TOWN OF WINDERMERE  Town Council Meeting Minutes CALLTOORDER:  September 10, 2024  Present were Mayor Jim O'Brien, Town Council Members Tom Stroup, Andy Williams, Mandy David, Tony Davit, and Brandi Haines. Town Manager Robert Smith, Public Works Director Tonya Elliott-Moore, and Attorney Heather Ramos. Police Chief Dave Ogden and Town Clerk Dorothy  Burkhalter were absent.  Mayor O'Brien called the meeting to order at 6:01 pm and stated that a quorum was present. He  then led everyone in the Pledge of Allegiance.  1. 2.  OPEN FORUM/PUBLIC COMMENT (3Minute Limit)  There were no public speakers.  SPECIALI PRSENTATION/POCLAMATIONS/AWARDS:  a. WAYS Committee Presentation  Mayor O'Brien introduced this item. He then turned the floor over to Maija Andert and Anna Andert. They each introduced themselves. They then gave a presentation regarding reactivation oft the committee, mission statement, committee description, activities, composition, members, budget and uses, resources and assets, and timeline and activation. Mayor O'Brien thanked Maija and Anna for their presentation. Some discussion was made. Manager Smith suggested a Council liaison to the committee. Ms. Julia (last name inaudible) of 406 Oakdale Street introduced herself. She then commented on  including middle schoolers as well.  b. Parks and Recreation Committee Member Recognition - Tracy Mitchell Mayor O'Brien presented) Mrs. Tracy) Mitchell with an appreciation plaque forl her years ofservice tothel Parks and Recreation Committee. Mrs. Mitchel accepted the plaque and thanked everyone. She also thanked her husband for helping her when she needed help and being there for her while she was volunteering. Ms. Dena O'Malley also thanked Mrs. Mitchell for her assistance and knowledge of the  committee. 3.  TIMED ITEMS & PUBLIC HEARING  NONE OLD BUSINESS NONE NEW BUSINESS a. MINUTES i.  4.  5.  Town Council Regular Meeting Minutes - August 13,2024  Mayor O'Brien introduced this item. Member David made a motion to approve the minutes of August 13.2024. Member Davit seconded the motion. Roll call vote was as follows: Stroup - aye,  Williams aye. David - aye. Dvit t- aye. and Haines - aye. Motion carried 5-0.  b.  RESOLUTIONS/ORDINANCES FOR. APPROVAL/FIRST READING  i.  Resolution 2024-05 Town of Windermere Emergency and Disaster  Readiness Procedures  Page 1of3    TOWN OF WINDERMERE  Town Council Meeting Minutes  September 10, 2024  Mayor O'Brien introduced this item. Manager Smith commented on the need for the resolution to be in place for natural disasters. Member Williams made a motion to approve Resolution 2024-05. Member David seconded the motion. Roll çall vote was as follows: Haines aye. Davit = aye, David -  aye, Williams - aye, and Stroup - aye. Motion carried 5-0.  C. d.  APPOINTMENTS CONTRACTS/AGREEMENTS  i.  Approval of Bid 2023-03 West Second Avenue Roadway, Drainage and Water Utility Improvements = Cathcart Construction $5,538,687.00  Mayor O'Brien introduced this item. He then turned the floor over to Director Elliott-Moore. Director Elliott-Moore commented on the past bid for this project and the high cost. She explained that due toi thel high cost which exceeded the funding, ar request fora additional funding had tol bei madet to. FDEM. As well as confirmation ofreceiving only one bid. Director Elliott-Moore explained that in conversation with FDEM, they stated that they "recommend that the Engineer move forward with the project as they felt everything would be fine." She stated that shei is not comfortable with that response. Director Elliott- Moore further stated that a verbal approval confirmation from FEMA had been made. She commented that FDEM would like thet town toi move: forward and negotiate the contract. Director Elliott-Moore stated that she is requesting approval to move forward with negotiations and award the bid to Cathcart. She further stated that the FEMA agreement willl be brought back to the Town Council at a latertime. Director Elliott-Moore commented that she received a letter from Cathcart agreeing to hold to the price that was submitted. Member Davit questioned how this was advertised. Director Elliott-Moore replied Demand Star andi int thei newspaper. Member Davit madea a motion to approve moving forward with ther negotiations and awarding the bid to Cathcart. Member Williams seconded the motion. Roll call vote was as follows: Stroup - aye, Williams - aye. David-aye. Davit -aye, and Haines -aye. Motion carried 5-0.  e. f.  FINANCIAL  OTHER ITEMS FOR CONSIDERATION Windermere Vision Zero Report  i.  Mayor O'Brien introduced this item. Director Elliott-Moore explained that this isa ai formal request from MetroPlan approving the report. Member Davit made a motion to approve the report. Member Haines seconded the motion. Roll call vote was as follows: Haines - aye. Davit - aye. David - aye,  Williams aye. and Stroup = aye. Motion carried 5-0.  ii.  Interlocal Agreement: Town of Windermere & Orange County School  Board: School Resource Ofticer 1 Year Contract  Mayor O'Brien introducedi this item. Manager Smith stated that this item needed tol be tabled due to the costs associated with the contract and the length of the agreement. Some discussion followed.  6.  MAYOR & COUNCIL LIAISON REPORTS:  Mayor O'Brien reported on the upcoming 911 Memorial. Member Davit reported on continued discussions with Rotary regarding the Pavilion, HPB did not meet, and the upcoming Greater Orlando Aviation. Authority event. Member David: report ont the upcoming Run Among the Lakes and the Farmers Market/Food Truck meeting. Member Haines reported on the SAC meeting, Butler Chain Advisory Committee meeting and Bird Island, and upcoming' Tree Board meeting. Discussion was made regarding  Page 2 of3    TOWN OF WINDERMERE  Town Council Meeting Minutes  September 10, 2024  the Bridge and standing water/mud, and the right-of-way swap. Member Stroup reported on the LRP  meeting, and the Charette. Member Williams reported on the Hoopla Committee.  7.  STAFF REPORTS: a.  TOWN MANAGER ROBERT SMITH = Manager Smith reported on the upcoming  graduation ofDeputy ChiefBonk: from FBI Academy, postponing of Cops and] Bobbers due tol lake levels, closing ofr ramps due to thel high lake levels, Town Square Charette, Final Budget Hearing, DRB meeting, PUBLIC WORKS DIRECTOR TONYA ELLIOTT-MOORE = Director Elliott-Moore reported on upcoming project 3r/Magnolia and Bessie, drain clean-outs, road work, and reviewing Oakdale and gt temporary solutions. Mayor O'Brien commented on the good work by the Public Works  Dream Center Open House, and upcoming annexation meetings.  b.  team with the roads and all the rain.  C. d. i. e. 8. ADJOURN: Dorothy Burkhalter, MMC, FCRM povhe  TOWN ATTORNEY HEATHER RAMOS- Ms. Ramos reported on the Dispatch  Services agreement which has been reviewed and updated.  POLICE CHIEF: DAVE OGDEN -4 Absent  Interlocal Agreement for Police Dispatch Services TOWN CLERK DOROTHY BURKHALTER- Absent  Mayor O'Brien adjourned the meeting at 6:43pm  Town Clerk  o  Page 3 of3