MINUTES  City Council Public Works & Utilities Committee  Tuesday September 3, 2024-10:00AM  City Council Chambers  Members Present: Mac Morrow, Chair, Council Member  Lauren Wise, Vice-Chair, Council Member Owen Carson, Citizen Member Mayor Maureen Copelof, Ex-Officio Wilson Hooper, City Manager Dean Luebbe, Assistant City Manager/Finance Director David Todd, Assistant City Manager Wesley Shook, Acting Public Works Director Dennis Richardson, Water Treatment Plant Supervisor Emory Owen, Wastewater Treatment Plant Supervisor  Staff Present:  Aaron Winans, WWTP Staff Denise Hodsdon, City Clerk Kerry Wiant, and Kyle Seaman Harvey Sankey  Guests:  KCI Representatives David DePratter, Matt Broderick, Tom Vollmar,  The Public Works & Utilities Committee met with KCI representatives for a Brevard Wastewater Treatment Plant Preliminary Engineering Report Project Kickoff meeting.  A. Welcome and Call to Order  Committee Chair Mac Morrow called the meeting to order at 10:00 a.m. and welcomed the team from KCI. Committee members, City Staff, and KCI  representatives all introduced themselves.  B. Certification of Quorum  City Clerk Denise Hodsdon certified that a quorum was present.  A Approval of Agenda  Motion by Mr. Carson, seconded by Mr. Wise to approve the agenda as presented. The motion carried unanimously. KCI provided a Workshop Meeting Agenda (copy attached as Exhibit. A). Mr. Carson moved, seconded by Mr. Wise to approve the  Workshop Meeting Agenda. The motion carried unanimously.    D. Approval ofl Minutes - August 7, 2024 Meeting  Motion by Mr. Wise, seconded by Mr. Carson to approve the minutes of the August7, 2024 meeting as presented. The motion carried unanimously. E. KCI- Wastewater Treatment Plant Preliminary Engineering Report Project David DePratter ofl KCI facilitated the meeting with input from the KCI Team Members and feedback from City Staff. A copy of KCI's presentation is filed with the minutes. A copy of the Workshop Meeting Minutes prepared by KCI is attached as  Kickoff  Exhibit B. F. Public Comment with grant funds. G. Set Date for Next Meeting  Harvey Sankey commented that hopefully the WWTP project could be fully funded  The next regular meeting oft the Public Works & Utilities Committee was scheduled  for Wednesday, October 2, 2024 at 3:30 p.m.  H. Adjourn  There being no further business, the meeting was adjourned at 12:46 p.m.  Minutes Approved: Novembar  xlae hasuc  62024.  Mac Morrow Chair, Council Member  X Duimsien  Denise! Hodsdon City Clerk  Minutes- Council Public' Works and Utilities Committee Meeting-september: 3, 2024  Page 2 of2    EXHIBITA  WORKSHOP MEETING AGENDA  KCI  PER Kickoff Workshop  Project: Brevard WWTP Preliminary Engineering Report  Client:  City of Brevard, NC  KCI Project: 412403571 Meeting Date: September3,2 2024 Meeting Time: 10:00am  OVERALL MEETING! SCHEDULE  10:00-11:30 Overall Project Goals (Project Criteria, Basin Study, Schedule) 11:30-12:00 Alternative Plant locatons/negonalrzation 12:00-12:30 LUNCH 12:20-12:45 Project Criteria Recap 12:45-1:15 Input on Current Technical and Operational Challenges 1:15-1:45 1:45-2:00  Feedback on Initial Design Concepts Information RFI  Discussion Items: 1. Goals and Objectives for the PER Recap/Updates Project Criteria Time horizon Right size Rights site Right technology  Accommodate present and future conditions Address site restrictions and obtain permits Quantify and securet funds to complete the project Facilitate quality construction Finish on time Basin Study/Buildout Capacity Additional Funding Discussion Schedule 2. Alternate Plant Locations 3. Regionalization Potential stakeholders Meetings 4. Project Criteria Recap RISE TOIHE CHALLENGE  Potential locations owned or already identified by the City  Fmplase Ounl Sinur 1988 www. ACICEM    EXHIBITA  Meeting Agenda Page: 2of2  September 3, 2024-F PERI Kickoff Meeting Workshop . Input from Operations andi Maintenance Staff Flowi issues Equipmentissues Compliance issues with NCDEQ 6. Feedback on Initial Design Concepts Activated: Sludge SBR AquaNereda Membranes 7. Available Information RFI GISS shapefiles (critical path):  Basins (existing and future: service areas) Zoning Force maina and Gravity lines Manholes Pump! Stations Any additional information  Pump! Station and WWTP Information (Record Drawings, Design Reports, Flow Data etc.)  Flow! Monitoring Data (if avallable) In Collection system Sewer AIA Scope and data collected to date (IF: available)  Known! 1&1 Sources Planning/Zoning Master Plans  8. Other Items  Impleyre (hunds StLe 1985 MM.KCIES  RSE TOTHECHAIENGE    EXHIBITE B  WORKSHOP MEETING MINUTES  KCI ANCIALISCNT NLPA.  PER Kickoff Workshop  Project: Client:  Brevard WWTP Preliminary Engineering Report  City of Brevard, NC  KCI Project: 412403571 Meeting Date: September: 3, 2024 Meeting Time: 10:00am Discussion Items:  1. Goals and Objectives for the PER  Project Criteria Priority Ranking for PER by City Staff  1. Right size 2. Funding 3. Right technology 4. Right site(s) 5. Planning Time horizon 6. Environmental Stewardship 7. Quality Construction 8. Schedule 9. Regionalization Basin Study/Buildout Capacity discuss future developments. Potential for growth along proposed Ecusta Trail Brevard College has prepared ai Masterplan  City would like to bring City and County planners as well as developers in for a meeting to  The City anticipates the County's Masterplan will focus on the corridor between Brevard and Rosman, but the larger growth corridor is anticipated between the City and Mills River and The County Masterplan is in progress but likely won't be complete in the next six weeks, so basin study and flow projections may need tol be adjusted at a later date. Citywould like to explore funding options especially those that are grant funded. PER is scheduled to be completed in May of 2025 with periodic meetings between now and then. Next scheduled meeting willl be to discuss the basin study and flow projections. KCI to have basin study and flow projections done in 6 weeks and will: schedule at follow-up  Hendersonville. Additional Funding Discussion  Schedule  meeting to discuss.  2. Alternate Plant Locations  Potential locations owned or already identified by the City.  No existing properties for potential plant site identified other than Ecusta Mill site. Ecusta Mill - has its own NDPES permit (NC0000078) and is currently treating landfill leachate, stormwater runoff and dewatering wastewater. The current permit indicates that the facility classification isa a Grade 1E Biological WPCS with no flow limits and is owned and  operated by the Davidson River Village, LLC.  Emplayee-Ovned. Since 1988 WWW.KCI.COM  RISE1 TOTHECHALIENGE    EXHIBIT B  Meeting Minutes Page2of3 3. Regionalization  September: 3, 2024 - PER KickoffMeeting' Workshop  Potentialstakeholders Transylvania Economic Alliance Transylvania County Town of Rosman  1.N McGill working on Utility Master Plan with the County  City does not want to give up control of treatment plant under any circumstances. Concerns over providing sewer service to customers outside of Cityl limits.  4. Input from Operations and Maintenance Staff City would like a new lab building Would like Tertiary Filtration added to the system Flow issues storage. Equipment issues  Neely Pump station supplies 70% of the flow to the plant and is directly pumped to the EQI Basin Odor Control System. Odori issues have become an issue since flows from Oskar Blues has been  Wet Weather Program has been implemented and a study is ongoing.  EQ Basin cannot be fully drained due to hydraulic issues with pumps. Only have 1.5 days of  Draw down pump need' VFDs to slow down flow introduced to plant. Grit removal system is undersized andi is not effective and needs to be updated. Operators want to get away from static screening and have screening prior to the EQI basin. Operators would like additional sludge holding, additionally they have no back up press or Plant has to run presses 5 days a week. Issues with new PAC coagulant causing feedrate issues to BFP. Previously could run at 230 gpm but down to 60-70 gpm. Costs ofl landfilling dewatered biosolids has become an operational issue. Potential to look ato combing efforts with Oskar Blues. Currently paying $55/ton. Getting replacement parts are ani issue and would like this to be addressed in the specifications for any proposed equipment. 5. Initial Design Concepts Considered Aux. Wet Weather Treatment (Aqua- Storm). Activated Sludge -2 2.5-5MGD Sequencing Batch Reactor (SBR)-2.5-5MGD Aerobic granularsludge AquaNereda)-S10MGD  holding tank.  6. Available Information RFI GIS: shapefiles (critical path):  Basins (existing and future: service areas) Zoning Force main and Gravity lines Manholes Pump Stations Any additional information  Pump Station and' WWTP Information (Record Drawings, Design Reports, Flow Data etc.)  Flow Monitoring Data (if available) in Collection system Sewer AIA Scope and data collected to date (Ifavailable)  Known 1&1 Sources Planning/Zoning Master Plans  Emplayec-Owned. Since 1988 WWW.KCI.COM  RISE TO1 THECHALIENGE    EXHIBITI B  Meeting Minutes Page3of3  September 3, 2024- - PER Kickoff Meeting Workshop  7. Additional Items  C Confirmi ifexisting plant is int floodway  Schedule treatment plant visits for proposed technologies in Fall of2 2024  Attachments:  Workshop PowerPoint Presentation  Empleycc-Ownd. Since 1988 WWW.KCI.COM  RISE1 TOT THECHALLENGE