CIAL  S  1969  OfHolden Basy  Town of Holden Beach Board of commissioners  Regular Meeting  Tuesday, October 15, 2024  5:00 PM  Holden Beach Town Hall  Public Assembly    A  TOWN OF HOLDEN BEACH  BOARD OF COMMISSIONERS REGULAR MEETING HOLDEN BEACH TOWN HALL - PUBLIC ASSEMBLY TUESDAY, OCTOBER 15, 2024-5:00 P.M.  1. Invocation  2. Call to Order/ Welcome 3. Pledge of Allegiance 4. Agenda Approval 5. Conflictol-interest Check 6. Approval of Minutes  a. Minutes of the Regular Meeting of September 17, 2024 (Pages 1 -8 8)  7. Public Comments on Agenda Items - Inspections Director Evans  8. Recognition from the National Weather Service that the Town is Storm Ready/Tsunami Ready 9. Discussion and Possible Action on the Results of the Town of Holden Beach 2024 Pavement Condition Survey - Shane Lippard, Right Angle Engineering (Public Works Director Clemmons) 10.Presentation on Water and Sewer System Asset Management Plan - Green Engineering  (Page 9)  (Page 10, Separate Packet) (Pages 11 - 33, Separate Packet) (Pages 34 - 39) (Pages 40 - 45) (Pages 46 - 49) (Pages 50 - 51)  (Public Works Director Clemmons) 11.Police Report - Police Chief Dixon  12.Inspections Department Report - Inspections Director Evans 13.Finance Department Report - Finance Officer McRainey 14.Town Manager's Report - Town Manager Hewett  15.Audit Committee Report Regarding the Annual Audit - Mayor Pro Tem Myers (Page 52)  BOC Agenda 10/15/24  -1-    16.Discussion and Possible Action on Long-Term Summer Concert Venue Mayor Pro Tem Myers 17.Discussion and Possible Action on Having the Parks & Recreation Advisory Board Do an Evaluation of Adding Pickleball Courts to the Island - Commissioners Smith and Dyer  and Commissioner Thomas  (Page 53)  (Pages 54 - 55)  18.Discussion and Possible Action on Ordinance 24-15, Ordinance Amending The Holden Beach  Code Of Ordinances, Chapter 72: Parking Regulations - Town Clerk Finnell  (Pages 56 - 59)  19.Discussion on Possible Actions for Non-Legislative Actions to Inform the Public of Holden Beach Code of Ordinances $91.17, Concerning the Placement of Open Flame Devices 20.Discussion and Possible Action for the Adoption of an Action Tracking Tool for Certain Fiscal Year 2024 - 2025 Board of Commissioners' Objectives - Mayor Pro Tem Myers and 21.Discussion and Possible Action on an Amendment to the Stormwater Master Plan - Mayor Pro 22.Discussion and Possible Action on Documenting an Emergency Pumping Plan - Mayor Pro 23.Discussion and Possible Action on Mult-Jurisdictional Disaster Debris Agreements - Public  Commissioners Dyer and Paarfus  (Pages 60 -6 61)  Commissioner Paarfus  (Pages 62 - 67) (Page 68) (Pages 69 - 70)  Tem Myers and Commissioner Thomas Tem Myers and Commissioner Thomas Works Director Clemmons  (Pages 71 - 72, Separate Packets)  a. Multi-Jurisdictional Disaster Debris Management Agreement for Primary Provider b. Multi-Jurisdictional Disaster Debris Management Agreement for Secondary Provider . Mut-Jurisdictional Disaster Debris Planning & Support Management Agreement for d. Mult-Jurisdictional Disaster Debris Planning & Support Management Agreement for  (Southern Disaster Recovery, LLC) (CTC Disaster Response) Primary Provider - (Tetra Tech, Inc) Secondary Provider (Metric Consulting, LLC)  24.Town Attorney Response to Tasker from the Board of Commissioners to Investigate the Town of Holden Beach's Legal Requirements for the Pier Grants - Attorney Moore (Pages 73 - 77)  25.Public Comments on General Items 26.Mayor's Comments  27.Board of Commissioners' Comments  28.Adjournment  * Visit nttps//www.facebok.com/nolgenveachtownhall to watch the livestream of the meeting. Public comments  can be submitted to neatnerenptownal.com priort to 12:00 p.m. on October 15, 2024.  BOC Agenda 10/15/24  2    TOWN OF HOLDEN BEACH BOARD OF COMMISSIONERS REGULARMEETING  TUESDAY, SEPTEMBER 17, 2024-5:00P.M.  The Board of Commissioners of the Town of Holden Beach, North Carolina met for a Regular Meeting on Tuesday, September 17, 2024 at 5:00 p.m. in the Town Hall Public Assembly. Present werel Mayorl.,AlanHolden; Mayori Pro Tem Tom Myers; Commissioners Rick Smith, TraceyThomas, Page Dyer and Rick Paartus,lownManager David' W. Hewett; Town Clerk Heather Finnell; Assistant Town Manager Christy Ferguson; Police Chief Jeremy Dixon; Inspections Director Tim Evans; Public Works Director Chris Clemmons; Finance Officer Daniel McRainey; and Town Attorney  Sydnee Moore.  Mayor Holden asked for a moment of silence and then called the meeting to order.  PLEDGE OF ALLEGIANCE AGENDAAPPROVAL  Due to the storm, Town Manager Hewett recommended that the Board limit the agenda items to only those that need to be done tonight. His recommendation is to push items 8,9,10,1 12,13,14, 15,16, 19,20,21 and 23. Subsequent tot the suggestion, he received feedback from Mayor Pro Tem Myers to keep the manager report in the form of as situation report concerning the storm and from Commissioner Thomas to keep the discussion conçerning the Rules of Procedure. Motion by Commissioner Paarfus to delete the items that the town manager has suggested with the exceptionofitems 15and 163econdbyCommisonePomaseppoovedbyunanimous: vote.  CONFLICT-OF-OF-INTEREST CHECK No conflicts were disclosed. APPROVAL OF MINUTES  Motion by Commissioner Smith to approve the minutes from our August 20th Special Meeting (2024) and the. August 20" (2024) Regular Meeting; second by Commissioner Thomas. Commissioner Paarfus said at the last meeting, there was discussion that the pier tasker could not be worked on outside of a public meeting. He thinks that was important to capture because it  OCREGULAR ETNOSPRAIEE  10F6    2  speaks to why it takes a while to get some stuff done. He suggested having Town Clerk Finnell capture that int the minutes. After discussion, Commissioner Paarfus withdrew the suggestion.  The motion to approve the minutes was approved by unanimous vote.  PUBLIC COMMENTS ON AGENDA ITEMS No comments were made.  DISCUSSION AND POSSIBLE ACTION ON GREENSBORO STREETL LIFTSTATION  Town Manager Hewett said tonight's agenda includes a suite of actions that are required in order to proceed with the upfit of the station. He provided history on the topic. The Town was able to procure almost SmillmnntPAganthmain: andas $2 million state appropriationt thatcollectively may just pay for the entire project. He reviewed the items before the Board tonight, including the Terrahawk contract ini the amount of $3,899,000, the bid tab and recommendation of award from the engineer, the award resolution and an addendum to the Engineering Services Agreement which increases the fees by approximately $85,000. There are also two budget items, Budget Amendment 24-11 and the adoption of a Capital Project Ordinance. The, granting agencies require that our project be identified in a standalone capital project. As scoped, we believe the grants will pay for everything. If any of the reimbursements are denied for any reason, the Town will need to foot the bill. Ifthere are any change orders that exceed the project as scoped in the Capital Project Ordinance, the ordinance will need to be amended. In order to keep the project on track with the work beginning in October/Noyember with the work going through July/August 2025, the Board Motion by Commissioner Smith to direct the town manager to execute all documents and complete associated administrative actions including amending Ordinance 24-11 and 24-12 and Mayor Pro Tem Myers said he understands we are taking basically all the items out of the current budget ordinance and setting them up in a projectordinance. It is going from $4,776,000 down to $4,551,000. The construction estimate is $4,300,000 and the bid was $3.8 million. He asked ifa a buffer was put in there to match the revenue that was coming int from the grants. Town Manager Hewett responded that it includes a contingency of 5% and the procurement of the skid, whichi is $207,000. Public Works Director Clemmons explained what the skid is. The purchase of the equipment was on the Town. We have not procured the equipment yet. Ifwe had purchased it, the warranty would have ended. We need to purchase it from AirVac. Town Attorney Moore has  would need to act on all of the items (a-f).  24-13, second by Commissioner Paarfus.  reviewed the contract. The motion passed unanimously.  Attorney Moore asked if the motion included adopting the resolution. Town Clerk Finnell  confirmed it did.  BOCPEGULAP: MEETINGI SEPTEMBER 17.2024  20F5    3  TOWN/MANAGER'S REPORT  We have been presented with a set of Circumstances that instead of us requesting aid from the county, we have been requisitioned help regardinghighwater vehicles and digital signage. We loaned our sign for traffic control. Lieutenant Dilworth assisted Boiling Spring Lakes with Ocean Boulevard- reviewed street closures that occurred on Monday. We opened everything Pumping Locations - started on the west end on Sunday and moved to the east end in the Ranger Street area yesterday. As of this morning, it seems to be working somewhat, enough that it has allowed us to keep our sewer system operational. Whenever you get that much water on top of the valve pits, iti is going to continue tol be problematic. Thankful we didn'th have Property Damage - Hasn't been made aware of any private property damage. If there are any issues with Town roads and streets, along with any! lifts stationi issues, those things tend to start Beach Strand -iti is not apparent from the wayt thel beach is measured that we have significant damages. We have seen a couple of incursions in the dry sand beach but believe withi the high tides over the next several weeks we will see a high degree of equilibration that will spread it Still have the super full moon tomorrow night. There is a lot of water coming down the river. If you are going to be traveling, keep in mind that the road closures will change as the infrastructure settles from this event. There is a 30'x3 30' slab that slid down three or four feet at the bridge. This water situation is evolving. Hazardous road conditions are probable for the  the Humvee. by noon today.  al lot of people with the load to the system. popping and pinging a day or two afterwards.  back out. Remember this is King Tide week.  next couple of days. Be vigilant. Trash will be picked up on! Saturday.  Mayor Pro Tem Myers asked why the Town doesn't pump the 300 block. Public Works Director Clemmons explained he started pumping where there were sewer outages to help with recovery, which is the main reason he started on the west end. He started the area on the east end next because just outside of Ferry was under water from end to end. He almost attempted the 300 block today, but unless you have enough lines, you may damage the frontal dune and vegetation. He explained he only has sO much manpower and resources. Commissioner Dyer asked about Saturday pickups. Town Clerk Finnell said she believes Saturday pickups run through the end of  September.  DISCUSSION AND POSSIBLE ACTION ON RULES OF PROCEDURE UPDATE  Commissioner Thomas said this is a small change. She read the current rule. The proposed change would add the mayor pro tem as the backup for the executive secretary position in the Motion by Commissioner Thomas that we. adopt this change to the Rules ofProcedure; second by  case the executive secretaryi is unavailable.  Mayor Pro Tem Myers.  BOCPESVLAPNEETNA SEPTEMBEP 17.2024  3OFS    Commissioner Smith asked why the town clerk couldn't handle doing it or if not the town clerk, another commissioner. Commissioner Thomas said another commissioner could do it, she just thought it was easier for the mayor pro tem, since that person is already designated. Commissioner Paarfus said he doesn'twant that job; if another commissionerv wants to take that job on it is fine. Commissioner Dyer said she doesn't think it is necessary position. The Board discussed potentialwording. Town Attorney Moore suggested acaingenotersentence after what Commissioner Thomas amended her motion: to cross out the redline and add another sentence that says if the executive secretary is unavailable, they can designate a replacement. Mayor Pro BOARD REVIEW, APPROVE AND DIRECT ISSUANCE OF ENGINEERING, DESIGN AND Town Manager Hewett said the Board has expressed a desire to solicit request for qualifications for firms to provide preliminary design and budgetary information in accordance with the Pier Development Plan approved by the Board in April. It has been drafted with that in mind. He thinks Motion. by Commissioner Paarfus to ask the town clerk to poll the commissionersi to have. a special meeting to hash through these comments sO we can discuss them and let's get that done before October 7th so we can getit on the October: agenda; second by Mayor Pro Tem Myers; approved by Town Clerk Finnell will try to schedule it before October 4th in order to have it for the agenda. RECEIVE MODULAR STORMWATER PLAN FOR BLOCK Q TO ACCOMMODATE GRANT Town Manager Hewett explained in March, the Block Q grant plan was approved to include the restroom, associated parking for the restroom, site prep and landscaping. At the April meeting, staff was directed to come back with a modular stormwater solution in order to accomplish the grant requirements. He believes a modular solution to accomplish the requisite stormwater can be attained for approximately $10,000, which is within the existing budget. He is recommending approval oft the plan sO the Town can engage the engineer and the architectontnerestoom facility Motion by Commissioner Paarfus to approve the modular stormwater plan; second by Commissioner Paarfus asked if what the Board has int front of them is an approach to stormwater. He inquired ifiti is correct that it gives us a set of options that will be employed to deal with 3,200 square feet of impervious surface. Town Manager Hewett replied in various dimensions, but generally speaking it is a modular system. Commissioner Paarfus said looking at the design he  is alreadyt there.  Tem Myers agreed to the change;approved. by unanimous vote.  FINANCIALSERVICES REQUEST FOR QUALIFICATTIONS (HB PIERCOMPLEX)  iti is ready to go out contingent on the Board's approval.  unanimous vote.  ELEMENTS  design and publish a Request for Proposals (RFP) for construction.  Commissioner Thomas.  OCRS9ULAR: MEETING SEPTEMEER 17,2024  OF6    5  doesn'tsee that there are any serious load limitations, in other words you: should be able to drive atruckoveritand wes shoutd have af foot of dirt oni it so1 that it will be available for whatever. It could be a dog park. Town Manager Hewett agreed that is correct. Mayor Pro Tem Myers asked if there is as site plan. Town Manager Hewett explained what will be accomplished next is for the architect to develop the site plan, based on the constraints of it, using these parameters. It would be for the bathrooms and the associated parking. Mayor Pro Tem Myers askedi ift the Board would seei the site plan. Town Manager Hewett explained that is not what he is proposing to do. We only have nine months left. Once the Board approved the grant, the direction as he perceived it was to go ahead with construction. He doesn't think staff was directed to bring this back to the Board, but he wanted to make sure he did since during the! budget there were concerns ofith being accomplished within the budget. Assistant Town Manager Ferguson added the Board turned the site plan down, the only thingapproved waswhere the bathrooms are. The architect would be moving forward with making the schematic/renderinss. but not producing a site plan. Commissioner Thomas asked if the Board would see those before it goes out to bid. Town Manager Hewett said staffi intended to move forward with the stormwater approval and go to solicitation with al RFP for construction. We are going to runi into some time crunches ifitg goes back to the Board. He said the Board approved the grant that contained the elements of the site portion that has the bathrooms and parking ini it. He can't imagine that the architect's final rendering and what goes out to bid is going to be drastically different than what was already approved by the Board. Commissioner Smith said he remembers when they did the basketball court there is an unbelievable amount of pipes under  that.  The motion passedunanimous.,  DISCUSSION AND POSSIBLE ACTION ON ENCROACHMENT AGREEMENT FOR HILLSIDE Inspections Director Evans explained this is encroachment agreement with! Lost Boy! Holdings LLC for Hillside Drive. This agreement allows them to put a walkway across the frontal dune to get to Motion by Commissioner Smith to approve the encroachment agreement with Hillside Drive between the Town and Lost Boy Holdings LLC; second by Commissioner Paarfus; approved by DISCUSSION AND POSSIBLE ACTION ON HIGH BID FOR 796 OCEAN BOULEVARDWEST Town Clerk Finnell explained the Board adopted Resolution 24-06, dated June 18, 2024, authorizing the sale of Town-owned property at 796 Ocean Boulevard West by the upset bid process. Af final high offeri in the amount of$565,000wasi received from Paul Buchanan. The Board must approve the final highofferwithin: 30 days after the final upset bid period ended before a sale Town Clerk Finnell statedifthe Board would liket toacceptt the offer, staff suggests makinga a motion to direct the town attorney to prepare the closing documents and the town manager to execute  DRIVE BETWEEN THE TOWN AND LOST BOY HOLDINGSLLC  the toe oft the dune. He went over the terms in the agreement.  unanimous vote.  can be closed.  the documents and any follow-on actions. BOCREGULARI MEEIGI SEPTEMBER 17,2021  S0F5    6  Motion by Commissioner Thomas to do what Town Clerk Finnell said; second by Mayor Pro Tem Commissioner Smith asked ift the Town should give it another month to see if someone would give ahigher price. Town Clerk Finnell: said the Town wouldr need tos start the process againand provided information on the process. The proposed offer is $565,000. Finance Officer McRainey said the Town purchased the property for $343,935. Commissioner Smith asked about the appraised value. Assessed/appraisal values were discussed. Mayor Pro Tem Myers said the Town did not buy itasaninvestment. We never had a viable plan forit. He said this is the high bid, the market price per the market. He suggested accepting the offer and moving on to more important things. Commissioner Smith stated the Town did have plans for the property, wej just never had the funds int the budget to move forward. He said you can't replace it when it is gone. He doesn't think it is enough money for it. Commissioner Dyer thinks iti is a valuable piece of property to the Town, the proximity to the pumping station. With that location it could be a valuable asset to the Public Works Department. She suggested waiting until the ADA sessmenticompeted. We need some ADAcompliant bathrooms down there. The access there ish nandicapaccessible. She thinks att that The motion passed by a 3- 2 vote with Mayor Pro Tem Myers and Commissioners Thomas and Paarfus voting for the motion and Commissioners Smith and Dyer voting in the negative.  Myers.  price, iti is more valuable for the Town to hold ontoi it.  PUBLIC COMMENTS ON GENERAL ITEMS  Jim Bauer said he is glad the Town is finally doing something regarding pumping. He said if the Town is running low on manpower, ring his bell. He explained the standing water is a hazardous condition. He suggested calling the Fire Department for help. He said majori roads should be done first. Mr. Bauer stated if you don'th have a plan for the pier, you can'task for qualifications. He said the Town can tear down the two buildings and make them into parking spots until a plan is established. Mr. Bauer said for the modular plan he hopes no paving is involved, except what is  necessary for ADA compliance. MAYORSCOMMENTS  Thanked the Police Department, the maintenance department and staff who worked long hours, some ofv which who didn'tgo to bed or go home. It is beyond what would be reasonably expected by any employer. These people are dedicated and do theirj jobs. Wishes the general public could see al lot of1 the things that went on that they never hear about or see. Always said if we can get by October 15th without a hurricane in sight, we have made it through another season. We have another month to go. Commended the general public and property owners in the last event wej just went through. People were seemingly nicer and more understanding. Overall thought the behavior was much better this time around than in some ini the past. This week was free trash week at the County landfill. Has asked if it would be extended or changed. Has not received an answer yet. Be on the lookout for a change in dates.  BOCRESULARI MEETG SEPIEMEER 17:2 2024  SOFE    7  Thankful we received so little damage overall. We were veryfortunate. We cant thank the good  Lord for1 that.  BOARD OF COMMISSIONERS Mayor Pro Tem Myers  Thanked everyone for coming and for those online participating. Don't hesitate to reach out.  We want your input and to hear your comments.  Commissioner Smith  Thanked staff. These guys getouta and risk their lives. They arel brave guys and are understaffed. Thanked the chief, with his super thin staff that he has to continue to monitor our beach and Itis is good to have our island back. Seems to be a lot less traffic now that we, got through Labor Glad we got through the storm. The aftereffects of what happened inland will be coming. ADA compliance is something we need to continue to be mindful of. We just sold a piece of  keep us all safe. Knows it has been tough. Day. Good tol have thati island feeling back.  Thanked Lieutenant Dilworth for his efforts helping out Boiling Springs. property that might be something that is required ini the future. Thanked everyone for coming out and the people online.  Commissioner Thomas Commissioner Dyer  Thanked everyone for coming. Reiterated thanks to the staff. Their hard work is appreciated. Thanked staff, many were stuck here all night. They couldn'tget home or had to work all night. Itwas awesome to loan out Lieutenant Dilworth when we are already shorthanded. Whenyou seet the chiefputting out cones int the pouring rain, youknowe everyone is working hard. Usually, we use Brunswick Avenue as an escape route from Ocean Boulevard, thinks that was just as flooded. Driving through Varnamtown yesterday around lunchtime was a scary situation. Thinks our staff did a great job and is appreciative of that. Thankful for the staff for the work theyh have done with the sea oats program. Thinks the sea oats have stood the test of time with Thoughts and prayers Dophwatamerse have losttheirusinesses, homes and cars. Material things are easily replaced, but you have to understand what people go through to obtain these things. This storm was a once and lifetime for a lot of people, it was  these last two storms.  devastating.  Thankful for everyone coming out tonight.  Commissioner Paarfus  Second what many people said about staff and the hard work they put in. Sees some tired faces out there and has heard some tired voices. Thanked them for getting it done, Knows manyd departments are short. Many people have been here al long time and need to get home.  BOCPESULAR MEETING SEPTEMEER 17. 2024  70FS    8  Thinks we have a no swim situation. Saw an advisory today but hasn't been by the beach to Thanked everybody who came and those online. It is important to participate in your  look. government. ADJOURNMENT  Motion to adjourn by Commissioner Paarfus at 6:15 p.m.; second by Commissioner Smith;  approved by unanimous vote.  J.A Alan Holden, Mayor  ATTEST:  Heather Finnell, Town Clerk  C PEGWLAPI MEETING SEPIEMEER 17. 2021  SOF8    9  :8  Town ofHolden Beach AGENDA TOPIC COVER SHEET  * beginning of then meching if posible*  TO: Holden Beach BOC  Cctober Is,0od4  MEETING DATE: Veptmberit,224 DATE SUBMITTED: August26,2024  FROM:  Flaming.rlap.nons ISSUE/ACTION REQUESTED:  Rcapilunhatihlaml IGH.hmRely TunmRaly BACKGROUND/PURPOSE OF REQUEST:  Acrgpition fnm MNNLhENcImmILmaNt Braly TunmRealy  FISCALIMPACT: (select one) BUDGET AMENDMENT REQUIRED: CAPITAL IMPROVEMENT PLANITEM: PRE-AUDIT CERTIFICATION REQUIRED: REVIEWED BY FINANCE DIRECTOR:  YES YESL - YES YESDJ  NOIX NOlJ NOO NOM  CONTRACTS/AGREEMENTS: (select one) REVIEWED BY TOWN ATTORNEY:  YES  NOO  ADVISORY BOARD RECOMMENDATION:  FINANCE RECOMMENDATION:  TOWN MANAGER'S RECOMMENDATION:  ATTACHMENT:  Page1of1    10  JAI  Town of Holden Beach AGENDA TOPIC COVER SHEET  TO: Holden Beach BOC  MEETING DATE: October 15, 2024  FROM: Chris Clemmons, Public' Works Director DATE SUBMITTED: September 6,2024 ISSUE/ACTION REQUESTED: Discussion and Possible Action on the Results of the Town of  Holden Beach: 2024 Pavement Condition Survey Update  BACKGROUND/PURPOSE OF REQUEST: Thisi is an update to the Pavement Condition Plan that was established in 2008. Since the plan wasi implemented, approximately $1.5 millioni in  improvements have been completed. It updates the priority and pricing.  FISCALIMPACT: (select one) BUDGET AMENDMENT REQUIRED: CAPITAL IMPROVEMENT PLAN ITEM: PRE-AUDIT CERTIFIÇATION REQUIRED: REVIEWED BY FINANCE DIRECTOR:  YES! YES YES YESI  NOSS NOB NOEI NGE  CONTRACTS/AGREEMENTS: (select one) REVIEWED BY TOWN ATTORNEY:  YESD  NOS  ADVISORY BOARD RECOMMENDATION: N/A  FINANCE RECOMMENDATION: N/A  TOWN MANAGER'S RECOMMENDATION: Review and approve.  ATTACHMENT: 2024 Pavement Condition Survey  Page 1of1    11  AI  Town of Holden Beach AGENDA TOPIC COVER SHEET  TO: Holden Beach BOC  MEETING DATE: October 15, 2024 DATE SUBMITTED: July 8, 2024  FROM: Chris Clemmons, Public Works Director ISSUE/ACTION REQUESTED:  Presentation on Water and Sewer System Asset Management Plan  BACKGROUND/PURPOSE OF REQUEST:  Green Engineering has completed the Water and Sewer System. Asset Management Plan andi is here to  present the results.  FISCAL IMPACT: (select one) BUDGET AMENDMENT REQUIRED: CAPITAL IMPROVEMENT PLAN ITEM: PRE-AUDIT CERTIFICATION REQUIRED: REVIEWED BY FINANCE DIRECTOR:  YESL YES YESL YESL  NO NO NOM NO  CONTRACTS/AGREEMENTS: (select one) REVIEWED BY TOWN ATTORNEY:  YE  NO  ADVISORY BOARD RECOMMENDATION:  N/A  FINANCE RECOMMENDATION:  N/A  TOWN MANAGER'SRECOMMENDATION:  N/A  ATTACHMENT,ASSe! Managment Plan  Maps  Page1of1    12  a @ 0 - J e I    13  ull I  i  CZOLRI o  pe PR  JTHM wd    14    15  E  nEso  EONE    16    17    18    19  -  U - C  I  20 a  E  - 8  /  -  E    20  8 -  a I  = 3  - 0  a f  9  I  )  U à I a a  I      0  J  N S @  8 A I  D - 2 EJ    21  A A  <  &  :  a a  o 00  /    22  a  3 A  )  a    23  a  a  G  b0 /  A  1 Y  -    24  s 8 €  ) S 3 S  N  @ b0 o  - 1S  a - e 6  3  6 -  o  I  N  -  D O  o  U  I  - - e x  B  O 8   D f  I  o  a D  a )   3 f  - de  N 5 8    25  -  5  6 8 I I I  E  e  e bo a 9  o  o G9W    26  a  -  I  a  E 3 E  I  I  E  a  G9W    27  à  0  8 I  @  - -  I  I  b0  4  8  - S 29 o G9W  €    28  - a 5 - 3  5  a -  a    29  5  e s S  @ a -  o0  -  I    30  e  00  S  I    31  E A  5 E 5 - e  - E  & a a C e 9 E V    32  a m a  E  a  a  00 - 5 C  3  8 C y  a E  b0 - n  E E  t E  1  D  I  E  a  5  @  3 0 C 8  :  S @ L I  a @  11 % - E  a D 00 i.  e  E @  11 3 -    33  -  I    34  Holden Beach Police Department  110 Rothschild: St Holden Beach. NC 28162 www. hblonhall.. tm  Phone: 910-82-670: Fax:910-816-690: Mhgulehltawnhallaum:  Calis For Service (September 24)  Printed on October 4, 2024  Descriptions 911 Hang Up (911HU) Alarm (SIG45 Signal 45)  Totals 1 1 12 12 1 1 1 1 6 6 10 10 3 3 1 1 1 1 1 1 13 13 2 2 1 1 1 1 1 1 1 1 1 1 5 5 8 8 6 6  Alarm (SIG45 Signal 45); EMD In Progress; Medical Alarm (Bravo]  Allergies or Envenomations [Charlie] Animal Control Call Attempt to Locate (ATL)  Breaking and Entering in Progress (10-62 x62) Breathing Problems (Asthma) (Delta] Breathing Problems (Delta) Burns or Scalds (Charlie, Need Fire] Call By Phone (10-21Law x21L) Careless & Reckless (C&R) Choking [Delta) Coastal Flare Sighting (Bravo] Coastal Watercraft Rescue (Delta) Coastal Water Rescue (Multiple) (Delta] Crime in Progress (10-64x64) Debris in Roadway Disabled Motorist (10-87 x87) Disturbance or Disorderly Subject  Page 10 of3    35  Descriptions  Totals 1 1 1 1 1 1 1 1 1 1 17 17 1 1 1 1 6 6 24 24 1 1 37 37 1 1 4 4 2 2 1 1 2 2 1 1 1 1 3 3 341 341 2 2 6 6  Domestic Disturbance (10-82 x82) Good Intent Call (Lift Assist) Headache [Charlie] Heart or AICD Problems [Charlie) Hit and Run (Property Damage Only 10-54 x54) Improperly Parked Vehicle (10-70x70) Information or Message Delvery(10-14x14) Issue with Power Line or Transformer |Bravo]  Lost or Found Property Meet with Complainant (10-83: x83)  Meet with Complainant (10-83 x83); Noise Complaint Meet with Subject or Officer (10-25: x25) Missing or Abandoned Person Noise Complaint Open Door  Overdose Poisoning (Ingestion) Shots Fired (10-96 x96) Sick Person [Alpha) Sick Person [Delta]  Single Residential Fire Alarm Bravo] Special Check Business - Residence (10-79x79) Special Operations Assignment (Signal 55 SIG55)  Stopping Vehicle (10-61 x61)  Page 2of3    36  Descriptions  Totals 4 4 1 1 4 4 4 4 1 1 1 1 3 3 3 3 1 1 3 3 6 6 563 563  Storm Roads (Flooding or Ice)  Storm Roads (Flooding or Ice); Traffic Control (10-58 x58) Suspicious Vehicle or Subject (10-60> x60) Take Written Report (10-92x92)  Take Written Report (10-92 x92); Call By Phone (10-21Law: x21L) Traffic Accident (Property Damage Only 10-50PD x50PD)  Traffic Control (10-58 x58) Trespassers  Unconscious or Fainting |Delta) Water or Sewer Problems Welfare Check Totals  Page 3 of3    37    38  1 (I 3    39  Holden Beack Police Department  IOH Rothsehilds Holden lrach.C2846. swwhhtnulallmm  l'hone: 910-812-6707 Fax: 910-816-690; Ma-alhhtemuhallcum  State Citation (September 24)  Printed on October 4. 2024  Date 09/17/24 Total Records: 1  Defendant  Statutes/Charges  VELASQUEZ.MORALES, ISMAR URIELM 20-7(A)-NO OPERATORS LICENSE; 20-116(G)  IMPROPER LOADINGICOVERINOVEM  LSV= @  Page 1of1    40  Permit Report 08/14/2024- 09/06/2024  Issued Date Permit # 9/6/2024 9/5/2024 9/5/2024 9/5/2024 9/3/2024 8/30/2024 8/30/2024 8/30/2024 8/30/2024 8/30/2024 8/30/2024 8/30/2024 8/30/2024 8/29/2024 8/29/2024 8/29/2024 8/29/2024 8/28/2024 8/28/2024 8/27/2024 8/27/2024 8/27/2024 8/26/2024 8/26/2024 8/26/2024 8/26/2024 8/23/2024 8/23/2024 8/23/2024 8/23/2024 8/23/2024 8/23/2024 8/22/2024 8/22/2024 8/22/2024 8/22/2024 8/21/2024 8/21/2024 8/21/2024 8/20/2024 8/20/2024 Page: 1of3  Permit Type  Project Cost  Total Fees  Total Payments $350.00 $1,575.00 $200.00 $175.00 $125.00 $205.00 $50.00 $331.50 $196.00] $175.00 $50.00 $100.00 $100.00 0 $955.00 $225.00 $5,980.26 $100.00 $175.00 $200.00 0 $125.00 $50.00 $50.00 $100.00 0 $175.00 $50.00 $175.00 $305.00 0 $25.00 $200.00  240826Electrical 240825/Boat Lift 240824/Swimming Pool 240823/Repair 240822/5wimming Pool 240821/Mechanical 240820Electrical 240819Repair 240818Repair 240817/Zoning 240816/Repair 240815/Repair 240814/Boat Lift 240813Electrical 240812/Zoning 240811/Mechanical 240810/Mechanical 240809Boat Lift 240808No Permit 240807 Renovation 240806Boat Lift 240805/Single Family Construction 240804/Mechanical 240803 Electrical 240802 Mechanical 240801 No Permit 240800Repair 240799/Zoning 240798/Zoning 240797Electrical 240796Electrical 240795/Mechanical 240794 No Permit 240793 Electrical 240792/Zoning 240791 Electrical 240790 Repair 240789Repair 240788N No Permit 240787Zoning 240786/Mechanical  0 25,000 61,800 110,000 150,000 17,600 1,700 2,500 20,000 50 28,500 25,680 19,000 4,000 50 8,550 7,160 16,900 1,500 70,000 7,700 400,000 8,300 1,500 14,183 34,000 4,200 50 50 1,500 2,500 5,170 7,000 0 50 1,000 20,000 145,000 30,000 25 9,006  $350.00 $1,831.20 $1,175.00 $1,575.00 $200.00 $175.00 $125.00 $205.00 $50.00 $331.50 $306.12 $196.00 $175.00 $50.00 $100.00 $100.00 $177.10 0 $955.00 $225.00 $5,980.26 $100.00 $175.00 $200.00 0 $125.00 $50.00 $50.00 $175.00 $175.00 $100.00 0 $175.00 $50.00 $175.00 $305.00 $1,330.00 0 $25.00 $200.00    41  8/20/2024 8/20/2024 8/20/2024 8/20/2024 8/20/2024 8/20/2024 8/20/2024 8/16/2024 8/16/2024 8/16/2024 8/16/2024 8/16/2024 8/16/2024 8/16/2024 8/15/2024 8/15/2024 8/15/2024 8/15/2024 8/15/2024 8/15/2024 8/15/2024 8/15/2024 8/14/2024 8/14/2024 8/14/2024 8/14/2024  240785Electrical 240784Electrical 240783Electrical 240782/Electrical 240781Electrical 240780Repair 240779/Boat Lift 240778/Single Family Construction 240777 Mechanical 240776Gas 240775/Mechanical 240774Repair 240773Repair 240772/Repair 240771Zoning 240770Repair 240769/Mechanical 240768 Mechanical 240767/Mechanical 240766,Mechanical 240765/Repair 240764/Repair 240763Renovation 240762/New Construction 240761 New Construction 240760/Plumbing  1,500 2,500 2,500 1,500 1,500 6,000 12,000 820,000 19,400 2,175 9,111 28,000 8,000 60,000 50 30,000 10,080 4,650 5,750 8,540 25,500 16,000 52,500 26,850 31,700 1,500  $175.00 $175.00 $175.00 $175.00 $175.00 $125.00 $233.00 $20,107.32 $200.00 $100.00 $200.00 $477.00 $125.00 $665.00 $50.00 $345.00 $200.00 $100.00 $100.00 $100.00 $254.50 $169.00 $747.50 $416.65 $460.30 $200.00  $175.00 $175.00 $175.00 $175.00 $175.00 $125.00] $233.00 $20,107.32 $200.00 $100.00 $200.00 $477.00 $125.00 $665.00 $50.00 $345.00 $200.00 $100.00] $100.00 $100.00 $254.50 $169.00 $747.50 $416.65 $460.30 $200.00  $2,448,530.00 $43,942.45 $38,773.03  Page: 2of3    42  PERMIT SUMMARYREPORT COMMERCIAL Count Total Fees Fees Paid Total Project Cost RESIDENTIAL Count Total Fees Fees Paid Total Project Cost TOTAL Count Total Fees Fees Paid Total Project Cost  1 $0 $0 $0 66 $43,942.45 $38,773.03 $2,448,530  67 $43,942.45 $38,773.03 $2,448,530  ACTIVE NEW HOME PERMITS =3 31 OTHER ACTIVE PERMITS= 403  PERMITS ISSUED OVER $30,000: = 39 (AMOUNT INCLUDED IN ACTIVE TOTAL) PERMITS ISSUED OVERS100,000-7 (AMOUNT INCLUDED IN ACTIVE TOTAL) PERMITS- - SUBSTAINTAL IMPROVEMENTS-0 (AMOUNT INCLUDED IN ACTIVE TOTAL)  PERMITS ISSUED WAITING PICK UP: =22  TOTAL PERMITS= 456 PERMITS IN REVIEW=7 CAMA ISSUED= 3 ZONING ISSUED =10  PERMITS SERVICED FOR INSPECTIONS FROM 7/9-8/13-86  TOTAL INSPECTIONS MADE= 180  Page: 3 of3    43  Permit Report 09/07/2024 10/07/2024  Issued Date 10/4/2024 10/4/2024 10/4/2024 10/2/2024 10/2/2024 10/2/2024 10/1/2024 9/27/2024 9/27/2024 9/27/2024 9/27/2024 9/27/2024 9/27/2024 9/26/2024 9/26/2024 9/26/2024 9/26/2024 9/26/2024 9/26/2024 9/26/2024 9/26/2024 9/25/2024 9/25/2024 9/25/2024 9/25/2024 9/24/2024 9/24/2024 9/23/2024 9/23/2024 9/20/2024 9/20/2024 9/20/2024 9/20/2024 9/20/2024 9/20/2024 9/19/2024 9/19/2024 9/19/2024 9/18/2024 Page: 1of3  Permit # Permit Type Project Cost  Total Fees  Total Payments $10,078.37  240891Single Family Construction 240890Cargo Lift 240889Bulkhead 240888/Mechanical 240887/Mechanical 240886/Mechanical 240885/Mechanical 240884/Zoning 240883/Mechanical 240882/Boat Lift 240881Repair 240880 Bulkhead 240879/Swimming Pool 240878Gas 240877/Mechanical 240876/Mechanical 240875/Mechanical 240874/Plumbing 240873Repair 240872/No Permit Required 240871Repair 240870 Repair 240869Zoning 240868/Mechanical 240867Electrical 240866/Mechanical 240865/Repair 240864/Repair 240863Electrical 240862/Repair 240861 Repair 240860/Mechanical 240859/Mechanical 240858 Electrical 240857/Mechanical 240856/Repair 240855/Mechanical 240854/Repair 240853Repair 240852Zoning  812,000 $10,078.37 34,165 10,000 14,505 6,456 13,547 1,729 25 9,166 32,100 32,450 18,000 54,000 350 9,677 9,116 18,100 9,800] 25,000 25,000 10,000 5,000 50 4,250 2,500 5,390 40,000 6,500 2,000 14,600 18,000 8,658 9,333 1,000 10,525 1,000 8,950 8,800 15,000 1,800  $489.34 $125.00 $200.00 $100.00 $200.00 $100.00 $25.00! $200.00 $413.90 $317.05 $187.00 $1,775.00 $100.00 $200.00 $200.00 $200.00 $200.00 $250.00 $375.00 $125.00 $50.00 $100.00 $175.00 $100.00 $385.00 $125.00 $175.00 $156.40 $237.00 $100.00 $100.00 $175.00 $100.00 $125.00 $100.00 $125.00 $160.00 $65.00  $200.00 $100.00 $200.00 $100.00 $25.00 $200.00 $413.90 $187.00 $1,775.00 $100.00 $200.00 $200.00] $200.00 $200.00] $250.00 $375.00] $125.00 $50.00 $100.00 $175.00 $100.00 $125.00 $175.00 $237.00 $100.00 $100.00 $175.00 $100.00 $100.00 $125.00 $160.00 $65.00    44  9/17/2024 9/17/2024 9/13/2024 9/13/2024 9/13/2024 9/13/2024 9/12/2024 9/12/2024 9/12/2024 9/11/2024 9/11/2024 9/11/2024 9/11/2024 9/10/2024 9/10/2024 9/10/2024 9/10/2024 9/9/2024 9/9/2024 9/9/2024  240851Gas 240850/Mechanical 240849/Mechanical 240848 Mechanical 240847/Mechanical 240846/No Permit Required 240845/Repair 240844Bulkhead 240843Boat Lift 240842/Repair 240841 Mechanical 240840 Electrical 240839/Zoning 240838/Zoning 240837Electrical 240836Repair 240835Walkway 240834/Mechanical 240833 Electrical 240832/Mechanical  1,800 4,200 8,620 16,970 4,290 28,500 8,500 12,000 20,000 18,000 8,850 1,500 50 50 1,500 10,000 25,000 3,991 1,000 8,147  $100.00 $100.00 $100.00 $200.00 $100.00 $325.00 $133.00 $305.00 $287.00 $100.00 $175.00 $50.00 $50.00 $175.00 $275.00 $250.00 $100.00 $175.00 $100.00  $100.00 $100.00 $100.00 $200.00 $100.00  $133.00 $305.00 $287.00 $100.00 $175.00 $50.00 $50.00 $275.00 $250.00 $100.00] $175.00 $100.00]  $1,491,510.00 $21,514.06 $19,416.27  Page: 2of3    45  PERMIT SUMMARY REPORT COMMERCIAL Count Total Fees Fees Paid Total Project Cost RESIDENTIAL Count Total Fees Fees Paid Total Project Cost TOTAL Count Total Fees Fees Paid Total Project Cost  0 $0 $0 $0 60 $21,514.06 $19,416.27 $1,491,510  60 $21,514.06 $19,416.27 $1,491,510  ACTIVE NEW HOME PERMITS=2 28 OTHER ACTIVE PERMITS= 412  PERMITS ISSUED OVER $30,000 = 40 (AMOUNT INCLUDED IN ACTIVE TOTAL) PERMITS ISSUED OVER $100,000=5 5 (AMOUNT INCLUDED IN ACTIVE TOTAL) PERMITS : SUBSTAINTAL IMPROVEMENTS =0 (AMOUNT INCLUDED IN ACTIVE TOTAL)  PERMITS ISSUED WAITING PICKUP= =23  TOTAL PERMITS= 463 PERMITS IN REVIEW=5 CAMA ISSUED= 1 ZONING ISSUED =10  PERMITS SERVICED FOR INSPECTIONS FROM9/7-10/7-101  TOTAL INSPECTIONS MADE= 203  Page: 3 of3    46  Finance Report  July 1, 2023 - September 30,2023 Vs. July 1, 2024. . September 30,2024  Revenues to Watch  AD' VALOREM TAX FY24 FY25 9,000,00 8,000.00 7.000.00 6,000.00 5,000.00 4.000.00 3,000.00 2,000.00 1.000.00 0.00  PARKING REVENUE FY24 FY25 355,000.00 350,000.00 345.00000 340.000.00 335,000.00 330,000.00 325,000.00 320,000.00  5,913.67 8,358.03  332,458.63 352,077.93  FY24  FY25  FY24  FY25  OCCUPANCY TAX FY24 2,723,316.81 FY25 2,858,478.78 2,900,000.00 2,850.000.00 2,800,000.00 2.750,000.00 2,700,000.00 2,650.000.00  Revenues are looking good through September very comparable to last year. Ad valorem consist of prior year taxes at this time. Parking and occupancy tax revenues show a slight increase over last year.  FY24  FY25    47  Revenue VS Expenditures by Fund  GENERAL FUND REV 332,744.28 808,626.87 305,130.93 760,616.88  EXP  FY24 FY25 900,000.00 800.000.00 700,000.00 600,000.00 500.000.00 400,000.00 300.000.00 200,000.00 190,000.00  FY24 FY25  REV  EXP    48  Revenue Vs Expenditures by Fund  WATER SEWER REV 765,658.18 995,852.46 633,326.12 972,958.74  EXP  FY24 FY25 1.200,000.00  1,000,000.00  800,000.00  800,000.00  FY24 FY25  400,000.00  200,000.00  REV  EXP    49  Revenue VS Expenditures by Fund  BPART (PARKS AND REC) REV FY24 3,328,850.15 1,467,078.09 FY25 3,330,210.14 1,008,415.18  EXP  3.500.000.00 3,000,000.00 2,500,000.00 2,000,000.00 1,500,0000 00 1,000.000.00 500.000.00  FY24 FY25  REV  EXP    50  Manager Talker Sep/Oct 2024  Greensboro Street Sewer Lift Station  EPA and NCDWQ approvals to proceed in hand  Awaiting TerraHawk contract ewpecuton-antdpate by EOW110ct; Then Town Attorney review/Admin execute w/subsequent Notice to Proceed  796 OBW set to Close 17 Oct  Willtemporarily book proceeds to W&S miscellaneous revenue  Follow on November actions; budget amendment to authorize debt prepayment etc  NC General Assembly Convenes mid. January  Long Session  Crossover date unknown at this time -usually apr/may Board may wish to have asks ready soonest Town legislative agenda items to state Reps nlt tbd  CRC meeting OIB mid November  Inlet Hazard Area revisions maybe Nov but probably after new year- tracking closely  New Certified Population Estimate for Holden Beachi is 1054 Basis for State Distributed Revenues  Ocean Blvd Bike Lanes  NCDOT Cost Overrun - Estimate $1,722,364: actual $1,797,424; delta $75,060. Coordinating with DOT to review project and identify potential alternative funding to satisfy overrun; follow on appropriation by Town possible to satisfy obligation. Maintenance - DOT advises that state's standard of care is not what Town will require Staff evaluating options for service provision: in-house V contract for sweeping DOT reviewing requirements for agreement needed for Town to conduct street sweeping.  Town's share at 42% would be $31,525  (Mowing versus sweeping)  Final Keybridge Items to be completed nit March 114 Quentin Access and Restroom Facility Complete; fully operational  Ave E PuDlic/Emergency Access and Restroom Facility  Notice to Proceed issued to Babson @ $168,365; due date 1 Feb  801 OBW Public Access  Notice tol Proceed issued to Jesse & Meyers @$48,900; due date 15 Nov  ADA Self-Assessment Request For Proposals due 15 Oct    51  Upcoming Parks and Rec Events (4)  Volunteer. Appreciation Luncheon 25 Oct1130 Barktoberfest - Canine Fashion Show 25 Oct 5 pm Trunk or Treat Oct 31 530-7 pm All three above register nlt: 18 Oct w Christy Veterans Appreciation Luncheon 8 Nov- - register by 1 Nov    52  AI  Town ofHolden Beach AGENDA TOPIC COVER SHEET  TO: Holden Beach BOC  MEETING DATE: 10/15/2024 DATE SUBMITTED: 10/08/2024  FROM: Tom Myers, Audit Committee Chair  ISSUE/ACTION REQUESTED:  Discussion oft the. Audit Committee findings and recommendation regarding the Town's annual audit. Town Ordinance $ 30.27 specifies that the Audit Committee shall monitor the performance oft the external audit firm as it relates to the annual audit oft the town, review the annual audit report with the  BACKGROUND/PURPOSE OF REQUEST:  external auditor, and provide a written opinion to the BOC.  The external auditor has provided draft content for the Audit Committee to review.  The Audit Committee met on October 11th to review the audit information and address questions with Based on these efforts, the. Audit Committee is presenting its findings and recommendations.  the external auditor.  FISCALIMPACT: (circle one) BUDGET. AMENDMENT REQUIRED: NO CAPITAL PROJECT ORDINANCE REQUIRED: NO PRE-AUDIT CERTIFICATION REQUIRED: NO REVIEWED BY FINANCE DIRECTOR: NO CONTRACTS/AGREEMENTS: (circle One) REVIEWEDBYTOWNATTORNEY: (YES/NO)! N/A ADVISORY BOARD RECOMMENDATION: FINANCE RECOMMENDATION:  TOWN MANAGER'S RECOMMENDATION:    53  Town of Holden Beach AGENDA TOPIC COVER SHEET  TO: Holden Beach BOC  Octoccr 15,20344  MEETING DATE:94524 DATE SUBMITTED: 9/6/24  FROM: Tracey Thomas & Tom Myers ISSUE/ACTION REQUESTED:  Discuss and possible action on long term summer concert venue  BACKGROUND/PURPOSE OF REQUEST:  Previous concert venue (pavilion next to sewer station #1) was condemned and removed before the  2024 concert season  2024 concerts were held at the Bridgewater Park pavilion:  This required closing the park on Sunday afternoons to prep the area and allow bands to set up Portable toilets were rented to provide bathroom facilities (park bathrooms were locked/closed  during concerts)  Review Lessons Learned - feedback from town employees and concert goers  Discuss 2025 plan for concerts - Bridgeview park an/temporayrented stage somewhere else?  (where); new pavilion? (where)  FISCAL IMPACT: (circle one) BUDGET AMENDMENT REQUIRED: NO CAPITAL PROJECT ORDINANCE REQUIRED: NO PRE-AUDIT CERTIFICATION REQUIRED: NO REVIEWED BY FINANCE DIRECTOR: NO CONTRACTS/AGREEMENTS: (circle One) REVIEWED BY TOWN ATTORNEY: (YES/NO) N/A ADVISORY BOARD RECOMMENDATION: N/A FINANCE RECOMMENDATION: N/A  TOWN MANAGER'S RECOMMENDATION: N/A  ATTACHMENT-    54  Town ofH Holden Beach AGENDA TOPIC COVER SHEET  TO: Holden Beach BOC  MEETING DATE: 10/15/24 DATE SUBMITTED: 10/4/24  FROM: Dr. Page Dyer & Rick Smith  ISSUE/ACTION REQUESTED: Consideration and possible action on having the PRAB do an evaluation of adding pickleball courts on the island. Currentlythere: are user, user conflicts with basketball and pickleball based oni itsi increased popularity. Evaluating the feasibility of having more courts now will aidi int fine tuning locations as the PRAB  continues to work through its master plan.  BACKGROUND/PURPOSE OF REQUEST: There is increased popularity ini the amount of people playingpickleball and the Town may need toi investigate investing in additional  courts.  FISCAL IMPACT: (select one) BUDGET AMENDMENT REQUIRED: CAPITAL IMPROVEMENT PLAN ITEM: PRE-AUDIT CERTIFICATION REQUIRED: REVIEWED BY FINANCE DIRECTOR:  YESL YES YES YESJ  NOXI N/A NOX NORX N/A NOI  CONTRACTS/AGREEMENTS: (select one) REVIEWED BY TOWN ATTORNEY:  YES  NOX  ADVISORY BOARD RECOMMENDATION: N/A  FINANCE RECOMMENDATION: N/A  TOWN MANAGER'S RECOMMENDATION: N/A  Page 1of1    55  Pickleball Courts Date: 10/4/2024 To: Fellow Commissioners From: Dr. Page Dyer & Rick Smith RE: Pickleball Courts during the discussion:  As part of the tasker from the cover sheet,lwould like usi to specifically consider thet following 1. Location- Ideas include 800 block, Lois and Gerda, site of old pavilion, new property, etc. 2. Approval of Funding for Professional Services that may be needed to aid the PRAB- surveys, field tripsi if needed to view other facilities, etc. (available to appropriate BPART) 3. Cost estimates- The PRAB: should supply the BOC with cost estimates to the best ofi its ability based on similar projects currently being constructed. Items to accompany the court that may be required on the site should also be considered (fence, lighting, parking,  restrooms, etc.)    56  AL  Town ofHolden Beach AGENDA' TOPIC COVER SHEET  TO: Holden Beach BOC  MEETING DATE: October 15, 2024 DATE SUBMITTED: October 3, 2024  FROM: Heather Finnell, Town Clerk  ISSUE/ACTION REQUESTED: Discussion and Possible Action on Ordinance 24-15, An Ordinance. Amending The Holden Beach Code of Ordinances Chapter 72: Parking Regulations  BACKGROUND/PURPOSE OFI REQUEST: In October 2022, the Board voted to suspend paid parking island wide for the festival. In January 2023, in response to a Board tasker, staff recommended that paid parking continue to be suspended island wide festival weekends. The proposed amendment updates the ordinance to reflect the past precedent ofno paid parking during festival weekends. It also proposes to remove the section pertaining to the HB Pavilion since the structure was demolished. Ifar new structure is added, parking in that area can be discussed at that  time.  Staffrecommends making a motion to approve Ordinance 24-15.  FISCALIMPACT: (select one) BUDGETAMENDMENT REQUIRED: CAPITAL IMPROVEMENT PLAN ITEM: PRE-AUDIT CERTIFIÇATION REQUIRED: REVIEWED BY FINANCE DIRECTOR:  YESL YESL YESL YESL  NOS NOSS NOSI NOSJ  CONTRACIS/AGREEMENTS: (select one) REVIEWED BY TOWN ATTORNEY:  YESL  NORJ  ADVISORY BOARD RECOMMENDATION: N/A  FINANCE RECOMMENDATION: N/A  Page1of2    57  TOWN MANAGER'S RECOMMENDATION: Recommend approval.  ATTACHMENT: Ordinance 24-15, An Ordinance Amending The Holden Beach Code of  Ordinances, Chapter 72: Parking Regulations  Page2of2    58  ORDINANCE 24-15  AN ORDINANCE AMENDING THE HOLDEN BEACH CODE OF ORDINANCES, BE IT ORDAINED BY the Mayor and Board of Commissioners of the Town of Holden Beach, North Carolina, that Holden Beach Code of Ordinances, Chapter 72: Parking Regulations be  CHAPTER 72: PARKING REGULATIONS  amended as follows.  Section One: Amend Section 72.02 (D) as follows (changes in red):  $72.02 PARKING PROHIBITED ON PUBLIC STREETS AND RIGHTS-OF-WAY.  (D) Exceptions.  (1) The prohibitions in subsection 72.02(A)(B) or (C) shall not apply to the  temporary parking ofany oft the following: (a) Emergency or government vehicles. (b) Public and private utility vehicles.  (c) Private vehicles, when being used during the provision of an emergency. (d) Private vehicles, when being used for any other bona fide governmental (2) The prohibitions in subsection 72.02(A) shall not apply to the temporary parking  purpose. ofa any of the following:  Private contractor or maintenance service vehicles while performing legitimate (a) No vehicle may be left parked overnight (from dusk to dawn); and (b) All vehicles must be as far off the public street rights-of-way as possible: and (c) No vehicle may be left parked on any portion of any roadway; and (d) No vehicle may be parked on any portion oft the sidewalk.  services at a specific location receiving services, except:  (3) The prohibitions in subsection 72.02(A) shall not apply to the temporary parking of any ofthe following, but shall still require a valid Parking Permit as defined in Parking shall be permitted in the rights of way for customers of businesses (a) Shall not be within 25 feet of any intersection in any direction; and  this Chapter:  immediately adjacent to such location, except: (b) Shall not be on any portion of the sidewalk; and (c) Shall not impede the flow oftraffic.  (4) Parking is authorized without a permit in Bridgeview Park for direct use of the park and its facilities only. This applies to the parking area(s) immediately    59  adjacent to and on the same side oft the street as the park on Davis St, Rothschild (5) Parking is authorized without a permit at the Holden Beach Town Hall when conducting official business in the Town Hall. This applies to the parking area(s) immediately adjacent to and on the same side oft the street as the Town Hall on (6)- gaN permit at the Helden Beach Pavilion Hleeateden JordanE -.y'-nt reereatien --rwwaptwmsaywkae (7) Parking is authorized without a permit at the Halstead Park for direct use ofthe park and its facilities only. This applies to the parking area on the lot located at (8) Parking is authorized without aj permit at Sailfish Dr. Park for direct use oft the park and its facilities only. This applies to the parking areals)immediately adjacent to and on the same side of the street as the park on Sailfish Dr. only. (9) Parking is authorized without a permit at Sand Dollar Dr. Park for direct use of the park and its facilities only. This applies to the parking area(s) immediately adjacent to and on the same side oft the street as the park on Sand Dollar Dr. only. (10) Parking is authorized without a permit in any designated handicap space in accordance with the definition(s) in 72.01, when said vehicle displays a valid (11) Parking is authorized without a permit on street rights-of-way in accordance with  St, and Brunswick Avenue West.  Davis St, Rothschild St, and Brunswick Avenue West.  the-Pavilion:  125 South Shore Drive only.  placard or registration plate. the following:  (a) In accordance with all oft the provisions of 72.02(B) and (C), and  (b) Only between 5 p.m. and 9 a.m., and  (c) On all streets except Ocean Blvd West and Ocean Blvd East between Jordan  Blvd and the intersection with McCray St.  (12) Parking is authorized without a permit island wide during town events at the  discretion oft the town manager.  This the 15th day of October, 2024.  J.Alan Holden, Mayor  ATTEST:  Heather Finnell, Town Clerk    60  Town ofHolden Beach AGENDA TOPIC COVER SHEET  TO: Holden Beach BOC  OCtolocr Is, 00à44  MEETING DATE: 9-+7-2024 DATE SUBMITTED: 9-3-2024  FROM: Rick Paarfus, Dr. Page Dyer  ISSUE/ACTION REQUESTED: Discussion on possible actions for non legislative actions lo inform the public of the Holden Beach General regulation 91.17 restriction concerning the placement of  open flame devices.  BACKGROUND/PURPOSE OF REQUEST:  Several residents have observe ed the practice of using open flame devi ices under houses in violation of 91.17 (attached). This usually is the result of the individual having no knowledge of the regulation's required stand off distance. Itis desirable to find an eflective means of informing the public about this important safety issue. particularly because houses typically burn in 2'sur3's due to proximity and environmental concerns.  FISCALIMPACT: (circle one)  BUDGET AMENDMENT REQUIRED: YESNO) CAPITAL PROJECT ORDINANCE REQUIRED: YES/NO) PRE-AUDIT CERTIFICATION REQUIRED: YESNO) REVIEWED BY FINANCE DIRECTOR: YESAO) CONTRACTS/AGREEMENTS: (circle One) REVIEWEDBY IOWNA ATTORNEYIYISAO) ADVISORY BOARD RECOMMIESDATION: N/A TOWN MANAGER'S RECOMMENDATION: N/A  FINANCE RECOMMENDATION:  N/A    61  ATTACHMENT  8  Holden Beach- - General Regulations  be effective in the town at the time such amendments $91.15 PROHIBITED FIRES.  are filed with the Building Inspector as provided in  $91.03 of this chapter. Ord. 00-15, passed 6-26-00)  Itshall! be unlawful for any person or business to ('85 Code, 8 3-4.1) (Ord. 13-84, passed -; Am. Ord. 90-15, passed 10-1-90; Am. Ord. 02-08, passed 19-13, passed 8-20-19; Am. Ord. 21-10, passed  (185 Code, $8-1.7)( (Ord. 91-04, passed 4-8-91; Am. set or cause to be set any fire within the town.  Exception: see $91.17.  $91.03 COPIES OF CODEI FILED WITHTOWN 5-27-02; Am. Ord. 16-19,passed 12-20-16; Am. Ord.  CLERK.  6-15-21) Penalty, see $91.99  An offiçial copy of each regulatory code adopted herein, and official copies of all amendments thereto, and Building Inspector. Such copies shall be the official copies of the code and amendments. ('85 Code, $8-1.8) (Ord. 91-04, passed 4-8-91)  shall be kept on file in the office of the Town Clerk $91.16 RECREATIONAL FIRES.  Recreational fires, except those confined within containers manufactured specifically for suchpurpose, ('85 Code, $ 3-4.3) (Ord. 13-84, passed --; Am. Ord. 02-08, passed 5-27-02; Am. Ord. 16-19, passed 12-20-16; Am. Ord. 19-13.passed8-20-19. Am. Ord. 21-10, passed 6-15-21) Penalty, see $91.99 $91.17 OPEN FLAME DEVICES.  shall not be allowed.  OPEN BURNING  $91.14 DEFINITIONS.  )  For the purposes oft this subchapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning.  Charcoal burners and other open flame devices shall not be operated on or within ten feet (3,0481 mm) of combustible construction. Exception: propane (Ord. 16-19, passed 12-20-16; Am. Ord. 19-13, passed 8-20-19; Am. Ord. 21-10, passed 6-15-21)  CHARCOAL BURNER. A stove that burns fueled grills. COMBUSTIBLECONSTRUCTION. Capable of Penalty, see $9 91.99  charçoal as fuel.  burning, generally in air under normal conditions of ambient temperature and pressure.  $91.18 COOKING IN PUBLIC. AREAS OR ON All open and closed flame devices, and cooking  OPEN-FLAME DEVICES. Portable or PRIVATE DUNES PROHIBITED.  non-portable flame devices fueled by flammable or combustible gases or liquids that are not enclosed or from contacting combustible material. passed 8-20-19; Am. Ord. 21-10, passed 6-15-21)  installed in such a manner as to prevent the flame devices shall not be operated or put into use in any (Ord. 16-19, passed 12-20-16; Am. Ord. 19-13, (Ord. 21-10, passed 6-15-21) Penalty, see $91.99  public areas or on private dunes.    62  Town ofHolden Beach AGENDA TOPIC COVER SHEET  TO: Holden Beach BOC  Ochr15,a0a4  MEETING DATE:947/2024 DATE SUBMITTED.952024  FROM: Rick Paarfus, Tom Myers  ISSUE/ACTION REQUESTED: Discussion and possible action for the adoption of an action tracking tool for certain FY 202+-2025 BOC Objectives with the initial distribution to the BOC BACKGROUND/PURPOSE OF REQUEST: The purpose of this request is to consider adoption of an action tracking tool for certain FY 2+-25 BOC objectives (see attachments 1-3) that can  by 80 October 2024.  he expanded as necessary. An example of the tool is attached.  FISCALIMPACT: (circle one)  BUDGET AMENDMENT REQUIRED: YESNO CAPITAL PROJECT ORDINANCE REQUIRED: YES/NO) PRE-AUDIT CERTIFIÇATION REQUIRED: VES/NO) REVIEWED BY FINANCE DIRECTOR: YESA 8O) CONTRACTS/AGREEMENTS: (circle One) REVIEWEDBY TOWN. ATTORNEYYESAO)  ADVISORY BOARD RECOMMENDATION: NIA TOWN. MANAGERSI RECOMMENDATION:  FINANCE RECOMMESDATION:    63  ATTACHMENTI  Currently, the status of several BOC objectives do not have sufficient visibility for proper oversight and/or may not be receiving the appropriate attention. Additionally, some items, while visible, do not have the basic steps clearly defined with target completion dates established, or identification of the parties who are responsible for achieving the objective. While work may be ongoing, it is not generally visible to the BOC or public unless a specific inquiry is made, and may not be documented for future The purpose of the action tracking tool is to ensure that the BOC and staff do not lose sight of the objectives or their relative priorities when other issues arise. The system will also establish some expectations for progress towards satisfying the objectives, aid in identifying obstacles to progress, and Itis recommended that the action officers update the information monthly and that it be provided to the BOC on the first Tuesday of each month (with the exception of the initial distribution). Updates are not intended to be exhaustive, but rather provide a brief synopsis of the objective's status that highlights Not all objectives need tracking. As an example, ADA compliance (Objective 1) does not require tracking as that is being aggressively pursued and is visible. Others, such as the Fire Station  reference.  allow for a shift inj priorities ifr needed due to emerging issues.  progress, challenges, or a change in priority.  investigation (Objective 7), do not have a clearly defined path forward. The following BOC Objectives are recommended for tracking action:  #2-ADA Self Assessment #6-ADAI bathroom (at block Q) #7-Fire Station Upgrades #14 - Block Q site plan #18 - Update Town Website #19- - Pier repair/replacement #26-1 Investigate vacuum bypass system.  #8 - Improve. Audio/Video for Town meetings  Given that the first quarter of the current fiscal year is nearly over and that the next budget process will begin in January, it is strongly recommended that the tracking tool for these 8 initial items be adopted to  support decision making and the upcoming budget process.  2    64  ATTACHMENT  2  Scored BOCC Objectives for Fiscal Year 2024/2025  1. ADA Compliance- . Complete all obligations per the agreement (Must Do, Core Service  4)  2. ADA Self-Assessment (Must Do, Core Service, 10)  3. Complete pump station 2 upgrade (Should Do, Core Service, 15)  4. Transfer money from the General Fund to the Beach and Inlet CRF as defined by the existing policy (BOC & TM); Adherence to fund balance policy for funding beach and 5. Evaluate stormwater study recommendations and develop implementation plan  inlet capital reserves (Must Do, Protecting Property, 32) including funding (Should Do, Protecting Property, 33) 6. ADA compliant bathhouse (Should Do, Amenities, 33)  7. Investigate and possibly plan for the fire station including funding requirements  (Should Do, Protecting Property, 34)  8. Improve audio/video at Town meetings (Should Do, Core Service, 43)  9. Completion of water system assessment (water tower) and corresponding update of  the CIP (Should Do, Core Service, 47) 10.Take action on 796 OBW (Should Do, Amenities, 49)  11.Inclusion of beach nourishment plans and funding in the CIP (Should Do, Protecting 12.Redefine policy for the capital reserve fund for beach renourishment to restrict its use solely for physical beach renourishment and define the annual revenue streams for implementation during fiscal year 2024/2025 (Should Do, Protecting Property, 55) 13.Create: a plant fort the pavilion, moldanghundngregutemens (Nice tol Have,Amenities, 14.Create a site plant for --------w Amenities, 15.Lobbyist review cost/benefit analysis (Should Do, Core Services, 60)  Property, 53)  55) 57)    65  16.Continue tos support and monitor Lockwood Folly Inlet access tot the ocean (Should Do, 17.Monitor the proposed changes to Inlet Hazard Areas and how this could impact property values, construction and insurance rates. Assist when appropriate to scope IHAI recommendations to the benefit of Holden Beach (Should Do, Protecting Property, 18.Updated Town website and Improved communications with citizens (Should Do, Core  61)  62) Services, 62) 19.Pier (Not Categorized, 67) 20.Pier House (Not Categorized, 71)  21.Upgrade budget message document to include detalis and pie charts on relative departmental and types of expenses as well as full details on debt service schedules 22.Repair parcourse marsh between Greensboroand: Scotch Bonnet Drive, consider move 23.Consider a location to have pickleball courts to free basketball court (Niçe to Have, 24.Assess existing parks & rec facilities, playground equipment for maintenance, repair 25.Review and update paid parking program (e.g. rates, fines, rate structure, 26.lnvestigate vacuum bypass system (Like to Do, Core Services, 94)  (as was done int the FY18/19 report) (TM) (Should Do, 73) to area not flooding (Nice tol Have, Amenitles, 78)  Amenities, 83)  orn replacement (Nice to Have, Amenities, 86) festival parking) (Nice to Have, 87)  season,  Goais  1. Balance the budget without raising taxes; no tax increase 2. Maintain required reserves in the General Fund  3. Assess water and sewer reserve funds to ensure they can satisfy short and long-term 4. : 90% budget execution eacludingcontingency items, spend whaty you asked for  needs    66  o  0  E  9 D - B of # o 3 S & : - 9 e 1 5 e    67  80o      68  Town of Holden Beach AGENDA TOPIC COVER SHEET  TO: Holden Beach BOC  MEETING DATE: 10/15/2024 DATE SUBMITTED: 10/04/2024  FROM: Tom Myers & Tracey Thomas ISSUE/ACTION REQUESTED:  Discussion and possible action on an amendment to the Stormwater Master Plan  BACKGROUND/PURPOSE OF REQUEST:  At the August BOC meeting, a resolution was passed to adopt the Stormwater Master Plan. The Town is now proceeding to obtain grants and external funding to implement the plan. Onçe wel have applied and been accepted for funding, we will likely be restricted to spending it only on the areas defined in the There are additional areas on the island that have significant flooding issues, including OBE to the east oft the entrance to Dunescape and the canal streets. We should consider adding these areas to the plan before we apply for any grants or funding that would restrict our scope to only the six identified areas. Possible Action: Obtain a quote from McGill and Associates to amend the plan to include these new  plan.  areas.  FISCAL IMPACT: (circlec one) BUDGET AMENDMENT REQUIRED: NO CAPITAL PROJECT ORDINANCE REQUIRED: NO PRE-AUDIT CERTIFICATION REQUIRED: NO REVIEWED BY FINANCE DIRECTOR: NO CONTRACIS/AGREEMENTS: (circle One) REVIEWED BYTOWN. ATTORNEY: (YES/NO) N/A ADVISORY BOARD RECOMMENDATION: N/A FINANCE RECOMMENDATION: N/A TOWN MANAGER'S RECOMMENDATION:    69  Town of Holden Beach AGENDA TOPIC COVER SHEET  TO: Holden Beach BOC  MEETING DATE: 10/15/2024 DATE SUBMITTED: 10/04/2024  FROM: Tom Myers & Tracey' Thomas ISSUE/ACTION REQUESTED:  Discussion and possible action on documenting an Emergency Pumping Plan.  BACKGROUND/PURPOSE OF REQUEST:  We need to address the street flooding problems we experienced during the last two storms, the complaints received from residents & property owners, and the fact the Stormwater Master Plan does not address these types ofe events. An Emergency Pumping Plan is needed for dealing with rain events like the ones we just recently experienced. The focus needs to be on safety and property damage with Itw would be very helpful for this plan to be documented and communicated to stakeholders sO everyone can understand why we are deploying our resources to specific locations, and whether or not they should anticipate pumping to be performed at their location. Hopefully, this will reduce the frustration and Possible Action: Direct the Town Manager to work with the Public Works Director to document an  prioritization based on the impact to residents and property owners.  anger we are now experiencing.  Emergency Pumping Plan that includes the following:  References to relevant regulations from the DEQ and other regulators  Factors used to determine when to close a road  Factors used to determine where pumping will occur and the prioritization sequence Other factors that impact priorities and pumping (e.g., sewer system issues)  Current resource limitations  Potential solutions and associated funding needs    70  FISCALIMPACT: (circle one) BUDGET AMENDMENT REQUIRED: NO CAPITAL PROJECT ORDINANCE REQUIRED: NO PRE-AUDIT CERTIFICATION REQUIRED: NO REVIEWED BY FINANCE DIRECTOR: NO CONTRACIS/AGREEMENTS: (circle One) REVIEWED BYTOWN, ATTORNEY: (YES/NO) N/A ADVISORY BOARD RECOMMENDATION: N/A FINANCE RECOMMENDATION: N/A TOWN MANAGER'S RECOMMENDATION:    A  71  Town of Holden Beach AGENDA TOPIC COVER SHEET  TO: Holden Beach BOC  FROM: Chris Clemmons, Public Works Director MEETING DATE: October 15, 2024 DATE SUBMITTED: OCTOBER 4, 2024  ISSUE/ACTION REQUESTED: Discussion and Possible. Action on Multi-Jurisdictional  Disaster Debris Agreements  BACKGROUND/PURPOSE OF REQUEST: The Town is a participant in the Brunswick County's Multi-urisdictional agreements for Disaster Debris Management and Disaster Debris Planning & Support Management (monitoring). The County released a RFP earlier this year for both Multi-urisdictional Disaster Debris Contracts. The County Commissioners approved the award of the primary Mult-Jurisdictional Disaster Debris Management Contract to Southern Disaster Recovery, LLC and the secondary agreement to CTC Disaster Response. They will be considering award of the primary Disaster Debris Planning & Support Management Agreement to Tetra Tech, Inc and the secondary to Metric Consulting at their October 7th meeting. The contracts are essential to recovery in an emergency situation. Staff recommends approving all four of the  agreements presented (attachments a d). FISCALIMPACT: (select one) BUDGET AMENDMENT REQUIRED: CAPITAL IMPROVEMENT PLAN ITEM: PRE-AUDIT CERTIFIÇATION REQUIRED: REVIEWED BY FINANCE DIRECTOR:  YES[ YESL YESE YESL  NOS NOS NO NOSJ  CONTRACTS/AGREEMENTS: (select one) REVIEWED BY TOWN ATTORNEY:  YES  NOS  ADVISORY BOARD RECOMMENDATION: N/A  Page 1of2    72  FINANCE RECOMMENDATION: N/A  TOWN MANAGER'S RECOMMENDATION: Recommends approval.  ATTACHMENT:  a. Muli-Jurisdictional Disaster Debris Management Agreement for Primary Provider b. Mult-Jurisdictional Disaster Debris Management Agreement for Secondary Provider Mult-Jurisdictional Disaster Debris Planning & Support Management. Agreement for d. Multi-Jurisdictional Disaster Debris Planning & Support Management. Agreement for  (Southern Disaster Recovery, LLC) (CTC Disaster Response) Primary Provider - (Tetra' Tech, Inc) Secondary Provider (Metric Consulting, LLC)  Page 2of2    JAL  73  Town of Holden Beach AGENDA TOPIC COVER SHEET  TO: Holden Beach BOC  MEETING DATE:10/15/2024 DATE SUBMITTED: 10/04/2024  FROM: Sydnee Moore  ISSUE/ACTION REQUESTED: Pier Tasker  BACKGROUND/PURPOSE OF REQUEST:BOC tasked Town. Attorney to report on  Town's legal obligations for grants acquired on pier properties.  FISCALIMPACT: (select one) BUDGET AMENDMENT REQUIRED: CAPITAL IMPROVEMENT PLAN ITEM: PRE-AUDIT CERTIFICATION REQUIRED: REVIEWED BY FINANCE DIRECTOR:  YES YES YESL LJ YESL  NOX NOK NOXJ NOR  CONTRACIS/AGREEMENTS: (select one) REVIEWED BY TOWN ATTORNEY:  YESJ  NO[  ADVISORY BOARD RECOMMENDATION:  FINANCE RECOMMENDATION:  TOWN MANAGER'S RECOMMENDATION: ATTACHMENT: Outline Format Pier Tasker Report  Page1of1    74  Moore Law  910.240.4878  EST. 2020  PLLC  40ctober 2024  Heather Finnell Via e-mail  Re: Legal Obligations on Pier Properties  This document is the result ofa decision by the Board of Commissioners tasking the Town Attorney to explore and explain the Town ofHolden Beach's legal obligations in regards to the grants received and accepted on the Town's pierproperties. Parcel 1 and Parcel 2, described below. Tor reduce cost to the Town, this report will not be a formal legal memorandum, but ratherit will be explained in outline format. While this document will provide more in-depth explanation oft the Town's legal obligations, the core legal obligation surrounding these properties is to develop them for recreational use.  I. Explanation ofthe Pier Properties  a. Tax Parcel No. 246DB001 ("Parcell") b. Tax Parcel No. 246DB002 ("Parcel2")  : 2.94 acres . .49: acres Access Program. b. Only applies to Parcel2. awarded by NCDEQ:  ii. Known as the "Holden Beach Fishing Pier"  II. North Carolina Public Beach and Coastal Waterfront Access Fund  a. North Carolina Coastal Management Public Beach and Coastal Waterfront Restrictions from the accepted grant funds of $180,+60 from NC: Public Beach and Coastal Waterfront Access Program under contract CW25931 - Property will be retained and used for public access  1. Town must install CAMA public access signs at project sitels) . Town required to agree to transfer title to any real property acquired with the grant funds to NCDEQiflocal, government uses property for a purpose other than public access; or local government shall reimburse the State with an equal percentage ofaccess grant funds, at iri. Use of property acquired through grant assistance may not be changed from the approved use unless approval obtained from  current market value  NCDEQ/Division of Coastal Management  1208 OCEAN BLVD WEST, HOLDEN BEACH, NC 28462  www. moorclaw- plle. com    75  iv. Town ofl HB may impose reasonable limits on the type and extend of use ofareas and facilities when necessary for maintenance or Town ofHB may assess reasonable user fees if fees used exclusively for the operation and maintenance ofaccess facility and/or other public vi. All facilities funded with grant award must comply with ADA vii. Future improvements, modifications, or changes to the property are subject to review: and approval OfNCDEQ/Dhvision of Coastal 1. Unapproved changes may result in required repayment of viii. IfTown decides to sell property, proceeds from the sale will be held by the NCDEQor' Town of HB and disposed ofi in accordance with a ix. Town must operate and maintain solely at own expense the existing facilities and areas covered by the grant award contract; Acquired/developed property required to be operated/maintained as 1. Property must be maintained in such a manner than DEQ/DCM finds it to appear attractive and inviting to the 2. Sanitation must be kept at reasonable standards for public use 3. Property must be kept reasonably safe for public use +. Buildings, roads, structures, and improvements must be kept in reasonable repaid throughout estimated lifetime to prevent undue deterioration and discourage public use. 5. Buildings, roads, structures, andi improvements must be kept open for public use at reasonable hours and times ofyear. 6. Reasonable user fees may be assessed is used exclusively for the operation and maintenance of the access facility. a. Local government must provide biannual accounting reports for fees generated by CAMA-funded access sites  preservation oft the property.  access facilities within local jurisdiction Accessibility Guidelines Management;  granted funds  plan approved by NCDEQ.  follows:  public.  N. Following acquisition, Town has five (5years tol begin developing facilities that ensure site is usable for public access I. Plan for Future Development must be provided after closeout xi. Town must comply with Reporting and Audit Requirements Attachment D of Agreement) d. $180,+60.00 paid from NC:I DEQto Town ofHB Grantee) - Town ofHB matching amount $361,206.67 Total contract amount $541,666.67  III. NC Parksa and Recreation Trust Fund PARTF) Grant  a. Applies to Parcel I and Parcel 2 b. For Land Acquisition ONLY  2    76  Two types of PARTF Land Acquisition: (1) Fee Title Acquisition and I.E Easementi is permanent, recorded deed restriction conveying some oft the land rights associated with ownership of property to another property; binding on all future landowners 2. Purpose: to protect/conserve the habitat or natural resources while allowing some type of public access and recreational use 3. IfTown or future owner violates the easement, Grantee required to work with landowner to correct violation. a. Ex: building a structure not permitted by easement  (2) Public Use/Conservation Easement  ofthe property,  ii. Town is eligible for additional PARTF funding for enhancements to ii. Deed/Easement Restriction has been recorded for both parcels As noted in the manual, participation in the PARTF program constitutes a Town obligations and responsibilities come from state law, PARTF program administrative rules, the grant contract, and the policies and proceduresofthe. NC Department of! Natural and Cultural Resources d. 5year Development Requirement for property acquired with PARTF funds: i. Town is not tied to the conceptual plan, but it does provide ideas for ii. Development can be in the form of parking lot enhancement, bathroom or bathhouse enhancement, improvements ofcamping area, picnic tables, shaded areas, recreational facilities, etc. Not limited to iii. Pier House deemed to have no value in structure at purchase; may be iv: Public recreation use should begin ASAP, can be delayed up to 5 years from start date ofthe PARTF grant contract. Property must be open 1. Interim facilities must at least include public access/parking on the site and some form ofr recreation picnic area, trail. access,  this property  public trust and cannot be delegated or transferred.  (DNCR).  developing the property.  any ofthese ideas.  removed, replaced, repurposed, etc. tol public to greatest extent possible.  etc)  C. Can offera daily use fee for non-membersi ifmembership or annual permit  systemisinj place  Differences in admission/fees may be instituted on basis of residence. but non-resident tees cannot exceed twice the amount charged to Town cannot discriminate against any person on basis ofrace. sex, color. national origin, age, residency, or ability with regard to using property funded Pier structure may have a longer time frame for development due to cost  residents.  with PARTF.  burden and time required to develop  3    77  - 202+ Pier Plan is acceptable for this stage of development . Continue to develop the property for recreational purposes 11. Conversion: replacement property must be ofe equal or greater  h. Legal Options  recreational and fairmarket value. 1. Equal water access noj promise ofit working out  2. Strongly discouraged by Agency; costly and time consuming; 3. Requires prior DNCR approval and implementation of specific mitigation measures as approved by DNCR iri. Sell: this would triggera conversion; Town required to use all iv. Return the Grant: Town will not be eligible for future PARTF Grants 1. Would potentially be paying back the current market value, PARTF Funds $500,000; Town matching funds $2,807,150; Total cost  mitigation measures.  not the grant amount  $3,307,150  IV. Town responsibilities after completion of PARTF Project  a. Must operate for public recreation for at least 25 years  Required to conduct a site inspection on behalf ofl DNCR at least once ii. Must keep property/lacilities open and accessible for public use at all b. Town must notify regional consultant ASAPifp project rendered unusable for any reason, make repairs (at Town's expense), and restore public use of site.  every 5 years during this period. appropriate times  Please feel free to contact me via phone or email ifyou) have additional questions that were not answered in this report. Each hypothetical cannot be accounted for in any report, but I an happy to analyze each question and reach out to the PARTF consultant if necessary.  Respectfully Submitted, Sydnee Moore  4