GIYOFLAIRILMARTLAND JUNETEENTHEXECICUIMEPLAMNINGCOMMITTEE  JUNETEENTH COMMITTEE MEETING Wednesday, October 9, 2024 TIME: 6:00 PM VIRTUAL MEETING VIA: ZOOM MEETING MINUTES  The meeting convened virtually via Zoom at approximately 6:14 pm with Chairwoman Sandra Choute Presiding. The following members were also present, Troy Griffith, Councilwoman Kyla Clark and Administrative Assistant to the City Clerk, Carolyn Edwards, there were no members of the publicpresent. Chairwoman Choute noted that there were no official meeting minutes for September since a quorum was not met on either scheduled meeting dates. Juneteenth Committee Budget Discussion: Chairwoman Choute informed the committee of the current budget which is currently $5,202.99. The committee received $4,000.00 from Mayor Sydnor's Community event funding and had a balance of $1862.94 remaining from last year's budget. The committee then purchased at tent with their name embroidered on the frontfor $839.15 andsome additional Juneteenth flags. Councilwoman Clark inquired abouther donation to the committee after the yearly event and the administrative assistant, Carolyn  Edwards, sent her thatinformation via email.  Flag Raising Ceremonyfor.June 19th, 2025, Chairwoman Choute state shev would like to have a Flag Raising Ceremony. Chairwoman will reach outto the Council and Mayor and ask if the committee can do ita again. Make itannual. Todoitat noon since office closed. Councilwoman Clark suggestsharing with schoolsand  posting on the digital board.    Possibility of new location: McCullough field. Chairwoman Choute presented a suggestion that the committee move the annualcelebration event to the Alice B. McCullough field located on 8th Street in Laurel. The committee members discussed all pros and cons of changing the event venue. Chairwoman Choute stated she would put the application in for McCullough field to see if it was available and see if the street can be blocked off for food truck vendors, she will list committee member Troy Griffith as the "back-up" contact person. It was  decided to keep the event from 3:00 PMto 7:00 PM.  Live Entertainment: The committee discussed the possibilities and pros and cons of havel liveentertainmentat: the next celebration. Harmonies and Company had submitted: a quote fora a 2-hoursetf for $540. In addition, the committee wouldwant a DJ from 3 to 5pm. Troy suggestwe make sure the DJ and bandh have adequate will costs. Carolyn Edwards will follow-up with Harmonies and Company.  project. Chairwoman Choute will contacts sound man to see whatit  equipmentto  Fundraiser: Chairwoman Choute recommends the committee taking on a fundraiserto assist with the cost of the celebration. Councilwoman Clark stated that the Caribbean Express restauranton Main Streetrecently obtaineda additional spacing fort theirrestaurant andwould! be interested in hosingafundialserevent for the Juneteenth Committee. Possible fundraiser suggestion from CounciwomanClarki Caribbean Express. Counchomancanagred to contact the Caribbean Express and CC Chairwoman Choute so that potential dates can  be obtained.  Chairwoman Choute stated the following leads are  Subcommittee Leads: needed.  Fundraising Marketing Vendor Carolyn  Edwards suggested that Chairwoman Choute wait until the next  scheduled meeting because newly appointed committee members should Ibe in  attendance and may be a big help.    There being no further business the meeting was adjourned at approximately 6:56 pm. Next meeting Wednesday, November 13, 2024.  Approved:  Doenbn 13 a0ay  Of Cer  %  Carolyn Edwards Administrative Assistant.    Juneteenth Executive Committee  8103 Sandy Spring Road Laurel, Maryland 20707-2502 Wednesday, October 09, 2024  6:00 PM  Please contact the Clerk at 301-725-5300 Ext. 2120 or clerk@laurel.md.us to request Zoom  Meeting link by 2pm on the day of the meeting. Call to Order: Chairwoman Choute  AGENDAITEMS  1. Roll Call By Carolyn Edwards  2. Adoption of Agenda: Chairwoman Choute  3. Budget: Discussion of the budget and the best way to utilize our resources  4. Flag Raising Ceremony  5. Venue Discussion: Which Park will best suit our needs-Gude Park or McCullough Field  6. Live Entertainment Options  7. Fundraisers 8. Subcommittee Leads 19. Adjourn  Juneteenth Executive Committee  Wednesday, October 09, 2024  Page 1 of1    e & e  X  8 3