ROCKINGHAM A CITY  FORWARD  CITY COUNCIL AGENDA June 9, 2020 6:30 p.m.  1. Opening of meeting by Mayor Steve Morris. 2. Invocation by Mayor Steve Morris. 3. Amendments and Changes to Agenda.  4. Consent Agenda:  A.  Disposition of Minutes of the May 12, 2020 Regular Meeting and May 27, 2020 Budget Work Session/Planning Retreat.  B. Tax Collector's Report. (See Pages 4-8)  Informational Items: 1.) Monthly Collection Report 2.) Uncollected Taxes as of May 31, 2020 1.) Refunds per County Assessor's Office. 2.) Discovery bills added to Tax Scroll. 3.) Releases per County Assessor's Office.  Action Items:  5. Business by Planning Board.  A. Set Public Hearing. (none) B. Hold Public Hearing. (none)  C.  Minutes from Various Boards. (none)  1  514 Rockingham Road, Rockingham, NC 28379 Phone (910) 895 9088 Fax (910) -mma.ee    City Council Agenda June 9, 2020 Page 2  6. Consideration of Adoption of Budget. Amendments required to balance/adjust the current year (FY2 2019-2020)(Pages 9-10) Budget. 7. Hold Public Hearing on proposed FY 2020-2021 Rockingham City  Budget. (Budget Document previously distributed) Budget Ordinance. (See Ordinance Pages 11-16)  8. Consideration of Adoption of Fiscal Year 2020-2021 City of Rockingham  9. Business by' Visitors. 10. Business by City Clerk. 11. Business by City Manager. 12. Business by City Attorney. 14. Business by Mayor. 15. Adjournment.  13. Items of discussion by City Council Members.  2    Rockingham, NC  City Council Agenda  SUPPORT DOCUMENTS  3    00 3  3 5 0  -  J 00  2 6  2 & Co 6  8  I    UNCOLLECTED TAXES  YEAR 2019 2018 2017 2016 2015 2014 2013 2012 2011 2010 2009  AMOUNT 27,173.20 10,087.64 9,130.37 7,251.90 7,538.07 7,621.43 8,821.76 6,621.68 6,258.94 5,551.87 4,826.83  May-20  27,173.20 73,710.49 100,883.69  Total Current Year Total Past Years Total All Years  5    0  0 8 o 8    o - 5 09 08 8  o  7 y.  9 i9    19 8 00 8 00  00 00  8    City of Rockingham BUDGET ORDINANCE AMENDMENTS FOR FISCAL YEAR END 2019-2020 10-GENERAL FUND  10-301-1001 10-391-1000 10-399-2010 10-440-1020 10-510-1020 10-510-1080 10-510-5740 10-570-3450 10-580-5740 10-630-2540 10-640-1020 10-910-8933 10-343-2000 10-410-2570 10-420-2580 10-530-1020 10-560-3450 10-580-1060 10-580-2160 10-580-2170 10-580-4330 10-620-1022 10-620-3450 10-630-8990 10-660-8990  Current Year Taxes Autos Loan Proceeds Fund Balance App Powell Bill Salaries & Wages Salaries & Wages Bonus Capital Outlay Equipment Contracted: Services Capital Outlay Equipment Insurance, Liability Salaries & Wages Debt Service Lease Purchase Powell Bill Allocation Miscellaneous Expense Tourism Expense Salaries & Wages Contracted Services Group. Insurance M&R Equipment M&R Vehicles Materials and Supplies Temporary & Part time Salaries Contracted Services Cont to Library Operations Contingency  Increase Increase Increase Increase. Increase Increase Increase Increase Increase Increase Increase Increase Decrease Decrease Decrease Decrease Decrease Decrease Decrease Decrease Decrease Decrease Decrease Decrease Decrease  15,025.00 362,480.00 86,899.75 100,000.00 176,000.00 10,000.00 40,000.00 86,814.96 362,480.00 3,800.00 8,000.00 1,025.00 1,134.79 40,000.00 30,000.00 50,000.00 1,050.00 25,000.00 25,000.00 25,000.00 5,000.00 40,000.00 10,000.00 48,800.00 25,000.00  9    City of Rockingham BUDGET ORDINANCE AMENDMENTS FOR FISCAL YEAR END 2019-2020 30-ENTERPRISE FUND  30-329-1000 30-371-1000 30-373-1000 30-399-1000 30-815-3450 30-815-4320 30-815-5750 30-660-8990 30-720-2120 30-720-2210 30-720-2550 30-720-2555 30-720-2570 30-720-2590 30-720-3040 30-750-2310 30-750-3040 30-750-3450 30-750-4330 30-750-5730 30-810-1021 30-810-2590 30-810-2591 30-810-3040 30-810-3450 30-810-4320  Earned Interest on Investments Water Charges Tap & Connection Fees Fund Balance Appropriated Contracted Services Chemicals Capital Exp Pump Station Contingency Printing Software & Programming Liability Ins Deductible Workman's Comp Deductible Misc, Safety, Fees Bad Debt Professional Services Gas, Oil and Tires Professional Services Contracted Services Dept Materials and Supplies Capital Outlay Other Salaries & Wages- Overtime Richmond Co Water Purchase Hamlet' Water Purchase Professional Services Contracted Services Chemical and Flouride  Increase Increase Increase Increase Increase Increase Increase Decrease Decrease Decrease Decrease Decrease Decrease Decrease Decrease Decrease Decrease Decrease Decrease Decrease Decrease Decrease Decrease Decrease Decrease Decrease  28,000.00 100,000.00 7,000.00 298,470.00 200,000.00 108,708.00 566,762.00 25,000.00 10,000.00 5,000.00 3,000.00 3,000.00 25,000.00 35,000.00 60,000.00 20,000.00 6,000.00 15,000.00 20,000.00 15,000.00 20,000.00 75,000.00 10,000.00 5,000.00 15,000.00 75,000.00  10  :    BUDGET ORDINANCE FISCAL YEAR 2020-2021  BE IT ORDAINED by the City Council of the City of Rockingham, North  Carolina, as follows:  Section 1. APPROPRIATIONS.  The following amounts are  appropriated for the operations of the city government and its activities for the  Fiscal Year beginning July 1, 2020 and ending June 30, 2021  SCHEDULE A. GENERAL FUND EXPENSE  GOVERNING BODY ADMINISTRATION FINANCE  289,370 522,250 386,299 356,023 561,730 3,107,485 1,260,385 142,865 333,305 480,696 1,100,863 114,225 524,903 24,500 145,968 471,000 25,000 133,550 9,980,417  PLANNING & INSPECTIONS PUBLIC BUILDINGS & GROUNDS POLICE DEPARTMENT FIRE DEPARTMENT MAINTENANCE SHOP STREETS - REGULAR STREETS - POWELL BILL SANITATION TOURISM RECREATION CULTURAL/LIBRARY CEMETERIES GENERAL ADMINISTRATION CONTINGENCY DEBT SERVICE  TOTAL GENERAL FUND EXPENSES  11    Budget Ordinance 2020-2021 Page 2  SCHEDULE B. ENTERPRISE FUND EXPENSE  ADMINISTRATION UTILITIES MAINTENANCE WATER PLANT OPERATION WASTEWATER TREATMENT DEBT SERVICE CONTINGENCY  1,633,152 1,153,166 1,370,243 2,688,439. -0- 25,000 6,870,000  TOTAL ENTERPRISE FUND EXPENSE  SCHEDULE C. URBAN DEVELOPMENT ACTION GRANT TOTAL EXP. URBAN DEV.ACTION GRANT FUND SUBTOTAL OF ALL APPROPRIATIONS GRAND TOTAL OF ALL APPROPRIATIONS  ECONOMIC DEVELOPMENT PROJECTS  682,743 682,743 17,533,160 17,533,160  12    Budget Ordinance 2020-2021 Page 3  SECTION 2. ESTIMATED REVENUES. It is estimated that the following revenues will be available to meet the foregoing appropriations during the Fiscal year beginning July 1, 2020 and ending June 30, 2021:  SCHEDULE A. GENERAL FUND REVENUE CURRENT YEAR'S PROPERTY/AUTOTAX CURRENT. YEAR'S SALES TAXES CURRENT YEAR'S PRIVILEGE TAX CURRENT YEAR'S VEHICLE/LICENSE TAX ALL PRIOR YEAR'S TAX TOTAL LOCAL TAXES  3,879,263 1,650,500 1,200 33,000 68,800 5,632,763 971,000 480,696 16,500 2,230,894 3,699,090 648,564 9,980,417  REVENUE FROM STATE TAXES POWELL BILL AID  ARREST FEES, PENALTIES, INTEREST OTHER REVENUE SOURCES  TOTAL ADDITIONAL REVENUE APPROPRIATED FROM FUND BALANCE GRAND TOTAL, GENERAL FUND REVENUE  13    Budget Ordinance 2020-2021 Page 4  SCHEDULEB. ENTERPRISE FUND REVENUE  WATER & SEWER CHARGES INVESTMENT INTEREST CONNECTION FEES OTHER REVENUE CONT. FROM GENERAL FUND FUND BALANCE. APPROPRIATED  6,800,000 8,000 5,000 57,000 -0- -0-  GRAND TOTAL ENTERPRISE FUND REVENUE 6,870,000 SCHEDULE C. URBAN DEVELOPMENT ACTION GRANT FUND  INCENTIVE LOAN REPAYMENTS INTEREST ON INVESTMENTS APPROPRIATED FROM FUND BALANCE GRAND TOTAL UDAG FUND REVENUE SUBTOTAL, SCHEDULES B, C TOTAL ALL, REVENUES LESSINTERFUND TRANSFER GRAND TOTAL, ALL REVENUES  60,230 10 622,503 682,743 7,552,743 17,533,160 -0- 17,533,160  14    Budget Ordinance 2020-2021 Page 5  SECTION 3. TAXES LEVIED. There is hereby levied the Ad Valorem tax rate of $.58 per $100 valuation of taxable property, as listed for taxes as of January 1, 2020, for the purpose of raising revenues to finance the foregoing appropriations. This tax rate is based upon an estimated total valuation of $6 683,241,258 (622,824,591 property and 60,416,667 auto) and an estimated collection of 99.36% for property and collection rate of Auto Tax in accordance  with Statutory Authority.  SECTION 4. SPECIAL AUTHORIZATION. The Budget Officer shall be authorized to reallocate departmental appropriations among the various line item expenditures of the department as said officer believes necessary. The Budget Officer shall be authorized to effect interdepartmental transfers, in the same fund, provided that no departmental budget shall be reduced by more than ten percent without the prior approval of the City Council. Any such transfers shall be reported to the City Council at its next regular meeting and shall be entered  into the minutes.  15    Budget Ordinance 2020-2021 Page 6  SECTION 6. DISTRIBUTION. Copies of this Ordinance shall be furnished to the Finance Officer of the City of Rockingham to be kept by her for  her direction in the disbursement of funds.  The foregoing Budget Ordinance was introduced by Councilman  who moved its adoption. Motion for adoption was seconded by  Councilman  and when put to a vote was adopted this  day of  20  AYES:  NAYES:  M. Steven Morris, Mayor City of Rockingham, North Carolina  ATTEST:  Sabrina Y. McDonald, CMC  City Clerk  16    DEPARTMENTAL ACTIVITY REPORTS  for  COUNCIL'S INFORMATION  17    - ROCKINGAM  FIRE CHIEF HAROLDI ISLER ADMIN.ASST. KRISTYPLAYER  4 FIRE DEPT May-20  We are pleased to submit the monthly fire report on the activities undertaken by the Rockingham  Fire Department during the month of May 2020.  Total Alarms: Turn In Alarms: Wrecks: Service Call: Power line down: 12 Smoke scare: Electrical:  58 58 9 12 1 4  In Town: Silent Alarms: Alarm Malf: Assist Police: Assist Ems: Water rescue: Mutual Aid:  57 57 Z 1 0 0 1  Out of Town: Structure fire: Good Intent: Trash/outside fire: 3 CO detector: Vehicle fire: Gas Leak:  1 1 4 2 1 1  Hours Spent on Calls: 8 hours 31 minutes Total Property Exposed to Fire: Total Property Damaged by Fire: Total Property Saved:  $705,000.00 $40,500.00 $664,500.00  During the month of May members of the fire department averaged 23 training hours per person; part-paid members averaged 6 hours per person for the month.  Respectfully Submitted, Ke Harold Isler Fire Chief  18  231 S. LAWRENCE ST. ROCKINGHAM, NC 28379 1 910-997-4002    ROCKINGHAM A cIY LOOKINO FORWARD W.D. Kelly, Chief of Police  Rockingham Police Department  phe Monty Crump  From: W. D. Kelly Date: June 3, 2020 Ref: May Activity Report  On behalf of the Rockingham Police Department, Ia am pleased to submit this report for your consideration. The following activities have been undertaken by officers of  the Rockingham Police Department. Total calls for the month: Public Service Calls - INCLUDES (Alarms, Unlocks and Battery Boosts) Charges Generating Arrest: Felonies: Misdemeanors: Drug Violations: Juvenile: Warrants Served: Citations:  1612 582  33 20 1 1 50 36  Accidents eported/Imvestigatet: Property Damage only: Personal Property:  67 1 0 162  Officer Hours Spent in Court: Officer Training hours Logged:  311E. Franklin Street, Rockingham N.C. 28379. Phone 19 895-2468 Fax (910) 895-0899 mgorpchnghompl.com