ROCKINGHAM EETTIRTETECESAMTBETEVTEIN A CITY LOOKING FORWARD CITY COUNCIL AGENDA June 9, 2015 7:30 p.m.  1. Opening of meeting by Mayor Steve Morris.  2. 3. 4.  Invocation by Reverend Robby Stewart, Pastor of Crestview Baptist  Church.  Amendments and Changes to Agenda.  Consent Agenda:  A. Disposition of Minutes of the May 12, 2015 Regular Meeting (enclosed) and June 2, 2015 Budget Work Session/Planning  Retreat. (distributed separately) B. Tax Collector's Report. (See Pages 4-7)  Informational Items: 1.) Monthly Collection Report 2.) Uncollected Taxes as of May 31, 2015. 1.) Refunds per County Assessor's Office. 2.) Discovery bills added to Tax Scroll. 3.) Releases per County Assessor's Office.  Action Items:  5.  Business by Planning Board. (none) A. Set Public Hearing. B. Hold Public Hearing. C. Minutes from Various Boards  6.  Consideration of Adoption of Ordinance to officially Closeout the following Projects: 41-Fund South Street Sewer Project;  42-Fund Hook-up South Street Project; 61-Fund Ellerbe Sewer Project (and) 66-Fund Hitchcock Place (See Pages 8-9)  514 Rockingham Road, Rockingham, NC 28379 Phone -1- '5 9088 * Fax (910) 9976 6617 www.goroctingham.com    City Council Agenda June 9, 2015 Page 2 7.  Consideration of Adoption of Budget Amendments required to balance/adjust the current year (FY 2014-2015) Budget. (See Page Hold Public Hearing on proposed FY 2015/2016 Rockingham City Budget. (Budget Document previously distributed.) Budget Ordinance. (See Ordinance Pages 11-16)  10)  8. 9.  Consideration of Adoption of Fiscal Year 2015-2016 City of Rockingham  10. Consideration of various City Board appointments/reappointments.  (See enclosed memo from City Clerk)  11. Business by Visitors. 12. Business by City Clerk. 13. Business by City Manager. 14. Business by City Attorney. 16. Business by Mayor. 17. Adjournment.  15. Items of discussion by City Council Members.  2-    Rockingham, NC  City Council Agenda  SUPPORT DOCUMENTS    2  2  o N  8 8  -4-    UNCOLLECTED TAXES  YEAR 2014 2013 2012 2011 2010 2009 2008 2007 2006 2005 2004  AMOUNT 61,275.90 30,293.96 22,771.72 19,541.27 14,255.57 11,401.28 9,596.26 5,520.25 4,397.87 3,988.97 3,014.77  May 2015  61,275.90 124,781.92 186,057.82  Total Current Year Total Past Years Total All Years    o  3 0    5 &  8 0 ç 3  o  7-    ORDINANCE  CLOSEOUT CDBG PROJECT 41-F FUND South Street Sewer 41-375-1000 South St. Sewer Proj 41-430-2090 Adm. CDBG South St. 41-530-3450 Activity South St. 41-367-2000 Sales Tax 41-660-8990 Trans to UDAG CLOSEOUT-CDBG PROJECT 42-FUND Hook-up (South St.) 42-375-1000 CDBG Hook-up Proj. 42-430-2090 Adm. Hook-up Proj. 42-530-3450 Activity Hook-up Proj CLOSEOUT 61 - FUND ELLERBE SEWER PROJECT 61-367-2000 Sales Tax 61-394-1000 Cont Fr UDAG 61-396-1000 Res. Fr Ellerbe 61-430-3040 Professional Services 61-430-3450 Cont. Services 61-430-5730 Land Agreement  Decrease Decrease Decrease Increase Increase  52,579.76 1,629.60 50,950,16 2,421.22 2,421.22  Decrease Decrease Decrease  8,686.42 162.74 8,523.68  Increase Increase Decrease Decrease Increase Decrease  13,380.09 68,357.42 27,778.51 27,750.00 86,809.00 5,100.00  CLOSEOUT 66-FUND HITCHCOCK PLACE  Increase Increase Decrease Increase Increase Increase Increase Increase  66-396-1000 Proceed Sale of Ceil Tower 240,000.00 66-395-1000 Cont Fr City of Rockingham 50,500.00  66-367-2000 Sales Tax Refund 66-367-0000 Lease Pay. (Pattan's) 66-3952000 Trans Fr UDAG 66-430-3040 Professional Services 66-430-3450 Contracted Services 66-430-5740 Equipment  19,066.70 300,000.00 1,362.53 29,989,57 328,929.00 151,010.66  -8-    Adopted this the gth day of June, 2015  Signed:  M. Steven Morris Mayor  Attest:  Gwendolyn F. Swinney, CMC, City Clerk    City of Rockingham, NC BUDGET ORDINANCE  AMENDMENTS FOR FISCAL YEAR END  2014-15  10 = GENERAL FUND Miscellaneous Revenues Increase  10-335-1000 10-391-1000 10-301-1001 10-355-1000 10-460-3450 10-500-3450 10-500-4330 10-500-5720 10-530-5740 10-550-2160 10-610-1020 10-660-8990 10-440-3040 10-910-8933  1,000. 272,126. 67,500. 27,856. 20,000. 20,000. 25,000. 25,000. 272,126. 10,000. 17,000. 25,000. 3,500. 856.  Loan Proceeds Auto Taxes Building Permits Contracted Services Contracted Services Departmental Supplies Capital Outlay-Grounds Capital Equipment M&R Equipment Salaries Contingency Tax Collection Fee Debt Service  Increase Increase Increase Increase Increase Increase Increase Increase Increase Increase Decrease Increase Increase  30 = ENTERPRISE FUND Water & Sewer Charges Increase  30-371-1000 30-660-8990 30-720-3040 30-750-1020 30-810-5730 30-810-4320 30-815-5740 30-815-4320  200,000. 25,000. 25,000. 10,000. 25,000. 40,000. 225,000. 100,000.  Contingency Professional Services Salaries & Wages Capital Outlay Chemical Chemical  Decrease Decrease Decrease Decrease Decrease Increase  Capital Outlay Equipment Increase  Adopted this the gth day of June, 2015.  Signed:  M. Steven Morris Mayor  Attest:  Gwendolyn F. Swinney, CMC, City Clerk  -10-    BUDGET ORDINANCE FISCAL YEAR 2015-2016  BEI IT ORDAINED by the City Council of the City of Rockingham, North  Carolina, as follows:  Section 1. APPROPRIATIONS.  The following amounts are  appropriated for the operations of the city government and its activities for the  Fiscal Year beginning July 1, 2015 and ending June 30, 2016.  SCHEDULE A. GENERAL FUND EXPENSE  GOVERNING BODY ADMINISTRATION FINANCE  266,300 472,693 315,852 327,010 435,159 2,901,984 1,214,612 128,819 310,199 314,664 1,281,978 77,001 667,597 127,471 117,330 495,000 25,000 381,504 9,860,173  PLANNING & INSPECTIONS PUBLIC BUILDINGS & GROUNDS POLICE DEPARTMENT FIRE DEPARTMENT MAINTENANCE SHOP STREETS - REGULAR STREETS - POWELL BILL SANITATION TOURISM RECREATION CULTURAL/LIBRARY CEMETERIES GENERAL ADMINISTRATION CONTINGENCY DEBT SERVICE  TOTAL GENERAL FUND EXPENSES  -11-    Budget Ordinance 2015 - 2016 Page 2  SCHEDULE B. ENTERPRISE FUND EXPENSE  ADMINISTRATION UTILITIES MAINTENANCE WATER PLANT OPERATION WASTEWATER TREATMENT DEBT SERVICE CONTINGENCY  2,344,830 1,038,470 1,189,921 2,662,287 -0- 25,000 7,260,508  TOTAL ENTERPRISE FUND EXPENSE  SCHEDULE C. URBAN DEVELOPMENT ACTION GRANT TOTAL EXP. URBAN DEV. ACTION GRANT FUND SCHEDULE D. CAPITAL PROJECT FUND RESERVE FOR FUTURE WATER PLANT TOTAL EXPENSE CAPITAL PROJECT FUND SUBTOTAL OF ALL APPROPRIATIONS GRAND TOTAL OF ALL APPROPRIATIONS  ECONOMIC DEVELOPMENT PROJECTS  693,181 693,181  225,590 225,590 18,039,452 18,039,452  -12-    Budget Ordinance 2015-2 2016 Page 3  SECTION 3. ESTIMATED REVENUES. It is estimated that the following revenues will be available to meet the foregoing appropriations during the Fiscal year beginning July 1, 2015 and ending June 30, 2016:  SCHEDULE - A. GENERAL FUND REVENUE CURRENT YEAR'S PROPERIY/AUTO TAX CURRENT YEAR'S SALES TAXES CURRENT YEAR'S PRIVILEGE TAX CURRENT YEAR'S VEHICLE/LICENSE TAX ALL PRIOR YEAR'S TAX  3,010,986 1,942,000 1,200 35,000 69,977  TOTAL LOCAL TAXES  5,059,163  REVENUE FROM STATE TAXES POWELL BILL AID  947,550 314,664 32,500 3,006,296 4,301,010 500,000 9,860,173  ARREST FEES, PENALTIES, INTEREST OTHER REVENUE SOURCES  TOTAL ADDITIONAL REVENUE APPROPRIATED FROM FUND BALANCE GRAND TOTAL, GENERAL FUND REVENUE  -13-    Budget Ordinance 2015 - 2016 Page 4  SCHEDULE B. ENTERPRISE FUND REVENUE  WATER & SEWER CHARGES INVESTMENT INTEREST CONNECTION FEES OTHER REVENUE CONT. FROM GENERAL FUND FUND BALANCE APPROPRIATED  6,420,000 2,800 10,000 37,000 -0- 790,708 7,260,508  GRAND TOTAL ENTERPRISE FUND REVENUE  SCHEDULE C. URBAN DEVELOPMENT ACTION GRANT FUND  INCENTIVE LOAN REPAYMENTS RENTAL INCOME INTEREST ON INVESTMENTS APPROPRIATED FROM FUND BALANCE GRAND TOTAL UDAG FUND REVENUE SCHEDULE D. CAPITAL PROJECTS FUND INTEREST ON INVESTMENTS APPROPRIATED FROM FUND BALANCE  8,700 30,000 650 653,831 693,181  230 225,360 225,590  GRAND TOTAL CAP. PROJECT FUND REVENUE  -14-    Budget Ordinance 2015-2 2016 Page 5  SUBTOTAL, SCHEDULES B, C,D TOTAL ALL, REVENUES LESS INTERFUND TRANSFER GRAND TOTAL, ALL REVENUES  8,179,279 18,039,452 -0- 18,039,452  SECTION 3. TAXES LEVIED. There is hereby levied the Ad Valorem tax rate of $.48 per $100 valuation of taxable property, as listed for taxes as of January 1, 2015, for the purpose of raising revenues to finance the foregoing appropriations. This tax rate is based upon an estimated total valuation of $6 660,539,720 (586,764,720 property and 73,775,000 auto) and an estimated collection of 97.60% for property and collection rate of Auto Tax in accordance  with Statutory Authority.  SECTION 4. SPECIAL AUTHORIZATION. The Budget Officer shall be authorized to reallocate departmental appropriations among the various line item expenditures of the department as said officer believes necessary. The Budget Officer shall be authorized to effect interdepartmental transfers, in the same fund, provided that no departmental budget shall be reduced by more than ten percent without the prior approval of the City Council. Any such transfers shall be reported to the City Council at its next regular meeting and shall be entered  into the minutes.  -15-    Budget Ordinance 2015 - 2016 Page 6  SECTION 6. DISTRIBUTION. Copies of this Ordinance shall be furnished to the Finance Officer of the City of Rockingham to be kept by her for  her direction in the disbursement of funds.  The foregoing Budget Ordinance was introduced by Councilman  who moved its adoption. Motion for adoption was seconded by  Councilman  and when put to a vote was adopted this  day of  20  AYES:  NAYES:  M. Steven Morris, Mayor City of Rockingham, North Carolina  ATTEST:  Gwendolyn F. Swinney, CMC  City Clerk  -16-    DEPARTMENTAL ACTIVITY REPORTS  for  COUNCIL'S INFORMATION  -17-    ROCKINGHAM EPAHEISANVIETENKYENCIRESAIERSS A CITY LOOKING FORWARD SRAXE  To: From: Date: Subject:  Monty Crump, City Manager  Dave Davis, Parks and Recreation Director  June 3, 2015 Activity Report  The following is a short list of activities involving our department this  month.  June 4th June 6th June 15th June 16th  Orientation for Summer Employees Browder Park Pool opens  1tSession of Swim Camp and Summer Day Camp Women's Slow-Pitch Softball League Regular Season  Begins (New Program)  June 17th  Baseball and Softball Regular Seasons Ends  June 18th-20th Baseball/Softball All-Star Tournaments  June 22nd June 27th  Girls Dixie Softball All-Star Tournament (Oakboro, N.C.) Coach Pitch (Baseball) District Tournament  (Norwood, N.C.)  514 Rockingham Road, Rockingham, NC 28379 Phon -18- 5 9088 * Fax (910)9 9976617-www.gorockingham.com    FIRE CHIEF HAROLDI ISLER ADMIN.ASST. KRISTYPLAYER  ASST.CHIEF DAVIDMULLIS CAPTAIN  May-15  We are pleased to submit the monthly fire report on the activities undertaken by the Rockingham  Fire Department during the month of May 2015.  Total Alarms: Turn In Alarms: Wrecks: Smoke Scare: Power line down: 0 Illegal burn: Electrical:  34 0 15 0 0 0  In Town: Silent Alarms: Alarm Malf: Vehicle fire : Haz Mat: (meth lab): Co detector: Assist EMS:  33 34 4 1 0 1 3  Out ofTown: Structure: Good Intent: Trash: Gas Leak/Spil!: Assist Police: Mutual Aid:  1 0 Z 0 1 1 1  Hours Spent on Calls:16 hours 14 minutes Total Property Exposed to Fire: Total Property Damaged by Fire: Total Property Saved:  $1,000.00 $500.00 $500.00  During the month of Mayf full time members of the fire department averaged 31 training hours per person; part-paid members averaged 7 hours per person fort the month.  Public Life & Safety: -Installed 3 car seats -Inspections:24  Participated in the Richmond County Special Olymipcs at the High School -Sparky visited the Lion's Clubi fort their annual golf ball tournment  Participated in a live burn training  -All ladders and serving testing for the trucks have been tested fort the year and all passed  Respectfully Submitted, Mes Fire Chief Harold Isler  231 S. LAWRENCE ST. ROCKI: -19- NC 28379 1910-997-4002    ROCKINGHAM A cm CALEIIR LOOKING PORWARD  Rockingham Police Department  W.D. Kelly, Chiefof! Police To: Monty Crump From: W. D. Kelly Chief of Police Date: June 2, 2015 Ref: May Activity Report  On behalf of the Rockingham Police Department, I am pleased to submit this report for your consideration. The following activities have been undertaken by officers of the Rockingham Police Department.  Total Calls for the Month: Animal Control Calls: Alarm Calls Escorts: Unlock Vehicles: Charges Generating Arrest: Felonies: Misdemeanors: Drug Violations: Juvenile: Warrants Served: Citations:  1234 66 137 95 122  17 62 01 1 92 169  Accidents Reported/Investiyated: Property Damage only: Personal Injury: Officer Hours Spent in Court: Officer Training Hours Logged Items of Interest:  51 05 43 620  Our annual Junior Police Academy will be held June 22nd = June 26 this year. We are now accepting applications and expect another great group of cadets.  311 E.. Franklin Street, Rockingham, N.C. 28379 Phon - 20 - 5-2468. Fax (910) 895-0899 ngorcinghompicon