The Town of GLEN ECHO Chartered 1904 tovnhallarlenechoors  Town Hall e 6106 Harvard Avenue e Glen Echo . Maryland 20812 e (301) 320-4041  TOWN COUNCIL MEETING MINUTES  May 10, 2021 Held Virtually Via Zoom  CALLTO ORDER: MAYOR DIA COSTELLO.74PM  PRESENT Mayor: Dia Costello. Town Manager: (TM) Beth! Boa. Town Attorney: Ron Bolt Supervisor of] Elections: Jan Shaut  Councilmembers: (CM) Dan Spealman, Matt Stiglitz, and Julia Wilson.  Residents: Rita Pin Ahrens (Bryn Mawr Ave), Raya Bodnarchuk (Harvard Ave), Alec Graham (Radcliffe Ln), Mona Kishore (University Ave) Emily Parsons (The Echo), Martha Shannon (Wellesley C).  OPPORTUNITY FOR COUNCIL TOHEAR: RESIDENTS' COMMENTS:  Mayor Costello offered an opportunity to take comments from the residents. A resident gave congratulations to  the new administration.  RESULTS OF TOWN ELECTION! MAY3, 2021: Jan Shaut, Supervisor of] Elections Ms. Shaut reported that the logistics worked out better than expected considering COVID. There were 17 absentee ballots and a total of117 voters of215 active voters on the rolls. 54% ofvoters voted. SWEARING INOF COUNCIL MEMBERS AND MAYOR: Mayor Costello oath of office form with Mayor Costello at their individual homes due to Covid protocol. Mayor Costello was sworn in by the County Clerk on May 5, 2021 in Rockville. SPECIAL: EIKIONIOIULACATD COUNCILSEAT Attorney Bolt  Mayor Costello swore in Daniel Spealman and Matthew Stiglitz for their 4-year terms. They will both sign the  Since Mayor Costello vacated her Council seat with over two years left in her term, the Charter requires a special election toi fill the seat. It was initially thought that the new mayor could appoint a new Council member that the Council would vote on to approve, however it was determined with. Attorney Bolt that a special election was necessary per the Charter. Jan Shaut (Supervisory of Election) will call for candidates with declarations of candidacy due. June 5. Candidate biographies willl be published via Constant Contact on June 18. The special election will take place June 25 from 5-9pm at  Town Hall. Absentee ballots will be available.  COUNCIL MEETING MINUTES: ACTION ON APRIL 12,2021 MEETING  Minutes oft the. April 12, 2021 Council meeting were approved. Motion to Approve Minutes: CM Stiglitz; 2nd CM Spealman. Approved 3-0.  1    COUNCIL MEETING MINUTES: ACTION ON APRIL 26, 2021 MEETING  Minutes oft the April 26, 2021 Council meeting were approved. Motion to Approve Minutes: CM Stiglitz; 2nd CM Wilson. Approved 3-0.  HEARING MINUTES: ACTION ON APRIL 28, 2021 HEARING  Minutes oft the April 28, 2021 Hearing were approved.  Motion to Approve Minutes: CM Spealman; 2nd CM Wilson. Approved 2-0; CM Stiglitz abstained  as he did not attend hearing.  COUNCIL ADMINISTRATIVE PROCESSES: Costello  Mayor Costello proposed the Council consider meeting in person in September upstairs in Town Hall, as the Covid pandemic is winding down and vaccinations are available. Mayor Costello stipulated that this would only be if the case count and state health metric and CDC regulations continue to improve. It is possible that the meeting could be hybrid, with residents participating via Zoom. The Council Members may participate and vote via Zoom ift they are out oft town. The Council members supported al hybrid meeting approach.  The Council discussed the start time of monthly Council meetings. During the pandemic when Council members are working from home, 7pm has been doable. When Council members return to inj person work, 8pm  may be considered for those who may begin commuting home from work.  The Council discussed cancelling the August Council meeting as some members will be on vacation.  Motion to Cancel August 2021 Council Meeting: CM Stiglitz; 2nd CM Spealman. Approved3-0.  Elevator access to Town Hall was discussed, as a resident was unable to access the elevator during the May 3 election. Residents can contact the Town Manager ift they need access to the elevator. An announcement to that effect will be included in all meeting and event advertisements. A sign with contact information will be posted on all doors. A set ofelevator keys is available to Council members next to the mail boxes in Town Hall. Agenda items for Council Meetings are due to the Town Manager by the Wednesday before the Council Meeting. Residents may also inform a Council member or the Mayor of a proposed item. The Mayor will approve the agenda and a draft agenda will be sent to the Council the Wednesday before the meeting. The final agenda and meeting packet will be sent/delivered the Friday before the monthly Council meeting. DISCUSSION ON FENCES AND OTHER PRIVATE IMPROVEMENTS IN THE TOWN RIGHT-OF- The right-of-way is a portion of land, set aside in the subdivision ofal larger parcel ofland, for the public use, and toj provide access to individual lots. The right-of-way is generally greater than the width of a street pavement and sidewalks, sO as to provide an area for utilities, other public needs, and any uses that future generations may feel necessary. The land is owned by the lot owner, and the public has ai right of travel over the The Town does not own the land, but the Town holds the easement in trust for the benefit oft the public. The dimensions are typically wider than what is paved, because area is needed for maintenance.  WAY: Costello  land.  2    The Town Council considered how tol handle any upcoming right of way agreements with residents. The' Town has right of way agreements with several residents for private improvements (i.e. fences) in the right of way. The Council discussed whether al hearing is necessary each time and whether fences etc. already in the right of The Council decided to have Ron Bolt attend the July Council meeting to discuss options for handling future  way can be "grandfathered" and not require a right of way agreement.  requests by residents to build ini the right tofway.  DISCUSSION OF FUTURE CAPITALIMPROVEMENTSPLAN: Costello  Mayor Costello introduced the topic by asking the Council to discuss the option to sell the land parcels at Tulane, the costs to redo Town roads after Vassar Circle is completed, and the cost of purchasing and installing The Council discussed the need for an infrastructure plan for the Town first, prior to deciding to sell the land. The land could be rezoned commercial by the Town to increase its selling price. This may cost $100,000. The The Council will review the Advisory Committee report of 2017 and discuss the options presented at the July Some residents asked the Council to consider a community garden at the site, however there is no water source  new street name signs.  concern ofthe Council is to save the income from the sale for an urgent specific need.  Council meeting. fori irrigation.  BUILDING UPDATES & OTHER PERMITS: Costello  The Council granted the right of way agreement for 7326 University Ave at the April 28, 2021 hearing. APPROVAL OF EXPENSE FOR REPLACING HVAC FOR POST OFFICE: Boa  The Town needs to replace the heat pump and standard air handler that services the Glen Echo US Post Office The Town had two quotes for comparable units from two different vendors, as confirmed by Joe Toomey  (Town tenant). This unit was installed in 1998. (Town Engineer) and review ofs specification sheets:  Daniel's Home Service: $9,500 Ruud 4 ton 14 SEER Heat Pump 48,000 BTUS Cooling and heating 10 year parts warranty 3. year labor warranty  Tuckers A/C, Heating and Plumbing $7,608. Daikin 4 ton 14 SEER Heat Pump 48,000 BTUS Cooling and heating 2 year labor and 12 year parts warranty 2j year DAIKIN unit replacement warranty  The Council was asked to approve this expense and select a vendor.  3    Motion to Approve Expense and Select' Tuckers A/C,Heating and Plumbing Bid:  CM Spealman; 2nd CM Wilson. Approved 3-0.  BUDGET AMENDMENT FOR REPLACING HVAC FOR POST OFFICE: Boa  22.93 Town Hall Maintenance: The Town needs to replace the heat pump and standard air handler that services the Glen Echo US Post Office (Town tenant). This unit wasi installed in 1998. The Town had two quotes from The Council is asked to approve a budget amendment of $7,608. The approved budget for this category was  two different vendors, one for $9,500 and one for $7,608.  $4,000. This would be a Capital Expense.  Motion to Approve Budget Amendment: CM Spealman; 2nd CM Wilson. Approved 3-0.  FINANCIAL REPORT FOR THE MONTH OF APRIL: (copy attached). TM BOA The month of April had additional expenditures and revenues. The details are below:  Revenue: $136,743. Expenses:  The Town received $5,708 inj property taxes, bringing total revenue to $136,899 which is over the budget of  Bolt Legal expense was $1,341 for March broken out by categories as follows: 42% on Vassar Circle, 11% on election procedure, 9% on budget adoption, 2% on WSSC issue, 24% on 7326 University Joseph F. Toomey Associates costs for March were $1575. These costs were allocated as follows: 51% was for 6006 Harvard sidewalk, 4% was trolley bridge demolition consulting, 13% was for 7326 University Fence, 9% for 6101 Harvard project, 23%1 for pavement condition inventory.  Fence.  The full Wynne payment of $6910 was sent in to the State ofl Maryland.  AB Veirs was paid $7,750 for sidewalk work at the corner of Harvard and University.  Motion to Approve the Financial Report: CM Stiglitz; 2nd CM Wilson. Approved 3-0.  OPERATIONS REPORT: Infrastructure: Administrative: Social: TM Boa Town Operations and Activities during the: month of April include:  Infrastructure. Issues:  Pepco Outage: Town residents are reminded to call I-877-737-2662 to report an outage. TM: Boa is working with the Pepco representative to determine sources of power to the Town, as certain areas may FEMA Flood Risk Review (FRR) Meeting: TM Boa attended a FEMA Meeting on flood risk in Glen Echo and other towns in Montgomery County. A new flood map has been developed and was shared  lose power while others will not.  4    with the Town. The Town has no structures in a flood high hazard area, and there are no: flood high Streetlights Meeting: Del. Al Carrl hosted a meeting for municipalities on switching to LED streetlights. Pepco will have a demonstration area with examples. The rate case is ongoing and other towns are involved in providing comments and intervening. Iti is prudent for Glen Echo to wait for other towns to go through the conversion process first to work out any kinks and to see what is the best LED  hazard areas identified for the Town.  option for Glen Echo to choose. Administrative:  Carousel Brochure: The Glen Echo Park is developing al brochure on the carousel and will provide copies to the Town. Former Mayor Polak attended the ribbon cutting for the 100th anniversary oft the American Rescue Plan Act: The State's Department ofl Budget and Management requested that MML assist with compiling budget data for verification of Coronavirus State and Local Fiscal Recovery Funds consistent with the recently passed American Rescue Plan Act. The League asked that every city and town provide current year budget information. An accurate receipt of Glen Echo's. ARPA funds depends on providing this information. TM Boa provided the information on municipal budget numbers as of January 1, 2021. Note that the request included capital funds as well as budget numbers. TM Boa spoke to MML regarding this request and learned that funds from the first tranche may arrive around June 10. The Town does not know the amount of funding we may receive and how it may be spent. The Treasury put out draft guidance May 10 which indicates the funds may be used for stormwater remediation and lead pipe replacement. The Town did not suffer a large loss ofrevenue due to Covid. The Town may consider assistance to individuals or businesses. TM Boa will post the Treasury guidance on the Town Thrive 2050 Letter: The Town is invited to: sign on to a Coalition Statement that covers four key principles: infrastructure funding, attracting employers, using the Master & Sector planning process, and reinstating compatibility. Compatibility refers to making sure: new development is compatible with the current single family home styles in a given neighborhood. These principles are not adequately addressed in the current version ofthe Thrive 2050 draft developed by Montgomery Planning. The Coalition would like feedback by May 12 (or sooner) so they can submit this letter while the County Council was deliberating on the budget. CM Wilson requested a copy of the letter to review prior to Tax Duplication: The Town Council's resolution on Tax Duplication was submitted to the County Council. The Government Operations and Fiscal Property Committee met. April 30 and discussed tax duplication, and agreed with the proposal of Councilmember Nancy Navarro (chair oft the committee) in her memo of April 23, 2021. She put forth a recommendation for up to $5 million to add to the County Executive's proposed budget amount and agreed to the other provisions and timelines the Town and MML Chapter had outlined for moving forward. The County Council will have to review her proposal. The Town receives property tax money from the County for road maintenance, as the Town provides this service and not the County. The county froze the rebate at a certain level during the 2008 recession The resolution urges county officials toi increase funding in the fiscal year 2022 budget for rebates, and that county codes should include ai method to update the formula for actual costs ofs services.  carousel on May 1.  website.  approving the Town signing on.  because ofal lack of revenue, but costs for road maintenance have increased.  5    OPPORTUNITY FORCOUNCIL TOHEAR RESIDENTS' COMMENTS:  Mayor Costello announced a closing opportunity for comments by the residents. Some residents again expressed support for a community garden on the land parcels on Tulane. Mayor Costello reiterated the need to  investigate ift there are any water sources nearby that could be accessed.  ADJOURNMENT:  Motion to adjourn: CM Stiglitz; 2nd CM Wilson. All in: favor. Meeting Adjourned 8:34 pm  Minutes Prepared by: Beth Boa, Town Manager  Approved by: Mayor, Dia Costello  Do CasEAb  DIL-18-2001    Town of Glen Echo Expenses by Vendor Summary April 2021 Apr21 7,750 127 1,341 340 280 6,910 150 1,150 1,575 3,200 290 150 824 362 380 495 340 253 203 26,120  A.B. Veirs Advance Business Systems Bolt Legal, LLC Case Design/Remodeling, Inc Chesapeake Employer's Insurance Comptroller of Maryland Digital Handyman, Inc Hughes Landscaping & Supply Co. Inc. Joseph F. Toomey Associates, Inc Key Sanitation, Incorporated Mald Brigade, Inc MCCMA PEPCO- (streetlights) PNC Bank Print1 1F Printing & Copying Rolling Acres Landscaping, Inc Thel Hartford Verizon Phone Line Washington Gas TOTAL    11:54. AM 05/03/21 Accrual Basis ASSETS Current. Assets Checking/Savings PNC- - Checking PNC-N Money Market MDI Local Govtinvestment: Pool SunTrust Cash-Checking Total Checking/Savings Total Current Assets TOTAL ASSETS LIABILITIES &E EQUITY Liabilities Current Liabilities Other Current Liabilities Bond Deposit Town Hall Deposit Right of Way! Bond Bond Deposit Other Total Bond Deposit Total Other Current Liabilities Total Current Liabilities Long Term Liabilities Wynne liability Total Long' Term Liabilities Totall Liabilities TOTAL LIABILITIES & EQUITY  Town of Glen Echo Account Balances New As of April 30, 2021 Apr 30,21  13,755.12 699,294.87 83,979.64 0.01 797,029.64 797,029.64 797,029.64  200.00 9,000.00 3,000.00 12,200.00 12,200.00 12,200.00 6,910.00 6,910.00 19,110.00 19,110.00  Page 10f7    Accrual Basis  Town of Glen Echo July 2020 through April 2021  RevenuelExpenses Actual VS Budget  Jul20-Apr21 Budget $Over Budget %ofE Budget  Ordinary Income/Expense Income  01. Real Estate Property Tax 02. Personal Property 02.1 Corporate 02.21 Unincorporated 02.3 Public Utility Total 02. Personal Property 03. State Income Tax 04. Highway 05. License/Permits 05.1 Admissions & Amusement 05.2 Build Perm Total 05. License/Permits 06. Rental Inc 06.1 Post Off. 06.2THF Rental 06.3 Parking Lot--Tulane Total 06. Rental Inc 07. Interest 08. County Revenue Sharing 09. Cable Franchise 10. Echo! Newsletter 10.1 Advertisements 10.2 Subscriptions Total 10. Echo Newsletter 11 Miscl Revenue 11.1 Walking Tour Book 11.31 History OfTGE 11.41 Env Project Restricted Inc 11 Miscl Revenue- Other Total 11 Miscl Revenue Total income Expense  136,899 136,743 1,627 2,000 124 100 1,032 22,000 2,783 24,100 101,489 115,000 10,404 15,301 0 300 8,875 5,000 8,875 5,300 23,924 31,899 0 3,000 3,600 3,600 27,524 38,499 686 1,500 20,762 20,762 1,644 3,500 4,713 2,000 0 100 4,713 2,100 25 35 425 1,250 0 20 485 1,270 316,264 364,075 -3,262 6,910 6,910 50,769 60,000 3,909 4,500 950 1,000 55,628 65,500 7,250 8,000  156 -373 24 -20,968 -21,317 -13,511 -4,897 -300 3,875 3,575 -7,975 -3,000 0 -10,975 -814 0 -1,856 2,713 -100 2,613  100% 81% 124% 5% 12% 88% 68% 0% 178% 167% 75% 0% 100% 71% 46% 100% 47% 236% 0% 224%  -825 -20 -785 -47,811  34% 0% 38% 87% 100% 85% 87% 95% 85% 91%  Reconclliation Discrepancies 24.8 Wynne Repayment FY21 20 Payroll 20.1 Salary 20.2 Employer Taxes 20.3 Staff Training Total 20 Payroll 21 Professional Services 21.1.A Auditor 21.2.Legal  0 -9,231 -591 -50 -9,872 -750  Page 1 ofs    Accrual Basis  Town of Glen Echo July 2020 through April 2021  Revenue/Expenses Actual VS Budget  Jul' '20-A Apr 21 Budget $Over Budget % of Budget  21.21 Town Attorney 21.22 Specialized Legal Svcs. Total 21.2. Legal * 21.4 Oth Prof Svcs 21.5 Traffic Study Consultant 21.6 Records Ret.Archiving 21.71T Support 21.8. Arborist 21.9 Town Engineer/Bld. Insp. 21.10 Office Temporary! Help Total 21 Professional Services 22. Fixed OpE Ex 22.1 Office & TH Utilities 22.11 Electrical 22.12 Gas 22.131 Telephonelinternet 22.14WSSC Total 22.1 Office &1 TH Utilities 22.20 Office 22.21 Office Supplies 22.22 Software/Domain 22.23 Copler Rental Total 22.2 Office 22.3 Bank Fees 22.41 Website 22.5 Ins & Bond 22.6 Dues, Subs., Conf. 22.7 Admin 22.71 Admin. Payroll Fee 22.72 Flyer Delivery Charges 22.73 Miscl. Admin Fee Total 22.7 Admin 22.8 Echo 22.91 Town Hall 22.91 TH Supplies 22.92" TH Cleaning Service 22.93 THI Maintenance 22.94 THI Elevator Malntenance 22.9 Town Hall- Other Total 22.9 Town Hall 22.110THI Improv 22.120 Office Furniture & Equip Total 22. Fixed Op Ex 23 Streets  10,505 20,000 0 5,000 10,505 25,000 342 1,000 1,632 1,632 1,870 3,000 1,070 1,000 0 500 8,790 16,000 0 500 31,459 56,632 1,302 2,100 1,041 1,000 2,277 3,200 392 750 5,012 7,050 1,424 2,000 634 500 1,455 1,500 3,513 4,000 131 250 461 500 2,678 3,000 1,018 2,500 1,747 2,000 70 200 188 500 2,005 2,700 2,232 2,500 1,271 2,000 3,005 3,500 2,227 4,000 1,113 2,000 248 7,864 11,500 1,750 1,750 0 1,000 26,664 36,750  -9,495 -5,000 -14,495 -658 0 -1,130 70 -500 -7,210 -500 -25,173 -798 41 -923 -358 -2,038 -576 134 -45 -487 -119 -39 -322 -1,482 -253 -130 -312 -695 -268 -729 -495 -1,773 -887 -3,636 0 -1,000 -10,086  53% 0% 42% 34% 100% 62% 107% 0% 55% 0% 56% 62% 104% 71% 52% 71% 71% 127% 97% 88% 52% 92% 89% 41% 87% 35% 38% 74% 89% 64% 86% 56% 56% 68% 100% 0% 73%  Page N of3    Accrual Basis  Town of Glen Echo July 2020 through April 2021  Revenue/Expenses Actual VS Budget  Jul'20-Apr21 Budget $Over Budget %ofE Budget  23.1 Streetlights 23.2 Street Sweeping 23.4 Stormwater Projects 23.5 Street Repair 23.6 Sidewalk Repair Total 23 Streets 24 Town Services 24.1 Community Contrlbution 24.2Landscape 24.21 THI Landscaping 24.22 Town Right of Way 24.23 Environmental Imp Project Total 24.2 Landscape 24.3 Snow Removal 24.4 Refuse/Recycling 24.5Town Trees 24.51 Town Tree Pruning 24.52 Town" Tree Removal Total 24.5 Town' Trees 24.6 Leaf Removal 24.7 Community Events Total 24 Town Services Total Expense Net Ordinary Income Net Income  6,472 9,500 0 2,500 8,745 20,000 0 15,000 2,900 5,000 18,117 52,000 4,000 4,000 2,361 7,500 3,438 7,200 500 500 6,299 15,200 25,327 25,000 32,000 40,000 350 3,000 0 5,000 350 8,000 13,650 13,550 0 8,500 81,626 114,250 217,142 332,042 99,122 32,033 99,122 32,033  -3,028 -2,500 -11,255 -15,000 -2,100 -33,883 0 -5,139 -3,762 0 -8,901 327 -8,000 -2,650 -5,000 -7,650 100 -8,500 -32,624 -114,900 67,089 67,089  68% 0% 44% 0% 58% 35% 100% 31% 48% 100% 41% 101% 80% 12% 0% 4% 101% 0% 71% 65% 309% 309%  Page 3 GIS    .s  0