Town ofCentury 7995 N. Century Blvd. Century, Florida 32535  www.Town0Centuryllorida.com  (850)256-3208  Special Council Meeting Agenda 7995 N Century Blvd. October 29,2024 6:30 p.m.  Confirm Advertisement of Special Council Meeting  1. Open Meeting with Prayer 2. Pledge of Allegiance 3. Roll Call 4. Public Forum 5. Interim Town Manager 6. Mayor Gomez 7. Mayor Gomez 8. Mayor Gomez 9. Mayor Gomez 10. Mayor Gomez 11. Mayor Gomez 12. Mayor Gomez 13. Mayor Gomez  Grants Update  Approval of NEPA Tier 2 Environmental Assessment Proposal for USDOT NGDISM Grant-Funded Gate Station Project Review and Approval of Backflow Device Testing Quotes Approval of Interlocal Agreement Between Town of Century and Approval ofTalcon Proposal for Sewer Repair Project on Authorization to Allocate ARPA Funds for Employee Stipends inl Recognition ofCOVID-19 Response Efforts Task Order 27 Review and Discussion Task Order MES 30 Review and Discussion  Town of. Jay Highway 29  Cancellation oft the November 4, 2024, Regular Town Council  Meeting  S In accordance with the Ameriçans with Disabilities. Act and Section 286.2 26, Florida Statutes, persons with disabilities needing special accommodationt to participate int this proceeding should contact the Town Clerk nol later than noont the SIFHEARING impaired, please contact TDD (DDTelscommunications Devicet fort the Deaf) at 1-800-955-8771. SIFVOICE impaired, please contact the Florida Relay Service at1 1-800-955-8770, for assistance. SIfa person decides to appeal any decision with respect to any matter considered at such meeting or hearing, he will need a record of the proceedings, and for that purpose, he may need to ensure that a "verbatim record of the proceedings is made, which record includes thet testimony ande evidence upony which the appeal to be! based." Minutes of the Town Council meetings can be obtained from the Town Clerk's office. The cost of duplication and/or court reporter will be att the expense oft the requesting party. Minutes are recorded, buta arer not transcribed verbatim.  day oft the meeting tor request assistance.    14. Mayor Gomez 15. Mayor Gomez 16. Mayor Gomez 17. Staff Report 18. Mayor's Report 19. Council Comments 20. Public Forum 21. Adjourn  Approval of Contract with GulfCoast. Asphalt Maintenance for Parking Lot Seal Coating, Striping, and Signage Replacement at Town Authorization for the Mayor to proceed with Repairs and Finalize Insurance Claim for Ann Brooks Lift Station Damage FLC 2024-2025 Federal Action Strike Team (FAST)Committee  Hall  Appointment and Travel Authorization    Town of Century, Florida  Agenda Item  Agenda Date: October 29, 2024 Department Administration Presenter Interim Town Manager  Amount Account  Subject: Grants Update by Lakeesha Morris-Moreau  Background: At the request ofCouncil Member Henry Cunningham, Lakeesha Morris-Moreau will provide a comprehensive update on the status oft the Town's grants. This presentation will  cover:  The progress of current grants and projects. New grant opportunities and their application timelines. Compliance requirements for existing grants.  Recommendations for potential future grants that align with the' Town's strategic This update is crucial to ensuring the Town remains proactive in securing funding and  objectives.  meeting grant-related obligations.  This item is for ongoing operations.  Recommended Action: Iti is recommended that the Town Council: 1. Receive the grants update from Lakeesha Morris-Moreau.  2, Provide guidance to staff on pursuing new grant opportunities and fulfilling existing  grant requirements.    TOWN OF CENTURY, FLORIDA  SPECIAL CALLED MEETING AGENDA ITEM REQUEST  SUBJECT: Grants Update - Requested by Council Member Henry Cunningham, Presented  by Lakeesha Morris-Moreau AGENDA ITEMTITLE BACKGROUND cover:  Grants Update by Lakeesha Morris-Moreau  At the request of Council Member Henry Cunningham, Lakeesha Morris-Moreauwilu provide a comprehensive update on the status of the Town's grants. This presentation will  The progress of current grants and projects. New grant opportunities and their application timelines. Compliance requirements for existing grants.  Recommendations for potential future, grants that align with the Town's strategic This update is crucial to ensuring the Town remains proactive in securing funding and  objectives.  meetinggrante-relared obligations. PROPOSAL The Council is asked to: grants. opportunities. FINANCIAL IMPACT  1. Receive the update from Lakeesha Morris-Moreau on the status of the Town's 2. Provide any necessary direction to Town staff egardingupcoming grant  Noi immediate financial impact. However, pursuing additional grants could provide  substantial funding for key Town projects. Iti isr recommended that the Town Council:  RECOMMENDATION  1. Receive the grants update from Lakeesha Morris-Moreau.  2. Provide guidance to staff on pursuing new grant opportunities and fulfilling existing  grant requirements.    Town of Century, Florida  Agenda Item  Agenda Date: October 29, 2024 Department Administration Presenter Mayor Gomez  Amount Account  Subject: Approval OfNEPA Tier2 Environmental Assessment Proposal for USDOT Background: The Town ofCentury has been awarded $793,011 through the U.S. Department ofTransportation (USDOT) Pipeline and Hazardous Materials Safety Administration (PHMSA) Natural Gas Distribution Infrastructure Safety and Modernization (NGDISM) Grant. The grant funds are allocated for the Gate Station replacement and relocation as well As part of the project requirements, the completion of a Tier2 Environmental Assessment (EA) is necessary under the National Environmental Policy Act (NEPA). Florida Gas Utility, through the Town's representative Taylor Nugent, is managing this effort in accordance with our agreement with Florida Gas Utility. Taylor Nugent has solicited estimates from two engineering companies specializing in NEPA Reviews to conduct the requiredenvironmental  NGDISM Grant-Funded Gate Station Project  as meter replacement within the town's natural gas distribution system.  assessment. Both estimates cover the same scope ofwork.  This item is for ongoing operations.  Recommended Action: : Iti is recommended that the Town Council:  1. Review and discuss the proposals submitted by Kimley-Horn and Weston & Sampson. 2. Select Weston & Sampson to complete the Tier 2 Environmental Assessment and public outreach for the Gate Station & Meter Replacement Project based on Florida Gas 3. Authorize the Mayor to execute a contract with Weston & Sampson and proceed with  Utility's recommendation.  the necessary tasks required by PHMSA.    AGENDA ITEM: Approval of NEPA Tier 2 Environmental Assessment Proposal for USDOT  NGDISM Grant-Funded Gate Station Project MEETING DATE:Tuesday, October: 29, 2024  SUBJECT: Selection of Consultant for Tier 2 Environmental Assessment (NEPA) and Public BACKGROUND: The Town of Century has been awarded $793,011 through the U.S. Department of Transportation (USDOT) Pipeline and Hazardous Materials Safety Administration (PHMSA) Natural Gas Distribution Infrastructure Safety and Modernization (NGDISM) Grant. The grant funds are allocated for the Gate Station replacement and relocation as well as meter replacement within the town's natural gas distribution system. As part of the project requirements, the completion of a Tier 2 Environmental Assessment (EA) is necessaryunder the National Environmental Policy Act (NEPA). Florida Gas Utility, through the Town's representative Taylor Nugent, is managing this effort in accordance with our agreement with Florida Gas Utility. Taylor Nugent has solicited estimates from two engineering companies specializing in NEPAI Reviews to conduct the required environmental assessment. Both estimates cover the same scope of work.  Outreach fori the Gate! Station & Meter Replacement Project  PROPOSAL SUMMARY: Two proposals have been received for the completion of the Tier 2  Environmental Assessment: Kimley-Horn and Associates, Inc.  Scope of Work: Includes the preparation of the Tier 2 EA, environmental studies, public  outreach, and public information workshop.  Cost: $42,000 Keyl Deliverables: summary.  Field reconnaissance and natural resource review.  Completion of the EA questionnaire, public involvement materials, and workshop Assistance with the public involvement process, including one public information  workshop and the creation of public engagement materials.  Details:  Kimley-Horn has outlined a comprehensive plan to address environmental factors, including gendangered species, wetlands, historical preservation, and public outreach  (Kimley-Horn NEPA).    Weston & Sampson  Scope of Work: Includes data collection, Section 106 review, publicinvolvement, and  preparation of the Environmental, Assessment.  Cost: $12,250 Keyl Deliverables:  Data collection and environmental resource mapping. Section 106 historical preservation review.  Public involvement plan and preparation oft the Environmental Assessment. Details: Weston & Sampson is currently working on similar PHMSA projects for other entities based on Florida Gas Utility's recommendations. They provide cost savings while delivering the same scope ofwork(NEPA Estimate Weston &. ...). RECOMMENDATION FROM FLORIDA GAS UTILITY: Per Florida Gas Utility's review, Weston & Sampson has been recommended based on both cost savings and their successful performance on similar PHMSA projects. Taylor Nugent, in her email, also noted that the Weston & Sampson estimate aligns with the approved pre-award amount for the grant. It is recommended to move forward with Weston & Sampson unless additional BUDGET IMPACT: The selected consultant's fees will be fully reimbursed through the NGDISM Grant, ensuring no impact ont the Town's budget. Both proposals fall well within  information is required.  the project's approved funding.  RECOMMENDATION: Iti isi recommended that the Town Council:  1. Review: and discuss the proposals submitted by Kimley-Horn and' Weston & 2. Select' Weston & Sampson to complete the Tier 2 Environmental Assessment and public outreach for the Gate Station & Meter Replacement Project based on Florida 3. Authorize the Mayor to execute a contract with Weston & Sampson and proceed  Sampson.  Gas Utility's recommendation.  with the necessary tasks required by PHMSA.    Kimley>>Horn October 14, 2024 Town of Century Gary Small 7995 North Century Boulevard Century, FL: 32535  Re: Letter Agreement for Professional Services for Environmental Services for the  Gate Station Replacement Project Town of Century, Florida  Dear Mr. Smal!:  Kimley-Horn and Associates, Inc. ("Kimley-Horn" or "Consultant") submits this Letter Agreement ("Agreement") to the Town of Century ("Client') for providing environmental and public involvement services fori the natural gas gate station' relocation project within the Town of Century ("Project"). Kimley-Horn understands the client is requesting assistance with a Tier 2 Environmental Assessment and public outreach assistance to comply with the Natural Gas Infrastructure Safety and Modernization Program grant. The grant is being obtained for the proposed natural gas gate station located at the intersection of US 29 and Ramar Street within the Town of Century. This grant is being administered  Project Understanding  by thel Pipeline and Hazardous Materials Safety Administration (PHMSA). Kimley-Horn's scope and fee are based on thet following assumptions:  Assumptions  Environmental services only are required; engineering for the natural gas gate station is not Land/easement acquisition will be completed by the Town of Century and associated This contract only includes services for the new station site, located at the northeast corner of  included in this scope. contractors.  Kimley-Horn willl have access toi the proposed station site.  US: 29 and Ramar Street.  Ifany of these assumptions are not correct, then the scope and fee will change.  Scope of Services  Kimley-Horn will provide the services specifically set forth below.. Task 1-Tier 21 Environmental Assessment  Kimley-Horn will complete a Tier 2 Environmental Assessment (EA) questionnaire for the Town of Century gate station replacement sites. The assessment will include conducting one (1) onsite field reconnaissance to review land cover (including wetlands, surface waters, upland habitats, other  kimley- horn.com 2619 Centennial Blvd, Sui8te 200, Tallahassee, FL32308  850-553-3500    Kimley>>Horn  Page 2  potentially sensitive habitats and formally classified lands), threatened and endangered species usage, and potential contamination sites. Kimley-Horn will also review air and water quality concerns, environmental justice, floodplain areas, historical resources, noise abatement, and recreational resources. In preparing the Tier 2 EA, the Consultant will conduct thet following tasks:  Review readily available natural resource documentation, previous environmental studies (provided by client), readily available permits, and listed species information; Review existing GIS databases including the United States Fish and Wildlife Services (USFWS) IPac list, National Wetland Inventory (NWI), Florida Land Use, Cover, and Forms Classification System (FLUCFCS), Floridal Natural Areas Inventory (FNAI), andt thel Floridal Fish and' Wildlife Conservation Commission (FWC), regarding known occurrences of listed species Review soils maps and aerials and delineate existing on-site wetland and surface water Review existing permits and/or results of studies issued by the United States Army Corps of Engineers (USACE), and Florida Department of Environmental Protection (FDEP) for the State Historic Preservation Office (SHPO) database for archeological and cultural resources. Prepare the following exhibits for the Environmental. Assessment: project location map, NRCS soils map, habitat/land use map, listed species map, FEMA flood zone map, community facility map, potential contamination sites map, and cultural/historic resources map Following site reconnaissance and database review, the Tier 2 EA will be prepared summarizing the results of the data collection efforts as well as field reconnaissance efforts. At this time, it is assumed no detailed listed species surveys would be required due to a lack of suitable habitat. If detailed listed species surveys are required by the US Pipeline and Hazardous Materials Safety Administration The results of the EA will be submitted to the PHMSA as part of the grant requirement. PHMSA will then decide whether the assessment shall be accepted as a federal document. If so, the agency prepares a Finding of No Significant Impact (FONSI) and directs the applicant toy publish a public notice announcing the availability of the FONSI and final EA and conclusion of EA review process. Given the information received at the time of this proposal, the Consultant expects that the proposed project will not have significant impacts toe environmental resources. However, ift thel PHMSA concludes that significant impacts will occur, an Environmental Impact Statement (EIS) will be required and an  andlor potential habitat on and near the subject property;  features;  Review of FEMA-FIRM map;  proposed gate station and a 1,320-foot buffer  (PHMSA), an addendum will be prepared fort the additional effort required.  addendum tot this proposal will be created and submitted to the client for review.  Task 2- Public Outreach Assistance  Kimley-Horn will organize and hold one (1) in-person public information workshop to discuss the proposed improvements to the natural gas distribution system within the Town of Century. The workshop willl be attended by up to three (3) Kimley-Horn environmental professionals for upt to four (4 Kimley-Horn will prepare one (1) one-page newsletter detailing the proposed project and any natural, physical, social, or cultural impacts the project may have. This newsletter will be provided to the Town of Century. The Town shall be responsible for distribution of the newsletter and any other notification  hours) including set up and break down of the event.  Kimley-horn.com 2619 Centennial Blvd, Suite 200, Tallahassee, FL 32308  850-553-3500    Kimley>Horn  Page 3  oft the workshop consistent with the requirements of S. 286.011, Florida Statutes.  The workshop willl be organized in an open house format with upi tof five (5) stations set up with display boards where a combination of Kimley-Horn professionals and Town staff will be available to answer questions and obtain input from attendees, consistent with the best practices for outreach and meaningful public engagement as provided in the Promising Practices for EJ Methodologies in NEPA Reviews. Kimley-Horn will be responsible for collecting input at the workshop. The Town shall be Kimley-Horn will prepare up to five (5) display boards to be presented at the public workshop. The display boards provided by Kimley-Horn can include information if provided by the Town of Century or their engineers at least two (2) weeks prior to the workshop. Draft images of the display boards will be emailed to the Client for one (1) round of comments to be addressed prior to their fabrication. Any workshop exhibits or documentation printed by Kimley-Horn will be charged as a project expense. Following the public workshop, Kimley-Horn will summarize the workshop, and any public comments received. This information will be included in the Tier 2 EA and provided to PHMSA. Kimley-Horn will also provide the public workshop materials and public comments tot the Town in pdf format to post on the Town's website. This task includes public involvement assistance only, Kimley-Horn will not communicate directly with the public on behalf of the Town of Century or associated parties.  responsible for securing the venue location for the workshop.  Additional Services  Any services not specifically provided for in the above scope will be billed as additional services and performed at Kimley-Horn's then-current hourly rates. Additional services Kimley-Horn can provide  include, but are not limited to, the following: Civil engineering services including  Mechanical station design (metering and regulation design) Interconnect design and coordination Site Plans, access, grading and stormwater design  Site Permitting Environmental permitting  Species-specific listed species surveys (beyond the 15% gopher tortoise survey) Listed Species permitting, including Incidental Take Permits and Habitat Conservation Plans Transaton-mtepretation services for the public gegemenvpuocwonerop  Onsite or offsite mitigation plans/permitting  Information Provided By Client  Kimley-Horn shall be entitled tor rely on the completeness and accuracy of all information provided by the Client or the Client's consultants or representatives. The Client shall provide all information requested by Kimley-Horn during the project, including but not limited tot thei following:  Proposed site plan Responsibilities of Client  kimley-horn.com 2619 Centennial Blvd, Suite 200, Vallahassee, FL: 32308  850-553-3500    Kimley>>Horn  Page 4  Ina addition to other responsibilities set outi in this Agreement, the Client shall:  Provide access tot thes site  Schedule agreed upon schedule. Fee and Expenses  Kimley-Horn will perform the services as expeditiously as practicable with the goal of meetingan mutually  Kimley-Horn will perform the services in Tasks 1-2f fori the total lump sum labor fee below. In addition to the lump sum labor fee, direct reimbursable expenses such as express delivery services, air travel, and other direct expenses will bet billed at 1.15 times cost.. Allp permitting, application, and similar project fees will be paid directly by the Client. Should the Client request Kimley-Horn to advance any such project fees on the Client's behalf, an invoice for such fees, with a fifteen (15%) markup, will be  immediately issued to and paid by the Client. Task Number & Name 1 Tier 2 Environmental Assessment 2 Public Outreach. Assistance  Fee $28,000 Lump Sum $14,000 Lump Sum $42,000.00  Type  Total  Lump sum fees will be invoiced monthly based upon the overall percentage of services performed. Payment willl be due within 25 days of your receipt oft the invoice and should include thei invoice number  and Kimley-Horn project number.  Closure  In addition to the matters set forth herein, our Agreement shall include and be subject to, and only to, the attached Standard Provisions, which are incorporated by reference. As used in the Standard Provisions, "Kimley-Horn" shall refer to Kimley-Horn and Associates, Inc., and "Client" shall refer to Kimley-Horn, in an effort to expedite invoices and reduce paper waste, submits invoices via email in a PDF. We can also provide a paper copy via regular mail if requested. Please include the invoice number and Kimley-Horn project number with all payments. Please provide thet following information:  Town of Century.  Please email all invoices to Please copy.  kimley-horn.com 2619 Centennial Blvd, Suite 200, Tallahassee, FL: 32308  850-553-3500    Kimley>>Horn  Page 5  To proceed with the services, please have an authorized person sign this Agreement below and return tou us. We will commence services only after we have received a fully-executed agreement. Fees and times stated ini this Agreement are valid for sixty (60) days after the date of this letter. To ensure proper set up of your projects sO that we can get started, please complete and return with the signed copy of this Agreement the attached Request for Information. Failure to supply this We appreciate the opportunity to provide these services. Please contact me ify you have any questions.  information could result in delay in starting work on this project.  Sincerely,  KIMLEY-HORN. AND ASSOCIATES, INC.  Signed:  Signed: Title: Principal  Printed Name: Steven Brighton Title: Environmental Project Manager  Printed Name: Schwartz, P.E. 255  Town of Century SIGNED: PRINTED NAME: TITLE: DATE:  Client's Federal Tax ID: Client's Business License No.: Client's Street Address:  Attachment - Request for Information Attachment - Standard Provisions  kimley-horn.com 2619 Centennial Blvd, Suite 200, Tallahassee, FL 32308  850-553-3500    Kimley>>Horn  Page 6  Request for Information in delay in starting your project  Please return this information with your. signed contract; failure to provide this information could result  Client Identification Full, Legal Name of Client Mailing Address for Invoices Contact for Billing Inquiries Contact's Phone and e-mail Client is (check one) Property Identification Street Address County in which Property is Located Tax Assessor's Number(s)  Owner  Agent for Owner  Unrelated to Owner  Parcel 1  Parcel 2  Parcel 3  Parcel 4  Property Owner Identification Owner(s) Name Owner(s) Mailing Address Owner's Phone No. Owner of Which Parcel #?  Owner1  Owner 2  Owner 3  Owner 4  Project Funding Identification - List Funding Sources for the Project  Attach additional sheets ift there are more than 4 parcels or more than 4 owners  kimley-horn.com 2619 Centennial Blvd, Suite 200, Tallahassee, FL 32308  850-553-3500    KIMLEY-HORN, AND ASSOCIATES, INC. STANDARD PROVISIONS  1) Kimley-Horn's Scope of Services and Additional Services. Kimley-Horn will perform only the services specifically described in this Agreement ("Services"). Any services that are not set forth in the scope of Services described herein will constitute additional services/ÇAdditional Services"). Ifrequestedb byt the Client and agreed to by Kimley-Horn, Kimley-Horn will perform Additional Services, which shall be governed by these provisions. Unless otherwise agreed toi in writing, the Client shall pay Kimley-Horn for any Additional Services an amount based upon Kimley-Horn's then-current hourly rates plus an amount to cover certain direct expenses including telecommunications. in-house reproduction, postage, supplies, project related computer time, and local mileage. Other direct expenses will be billed at 1.15 times cost. Client's Responsibilities. In addition to other responsibilities herein ori imposed byl law, the Client shall: a. Designate in writing a person to acta as its representative, such person having complete authority tot transmit instructions, receive information, andr make or interpret the Client's decisions. b. Provide alli information ando criteria ast tot the Client's requirements, objectives, ande expectations for thep project and all standards of development, design, or construction. C. Provide Kimley-Horn all available studies, plans, or other documents pertaining to the project, such as surveys, engineering data, environmental information, etc., all of which Kimley-Horn may rely upon. d. Arrange for access to the site and other property as required for Kimley-Horn to provide its services. e. Review all documents or reports presented by Kimley-Horn and communicate decisions pertaining thereto Furnish approvals and permits from governmental authorities having jurisdiction over the project and g. Obtain any independent accounting, legal, insurance, cost estimating, and feasibility services required by h. Give prompt written notice to Kimley-Horn whenever the Client becomes aware of any development that affects Kimley-Horn's services or any defect orr noncompliance in any aspect of the project. 3) Period of Services. Unless otherwise stated herein, Kimley-Horn willl begin work after receipt ofap properly executed copy of this Agreement. This Agreement assumes conditions permitting continuous and orderly progress through completion of the services. Times for performance shall be extended as necessary for delays or suspensions due to circumstances that Kimley-Horn does not control. Ifs such delay or suspension extends for more than six months, Kimley-Horn's compensation shall be renegotiated. a. Invoices will be submitted periodically for services performed and expenses incurred. Payment of each invoice will be due within 25 days of receipt. The Client shall also pay any applicable sales tax. All retainers will be held by Kimley-Horn: and applied against the finali invoice. Interest will be added to accounts not paid within 25 days at the maximum rate allowed by law. Ifthe Client fails to make any payment due under this or any other agreement within 30 days after Kimley-Horn's transmittal of its invoice, Kimley-Horn may, after giving notice tot the Client, suspend services and withhold deliverables until all amounts due are paid. Bank Name and Address: WELLS FARGOI BANK, N.A., SAN FRANCISCO, CAS 94104  within a reasonable time so as not to delay Kimley-Horn. approvals and consents from other parties as may be necessary.  Client.  4) Method of Payment. Client shall pay Kimley-Horn as follows:  b. The Client will remit all payments electronically to: Account Number: 2073089159554 ABA#: 121000248 amenis@wmerhoncen att the time of payment.  Account Name: KIMLEY-HORN. AND ASSOCIATES, INC.  C. The Client will send the project number, invoice number and other remittance information by e-mail to d. Ifthe Client relies on payment or proceeds from a third party to pay Kimley-Horn and Client does not pay Kimley-Horn's invoice within 60 days ofr receipt, Kimley-Horn may communicate directly with such third party e. Ift the Client objects to an invoice, itr must advise Kimley-Horn in writing giving its reasons within 14 days of receipt oft thei invoice or the Client's objections willl be waived, and the invoice shall conclusively be deemed due and owing. Ift the Client objects to only a portion of thei invoice, payment for all other portions remains IfKimley-Horn initiates legal proceedings to collect payment, it shall recover, in addition to all amounts due, its reasonable attorneys' fees, reasonable experts' fees, and other expenses related to the proceedings. Such expenses shall include the cost, at Kimley-Horn's normal hourly billing rates, of the time devoted to  to secure payment. due.  such proceedings byi its employees.  Rev 07/2024    The Client agrees that the payment to Kimley-Horn is not subject to any contingency or condition. Kimley- Horn may negotiate payment of any check tendered by the Client, even ift the words "in full satisfaction" or words intended to have similar effect appear on the check without such negotiation being an accord and satisfaction of any disputed debt and without prejudicing any right of Kimley-Horn to collect additional 5) Use of Deliverables. All documents, data, and other deliverables prepared by Kimley-Horn are related exclusively to the services described int this Agreement and may be used only if the Client has satisfied all ofi its obligations under this Agreement. They are noti intended orr representedi to be suitable for use or reuse by the Client or others on extensions of this project or on any other project. Any modifications by the Client toa any of Kimley-Horn's deliverables, or anyr reuse oft the deliverables without written authorization byl Kimley- Horn will be att the Client's sole riska andv without liability tol Kimley-Horn, andt the Client shall indemnify, defend and! hold Kimley-Horn harmless from all claims, damages, losses ande expenses, including but not limited to attorneys' fees, resulting therefrom. Kimley-Horn's electronic files and source code remain the property of Kimley-Horn and shall be provided to the Client only if expressly provided for in this Agreement. Any electronic files not containing an electronic seal are provided only fort the convenience of the Client and use oft them is at the Client's sole risk. In the case of any defects in the electronic files or any discrepancies between them and the hardcopy of the deliverables prepared by Kimley-Horn, the hardcopy shall govern. 6) Intellectual Property. Kimley-Horn may use or develop its proprietary software, patents, copyrights, trademarks, trade secrets, and other intellectual property owned by Kimley-Horn ori its affiliates ("'Intellectual Property)i int the performance of this Agreement. Intellectual Property, forp purposes oft this section, does not include deliverables specifically created for Client pursuant to the Agreement and use of such deliverables is governed by section 5 of this Agreement. Unless explicitly agreed to in writing by both parties to the contrary, Kimley-Horn maintains all interest in and ownership of its Intellectual Property and conveys no interest, ownership, license to use, or any other rights in the Intellectual Property to Client. Any enhancements of Intellectual Property made during the performance of this Agreement are: solely owned by Kimley-Horn and its affiliates. If Kimley-Horn's services include providing Client with access to or a license for Kimley-Horn's (or its affiliates') proprietary software or technology, Client agrees to the terms of the Software License Agreement set forth at ntps/ww.kmey-homcomAnis.solwarelloense-agrement Opinions of Cost. Because Kimley-Horn does not controlt the cost ofl labor, materials, equipment ors services furnished by others, methods ofo determining prices, or competitive bidding or market conditions, any opinions rendered as to costs, including but not limited to the costs of construction and materials, are made solely based on its judgment as a professional familiar with the industry. Kimley-Horn cannot and does not guarantee that proposals, bids or actual costs will not vary from its opinions of cost. If the Client wishes greater assurance as tot the amount of any cost, its shalle employ ani independent coste estimator. Kimley-Horn's services required to bring costs within any limitation established by the Client will be paid for as Additional 8) Termination. The obligation to provide further services under this Agreement may be terminated by either party upon seven days' written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof, or upon thirty days' written notice for the convenience of the terminating party. Kimley-Horn shall be paid for all services rendered and expenses incurred to the effective date of termination, and other reasonable expenses incurred by Kimley-Horn as a result of such termination. 9) Standard of Care. The standard of care appliçable tol Kimley-Horn's services willl be the degree of care and skill ordinarily exercised by consultants performing the same or similar services in the same locality at the time the services are provided. No warranty, express or implied, is made or intended by Kimley-Horn's performance of services, and iti is agreed that Kimley-Horn is not ai fiduciary with respect to the Client. 10) LIMITATION OF LIABILITY. In recognition of the relative risks and benefits of the Project to the Client and Kimley-Horn, the risks are allocated such that, to the fullest extent allowed byl law, and notwithstanding any other provisions of this Agreement or the existence of applicable insurance coverage, that the total liability, in the aggregate, of Kimley-Horn and Kimley-Horn's officers, directors, employees, agents, and subconsultants to the Client or to anyone claiming by, through or under the Client, for any and all claims, losses, costs, attorneys' fees, or damages whatsoever arising out of or in any way related to the services under this Agreement from any causes, including but notl limited to, the negligence, professional errors or omissions, strictl liability or breach of contract or any warranty, express ori implied, of Kimley-Horn or Kimley-  amounts from the Client.  (the License Agreement") which terms are incorporated herein by reference.  Services.  Rev 07/2024  2    Horn's officers, directors, employees, agents, and subconsultants, shall not exceed twice the total compensation received by Kimley-Horni undert this Agreement or $50,000, whichever is greater. Higherli limits of liability may! be negotiated for additional fee. This Section isi intended solely tol limit the remedies available tot the Client or those claiming by or through the Client, andi nothing int this Section shall require the Client to 11) Mutual Waiver of Consequential Damages. In no event shall either party be liable to the other for any consequential, incidental, punitive, or indirect damages including butr notl limited to loss ofi income orl loss of 12) Construction Costs. Under no circumstances shall Kimley-Horn be liable for extra costs or other consequences duet to changed or unknown conditions orr related tot thet failure of contractors to perform work in accordance with the plans and specifications. Kimley-Horn shall have no liability whatsoever for any costs arising out of the Client's decision to obtain bids or proceed with construction before Kimley-Horn hasi issued final, fully approved plans ands specifications. The Client acknowledges that all preliminary plans are: subject 13) Certifications. All requests for Kimley-Horn to execute certificates, lender consents, or other third-party reliance letters must be submitted to Kimley-Horn at least 14 days prior to the requested date of execution. Kimley-Horn shall not be required to execute certificates, consents, or third-party reliance letters that are inaccurate, that relate to facts of which Kimley-Horn does not have actual knowledge, or that would cause 14) Dispute Resolution. All claims arising out of this Agreement or its breach shall be submitted first to mediation in accordance with the American Arbitration Association as a condition precedent to litigation. 15) Hazardous Substances and Conditions. Kimley-Hom shall not be a custodian, transporter, handler, arranger, contractor, or remediator with respect to hazardous substances and conditions. Kimley-Horn's services will be limited to analysis, recommendations, and reporting, including, when agreed to, plans and specifications for isolation, removal, or remediation. Kimley-Horn will notify the Client of unanticipated hazardous substances or conditions of which Kimley-Horn actually becomes aware. Kimley-Horn may stop affected portions ofi its services until the hazardous substance or condition is eliminated. a. IfKimley-Horn prepares construction documents and Kimley-Horn is not retained to make periodic site visits, the Client assumes all responsibility for interpretation of the documents and for construction observation, b. Kimley-Horn shall have no responsibility for any contractor's means, methods, techniques, equipment choice and usage, equipment maintenance and inspection, sequence, schedule, safety programs, or safety practices, nor shall Kimley-Horn have any authority or responsibility to stop or direct the work of any contractor. Aimley-Horn's visits will be for the purpose of observing construction and reporting to the Client whether the contractors' work generally conforms to the construction documents prepared by Kimley-Horn. Kimley-Horn neither guarantees the performance of contractors, nor assumes responsibility for any Kimley-Horn is notr responsible for any duties assignedt toi itint the construction contract thata are note expressly provided fori int this Agreement. The Client agrees that each contract with any contractor shall state that the contractor shall be solely responsible for job site safety and its means andi methods; that the contractor shall indemnify the Client and Kimley-Horn for all claims and liability arising out of jobs site accidents; and that the Client and Kimley-Horn shall be made additional insureds under the contractor's general liability insurance 17) No Third-Party Beneficiaries; Assignment and Subcontracting. This Agreement gives no rights or benefits to anyone other than the Client and Kimley-Horn, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole benefit of the Client and Kimley-Horn. The Client shall not assign or transfer any rights under ori interest in this Agreement, or any claim arising out of the performance of services by Kimley-Horn, without the written consent of Kimley-Horn. Kimley-Horn reserves the right to augment its staff with subconsultants as it deems appropriate due to project logistics, schedules, or market conditions. If Kimley-Horn exercises this right, Kimley-Horn will maintain the agreed-upon billing rates for services identified int the contract, regardless of whether the services are provided byi in-house employees,  indemnify Kimley-Horn.  profits.  tos substantial revision until plans are fully approved and all permits obtained.  Kimley-Horn to violate applicable rules of professional responsibility.  16) Construction Phase Services.  and the Client waives any claims against Kimley-Horn in any way connected thereto.  contractor's failuret to perform its work in accordance with the contract documents.  policy.  contract employees, ori independent subconsultants.  Rev 07/2024  3    18) Confidentiality. The Client consents to the use and dissemination by Kimley-Horn of photographs of the project and to the use by Kimley-Horn of facts, data and information obtained by Kimley-Horn in the performance ofi its services. If, however, any facts, data ori information: are: specifically identified iny writing by the Client as confidential, Kimley-Horn shall use reasonable care to maintain the confidentiality of that 19) Miscellaneous Provisions. This Agreement is to be governed by the law of the State of Florida. This Agreement contains the entire and fully integrated agreement between the parties and supersedes all prior and contemporaneous negotiations, representations, agreements, or understandings, whether written or oral. Except as provided in Section 1,1 this Agreement can be supplemented or amended only by a written document executed by both parties. Any conflicting or additional terms on any purchase order issued byt the Client shall be void and are hereby expressly rejected by Kimley-Horn. If Client requires Kimley-Horn to register with or use an online vendor portal for payment or any other purpose, any terms included in the registration or use of the online vendor portal that are inconsistent ori in addition to these terms shall be void and shall have no effect on Kimley-Horn or this Agreement. Any provision in this Agreement that is unenforceable shall be ineffective to the extent of such unenforceability without invalidating the remaining provisions. Ther non-enforcement: of any provision bye either party shall not constitute ay waiver of that provision nor shall ita affect the enforceability oft that provision or of the remainder of this Agreement. (20) PURSUANT TO FS558.0035, EMPLOYEES OF KIMLEY-HORN MAY NOT BE HELD INDIMIDUALLY LIABLE FOR DAMAGES RESULTING FROM NEGLIGENCE UNDER THIS AGREEMENT.  material.  Rev 07/2024    Wesion@)Sampsont 3955 Faber Placel Drive, Suite 300, North Charleston, SC 29405  (843)8 881-9804  Natural Resources Compliance Factors for PHMSA Grants FL  Town of Century  Project Description  Complete construction of Ramar Street gate station, including worker/monitor regulators, flters/strainers, properly sized meter, valves, odorization equipment, overpressure protection and dual-run bypasses, for the custody transfer of natural gas from Peninsula Pipeline Company to the Town of Century, Florida. In addition, the Ramar Street gate station willl be connected to the existing distribution network by constructing approximately 200 feet of 6" polyethylene pipe from  the station to the closest existing 6" distribution main.  legend Century entury Cantury. APE  NDS NWIU USFWS Wesion@Sompson  Figure 1. Sample NEPA exhibit) for the Town of Century.    Wesion@)Sampson 3955 Faber Placel Drive, Suite 300, North Charleston. SC29405  (843) 881-9804  Compliance Factor  Risk Potential Notes  Town of Century is in attainment for all criteria pollutants. Neede emissions calculations, mitigation measures to capture blow-down or methane-release estimates, andi methane reduction estimates based oni the current Construction is not proposed within the 100- Century site is located neara a wetland but does noti intersect with a wetland ata any point. There is a chance the end ofap pipe replacement. might intersect with a stream, but construction wills seek to bypass the The Town of Century is located within Escambia County which is in Florida's coastalz zone and is ini the Florida Coastal Management Program. Requires Coastal Zone Consistency (federal funding  Air Quality and Greenhouse Gases Clean Air  leak rate. year floodplain.  Water Resources  Floodplain Management Sole Source. Aquifers Wetlands Protection Wild and Scenic Rivers Coastal Zone Management Coastal Barrier Resources  stream.  assistance).  Groundwater andi Hazardous Materials/Waste Groundwater Impacts Boring /Directional Drilling (IRI Prevention Plan) Contamination and Toxic Substances Explosive and Flammable Hazards Lead Pipes or Asbestos Land Disturbance Farmlands Protection  Site is not located within a Toxic Release Inventory (TRI) site. Need groundwater analysis, mitigation measures for inadvertent return HDDa areas, contaminated site analysis, and lead pipe anda asbestos analysis.  Land Disturbance, permit is anticipated Century site is not located ina Census urbanized area and does not contain, prime ori important farmland soils.  Soils  (section 402).    Wesion@Sampsont 3955 Faber Placel Drive, Suite 300, North Charleston, SC: 29405  (843)8 881-9804  Compliance Factor Biological Resources Endangered Species Habitat Assessment  Risk! Potential Notes  Critical Habitat or Essential Fish Habitat is noti identified within the project boundaries in  Century. Need IPac Report.  Coordination with state SHPO and THPOS (Alabama- Coushatta Tribe of Texas, Choctaw Nation of Oklahoma, Coushatta Tribe of Louisiana, Miccosukee Tribe of Indians, Mississippi Band of Choctaw Indians, Muscogee (Creek) Nation, and Poarch Band of Creek Indians) required to comply with Section 106. Preliminary findings indicate the site is not located withina a historic, property on the National Register of Historic Place. Need roads ands sidewalk analysis. Need parks and cemeteries analysis/ /4() Need full 400 analysis There are no Section 4(0 properties within the project site. Need ROW ande easement analysis. Need traffic flow analysis. Century site is not within. 2,500f feet of civilian airport or 15,0001 feet ofa military airfield. Century site is not/ located ina Census urbanized area and does not contain prime or important farmland soils.  Cultural Resources  Buildings and Structures Historic Districts and Adjacency Tribal Lands Parks and Cemeteries Roadways and Sidewalks Historic Preservation  Section 4(): Parks, Recreation Areas, Wildlife Refuges Impacts and Adjacency Land Use and Transportation Right-of-way and Easement, Analysis Traffic Flow Emergency Response Coordination Airport Hazards Farmlands Protection Local Lands, Policies, and Regulations  The project will comply with all locala and Need construction methods andt timing Need mitigative measures for projects in proximity to noise sensitive receivers (ie., schoo/s, residences, churches). Project construction will not likely occurt for more than one month at a single project  Noise and' Vibration Construction Duration Noise Sensitive Receivers Construction! Methods State/Local Ordinances Vibratory Equipment  state ordinances. information.  location.  Environmental Justice Anaysis/Demographcs Outreacha and Communications Plan  Analysis will be conducted with PHMSA.    Wesion@Sampsont 3955 Faber Place Drive, Suite 300, North Charleston, SC: 29405  (843) 881-9804  Compliance Factor  Risk Potential Notes  The, project site is located withina an area with a 90-95% Demographic Index [DI=(% people ofc color + % low-income). /2). The project will not displace existing residents or workers. Need to work with Florida Gas to document risk profiles, infrastructure conditions, and safety measures and plans. Need to document, riska and benefits of implementation. Need to coordinate with Florida Gas on any Public. Awareness Programs consistent with APlpractices.  Safety: Distribution Integrity Management Plan (DIMP) Infrastructure Conditions Analysis Risk Profiles/Benefits Public. Awareness Program Construction Safety Methods and Procedures  Document: and: summarize all planned public involvement activities, including: Coordination with local community leaders and groups Advanced. notification ofs service disruptions and construction schedule Services maintained. at temporary facilities, if appropriate Public engagement to reduce, project delivery delays and public controversy Outreach plans to involve ande engage all populations Incorporate public awareness programs.  Public Involvement  Key:  None compliance factor does not appear ons site or will not likely be impacted by proposed project) Low (compliance factor is present on site and may or may not be impacted by proposed project Moderate (compliance factor is present ons site, may be impacted, and requires additional analysis  and coordination)    Level of Effort and Cost Table  Weston & Sampson Billing Costs SUB- CONSULT,  PHMSA - Century NEPA Assessment  7/25/2023 TOTAL COST $480.00 $950.00 $1,450.00 $5,300.00  TASK NO. TASKI DESCRIPTION Data Collectiona andN Mapping 2 Section 106F Review SHPO Coordination Tribal Consullation 3 Publicl Involvement Plan Preparation/TRC ofE Environmental Assessment Project Descriplion Statement of Purpose and Need Environmenlal Setting Resource Review Questionnaire EJ/Climate and4 4(0 Properties Alternatives (NOT REQUIRED) Mitigation Measures Unanticipated Adverse Envl Impacts Listofs Sources, Agencies, andF Persons Contacted Summary ofF Findingsa and Determination Source Documentation andE Environmental Record 5 Task Management: and Coordination Preparation/ /Projects Scope Review FLGas RegularA Meetings  TOTAL  PM/Tec grojectL Levi Levelll HAII HOURS EXPENSES  $730.00 $960.00 $2.3B0.00 $12,250.00  $1,650.00 $1,650.00  TOTALS  12  11 53 76  LABORI BILLINGS PER STAFF MEMBER $2,700 $1,540 $6,360    Town of Century, Florida  Agenda Item  Agenda Date: October 29, 2024 Department Administration Presenter Mayor Gomez  Amount Account  Subject: Review and Approval of Backflow Device Testing Quotes  Background:The7 Towno ofCentury is required to test 531 backflow devices to comply with local and state regulations. Two quotes have been received for the testing services, both ofwhich have been reviewed for completeness and compliance with the project scope  This item is for ongoing operations.  Recommended Action: Motion to approve the selection of [Chester Campbell/ Pensacola Backflow Services, Inc.] as the vendor for backflow device testing, and authorize the  Mayor to execute the contract and proceed with scheduling the work.    TOWN OF CENTURY, FLORIDA SPECIAL CALLED MEETING OCTOBER 29, 2024 TESTING QUOTES SUBJECT: Town of Century. BACKGROUND:  AGENDA ITEM: REVIEW AND. APPROVAL OF BACKFLOW DEVICE  Review and selection of a vendor to provide testing for 53 backflow devices within the  The Town of Century is required toi test 53 backflow devices to comply with local and state regulations. Two quotes have been received forthe testing services, both of which havel been reviewed for completeness and compliance with the project scope.  SUMMARY OF QUOTES: 1. Chester Campbell  Quotation #2328 dated September 24, 2024 Scope: Testing 53 backflow devices Total Cost: $4,505.00  Notes: Customer is responsible for any necessary repairs. Test results will be provided to the' Town of Century. Chester Campbell will complete the  testing within 30 days of approval. Proposal #3907 dated September 30, 2024 Scope: Testing and reporting for 53 commercial accounts  2. Pensacola Backflow Services, Inc.  Total Cost: $3,975.00  Notes: Testing excludes after-hours/weekend work and unforeseen parts. Pensacola Backflow Services will provide a one-year warranty on workmanship and materials. Full payment is due upon completion, with  late fees applied for overdue payments.  RECOMMENDATION:  The Town Council is requested to review the quotes from Chester Campbell and Pensacola Backflow Services, Inc., and provide approval for the selection ofone vendor toj perform the backflow device testing. Both quotes are valid and provide comparable services, but Pensacola Backflow Services, Inc., offers the lower price of $3,975.00. Additionally, Pensacola Backflow Services offers a one-year warranty on workmanship,  which may be ofadded benefit to the Town.  REQUESTED ACTION:  Motion to approve the selection of [Chester Campbell /1 Pensacola Backflow Services, Inc.] as the vendor for backflow device testing, and authorize the Mayor to execute the  contract and proceed with scheduling the work.  ATTACHMENTS:    Chester Campbell Quote #2328 Pensacola Backflow Services Proposal #3907    Chester Campbell  1075 Wynn Drive Chipley, FI.32428  Phone-850-373-7090 ampbelsyayano.com  Job Quotation  To: The Town of Century Florida 7995 N. Century Blvd. Century, FL. 32535  Quotation # 2328 Date: 09/24/2024  Your Order# OurOrder#  Sales. Rep. u Description  FOB  Ship.Via  Terms Discount %  TaxID Taxable  Proposed:s Shipping Unit Price Total $85.00 $85.00  Quantity 53  Item  Test Backflow Devices  Subtotal $4,505.00  Total $4,505.00  Quotation valid for 45 days. Quotation prepared by: Chester Campbell  This is a quotation on the goods named, subject to the conditions noted below: Will test Fifty three Backflow Devices and turn in test results to city of Century Florida, Any repairs will be the responsibility of the customer, Customer will provide list of addresses of devices to be tested. Credentials will be provide upon request., Job will  be completed within 30 days after the approval of quote.  To accept this quotation, sign here and return:    Pensacola Backflow Services, Inc.  SERVICE PROPOSAL  Date: Address: Contact: Phone: Project: Address: Contact: Phone:  September 30,2024 7995 N. Century Blvd, F1.,32535  PBS Proposal # 3907  Customer: Town of Century  Fax:  Email:  Town of Century 7995 N. Century Blvd, F1.,32535  Fax:  Email:  Pensacola Backflow Services, Inc. (PBS) proposes to furnish material, and labor, as specified below at the price(s) stated below: Allowing PBS to commencer work or preparation, for ork will constitute acceptance by Customer ofthis proposalor work order. Thework willl he done in accordance with this proposal or work order, which will bei incorporated by reference into any  purchase order or subcontract. SCOPE OF WORKI INCLUDED:  1. To provide Backflow testing and reports for 53 commercial accounts  NOTE: Attachments referenced by project name and PBS proposal #: and dated. shall bei incorporated completely asi if written hercin.  However.exluding:  1.  After-hours'weekend work (unless indicated above) 2. Any unforeseen parts, labor and/or material not listed above in  Scope of work.  Base Ouote/Bid: Firm Price: Three Thousand Nine Hundred Seventy Five Dollars $3.975.00  Pensacola Backflow Services, Inc., P.O. Box 37005, Pensaçola, Florida, 32526  Sales Representative: Kenneth Ballard Office: 850-712-4467 Accepted by: Title: Date:  Fax: 850-607-9014 Email: Kahalams0Ogmail.com.  Subject to acceptance within 30 calendar days, conditions oft this proposal,  Page I    Pensacola Backflow Services, Inc.  Pensacola Backflow Services, Inc. (PBS)  General Terms & Conditions  1. Payments to Pensacola Backflow: Full payment is due uponr receipt ofi invoice unless otherwise agreed by Pensacola Backflow. 2. Final payment: including any retention shalll be due nol later than 30 days after the work is completed. Nothing ina agreement documents or anything int this document: shall serve to void Pensacola Backflow Mechanics Lien and/or Bonding claim rights in 3. Late payments: In the event any payments are not made when due, including final payment, the Buyer shalll be liablei fori interest in ana amount equal to1 1.5%p per month or the maximum legalr rate permitted by law, accruing from the date the last payment became' 'overdue". Albeit, the amount ofi interest shall never, under any circumstances, exceed the maximum: allowed undert the 4. Back-charges No back-charge or claim oft the Buyer fors services shall be valid unless agreed toi in writing! by (PBS) before the back-charge work" is executed. Ini the case of (PBS) failure tor meet any requirement oft the subcontract agreement, the Buyer shall notify (PBS) ofs such default in writing, and allow (PBS) reasonable time to correct any deficiency in accordance to paragraph 5. Liquidated damages: The Buyer shall make no demand for liquidated damages, unless such damages are specifically named herein. (PBS) shall under no circumstances be liablet for liquidated damages for more than the amount paid by the Buyer for 6. (PBS)to warrant material and workmanship against defects for a period one year from the date equipment is serviced. (PBS) totall liability under any Gircumstances shall bel limited tot the costsi incurred in correcting any defecty warranted, and under no Circumstances shall (PBS) be liable for loss of profits ori incidental or consequential damages, whether in contract, tort, or otherwise. THIS WARRANTY ISI IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY WARRANTIES OF MERCHANTABILITY OR FITNESSI FOR AF PARTICULAR PURPOSE. Buyer and/or Owner shall be responsible to maintain equipment ing good, sufficient working order and to protect equipment from extreme elements 7. Change orders and conflicts: Upon determination bye either party that; "the Contract needs a change," or "some type of conflict has arisen," outside the scope ofv work, orf failure thereof, the' Discovering" party shall notify the other in writing within 24 hours, with details including cost breakdowns and schedulei impacts defined. The" 'Notified" party must promptly respond in writing within 241 hours ofr receipt. If not settled, ar meeting shall! be called for resolution. Upon agreement ofs solution, a contract change order, with' "scope changes", "lump sum" pricing changes (extra or credit) and revised schedule shall be attached. Ifthe change order requires a" "variable cost approach" time and material (T&M) rates must be pre-agreed. Buyer and (PBS) must initial a T&M rate letter, and attach to a change order, and proceed ina accordance with originalt terms of contract. (PBS) shall be entitledt tot fair 8. Buyer shall furnish all necessary facilities for the performance oft the work by (PBS), including adequate space for storage and handling of material, adequate light, electricity, water, freeze protection, local telephone, security, toiletf facilities, hoisting, and 9. When (PBS)work includes excavation or concealed piping & equipment: Ifwater, quicksand, rock, environmental contamination, asbestos, or other unforeseen obstructions or subsurface soil conditions are encountered, or" "cross connection" of domestic or other waters system, also any unforeseen damage incurred on existing piping while tapping of any water main, this condition will constitute scope ofv work or conditions above and) beyond the agreement ands solutions shall be executed ina accordance with 10. Force Majeure: (PBS) shall not ber responsible for failure to render Services due to causes beyond its control including, but not limited to, work stoppages, fires, civil disobedience, riots, rebellions, acts of Nature, or any other cause beyond the control of 11. Hazardous Waste Disposal: This agreement does not provide for the cost of disposal of any hazardous waste materials, or hazardous materials, encountered in any oft the Covered System(s) and or during performance oft the Services, which shall ata all times remain the property of the CUSTOMER. (PBS) shall not be responsible for removal and disposal of such hazardous 12. Working hours and days: Unless specifically set forth int this agreement, alli installation work shall be performed during normal working Pensacola Backflow Services, Inc. hours and days. IfBuyer subsequently requires special working hours and days otherwise, this condition will constitute scope and/or schedule above and beyond the agreement, and solutions shall be executed 13. This agreementi ist the exclusive agreement between the Buyer and Pensacola Backflow Services, Inc. and there are no other agreements, whether written or oral, which are not specifically set forth herein. Ifa anyl legal action arises out of this agreement or breach thereof, both parties agree thata any suit shalll bet filed and maintained in Escambia County, State of Florida. 14. The content oft this agreement, as well ast these Terms and Conditions, seek top provide ai framework for resolution ofa all disputable matters. Int the event ofi irreconcilable differences, costs for any! legal action relative tot this agreement shall be! bome  accordance with Florida law. laws oft the State of Florida. (7) below.  unexcused delays to the extent caused by (PBS).  and reasonable re-mobilization fees ifd delayed beyondi its control. dumpster facilities. (PBS) shall ber responsible for cleaning up its own debris.  paragraph (7) above. (PBS). materials.  in accordance with paragraph (7) above.  byt the non-prevailing party.  Page 2    Town of Century, Florida  Agenda Item  Agenda Date: October 29, 2024 Department Administration Presenter Mayor Gomez  Amount Account  Subject: Approval ofInterlocal Agreement Between the Town of Century and the  Town ofJay  Background: The Town of Century and the Town of. Jay have established an interlocal agreement to provide mutual assistance through the shared use ofl Public Works personnel and equipment. This agreement is aimed at improving the efficiency and effectiveness of Mr. Eric Seib, representing the Town of. Jay, plans to discuss the interlocal agreement and obtain Council review and approval during the Town Council meeting on Monday, October21, 2024. The agreement has been reviewed by Attorney Matt Dannheisser, and amendments  operations for both municipalities.  were made based on his recommendations. Key provisions oft the agreement include:  Mutual lending of Public Works personnel and equipment on a case-by-case basis. No compensation will be paid by either party for the use of the other's equipment or Thel borrowing town will assume responsibility for borrowed equipment and personnel Theagreement will be renewed annually unless terminated by either party with a3 30- The agreement is authorized under Section 163.01,Florida Statutes, which allows local  personnel.  during their use, including indemnification for any risks or damages.  day notice.  governmental units to cooperate for mutual benefit.  This item is for ongoing operations.  Recommended Action: Iti is recommended that the Town Council:  - Approve the Interlocal Agreement with the Town ofJay, as reviewed by Attorney 2. Authorize the Mayor to sign the agreement and take any necessary actions fori its  Matt Dannheisser. implementation.    TOWN OF CENTURY, FLORIDA MEETING DATE: Monday, October 21, 2024  SPECIAL CALLED MEETING AGENDA ITEM REQUEST  AGENDA ITEM TITLE BACKGROUND  Approval of Interlocal Agreement Between the Town of Century and the' Town ofJay The Town of Century and the' Town of. Jay have established an interlocal agreement to provide mutual assistance through the shared use of Public Works personnel and equipment. This agreement is aimed ati improving the efficiency and effectiveness of Mr. Eric Seib, representing the Town ofJay, plans to discuss the interlocal agreement and obtain Council review and approval during the Town Council meeting on Monday, October 21, 2024. The agreement has been reviewed by Attorney Matt Dannheisser, and  operations for both municipalities.  amendments were: made based on his recommendations. Key provisions oft the agreement include:  Mutual lending of Public Works personnel and equipment on a case-by-case No compensation will be paid by either party for thei use of the other's equipment The borrowing town will assume responsibility for borrowed equipment and personnel during their use, including indemnification for any risks or damages. The agreement will be renewed annually unless terminated by either party with a The agreement is authorized under Section 163.01, Florida Statutes, which allows local  basis. or personnel.  30-day notice.  governmental units to cooperate for mutual benefit.  PROPOSAL The Council is asked to: Town ofJay.  1. Approve the Interlocal Agreement between the' Town of Century and the 2. Authorize the Mayor to sign the. agreement on behalf of the Town of Century. No direct financial impact is anticipated as no compensation will be exchanged for the sharing of equipment or personnel. However, there may be cost savings through  FINANCIAL IMPACT  increased operational efficiency. RECOMMENDATION  Iti is recommended that the Town Council: Attorney Matt Dannheisser. its implementation.  1. Approve the Interlocal Agreement with the' Town of. Jay, as reviewed by 2. Authorize the Mayor to sign the agreement and take any necessary actions for    ATTACHMENTS  1. Interlocal Agreement between the' Town of Century and the' Town ofJay    INTERLOCAL AGREEMENT BETWEEN THE TOWN OF CENTURY AND TOWN OF JAY  This Agreement is made and entered into this  day of April 2024, between the Town  of Century, whose address is 7995 North Century Boulevard, Century, Florida 32535 (hereinafter referred to as "Century"), and the Town of Jay, whose address is 3695 Highway 4, Jay, Florida 32565 (hereinafter referred. to as "Jay"). Century and Jay are  referred to collectively as "the Parties".  WITNESSETH THAT:  WHEREAS, the Parties are authorized to enter into this Agreement pursuant to Section 163.01, Florida Statutes, as amended, which permits local governmental units to make the most efficient use of their powers by enabling them to cooperate with other localities WHEREAS, the Parties executing this Agreement desire to share the benefits of Public Works personnel and equipment and to provide mutual assistance on a case-by-case WHEREAS, the purpose of this Agreement is to provide a mechanism to share the benefits of Public Works personnel and equipment in order to provide general NOWTHEREFORE. the Parties, in consideration oft the mutual benefits flowing from each  on a basis of mutual advantage, and  basis, and  maintenance and related services in an efficient and timely manner.  to the other do thereby agree as follows:  ARTICLE 1.  STATEMENT OF AGREEMENT  1.1 The Parties enter into this Agreement to initiate the exchange of Public Works  personnel and equipment on a case-by-case ongoing basis.  ARTICLE2.  TERM OF THE AGREEMENT  2.1 The period of performance of this Agreement shall commence on the date of execution and continue on thereafter, on a year-to-year basis, under the same terms and conditions herein provided, unless terminated earlier under Article 7, or replaced with  another agreement.  1    ARTICLE3.  SCOPE OF WORK-TOWN OF CENTURY  3.1 The Town of Century agrees to occasionally lend or borrow Public Works equipment and/or employees to or from the Town of Jay for efficiency and effectiveness 3.2 The Town of Century will pay no compensation to the Town of Jay for use of the 3.3 It must be clearly understood by all parties concerned that the Town of Century equipment must be available for the Town of Century projects whenever needed. Therefore, any equipment requested will only be available whenever not in use, or scheduled to be used for a Town of Century project, and, then, it will only be made available at the sole discretion of the Mayor or his/her designee, of the Town of Century.  of operations.  Town of Jay's equipment and/or employees.  ARTICLE 4.  SCOPE OF WORK-TOWN OF JAY  4.1 The Town of Jay agrees to occasionally lend or borrow Public Works equipment and/or employees to or from the Town of Century for efficiency and effectiveness of 4.2 The Town of Jay will pay no compensation to the Town of Century for use of the 4.3 Iti is must be clearly understood by all parties concerned that the Town of Jay equipment must be available for the Town of Jay projects whenever needed. Therefore, the equipment requested will only be available whenever not in use, or scheduled to be used for a Town of Jay project, and, then, it will only be made available at the sole  operations.  Town of Century's equipment and/or employees.  discretion of the Mayor or his/her designee, of the Town of. Jay.  ARTICLE 5.  PROJECT MANAGEMENT/NOTICE  5.1 Until otherwise notified in writing, the Mayor fort the Town of Century is Luis Gomez, Town of Century, 7995 North Century Boulevard, Century, Florida 32535 at telephone (850) 256-3208 (Century Town Hall). The Mayor for the Town of Jay is Shon Owens, Town of Jay, 3695 Highway 4, Jay, Florida 32565 at telephone (850) 675-4556 (Jay Town Hally or by mobile at (850) 554-0701. The Parties shall direct all matters arising in connection with the performance of this Agreement for resolution or action. The Mayors andlor their designees, shall be responsible for overall coordination and oversight relating 5.2 All notices, demands, or other communications to the Parties under this Agreement shall be in writing and shall be deemed received if sent by certified mail, return receipt  to the performance of this Agreement.  requested, to:  2    Town of Century Mayor Luis Gomez Town of Century 7995 North Century Boulevard Century, FL 32535 Town of Jay Mayor Shon Owens Town of Jay P.O. Box 66 Jay, FL 32565 ARTICLE6.  Copies to: Kristina Wood, Deputy Town Clerk Town of Century 7995 North Century Boulevard Century, FL 32535 Copies to: Eric Seib, Town Manager Town of Jay P.O. Box 66 Jay, FL 32565  INDEMNIFICATION AND INSURANCE  6.1 The Parties assume any and all risks of personal injury, bodily injury and property damage attributable to the negligent acts or omissions of the Parties and the officers, employees, and agents thereof. Each of the Parties, as a local government agency, warrants and represents that it is self-funded for liability insurance, or has liability insurance, both public and property, with such protection being applicable to the Parties by their officers, employees, and agents while acting within the scope oftheire employment with the Parties. The Parties further agree that nothing contained herein shall be construed or interpreted as (1) denying to either party any remedy or defense available to such party under the laws of the State of Florida; (2) the consent of the State of Florida or its agents and agencies to be sued; or (3) a waiver of sovereign immunity of the State of Florida beyond the waiver provided in Section 768.28, Florida Statutes. During the time an employee and/or equipment is borrowed, it should be deemed, for purposes of this Agreement, that the town borrowing the employee(s) and/or equipment  is:  a. The employer of any borrowed employees, solely responsible for all actions of the borrowed employee(s), and will indemnify the other town for all consequences, regardless of contributing negligence, arising in connection with the borrowed b. The owner of any borrowed equipment, solely responsible for all consequences relating to its use of the borrowed equipment, and will indemnify the other town for all consequences, regardless of contributing negligence, arising in connection with  employee(s).  the borrowed equipment.  3    ARTICLE7.  TERMINATION/SUSPENSION  7.1 This Agreement may be terminated by written notice of either Party to the other no later than thirty (30) days prior to the date of termination. However, termination shall be carefully considered due to the potential cost and disruption of operations to each of the  Parties. ARTICLE8.  STANDARDS OF COMPLIANCE  8.1 The Parties, their employees, subcontractors or assigns, shall comply with all applicable federal, state and local laws and regulations relating to the performance of this 8.2 Whenever possible, each provision in this Agreement shall be interpreted in such a manner as to be effective and valid under applicable law. Any provisions of this Agreement, which shall prove to be invalid, void or illegal, shall in no way affect, impair, or invalidate any other provisions herein, and such other provisions shall remain in full 8.3 Except as expressly provided herein, nothing in this Agreement shall be construed to permit anyone other than the parties hereto and their successors and assigns to rely upon the covenants and agreements herein not to give any such third party a cause of action (as a third-party beneficiary or otherwise) on account of nonperrormance 8.4 The rights, duties, and other obligations of either party to this Agreement may not be assigned to any third party without the prior written consent of the other party, which 8.5 This Agreement may be amended only with the written approval of the Parties 8.6 This Agreement states the entire understanding and Agreement between the Parties and supersedes any and all written or oral representations, statements, negotiations, or Agreements previously existing between the Parties with respect to the  Agreement.  force and effect.  hereunder.  consent shall not be unreasonably withheld.  hereto.  subject matter of this Agreement.  ARTICLE 9.  EVIDENCE OF AUTHORITY  9.1 Upon execution of this Agreement, the Town of Century shall provide the Town of Jay and the Town of Jay shall provide the Town of Century with a certified copy of the resolution, ordinance, or other authority given to execute this Agreement and said document will be attached hereto and incorporated herein as Exhibit "A" for the Town of  Century and Exhibit "B" for the Town of. Jay.  4    IN WITNESS WHEREOF, said parties have caused this Agreement to be signed by the  duly authorized officials on the day and year first written above.  TOWN OF CENTURY  TOWN OF JAY BY:  BY: ATTEST: BY:  Luis Gomez Jr., Mayor  Shon Owens, Mayor  BY:  Kristina Wood, Deputy Town Clerk  Donna Bullock, Town Clerk  5    EXHIBIT "A"  Town of Century Agreement  6    EXHIBIT "B"  Town of Jay Agreement  7    Town of Century, Florida  Agenda Item  Agenda Date: October 29, 2024 Department Administration Presenter Mayor Gomez  Amount Account  Subject: Approval ofTalcon Proposal for Sewer Repair Project on Highway 29  Background: On Highway 29. Brown Construction initially provided.a quote for the repair but has since withdrawn their proposal due to the unavailability ofresources within the required time frame The Town ofCentury is experiencing a failure in the existing sewer line near a manhole. The Town has since received a new proposal from Talcon, a certified general Talcon submitted a proposal on October 14, 2024, with a total project cost of $63,500.00.  contractor, to conduct the necessary sewer repairs.  Thes scope ofwork includes: Mobilization 2. Maintenance ofTraffic (MOT) 3. Bypass Pumping 4. Camera Investigation 6. Cleanupofthe area further deterioration.  5. Repair of Infiltration from inside/outside the manhole  This] project is critical fori maintaining the integrity oft the Town's sewer system and preventing  This item is for ongoing operations.  Recommended Action: It is recommended that the Town Council: 1. Approve the Talcon Proposal for sewer repair.  2. Authorize the Mayor to execute the contract with Talcon and ensure the project is  completed in a timely manner.    TOWN OF CENTURY, FLORIDA  SPECIAL CALLED MEETING. AGENDA ITEM REQUEST FORM  MEETING DATE: Tuesday, October 29, 2024  AGENDA ITEM TITLE BACKGROUND  Approval ofTalcon Proposal for Sewer Repair Project on Highway 29  on Highway 29. Brown Construction initially provided a quote for the repair but has since withdrawn their proposal due to the unavailability of resources within the required time frame The Town of Century is experiencing a failure in the existing sewer line near ar manhole. The Town has since received a new proposal from Talcon, a certified Talcon submitted a proposal on October 14, 2024, with a total project cost of  general contractor, to conduct the necessary sewer repairs.  $63,500.00. The scope of work includes: 1. Mobilization 2. Maintenance ofTraffic (MOT) 3. Bypass Pumping 4. Camera Investigation 6. Cleanup of the area preventing further deterioration. PROPOSAL The Council is asked to: of$63,500.00.  5. - Repair of Infiltration from inside/outside the manhole  This project is critical for maintaining thei integrity of the Town's sewer system and  1. Approve the Talcon Proposal for sewer repair on Highway 29 at a total cost 2. Authorize the Mayor to sign the contract and proceed with the necessary  actions to complete the project.  FINANCIALIMPACT  The total cost for the sewer repair project is $63,500.00, as detailed in the' Talcon proposal. The funds will be allocated from theappropriate infrastructure maintenance  budget.  RECOMMENDATION  Iti is recommended that the Town Council:  1. Approve the Talcon Proposal for sewer repair. project is completed in a timely manner.  2. Authorize the Mayor to execute the contract with Talcon and ensure the  ATTACHMENTS    1. Talcon Proposal (dated October 14, 2024)    West Division 8820 Grow Dr. Pensacola, FL 32514 Phone 850-500-8820  TALCON  East Division 156 Dupont Road Havana, FL3 32333 Phone 850-574-4400 . Fax 850-574-0686  www.Taironcroup.com: Monday, October 14, 2024 Proposal  Item #  Description  Quanity 11s 11s 1ls 11s 11s 11s  Unit Price  Total  $ $ $ $ $ $ $  1 Mobilization 2 MOT 3 Bypass Pumping 4 Camera/linvestigate 6 Cleanup area  5 Repair Infultration fromi inside/outside manhole  Total Cost $  63,500.00  Certified General Contractor- CG059172 Certified Jnderground Utilties Conctractor- CUC056724  Certified Plumbing Contractor- CFC1428230  Fireline' V- 1869790012010    Town of Century, Florida  Agenda Item  Agenda Date: October 29, 2024 Department Administration Presenter Mayor Gomez  Amount Account  Subject: Authorization to. Allocate. ARPA Funds for Employee Stipends in Recognition Background: The Town of Century is proposing to allocate. American Rescue Plan Act (ARPA) funds to provide a one-time $500 stipend to eligible employees in recognition oft their contributions during the Town's 's response to the COVID-19 pandemic. Several municipalities have used ARPA funds to recognize and reward employees for maintaining essential services  ofCOVID-19 Response Efforts  and ensuring public safety during this challenging time.  This item is for ongoing operations. Recommended Action:  Authorize the expenditure of $7,500 in ARPA: funds to provide one-time $500 stipends to eligible employees who contributed to the Town's COVID-19 response efforts and were employed prior to May 11, 2023, in accordance with the Treasury's  Final Rule for ARPA Funds (31 CFR S 35.6(c)). Allow the Mayor to execute the disbursement of funds accordingly.    Agenda Item: Authorization to Allocate ARPA Funds for Employee Stipends in  Recognition ofCOVID-19 Response Efforts  Background:  The Town of Century is proposing to allocate American Rescue Plan Act (ARPA) funds to provide a one-time $500 stipend to eligible employees in recognition of their contributions during the Town's response to the COVID-19 pandemic. Several municipalities have used ARPA funds to reward employees for maintaining essential services and ensuring public safety  during this challenging time.  Eligibility:  Employees who have been with the Town since prior to May 11,2023 and who played an active role ini the Town's response to the COVID-19 pandemic will be eligible for the The Town has ai total of 15 employees, with X employees meeting the eligibility requirement based on their hire date and role in pandemic response.  stipend.  Funding Source and Treasury Rule Rationale:  The stipends will be paid using ARPA funds, authorized under the U.S. Treasury's Final Rule for the American Rescue Plan Act. Specifically, the Treasury permits the use of ARPA funds under 31 CFR Part3 35, which allows premium pay for essential workers who performed critical work during the pandemic. According to 31 CFR $ 35.6(c), governments may provide premium pay to eligible workers who performed in-person duties or contributed to essential The proposed one-time stipend of $500 per eligible employee qualifies as premium pay for essential work under these guidelines, making it an appropriate use of ARPA funds.  governmental operations during the public health emergency.  Financial Impact:  The total financial impact is estimated at $7,500 ($500 per eligible employee). These stipends are taxable, and the total amount will include applicable payroll taxes.  Recommendation:  Should the Town Council approve this action, the Mayor will be authorized to use. ARPA funds to distribute the stipends to eligible employees. These funds will be treated as a one-time payment and taxable income, in compliance with the Treasury guidelines.  Action Requested:  Town Council approval is requested to:    Authorize the expenditure of $7,500 in ARPA funds toj provide one-time $500 stipends to eligible employees who contributed to the Town's COVID-19: response efforts and were employed prior to May 11, 2023, in accordance with the Treasury's Final Rule for Allow the Mayor to execute the disbursement of funds accordingly.  ARPA Funds (31 CFR $3 35.6(c)).    This is EXHIBIT K, consisting of[ 2 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated[ December 7,2015 J.  AMENDMENT TO OWNER-ENGINEER. AGREEMENT  Amendment No. 1  The Effective Date of this Amendment is: February 6, 2024.  Background Data  Effective Date of Owner-Engineer Agreement: December,2015  Owner: Town of Century  Engineer: Municipal Engineering Services, Inc. Project: Annual NPDES/MS4 Permit Renewal 2022/2023  Nature of Amendment: [Check those that are applicable and delete those that are inapplicable.)  X  Additional Services to be performed by Engineer Modifications to services of Engineer Modifications to responsibilities of Owner Modifications of payment to Engineer Modifications to time(s) for rendering services Modifications to other terms and conditions of the Agreement  X X  Description of Modifications:  The project scope, fee, and time for completion shall be modified to include assisting the Town with the FDEP Audit and addressing the new NPDES MS4, permit conditions. This additional work will be completed on at time andi materials basis not-to-exceed; $10,000.00more.  Agreement Summary: Original agreement amount: Net change for prior amendments: This amendment amount: Adjusted. Agreement amount:  $ Hourly NTE $6,000.00 $0.00 $ Hourly NTE $10,000.00 $Hourly NTE $16,000.00  Exhibit K-A Amendment to Owner-Engineer Agreement. EICDC"E-500, Agreement Between Owner and Engineeri for Professional Services. Copyright 0: 2014 National Society ofF Professional Engineers, American Council ofE Engineering Companies, and Amerlcan! Society of Civil Engineers. All rights reserved.  Page1    Change ini time for services (days or date, as applicable): Time will be extended as needed to The foregoing Agreement Summaryi is far reference only and does not alter the terms of the Agreement, Owner and Engineer hereby agree to modify the above-referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in  comply with FDEPrequirement,  including those set forth inE Exhibit C.  effect. OWNER: Towno ofCentury By: Prinl name: Luis Gomez,Jm Tide: Mayor: Date Signed:  ENGINEER: Municipal Engineering Services. Inc: By: Up Print name: William V. Phillips. IL,PE. Title: President Date Signed:  Zul/aaay  Exhibit K- Amendment to Owner-Engineer. Agreement. EJCDCPE-500, Agreement Between Owner and Engineer for Professional Services. Copyright 0: 2014 National Society of Professional Engineers, American Council ofE Engineering Companies, andA American Society of Civil Engineers. Allr rights reserved.  Page2    SUGGESTED FORM OF TASK ORDER  This is Task Order No. MES-30, consistingof 3_ pages.  Task Order  In accordance with Paragraph 1.01 of the Agreement Between Owner and Engineer for Professional Services - Task Order Edition, dated [December 7, 2015] ("Agreement"), Owner and Engineer agree as  follows:  1. Background Data a. b. C. d.  Effective Date of Task Order:  September 25, 2024 Town of Century  Owner: Engineer: Specific Project (title):  Municipal Engineering Services, Inc. US Hwy 29 Crosswalk (Pond and Bradley)  2. Services of Engineer  A. The specific services to be provided or furnished by Engineer under this Task Order are as Municipal will assist the Town with FDOT Utility coordination efforts related to the FDOT project to install a crosswalk on US Highway 29 north of Pond Street and a second crosswalk north of Bradley. Street. FDOT Financial Project No. 451057-1-52-01. B. All of the services included above comprise Basic Services for purposes of Engineer's  outlined as follows:  compensation under this Task Order.  3. Additional Services  Additional Services that may be authorized or necessary under this Task Order are listed in the Scope of Services proposal noted above and/or those services (and related terms and conditions) set forth in Paragraph A2.01 of Exhibit A, as attached to the Agreement referred to above, such  paragraph being hereby incorporated by reference.  4. Owner's Responsibilities  Owner shall have those responsibilities seti forth in Article 20 of the Agreement and in Exhibit B.  Task Order Form Page1  EICDCe E-505, Agreement Between Owner and Engineer for Professional: Services- Task Order Edition. Copyright 0: 2014 National Soclety of Professionall Engineers, American Councll ofE Englneering Companies,  and Ameriçan Society of Civil Engineers. Allr rights reserved.    5. Task Order Schedule stipulated by FDOT. 6. Payments to Engineer  Coordination efforts willl be completed as required by the Owner and FDOT within the timeframes  A. Owner shall pay Engineer for services rendered under this Task Order as outlined in the  Scope of Services Proposal noted above and as follows: Agreement foran not-to-exceed. amount of$3,500.00.  Municipal will complete this work on a Time and Materials basis in accordance with the B. The terms of payment are set forth in Article 4 of the Agreement and in the applicable  governing provisions of ExhibitC.  7. Consultants retained as of the Effective Date oft the Task Order:  None. None. 9. Attachments: None. None.  8. Other Modifications to Agreement and Exhibits:  10. Other Documents Incorporated by Reference:  Task Order Form Page2  EICDC E-505, Agreement Between Owner andE Engineer for Professional: Services- - Task OrderE Edition. Copyright 0: 2014 National Society ofF ProfessionalE Engineers, American Councll ofE Engineering Companies,  and American! Society of Civill Engineers. All rightsr reserved.    11.Terms and Conditions  Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions oft the Agreement (as modified above), whichi isincorporated by thisr reference. Engineer isauthorized to begin performance upon its receipt ofa a copy of this Task Order signed! by Owner.  OWNER: Town of Century  ENGINEER: Municipal Engineering Services, Inc.  By: Print Name: Title: Mayor  By:  ORP  Luis Gomez, Jr.  Print Name: William' V. Phillips, I, P.E.  Title:  President Engineer License or Firm's Certificate No. (ifr required): CA30886 State of:  Florida  DESIGNATED REPRESENTATIVE FOR TASK DESIGNATED REPRESENTATIVE FOR TASK ORDER:  ORDER: Name: Title:  Name: Dale E. Long, P.E., LEEDA AP  Title: Address: E-Mail  Senior Project Engineer 8574Turkey Bluff Road Navarre, FL 32566  Address: 7995 N. Century Boulevard Century, Florida 32535  E-Mail Address  Address: dlong@mes-f.com  Phone: (850)256-3208  Phone:  (850) 428-0285  Task Order Form Page3  EICDC E-505, Agreement Between Owner and Engineer for Professional Services- -Task Order Edition. Copyright 02 20141 National Society of Professional Engineers, American Council ofE Engineering Companies,  and American! Society of CivilE Engineers. Allrightsr reserved.    Town of Century, Florida  Agenda Item  Agenda Date: October 29, 2024 Department Administration Presenter Mayor Gomez  Amount Account  Subject: Cancellation ofthe November 4, 2024, Regular Town Council Background: Due to the upcoming general election on November 5, 2024, the Town of Century's polling location, which includes the room where Town Council meetings are typically held, must be sealed off the day before the election to secure voting equipment. The Town Council had previously discussed moving thei meeting from November 5 to November. 4. However, because ofthe new information regarding the requirement to seal the room, itis now recommended that the November 4, 2024, regular meeting be canceled.  Meeting  This item is for ongoing operations.  Recommended Action: The Mayor is requesting that the Town Council cancel the November 4, 2024, regular meeting due to the unavailability oft the meeting room. The next regularly scheduled Town Council meeting will take place on November 19, 2024. Ifa meeting is required before November 19, a special called meeting will be held in accordance with the  Town's charter.    Town ofCentury, Florida Agenda Item Date: October 29, 2024 Meeting Summary:  Subject: Cancellation ofthe November 4, 2024, Regular Town Council  Duet tot the upcoming general election on November 5, 2024, the' Town of Century's polling location, which includes thei room where Town Council meetings are typically held, must be sealed off the day before the election to secure voting equipment. The Town Council had previously discussed moving the meeting from November 5t to November 4. However, because oft the newi information regarding the requirement to seal the room, iti is now: recommended that the November 4, 2024, regular meeting be  canceled.  Recommendation:  The Mayor is requesting that the Town Council cancel the November 4, 2024, regular meeting due toi thei unavailability ofthe meeting room. The next regularly scheduled Town Council meeting will take place on November 19, 2024. Ifai meeting is required before November 19, a special called meeting will be held in accordance with the' Town's  charter. Action Required:  Motion to approve the cancellation of the November 4, 2024, Town Council meeting and proceed with the next regular meeting on November 19, 2024. Any urgent matters will  be addressed in a special called meeting if needed.    Town of Century, Florida  Agenda Item  Agenda Date: October 29, 2024 Department Administration Presenter Mayor Gomez  Amount Account  Subject: Approval of Contract with Gulf Coast Asphalt Maintenance for  Parking Lot Seal Coating, Striping, and Signage Replacement at  Town Hall  Background: The Town Hall parking loti is in need of maintenance, including crack sealing, seal coating, re-striping, and the replacement of signage for ADA compliance. As required by  the' Town Charter, two proposals were obtained for the work:  RAM's proposal: $13,072.00  GulfCoast Asphalt Maintenance's proposal: $11,265.00  Kevin Merchant, the Town's Street Superintendent, compared the two quotes and recommends Gulf Coast Asphalt Maintenance, as their proposal provides the required  services at a lower cost. The Gulf Coast proposal includes:  Cleaning and sealing cracks.  Application ofcoal tar emulsion asphalt sealer. Striping, including ADA-compliant parking spaces and other markings. Asphalt patching for one area oft the drive. Replacement of signage to ensure ADA compliance.  This item is for ongoing operations.  Recommended Action: Iti is recommended that the Town Council authorize the Mayor to enter into a contract with GulfCoast. Asphalt Maintenance for parking lot repairs, improvements, and signage replacement at' Town Hall. After reviewing both proposals, Kevin Merchant, the' Town's Street Superintendent, recommends GulfCoast. Asphalt Maintenance, whose proposal of $11,265.00 isi more cost-effective compared to RAM's proposal of $13,072.00.    Town of Century, Florida Special Called Meeting October 29, 2024  Agenda Item: Approval ofContract with GulfCoast Asphalt Maintenance for Parking Lot Seal Coating, Striping, and Signage Replacement at Town Subject: Approval oft the contract with Gulf Coast Asphalt Maintenance for asphalt patch, seal coating, re-striping, and signage replacement services at the Town Hall  Hall  parking lot. Objective:  To obtain Town Council approval to authorize the Mayor to enterinto a contract for the repair, seal coating, re-striping, and signage replacement oft the Town Hall parking lot,  utilizing ARPA (American Rescue Plan Act) funds.  Background:  The Town Hall parking lot is in need of maintenance, including crack sealing, seal coating, re-striping, and the replacement of signage for ADA compliance. As required by  the' Town Charter, two proposals were obtained for the work:  RAM's proposal: $13,072.00  GulfCoast Asphalt Maintenancsproposa: $11,265.00  Kevin Merchant, the' Town's Street Superintendent, compared thet two quotes and recommends Gulf Coast Asphalt Maintenance, as their proposal provides the required services at a lower cost. The Gulf Coast proposal includes:  Cleaning and sealing cracks.  Application of coal tar emulsion asphalt sealer. Striping, including ADA-compliant parking spaces and other markings. Asphalt patching for one area oft the drive. Replacement of signage to ensure. ADA compliance.  Warranty:  Gulf Coast Asphalt Maintenance offers a one-year warranty against material or workmanship defects. The warranty excludes cracks or damage caused by unusually  heavy traffic or lack of proper maintenance. Dowmpayment Requirement:  GulfCoast Asphalt Maintenance requires a 45% downpayment prior to starting the  work, with thel balance due upon completion ofthe project.    Funding:  The total cost of the project, $11,265.00, willl be funded through ARPA funds, which havel been allocated to support infrastructure: and public facility improvements.  Recommendation:  Itis recommended that the Town Council authorize the Mayor to enterintos a contract with GulfCoast. Asphalt Maintenance for parking lot repairs, improvements, and signage replacement at Town Hall. After reviewing both proposals, Kevin Merchant, the' Town's Street Superintendent, recommends Gulf Coast Asphalt Maintenance, whose proposal of $11,265.00 is more cost-effective compared to RAM's proposal of  $13,072.00. Requested Action:  Authorize the Mayor to enter into a contract with GulfCoast Asphalt Maintenance for asphalt patching, seal coating, re-striping, and signage replacement at' Town Hall, with the contract amount not to exceed $11,265.00, utilizing ARPA: funds. Additionally, the contract requires a 45% downpayment, with the balance due upon  project completion.    RAM  850-860-3044  Address for work to be performed:  Estimate  ATTN: Kevin Merchant 850-382-2456  6/25/2023  merchanteremuntontaus 7995 N Century Blvd. Century, FL 32535  Scope of Work  Total  4x4 asphalt patch - cutout and repair damaged repair in center of drive Sealcoat and asphalt maintenance **clean all debris from asphalt cracks for **apply crack seal to all stress cracks in asphalt utilizing product at no less than **apply 2 layers of sealcoat to existing **striping for 19 parking lines per ADA compliance using high visibility paint **paint 3 handicapped spaces per ADA compliance using high visibility paint **paint 3 special markings using high visibility **paint direction arrows at entrance  crack seal application  350 degrees asphalt  paint  $ 13,072.00  **1/2 due upon start of job** **balance due upon completion**        Town of Century, Florida  Agenda Item  Agenda Date: October 29, 2024 Department Administration Presenter Mayor Gomez  Amount Account  Subject: Authorization for the Mayor to Proceed with Repairs and Finalize Insurance  Claim for Ann Brooks Lift Station Damages  Background: On April 9, 2024, the. Ann Brooks Lift Station on Highway 29 sustained significant property damage due to roadwork performed by a utility contractor. The underground electrical conduit was struck twice, necessitating extensive repairs. Following an inspection by National General Adjuster Buz Carroll on. June 26, 2024, two 1. CSIControl Systems & Instrumentation: $41,769.00 for like-kind repair ofthe 2. Hydra Service: $5,570.75 for equipment rentals (May 10, 2024, to. July 5, 2025). The total repair costs amount to $47,339.75, and Preferred Governmental Insurance Trust has issued an Actual Cash Value (ACV) payment of $32,871.80. The Town may recover additional funds pending the submission of final repair invoices for depreciation.  repair quotes were obtained: lift station.  This item is for ongoing operations.  Recommended Action: Iti isi recommended that the Town Council:  1. Authorize the Mayor to proceed with the necessary repairs to the Ann Brooks Lift 2. Accept the ACV payment of $32,871.80 and submit final invoices to recover 3. Authorize the Mayor to take any additional actions necessary to finalize the repairs  Station. depreciation. and claim process.    TOWN OF CENTURY, FLORIDA SPECIAL CALLED MEETING AGENDA ITEM MEETING DATE: Tuesday, October 29, 2024 TO: Mayor Luis Gomez, Jr. and Members oft the' Town Council FROM: Howard W. Brown, Jr., Interim Town Manager  SUBJECT: Authorization to Proceed with Repairs and Finalize Insurance Claim for  Ann Brooks Lift Station AGENDA ITEM TITLE Ann Brooks Lift Station Damages BACKGROUND  Authorization for the Mayor to Proceed with Repairs and Finalize Insurance Claim for  OnA April 9, 2024, the Ann Brooks Lift Station on Highway 29 sustained significant property damage due to roadwork performed by a utility contractor. The underground electrical conduit was struck twice, necessitating extensive repairs. Following an inspection by National General Adjuster Buz Carroll on June 26, 2024, two 1. CSI Control Systems & Instrumentation: $41,769.00 forl like-kind repair of 2. Hydra Service: $5,570.75 for equipment rentals (May 10, 2024, to. July 5, The total repair costs amount to $47,339.75, and Preferred Governmental Insurance Trust has issued an Actual Cash Value (ACV) payment of $32,871.80. The Town may recover additional funds pending the submission of final repair invoices for  repair quotes were obtained: the lift station. 2025).  depreciation. PROPOSAL  This agenda item requests Town Council approval to:  1. Authorize the Mayor to proceed with repairs to the Ann Brooks Lift Station, based on the quotes from CSI Control Systems & Instrumentation and 3. Submit final repair invoices to recover depreciation upon completion of  Hydra Service. repairs. FINANCIALIMPACT  2. Accept the. ACVi insurance payment of $32,871.80.  Total Repair Costs: $47,339.75. Insurance Payment (ACV): $32,871.80. Deductible: $5,000.00.  Net Cost to the Town (pending recoverable depreciation): $9,467.95.  Explanation ofNet Cost Pending Recoverable Depreciation:  The net cost to the' Town refers to the amount the' Town is temporarily responsible for covering after thei insurance payout and deductible. The $9,467.95 is considered recoverable depreciation, which means the' Town may recoup this amount once the    final repair invoices are submitted and the depreciation is reimbursed. Therefore, this  net cost could be recovered in full. RECOMMENDATION  Itis recommended that the Town Council:  1. - Authorize the Mayor to proceed with the necessary repairs to the Ann Brooks 2. Accept the. ACV payment of $32,871.80 and submit final invoices to recover 3. Authorize the Mayor to take any additional actions necessary toi finalize the  Lift Station. depreciation.  repairs and claim process.  ATTACHMENTS  1. Statement of Loss & ACV Payment Breakdown 3. Hydra Service Equipment Rental Quotes  2. Repair Quote from CSI Control Systems & Instrumentation (#1909241) 4. Correspondence from Engle Martin Adjuster Buz Carroll    VWAM-Lwe e ArDA 0111443 BJUER TESLTy  Engle Martin  October 16, 2024 Town of Century P.O.D Drawer 790 Century, FL 32535  Attention: Mayor Louis Gomez Jr. & Howard Brown, Interim Town Manager  Sent via UPS Mail RE: Member:  Preferred Municipality - Town of Century  Location of Loss: Century, FL 32535 Nature of Loss: Property Damage Date of Loss: Policy Number: PKFL10172002: 23-17 Our File Number: 1000516350 Claim Number:  April 9, 2024 428475  Dear Mr. Gomez Jr. & Mr. Brown:  As you are aware, Engle Martin is the designated adjusting firm assisting Preferred Governmental Insurance Trust (Preferred) with respect to this matter. We write on behalf of Preferred, subscribing to Policy Number PKI FL1 0172002 23-17 issued to the Itwas reported that on April 9, 2024, property damage was sustained to location 031 Lift Station w/Generator & Autoswitch Job Services, Hwy 29, Century FL 32535, as the result of roadwork being performed by a utility contractor and striking underground electrical. National General Adjuster, Buz Carroll completed his initial inspections on Preferred writes to inform you they are issuing an ACV payment in the amount of $32,871.80 for the above referenced claim, as stated on the attached Statement of Loss spreadsheet. This amount represents Payment for the loss and damages while we await Please review the attached and contact us immediately with any questions. We appreciate your patience and cooperation throughout this matter.  Named Member, Town of Century.  June 26, 2024.  final repair invoices for a recoverable depreciation claim.  TPUEKYIN  wpe  ontieme tin    1000516350 Page2  EngleMartin  Sincerely, ENGLE MARTIN BaCanl Buz Carroll National General Adjuster Panama City Beach, Florida Office rarrougenglemarincon Florida License #P004181 Expiration: 02/28/25 M: 850.356.4817 Enclosures: 1. Check 2. Statement of Loss  ENGLET MARTIN Mike Fink  VP - Sr. Executive General Adjuster Atlanta, Georgia Office minkpenglemartn.com Florida License #P048069 Expiration: 04/30/2025 M: 404.808.6226  CC: Lianna Crosby, Claims Specialist II  PGCS Claim Services on behalf of Preferred Fred C. Tucker, Vice President PGCS Claim Services on behalf of Preferred  M.E. Wilson Company, LLC dba Underwood Anderson Agency  2302 North 9th Ave. Pensacola, FL 32503   SAGhe nN    Engle Martin  STATEMENTOELOSS  Insured: Claim Number: Policy Number: Dale ofLoss: Nature ofLoss Location ofl Loss: EMI Number: Clocation 031: Member claim Replacement Cost Loss Recoverable Depreciation Actual Cash Value Loss Deductible Net Claim  Town ofCentury 428475 PKFLI017200223-17 April9,2024 Properly Damage 1000516350 Itemization 47,339.75 47,339.75 (9,467.95). 37,871.80 (5,000.00) 32,871.80  031 Lifts Station, Hwy 29, Century FL32535  Coverage & Detail  Valuation $ 73,000.00  Loss  Claim  $  37,871.80  $ 32,871.80  September 30, 2024 changes to1 these figures immediately,  Prepared by Buz Carroll, Engle Martin  This is ane estimater nfohserved damages only. This isn not an authorization ofrepairs, nori is itag guaranteer efp payment, Your policy ay contai provisions thati could change the amount. The Insurer assumes 1O responsibility fore any repairp perfrmanre. Please noti thec carrierofe any disputes ar    Luis Gomez From: Sent: To: Cc: Subject:  Carroll, Buz hamolgengemarincom, Monday, September 30, 20249:37AM Howard Brown; Luis Gomez Porcelli, Gina  RE: Preferred Muni- Town of Century IPGCS Claim # 428475 JEM File # 1000516350  Loss location 9302 North Century Blvd, Century, FL 32535  Howard,  Thanks. We will submit your claim as such. CSI Control Systems & Instrumentation $41,769.00  Repair quote  Hydra Service 179206 Hydra Service 179841 Current Total EngleMartin Buz Carroll National General, Adjusten Panama Cily Beach. FL 0:850,708.6039 M 850.356.4817 TF 800.818.5619 carolpengemarincom Floridalicense #P004181 Expiration: 02/28/2025 Submit ac clam  $3,220.75 $2,350.00 $47,339.75  Equipment rental 5/10/2024-6/6/2025 Equipmentrental6/72024-7152025  Mailing Aduress 5565 Glennidge Connector ISuite 900 Atlanta, Georgia 30342 www.englemartincom invfoo  From: Howard Brown Abownecenturlordaup Sent: Sunday, September 29, 20241:13PM Cc: Porcelli, Gina percleeremarincom North Century Blvd, Century, FL32535  To: Carroll, Buz domdieingemarthcmun Gomez gomcecentuylordau  Subject: Re: Preferred Muni- Town of Century I PGCS Claim # 428475 I EMI File #1 1000516350 1L Loss location 9302  EXTERNAL  Good afternoon Buz,  Thank you for your e-mail. At this time, Ihave reviewed the claim documentation, and Ido not have any additional information or documentation toj provide beyond what has already been submitted. Please feel free to reach out ify you need further clarification or ifnewi information becomes available  from your end.  Howard W. Brown, Jr., ICMA-CM    Interim Town Manager Town of Century 66)318-0046(mohle)  From: Carroll, Buz shcarrouenglenglemartin.com> Date: Friday, Semembw2,0Aa4P Cc: Porcelli, Gina <gporcellI@englenglemartin.com> 9302 North Century Blvd, Century, FL32535  To: Howard Brown <hbrown@centuryflorida.us>, Luis Gomez goneecentuyioronu  Subject: Preferred Muni- Town of Century! PGCS Claim # 428475 IE EM File # 1000516350 IL Loss location  Howard,  We understand there are two separate dates of damages inflicted by Arrington's road construction company. Should repairs fort the initial incident exceed your deductible, a separate claim would need to bei initiated. Cany youl let us knowi if a second claim is needed to be opened? The reported date oflossi is Can you look over the current claim documentation received and let us know ift there is any further claim for Ann Brooks Lift Station, identified on policy as 031 Lift Station w/Generator & Autoswitch. Job Services, Hwy 29, Century FL 32535. You provided three documents related toi the above referenced claim. In a conversation with Phil Jowers, hei informed us the quote #2506240 is an upgrade to the damaged equipment. We requested: and received from Phil. Jowers with CSI Control Systems &  April 9, 2024. Can you let us knowwhat has caused the delays in repairs?  Instrumentation the enclosed quote #1909241 for repairs of like and kind. CSI Control Systems & instrumentation $41,769.00 Repair quote  Hydra Service 179206 Hydra Service 179841 Current Total  $3,220.75 $2,350.00 $47,339.75  Equipment rental 5/10/2024-6/6/2025 Equpmentrentaler72024-752025  Let us know if there are any further documentation for carrier consideration.  Should you have any questions, contact the undersigned.  EngleMartin Buz Carroll National General Adjuster Panama Cily Beach, FL 0:850,708.6039 M:8 850.356,4817 TF: 800.818.5619 hcaroupengemartincom Floridal License #P004181 Expiration; 02/28/2025 Submit a claim From: Carroll, Buz  Mailing Address 5565 Glenridge Connector Suite9 900 Atlanta, Georgia 30342 www.englemaruin.con in f00  Sent: Thursday, September 12, 202410:07AM  2    To: woodetenturylondaus Century Blvd, Century, FL 32535  Subject: Preferred Muni- Town of Century I PGCS Claim # 428475 I EMI File # 1000516350 I Lossl location 9302 North  Kristina,  We are the adjusters handling the Town of Century claim for damages to the Ann Brooks Lift Station, identified on policy as 031 Lift Station w/Generator & Autoswitch. Job Services, Hwy 29, Century FL During ouri initial inspection with Kevin Merchant, he stated, Arrington's road construction company working for FDOT was operating an excavator on the west side of the road and struck the conduit supplying power to the lift station on the east side of Highway 29. Repairs were performed to get the lift working. Subsequently, Arrington struck the electrical conduit a second time causing extensive damage. Mr. Merchant does not know the dates oft the two incidents. Doy you have any knowledge oft the twoi incident dates? Can you: send us repair invoice fori the first repair and the second (if any). We are also working with Mr. Jowers and Mr. Dunawayy with Control Systems &1 Instrumentation and Dunaway  32535.  Electrical to evaluate the scale of damages and repairs.  EngleMartin Buz Carroll National General Adjusler Panama Ciry Beach, FL 0:850:7086039 M-850.355.4817 TR8 800818,5619 carolfenypemarincom Florda License #P004181 Exuiration. 02/28/2025 Submit ac claim  Mailing Address 5565 Glenridge Connector ! Suites 900 Atlanta, Georgia 30342 wwwenglemartancom: in f00  3    ControlSystems & Instrumenentation "Your Complete Contral Solutions Headquarters"  QUOTATIONR206240  25th June 2024 Town of Century Attn: Alicia Johnson 79951 N Century Blvd Century, FL32535  We. Are Pleased To Quote The Following: Provide Alll Materials & Labor To Remove & Replace The Existing Damaged Lift Station #13 Enclosures Located On Jackson Street And Ann Brooks Accounting. Scopes Of Services Shall Include After  Completion ofI Installation, Performing A Full Functional And Operational Check And Confirming.  QUANTITY 1Lot Lot  DESCRIPTION  LIST $54,520.00 $9,680.00  EXTENDEDLIST $54,520.00 $9,680.00  Free Standing Duplex Pump Enclosure With Wetwell And Power. Junction Boxes Labor and materials for the following: Redevelop Conduit, Electrical Service And Cord Sets To Proposed New Enclosure Installation Of All Required Control Circuits And Motor Phase Conductors Undemeath Redevelop All Damaged Conduits And Wiring From Wetwell To. Junction Box (J-Box) Labor, Technician- -31 Men Freight (Prepaid & Added)  Highway 29  1Lot ILot  $8,300.00 PPA  $8,300.00 PPA  Total - $72,500.00  Fourteen (14)To Sixteen (16) Weeks Delivery Taxes And Other Applicable Fees Not Included. Subject To Terms And Conditions  Freight Notl Included  Equipment Warranties Are Subject To Manufacturer's Conditions. Quotation Is Valid From Fifteen (15) Days From Quotation Date.    Town of Century, Florida  Agenda Item  Agenda Date: October 29, 2024 Department Administration Presenter Mayor Gomez  Amount Account  Subject: FLC 2024-2025 Federal Action Strike Team (FAST) Committee Appointment Background: Councilwoman Shelisa McCall Abraham has been appointed by FLC President Michael C. Blake to serve on the 2024-2025 FAST Committee. This committee requires active engagement with Florida's U.S. Senators and Congressional Representatives to address The first committee meeting will bel held in conjunction with the FLC Legislative Conference on Friday, December 6, 2024, at8:30 a.m. ET at the Hilton Orlando, located at 6001 Destination Parkway, Orlando, FL32819.Additionaly,alASTFy-in to Washington, D.C.,is  and Travel Authorization  federal issues impacting Florida's municipalities.  scheduled for February 4-5, 2025.  This item is for ongoing operations.  Recommended Action: Motion toi formally recognize Councilwoman Shelisa McCall Abraham's appointment to the FLC 2024-2025 FAST Committee and approve her participation and related travel to the FLC Legislative Conference in Orlando and the FAST Fly-in to Washington, D.C. Further, authorize the Mayor to execute necessary approvals and  travel arrangements as outlined in the Town's travel policy    TOWN OF CENTURY, FLORIDA SPECIAL CALLED MEETING OCTOBER 29, 2024  AGENDA ITEM: FLC 2024-2025 FEDERAL. ACTION STRIKETEAM (FAST) COMMITTEE. APPOINTMENT AND' TRAVELAUTHORIZATION  SUBJECT:  Review and acknowledgment of Councilwoman Shelisa McCall. Abraham's: appointment tot the 2024-2025 Florida League of Cities (FLC) Federal Action Strike' Team (FAST) and authorization for related travel to the FLCI Legislative Conference and FAST Fly-in. Councilwoman Shelisa McCall Abraham has been appointed by FLC President Michael C.J Blake to serve on the 2024-2025 FAST Committee. This committee requires active engagement with Florida's U.S. Senators and Congressional Representatives to address The first committee meeting will be held in conjunction with the FLCL Legislative Conference on Friday, December 6, 2024, at 8:30 a.m. ET ati the Hilton Orlando, located at 6001 Destination Parkway, Orlando, FL32819. Additionally, a FAST Fly-in to  BACKGROUND:  federal issues impacting Florida's municipalities.  Washington, D.C., is scheduled for February 4-5, 2025.  TRAVEL POLICY ANALYSIS:  In compliance with the' Town ofCentury's Travel and Meetings Policy, the following  guidelines apply to Councilwoman Abraham's travel:  1. Pre-Approval:  Travel for both the Orlando and Washington, D.C., events must be pre-approved by the Mayor and' Town Council using the Training and Travel. Form. This will ensure the travel aligns with the policy and receives properauthorization.  2. Expenses:  Lodging: Single occupancy hotel accommodations willl be covered as per the policy, excluding Florida state sales tax for in-state travel. A check to cover hotel costs may be issued directly tot thel hotel to avoid incurring Meals & Incidentals (M&IE): M&IE will follow GSA per diem rates for Orlando and Washington, D.C., covering meals and incidental expenses (e.g., tips). These rates will apply only for overnight travel.  sales tax.  Transportation:  The Orlando trip will likelyinvolve driving, with reimbursement at thec current mileage rate: for use ofap private vehicle or use ofai town The Washington, D.C., trip may require airfare, which will be reimbursed at tourist/coach fare rates, as long as the cost isl less than or comparable to driving costs. Airport parking and tolls will  vehicle.  also be reimbursed as per policy.    Non-Reimbursable Items: Personal services such as laundry, excursions, or conference-related events outside oft the normal registration fees will  not be reimbursed.  3. Post-Travel Requirements:  Upon completion oft the travel, Councilwoman Abraham must submit an itemized accounting of expenses with receipts within ten (10) working days to comply with  the policy and complete the reimbursement process.  RECOMMENIENDATION:  The Town Council is requested toi formally recognize and support Councilwoman Shelisa McCall. Abraham's participation in the FLC: 2024-2025 FAST Committee. Approval is also sought for her travel tot thel FLCLegislative Conference in December 2024 and the FAST Fly-in in February 2025, in accordance with the Town'st travel policy.  REQUESTED ACTION:  Motion to formally recognize Councilwoman Shelisa McCall Abraham's appointment to the FLC: 2024-2025 FAST Committee and approve her participation and related travel toi the FLC Legislative Conference in Orlando and the FAST Fly-in to Washington, D.C. Further, authorize the Mayor to execute necessary approvals and travel arrangements as  outlined in the' Town's travel policy.  ATTACHMENTS:  Appointment Letter from FLC President Michael C. Blake FLCI Legislative Conference Details Town of Century Travel and Meetings Policy    FLC FLORIDA LEAGUE OF CITIES October 16, 2024 The Honorable Shelisa Abraham Councilmember, Town of Century 7995 N Century Blvd Centun/,FL32535-1621 Dear Councilmember. Abraham:  Itis my pleasure to appointment you: as a member oft the Florida League of Cities' 2024-2025 Federal Action Strike Team, alsol known as FAST. Youl havel been selected becauseofyour leadership within thel League and your relationship withy your Our directive to FAST members is to actively engage with both of Florida's U.S. Senators and your respective member of Congress, or delegation if your city is represented by more than one U.S. Representative. This engagement will include responding promptly to periodic communications from the Committee chair or League staff, requesting your immediate outreach to your Congressional representatives. Additionally, I urge FAST members to commit to meeting directly with their delegation. Positive outcomes are achieved when elected officials collaborate and communicate for1 the betterment The FAST committee will meet in collaboration with the FLC Legislative Conference to discuss federal issues impacting llook forward to working with you throughout the upcoming year. Should youl have any questions regarding your role on the Federal Action Strike Team, please contact Allison Payne at the League office, (850) 701-3602 or e-mail:  congressional delegation.  of our cities.  Florida's cities. The meeting will take place on Friday, December 6, 2024a at 8:30a.m.ET.  apayne@ficties.com, Sincerely,  eaceop Michael C. Blake, President Mayor, City of Cocoa  LOCAL VOICES MAKING LOCAL CHOICES  301 S. Bronough St., Suite 300 Tallahassee, FL3 32301-1722 P.O. Box 1757 Tallahassee, FL32302-1757  Phone: 850.222.9684 Fax: 850.222.3806  flcities.com    Signout Mallory) Walker Cart  FLC FLORIDA LEAGUE OF CITIES  FLC2024 Legislative Conference  Register today for the 2024 Florida League of Cities  Legislative Conference. Destination Parkway in Orlando.  The event will be held December 4-6, 2024 at the Hilton Orlando, located at 6001  Florida League of Cities President Michael C. Blake, Mayor of the City of Cocoa, will preside over the conference where he will rally the membership in support of the  League's 2025 Legislative Platform.  You are essential to the League's legislative success. Join Florida's city leaders to discuss and learn about important issues, finalize and adopt our legislative priorities, and share ideas and strategies on collaborating with state legislators.  The registration fee for this event is $325 and covers admission to all conference sessions, continental breakfasts, refreshment breaks and Thursday's luncheon and  networking event. We look forward to seeing you there!  Schedule of Events*  Wednesday - December 4, 2024 12:30 p.m. - 5:30 p.m. Registration Desk Open 2:00 p.m. -4 4:00 p.m.  Florida League of Mayors Forum  Open to mayors and vice mayors/deputy mayors only. Registration information is  available here.    5:00 p.m. - 6:00 p.m.  Florida League of Mayors Reception  Open to mayors and vice mayors/deputy mayors only. Registration information is  available here.  Thursday - December 5, 2024  7:30 a.m. Coffee Service 7:30 a.m. - 5:00 p.m. Registration Desk Open 8:00 a.m. - 8:45 a.m. Speed Networking  This fast-paced, fun event will be a terrific start to your day. Grab some coffee and get ready to meet, greet and swap ideas and information with other city officials and  League staff! 8:00 a.m. - 8:45 a.m. Advocacy Committee Meeting 9:00 a.m. - 10:00 a.m. Workshop  10:15 a.m. - 12:00 p.m.  Legislative Policy Committee Meetings  Development, Code Compliance and Redevelopment  Finance and Taxation Municipal Operations  Intergovernmental Relations, Mobility and Emergency Management  Utilities, Natural Resources and Public Works  12:15 p.m. - 1:45 p.m. Keynote Luncheon 2:00 p.m.-3 3:15 p.m. Workshop    3:30 p.m. -4:30 p.m. Workshop 4:45 p.m. - 6:00 p.m.  Florida League of Cities Board of Directors Meeting  6:00 p.m. - 7:00 p.m. Networking Event  Friday - December 6, 2024 8:00 a.m. - 9:30 a.m.  Membership Networking and Continental Breakfast  8:00 a.m. - 12:00 p.m. Registration Desk Open 8:30 a.m. - 9:15 a.m.  Federal Action Strike Team Organizational Meeting  9:30 a.m. - 10:45 a.m. Workshop  11:00 a.m. - 12:00 p.m.  Legislative Committee Meeting and Business Session Schedule subject to change. Check ficities.com for further updates.  Hotel Information  The 2024 Legislative Conference will be held at the Hilton Orlando, located at 6001 Destination Parkway, just off of International Drive. The group rate is $180/night, inclusive of a reduced $10/night resort fee. Self-parking is available at a discount of $17.50/night. Complete reservation instructions will be sent with your registration confirmation. If the hotel is sold out at the time of your registration, please contact  Melanie Howe for a list of alternative suggestions.  Cancellation Policy  Cancellations must be emailed to Melanie Howe by 5:00 p.m., Friday, November 22 to    receive a refund of registration fees, minus a $25 administrative fee. Refunds will not be issued until after the conference and no refunds will be issued for early departure.  Price 325.00  When 12420241230PM-121620241200PM  Eastern Standard' Time  Where Hilton Orlando  6001 Destination Pkwy. Orlando, FL32819  Registration Register Myself  Register Someone Else  Registration ends 12/6/2024 12:00PMEST  Note: If there are additional registration options for this event, they will be shown below. To add an additional option, click the blue Addbutton to the left of theitem(s). If there areno additional options availablet for this event, or additional options are available and you have successfully added the appropriate ones to the registration, click the gold Proceed to checkoutbutton on the bottom right to continue on to the next registrationstep.  Need help loggingin or creating an account?    Helpme!  Important note concerning registration confirmations:  We need the email address of the registrant(s) in order tos send confirmations. Please provide the email address of the attendee(s) using the badge information link located directly below  the registration button.  Ifyou are not the attendee, youy will have the option to send yourself copies of the email confirmation(s) after submitting the registration(s), at the end of this sign-up process.  chonaleneurcues I Privacy Policy! ADA Disclosure IFLCHome    Town of Century Travel and Meetings Policy  I.  Purpose  This policy provides guidelines regarding the authorization, booking, and reimbursement of travel and training expenses. This policy ensures that travel and training activities are necessary, cost-effective, and contribute to the professional development of employees and council and the effectiveness of  the Town of Century.  II. Scope  The policy applies to all employees and Council members conducting town business on behalf of the Town of Century as part of their official business. Overnight travel means Town-related travel greater than 75 miles from the  Town of Century. III. Authorization  Requests for training and travel must be pre-approved by the Mayor and Town Council with the Training and Travel Form. In cases of emergency or unexpected travel requirements, retroactive approval must be sought within  three working days of the travel occurrence.  IV. Travel Advances  Iffunds are being requested in advance, the Training and Travel Form should be submitted to the Financial Services staff lead for check processing at least  fifteen (15) days prior to travel. V. Expenses Reimbursement  Travel will be reimbursed for reasonable expenses incurred in connection with approved travel on behalf of the Town. Employees and council members seeking reimbursement should incur the lowest reasonable travel expenses. The Training and Travel Form must include all expenses.  Expenses are calculated as follows:  a) Hotel/Mote!: Single, at cost. For travel within the State of Florida, the check should be issued to the Hotel/Motel excluding the Florida State Sales Tax*. Receipt required. (double at single rate will be accepted) b) M&IE: General Services Administration (GSA) per diem rates for the travel destination city shall be used. GSA per diem rates is for meals and incidental expenses (M&IE) for total travel andi training time that exceeds twelve (12) hours. No M&IE per diem is allowable for total travel and training time that is twelve (12) hours or less. M&IE per diem rates for travel destination cities are available on the GSA website at www.gsagowperdlem. The breakdown of M&IE per diem rates for the    first and last day of travel shall be utilized. Incidental expenses incorporated in the M&IE per diem include, but are not limited to, all tips given to parking attendants, porters, baggage carriers and hotel staff. c) Transportation: Town vehicles may be utilized if travel is confined to the State of Florida. Reimbursement will be made at cost for gas and Reimbursement will be at the mileage rate set by Town, not to exceed cost of airfare (including ground transportation when necessary). Airfare is authorized for tourist coach fare only. Airport and Other Parking: Airport parking will be reimbursed at long-term parking rates unless Circumstances justify more expensive alternate parking as approved by the traveler's budget administrator. Tolls: Thruway, d) Baggage: When an airline charges a fee for baggage, reimbursement will be made at cost for one bag only; if the first bag is free, no reimbursement will be made. If your personal bag exceeds the restrictions and you are charged extra, the Town will not reimburse. e) Personal Services or Items: Magazines, newspapers, laundry, dry cleaning, movies, or any other personal services or items are not reimbursable and must not be charged to the town. Personal services and items must be paid directly by the traveler. The costs of conference excursions/events (e.g., tours, golf, etc.) outside the normal registration fee are considered personal items and will not be prepaid or reimbursable by the Town. Personal Travel. If a portion of the travel is classified as personal at the beginning or end of the trip, the day of departure is defined as the period not to exceed 24 hours prior to the official start of a conference or meeting. The day of return is defined as the period not to exceed 24 hours after the official end of a conference Fly VS. Drive: Ifit is cheaper to fly, the mileage reimbursement amount may be limited to the airfare and ground transportation calculation. Note: when comparing flying to driving, the flight cost should be based on departure in and out of the Pensacola International Airport given your flight parameters with at least two (2) weeks' advanced ticketing. Cabs, local buses, taxis and tolls. Reimbursement will be at cost and a  ("Reimbursement for travel out-of-town only).  receipts are required.  Private vehicles may be authorized.  turnpike, and bridge tolls are reimbursable.  orr meeting.  receipt is required.  VI. Audit and Compliance  All claims are subject to audit. Employees must comply with all documentation requirements and may be required to repay any unsubstantiated expenses.    An accounting of monies is required within ten (10) working days after return. Itemized receipts must accompany report oft funds spent. Ifthe ten (10) working day settlement cannot be met, an extension must be authorized by the Finance Director, or the employee will be precluded from receiving advances and/or reimbursements for subsequent travel until settlement of the previous trip. The final determination of the amount paid for training and travel shall be made by * The Town of Century will not pay Florida State sales tax on lodging within the state. In order not to be billed for state sales tax, a check should be made out to the Hotel/Motel along with our tax-exempt certificate. If the employee pays ina advance with a personal check or credit card and pays the sales tax, the Town will not reimburse tax paid by the individual. If a check has been requested for hotel costs, this amount should not be added to the total  the Finance Director or designee.  requested amount.  VII. Policy Violations  Violations oft this policy may result in disciplinary action, including but not limited tos suspension of travel privileges, repayment of unauthorized expenses, and  formal disciplinary action. VIII. Review and Modifications  The policy will be reviewed annually and may be amended based on operational feedback, changes in business needs or updates in employment  law.  IX. Acknowledgement  Employees covered by this policy must acknowledge tier understanding of its  terms.