the three curbs afte4r which the Town Council agreed to release the right of way bond after the final inspection approval for the Sediment Control Permit by the County. The 10 Vassar Bond of $3,000 would be released after the three curbs are  fixed.  TULANELOTI PRESENTATION: Costello  2    Matt McFarland (Vassar Circle) and his colleague Dhani Jones presented their idea for Glen Echo Brewing to the Mayor and Council, This would be on the lots that the Town owns between Tulane Ave and Oberlin Ave. They could either lease or purchase the land. Ifthey lease it, the Town would be responsible for rezoning from R-60 to CRT. If they buy one or more of the lots, they would be responsible for the rezoning process. The Town would need tol have water, sewer, gas and electricity The Mayor and Council asked Mr McFarland and Mr Jones to talk to the owner of the Irish Inn as the parking and customer base would be impacted. They were also asked to evaluate parking options, zoning process and costs, licensing and utility installation. They will attend the February Council meeting with more information. The Council will consider other options for the lots at the  installed.  January Council Meeting.  LANDSCAPER CONTRACT-Costelo separately sent out to 5 landscaping firms. The Town received 5 bids: Environmental Resources Group Hughes Landscaping Maple Hill Lawn and Garden Rolling Acres Landscaping SanLoul LLC  The Town requested landscaping bids from 9/142021-10/42021 for the upcoming season starting spring 2022. The RFB was posted on eMMA (eMaryland Marketplace), the Town website, and  After reviewing the bids and speaking with the firms and their references, TM: Boa recommended Maple Their bid was reasonable and their references were excellent. They have the capability to provide all necessary services ini the contract. TM Boa and Environmental Committee Chair Holly Shimizu met with The Council reviewed a spreadsheet of the bid amounts, requested at the November 8 Council Meeting. Motion to Approve Contract with Maple Hill Lawn and Garden: CM Wilson; 2nd CM Kishore.  Hill Lawn and Garden.  the owner on November 2 and Holly Shimizu approves this choice.  Approved 4-0.  BUDGET AMENDMENT: Costello remainder ofFY22.  Budget Amendment Expense: 20.1 Salary Increase expense $5,000 for Town Manager salary for the The Council was asked to approve a budget amendment of $5,000 for the salary increase. Motion to Approve BudgetA Amendment: CM Spealman; 2nd CM Wilson. Approved 4-0. FINANCIAL REPORT FOR THE MONTH OF NOVEMBER (copy attached).TM: Boa  3    The month ofNovember was an average month in terms of revenue and expenses.  The Town received:  Property Tax collections of $9,430 -1 the Town has received 56% of expected revenue ini this category. Income Tax revenue of $56,757 = the Town has received 53% of expected revenue in this category. Cable Franchise revenue from Comcast of$131.54- - the Town has received 24% of expected revenue in  this category. Expenses:  Bolt Legal expense was $1,085 for October broken out by categories as: follows: 34% for ARPA consultation; 31% for Town Engineer contract correspondence; 17% on. Post Office Lease; 18% preparing for council meeting (small cell, Irish Inn lease, Animal Control ordinance).  Joseph F. Toomey Associates: There wasi no bill for October. LSWG: Balance of $4,000 for audit (total of $7,500) Budget preparation for FY23 will begin in January.  Motion to Approve the Financial Report: CM Stiglitz; 2nd CMI Kishore. Approved 4-0. OPERATIONS REPORT: Infrastructure: Administrative: Social: TMI Boa  Infrastructure:  Pepco meeting: Mayor Costello and TM Boa met with Tami Watkins of Pepco on November 19. Topics were: installing an electric vehicle charger at Town Hall, the process for vegetation cutback, the status of LED streetlights conversion, and small cell installation. Pepco will evaluate the sites at' Town Hall for a possible EV charger. Pepco will communicate with the Town and with residents about any pruning or tree removals. Pepco' 's conversion of streetlights to LED is on hold as their case was not approved by the Public Service Commission. They are considering whether to go back to PSC. Some towns are converting the lights to LEDs on their own. Companies wanting to install 5G on Pepco facilities will need to apply to Pepco. CM: Kishore and CM Wilson will go with. Pepco on the walk through for the Leaf Pick Up: Tuesdays November 2, 9,23-I December 7 and 21. Five pickups seem sufficient; however, TM Boa said she was not sure ifa good idea to spread them out. Some residents liked the spread out schedule and some did not. Next year, the' Town may want to start pick ups later ini the fall. Small Cell: TM Boa spoke with the Manager of the Village of Martin's Additions. Their elecommunications attorney believes that the need for 5G in small municipalities that are well connected urban areas with good WIFI is not urgent. Iti is likely that main roads and spread out neighborhoods up county are the priorities. The Village is working on al license agreement for 5G applicants, which the  vegetation cutback.  manager will share. Social:  4    Holiday Party -Thel Bean Bag catered this event December 12 from 11-12:30 outside Town Hall. Donations were collected for Manna Food. Gingerbread Houses were decorated -thank you Angela Hirsch. The Town gave out commemorative mugs to attendees. Thank you Julie Lull for the design!  Administrative:  Town Archives: A senior history major at Patrick Henry College in Virginia is doing some research at our archives for her senior thesis research project on Glen Echo Park. Mayor Costello put her in touch Tax Duplication: A bill on tax duplication has been drafted by the County Executive's office, to go to the County Council by December 14. The County MML Chapter had a call with the Chief Administrative Officer to discuss the bill and sent a follow up letter with comments. Full funding oft tax duplication would take five years, starting with 60% oft the full funding due and moving to 100% by FY26. For FY22, 60% off full funding was implemented and the Town received $24,105. In previous TH Rentals: Simon Says Yoga is using Town Hall as its studio through December 31 as it prepares its Town Engineer: The requirement for Professional Liability Insurance and other requested coverage resulted in a quote of $4,100/year. Montgomery Consulting has withdrawn from the process due to the Wild Bird Center: The purchase should be finalized later this month at which time George Petrides Jr. American Rescue Plan Act Funds: CM Spealman and' TM Boa will manage the procurement and  with the Park as well. She will return over winter break to continue researching.  fiscal years the Town has received $20,762.  new location.  cost ofthei insurance. In FY21 the total expense for. Joe' Toomey was $6,770.  will let us know who the buyers are.  reporting. CM Spealman will train TM Boa on 2 CFR 200 requirements.  Building Updates & Other Permits: 6004 Bryn Mawr: Fence 5906 Oxford: Fence  6101 Harvard: Permit extension for addition  MEETING PROTOCOL FORJANUARYI0.02.4 Costello  The Council will meet via Zoom.  OPPORTUNITY FORCOUNCILTO HEAR RESIDENTS' COMMENTS:  Mayor Costello announced a closing opportunity for comments by the residents. No residents made  comments. ADJOURNMENT:  5    Motion to adjourn: CM Stiglitz 2nd CM Kishore. All in: favor. Meeting Adjourned 9:02 pm  Minutes Prepared by: Beth Boa, Town Manager Approved: Cb - 6B Date:  Mayor, Dia Costello  Haa8y  6    Town of Glen Echo RevenuelExpenses by Month July through November 2021 Jul21 Aug21 Sep 21 Oct21 Nov21 TOTAL  Ordinary Income/Expense Income  01. Real Estate Property Tax 02.1 Personal Property 03. State Income Tax 04. Highway 05. License/Permits 06. Rental Inc 07. Interest 08. County Revenue Sharing 09. Cable Franchise 10. Echo Newsletter 11 Miscl Revenue Totall Income Expense Reconciliation Discrepancies 20 Payroll 21 Professional Services 22. Fixed Op Ex 23 Streets 241 Town Services Total Expense Net Ordinary Income Net! Income  0 10,178 3,850 54,941 9,157 78,126 12 216 89 206 631 -19,841 397 29,971 1,414 56,758 68,699 0 4,397 2,467 0 175 50 338 50 613 -50 4,383 2,208 5,833 2,658 15,032  108 -4,397 25 10 8 9 67 119 0 0 0 24,105 0 24,105 -776 776 0 672 132 804 0 3,500 0 12 613 4,125 0 13,240 0 0 0 13,240 0 0 0 0 0 0  0 2,467  -24,931 32,671 40,700 89,880 69,641 207,961 5,093 4,358 5,827 7,639 5,093 28,010 503 1,482 3,946 295 5,085 11,311 6,773 2,509 4,095 4,780 2,887 21,044 613 1,728 4,105 690 768 7,904 3,901 10,498 15,029 4,617 2,049 36,094 16,883 20,575 33,002 18,021 15,882 104,363 -41,814 12,096 7,698 71,859 53,759 103,598 -41,814 12,096 7,698 71,859 53,759 103,598  Page 1 of.1    8:17 AM 12/01/21 Accrual Basis ASSETS Current Assets Checking/Savings PNC Checking ARP Funds 6121 PNC Checking PNC Money Market MD Local Gov'tl Investment Pool Total Checking/Savings Total Current Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities Bond Deposit Town Hall Deposit Right of Way Bond Bond Deposit- Other Total Bond Deposit Total Other Current Liabilities Total Current Liabilities Total Liabilities TOTAL LIABILITIES & EQUITY  Town of Glen Echo Account Balances New As of November 30, 2021 Nov 30,21  133,010.03 66,981.58 803,407.31 83,998.35 1,087,397.27 1,087,397.27 1,087,397.27  200.00 3,000.00 3,000.00 6,200.00 6,200.00 6,200.00 6,200.00 6,200.00  Page 1 of1    Town of Glen Echo Expenses by Vendor Summary November 2021 Nov 21 131 1,085 1,192 438 4,000 435 768 1,361 214 375 521 12 10,532  Advance Business Systems Bolt Legal, LLC Hughes Landscaping & Supply Co. Inc. Kencor, Inc LSWG Maid Brigade, Inc PEPCO- (streetlights) PNCI Bank Print 1 Printing & Copying Rolling Acres Landscaping, Inc Verizon Phonel Line Washington Gas TOTAL    Accrual Basis  Town of Glen Echo July through November 2021  Revenue/Expenses Actual VS Budget  Jul-Nov21 Budget $Over Budget %ofE Budget  Ordinary Income/Expense Income  01. Real Estate Property Tax 02. Personal Property 02.1 Corporate 02.2 Unincorporated 02.31 Public Utility Total 02. Personal Property 03. State Income Tax 04. Highway 05. License/Permits 05.1 Admissions & Amusement 05.2 Build Perm Total 05. License/Permits 06. Rentai Inc 06.1 Post Off. 06.2TH Rental 06.3 Parking Lot--Tulane Total 06. Rental Inc 07. Interest 08. County Revenue Sharing 09, Cable Franchise 10. Echol Newsletter 10.1 Advertisements 10.2 Subscriptions Total 10. Echo Newsletter 11 Miscl Revenue 11.6 Chesapeake Bay" Trust Grant 11.1 Walking Tour Book 11.4 Env Project Restricted. Inc Total 11 Miscl Revenue Total Income Expense Reconciliation Discrepancies 201 Payroll 20.1 Salary 20.2 Employer Taxes 20.3 Staff Training Total 20 Payroll 21 Professional Services 21.1, Auditor 21.2. Legal 21.21 Town Attorney 21.22 Specialized Lega! Svcs.  78,126 140,000 631 2,000 0 100 0 19,000 631 21,100 68,699 130,000 2,467 15,000 138 300 475 1,000 613 1,300 10,633 31,899 3,200 6,000 1,200 3,600 15,033 41,499 119 500 24,105 27,448 804 3,400 4,113 4,000 12 100 4,125 4,100 13,230 10 20 0 200 13,240 220 207,962 384,567 0 26,019 61,500 1,990 4,500 0 1,000 28,009 67,000 7,500 8,000 2,961 20,000 0 5,000  -61,874 -1,369 -100 -19,000 -20,469 -61,301 -12,533 -162 -525 -687 -21,266 -2,800 -2,400 -26,466 -381 -3,343 -2,596 113 -88 25 -10 -200 13,020 -176,605  56% 32% 0% 0% 3% 53% 16% 46% 48% 47% 33% 53% 33% 36% 24% 88% 24% 103% 12% 101% 50% 0% 6,018% 54%  -35,481 -2,510 -1,000 -38,991 -500 -17,039 -5,000  42% 44% 0% 42% 94% 15% 0%  Page1of3    Accrual Basis  Town of Glen Echo July through November 2021  RevenuelExpenses Actual, VS Budget  Jul- Nov21 Budget $Over Budget %of Budget  Total 21.2. Legal 21.4 Oth Prof Svcs 21.5Traffic Study Consultant 21.6 Records Ret./Archiving 21.7IT Support 21.8 Arborist 21.91 Town Engineer/Bid. Insp. 21.10 Office Temporary Help Total 21 Professional Services 22. Fixed Op Ex 22.1 Office &1 TH Utilities 22.11 Electrical 22.12 Gas 213Telephonelintemet 22.14V WSSC Total 22.1 Office & TH Utilitles 22.2 Office 22.21 Office Supplies 22.22 Software/Domain 22.23 Copier Rental Total 22.2 Office 22.3 Bank Fees 22.4 Website 22.5 Ins & Bond 22,6 Dues, Subs., Conf. 22.7 Admin 22.741 Digitizing Records 22.71. Admin. Payroll Fee 22.72 Flyer Delivery Charges 22.73 Miscl. Admin Fee Total 22.7 Admin 22.8 Echo 22.9 Town Hall 22.95 Covid Disinfection 22.91 TH Supplies 22.921 TH Cleaning Service 22.93 TH Maintenance 22.94 TH Elevator Maintenance Total 22.9 Town Hall 22.10 Oth Maint 22.110THI Improv 22,120 Office Furniture & Equip Total 22. Fixed Op Ex 23 Streets  2,961 25,000 75 500 0 3,000 0 1,500 210 1,000 0 500 503 16,000 62 500 11,311 56,000 619 2,100 60 1,000 1,303 3,200 338 750 2,320 7,050 242 2,000 666 750 783 1,500 1,691 4,250 37 250 193 600 2,415 3,000 2,182 5,000 0 5,750 454 2,000 20 200 532 500 1,006 8,450 784 2,500 0 750 576 2,000 1,305 3,500 2,447 4,000 1,263 2,000 5,591 12,250 190 4,198 3,500 438 300 21,045 47,150  -22,039 -425 -3,000 -1,500 -790 -500 -15,497 -438 44,689 -1,481 -940 -1,897 -412 -4,730 -1,758 -84 -717 -2,559 -213 -407 -585 -2,818 -5,750 -1,546 -180 32 -7,444 -1,716 -750 -1,424 -2,195 -1,553 -737 -6,659 698 138 -26,105  12% 15% 0% 0% 21% 0% 3% 12% 20% 29% 6% 41% 45% 33% 12% 89% 52% 40% 15% 32% 81% 44% 0% 23% 10% 106% 12% 31% 0% 29% 37% 61% 63% 46% 120% 146% 45%  Page 2of3    Accrual Basis  Town of Glen Echo July through November 2021  RevenuelExpenses Actual VS Budget  Jul-N Nov21 Budget $Over Budget %ofBudget  23.1 Streetlights 23.2 Street Sweeping 23.3 Street Signs 23.4 Stormwater Projects 23.4A CBT StormWater 23.4 Stormwater Projects- -C Other Total 23.4 Stormwater. Projects 23.5 Street Repair 23.6 Sidewalk Repair Total 23 Streets 241 Town Services 24.1 Community Contribution 24.2 Landscape 24.21 THI Landscaping 24.221 Townl Right of Way 24.23 Environmental Imp Project 24.2 Landscape Other Total 24.2 Landscape 24.3 Snow Removal 24.4 Refuse/Recycling 24.5 Town Trees 24.51 Town' Tree Pruning 24.52 Town Tree Removal Total 24.5 Town Trees 24.6 Leaf Removal 24.7 Community Events 24.71 Livable Community Committ 24.7 Community Events Other Total 24.7 Community Events Total 24 Town Services Total Expense Net Ordinary Income Net Income  3,354 9,500 1,100 2,500 0 1,000 3,450 0 20,000 3,450 20,000 0 10,000 0 5,000 7,904 48,000 3,000 3,000 773 7,500 6,680 7,300 0 500 900 8,353 15,300 375 25,000 16,000 40,000 1,717 1,500 4,040 3,990 5,757 5,490 13,650 0 500 2,609 6,500 2,609 7,000 36,094 109,440 104,363 327,590 103,599 56,977 103,599 56,977  -6,146 -1,400 -1,000 -20,000 -16,550 -10,000 -5,000 -40,096 0 -6,727 -620 -500 -6,947 -24,625 -24,000 217 50 267 -13,650 -500 -3,891 -4,391 -73,346 -223,227 46,622 46,622  35% 44% 0% 0% 17% 0% 0% 16% 100% 10% 92% 0% 55% 2% 40% 114% 101% 105% 0% 0% 40% 37% 33% 32% 182% 182%  Pago 3 of3