ROCKINGHAM A N CITY LOOKING FORWARD CITY COUNCIL AGENDA May 8, 2018 7:30 p.m.  1. Opening of meeting by Mayor Steve Morris.  2. Invocation by Reverend Jim Nelson, Pastor of First Baptist Church.  (Rockingham)  3. Amendments and Changes to Agenda.  4. Consent Agenda:  A. Disposition of Minutes of the April 10, 2018 Regular Meeting.  B. Tax Collector's Report. (See Pages 4-8)  Informational Items: 1.) Monthly Collection Report 2.) Uncollected Taxes as of April 30, 2018 1.) Refunds per County Assessor's Office. 2.) Discovery bills added to Tax Scroll. 3.) Releases per County Assessor's Office.  Action Items:  5.  Business by Planning Board. A. Set Public Hearing. B. Hold Public Hearing.  None  1. Rezoning Request: Hold public hearing for an ordinance to rezone approximately 5.9 acres from Open Space (0-S) to Rural Residential (R-20) on property located at 149 Hudson Street and identified as Richmond County PIN #7474-02-85-4543 and 7474- 2. Hazard Mitigation Plan Update: Hold public hearing for an ordinance adopting the updated Pee Dee Lumber Regional Hazard  02-85-1342. (See Pages 9-10 & map inserts)  Mitigation Plan. (See Pages 11-29)  514 Rockingham Road, Rockingham, NC 28379 - Phone (910)8 895 9088 Fax (910) 997 /---emden    City Council Agenda May 8, 2018 Page 2  C. Minutes from Various Boards.  6. Presentation of proposed FY 2018/2019 Rockingham City Budget. PoPORedP20IB/20IP: Budget document delivered separately) 7. Set Public Hearing on proposed FY 2018/2019 Rockingham City Budget 8. Set date and time for FY2018-19 Budget Work Session/Planning  for regular City Council meeting on June 12, 2018.  Retreat.  9. Consideration of Approval of Audit Contract for year end June 30, 2018 with Anderson Smith & Wike, PLLC (contract included separately in Anderson Smith & Wike, PLLC has conducted the City's audit in a very satisfactory manner for many years. The enclosed audit proposal and terms of service are similar to prior years and approval of audit contract with Anderson Smith & Wike  packet).  isre recommended. 10. Business by City Clerk.  A. List of Upcoming June Board Appointments (new and/or reappointments) enclosed for your review & consideration. (List  enclosed separately)  11. Business by' Visitors. 12. Business by City Manager. 13. Business by City Attorney, 15. Business by Mayor.  14. Items of discussion by City Council Members.  A. Issue Proclamation recognizing May 6-12, 2018 as "Municipal  Clerks Week". (See Page 30)  16. Adjournment.    Rockingham, NC  City Council Agenda  SUPPORT DOCUMENTS  3    a  o  8 2  80  R    4    UNCOLLECTED TAXES  YEAR 2017 2016 2015 2014 2013 2012 2011 2010 2009 2008 2007  AMOUNT 39,165.34 19,628.32 15,861.28 14,299.30 13,663.68 10,705.98 10,045.96 8,588.46 7,672.52 7,079.08 4,389.32  Apr-18  39,165.34 111,933.90 151,099.24  Total Current Year Total Past Years Total All Years  5    9  00 0  8 9  E 0  8 ) 9 - 3  3  3  3 0  8 3 8  F E a 4  N  E 9 D    2  35 00 5 b 0 0  3  3 - o #  5  3    8 8  8  0  8    Staff Report to Planning and Zoning Board  Agenda: Item: IV.A April 3, 2018 Issue:  Rezoning Request: William Currie IV has submitted a request to rezone approximately 5.9 acres from Open Space (0-S) to Rural Residential (R-20) on property located at 149 Hudson Street and identified as  Richmond County PIN 7474-02-85-4543 and' 7474-02-85-1342.  Background:  On March 13, 2018, William Currie IV submitted a request to rezone approximately 5.9 acres from Open Space (0-S) to Rural Residential (R-20) on property located 149 Hudson Street. The subject property consists of two tracts currently split by the 0-S and R-20 zoning districts. The applicant intends to As set forth in Section 3.01 of the UDO, the 0-S zone is generally intended to maintain and preserve undeveloped areas that are environmentally sensitive, wildlife refuges, passive recreation areas, scenic areas, or have other significance in order to justify maintaining their undeveloped state. The R-20 zone is generally intended to maintain the rural character of the area; promote extremely low-density  construct a residence on the subject property.  residential development; and provide areas for agriculture and related land uses.  Staff Comments:  1. A: zoning map and aerial map illustrating the location of the subject property and the proposed 2. The boundaries of the 0-S zone were created almost 40 years ago before digital mapping technology was available. As a result, the district boundaries often times did not align correctly with the environmentally sensitive areas intended for protection and preservation. Over the last 10-year period, City staff has initiated a number of multiple-property rezonings as part of an effort to re- delineate the boundaries of the 0-S zone throughout the City's jurisdiction to better correlate to those environmentally sensitive areas. The north side of Roberdel Lake situated between the dam and Woodmark Subdivision are the only remaining 0-S zoning boundaries that have not been re- 3. The previously re-delineated boundaries oft the O-S zone around Roberdel Lake follow the high water mark. The proposed rezoning will also re-delineate the boundaries of the 0-S zone to follow the 4. Roberdel Lake is a public water supply. In terms of protecting the quality of the City's water supply, both the "Critical Area" and the "Balance" of the watershed overlay districts set forth specific regulations that limit the type of use, density, and amount of impervious surface area. For this reason, the creation of extensive riparian buffers via the 0-S zone is not necessary around Roberdel 5. As indicated on the maps included in the agenda packet, a portion of the subject property is located in a floodplain. Certain types of development are permissible in the floodplain subject to the requirements and limitations set forth in Article 8 of the City's UDO. No floodway is delineated  boundary changes are included in the agenda packet.  delineated, which is where the subject property is located.  high water mark on the subject property.  Lake.  above the Roberdel Dam.  9    Staff Recommendation: property as requested.  City staff recommends the Board review the request and recommend the City Council rezone the subject  Planning Board Recommendation: subject property as requested by the applicant.  The Planning Board reviewed the request on April 3, 2018 and recommended unanimously to rezone the  10    Currie Rezoning Request 149 Hudson Street  SubjectProperty BoundaryR R-20/0-SZone BuildFootprints AE( (Floodplain) SHADEDX X(Floodplain) AEFW (Floodway) StreetNames Address Data B-1 (NeighborhoodE Business) B-2(CentralB Business) B-3(HighwayB Business) HLightindustial) I-2( (Heavy Industriel) 0-(Oficel Institutional). 0-S( (Open Space) R-20 (Rural Residential) R-12(Low DensityF Residential) R-9(Moderate DensityF Residential) R-8( (Residential Duplex) R-7High DensityF Residential) R-7A( (ResidentialV Village) R-12  Scale: 1"=300'  ROCKINGHAM Redelineate the Boundaries of the R-20 & O-S Zone to  A CITY  FORWARD correspond tot the High Water Mark on Roberdel Lake  CAUDSONST  I-2  0-S  EXISTING BOUNDARIES  R-20  AUDSONS ST  0-S  4R-20  R-12  I-2  PROPOSED BOUNDARIES  R-20  Map Prepared byt the City of Rockingham Planning Department    Currie Rezoning Request 149 Hudson Street  Scale: 1"=300'  SubjectProperty Boundary AE(Floodplain) R-20/0-S2 Zone SHADEDX (Floodplain) AEFW (Floodway)  ROCKINGHAM Redelineate the Boundaries of the R-20 & O-S Zone to CITY LOOKING FORWARD correspond to the High Water Mark on Roberdel Lake  MAUDSONSI  EXISTING BOUNDARIES  ROBERDEL RD  LUDSONST  PROPOSED BOUNDARIES  Ae  Map Prepared byt the City ofF Rockingham Planning Department    Staff Report to Planning and Zoning Board  Agenda Item: IV.B April 3, 2018 Issue:  Hazard Mitigation Plan Update: Consideration of an ordinance adopting the updated Pee Dee Lumber  Regional Hazard Mitigation Plan.  Background:  In: 2000, both the Federal and State governments enacted legislation that require local governments to adopt hazard mitigation plans that meet federal and state criteria in order to remain eligible to receive certain types of disaster assistance and mitigation project funds. Essentially, the federal and state governments will not provide financial aid to local governments for hazard mitigation projects if those communities are not proactive in their own planning efforts to mitigate the effects of natural hazards. The legislation also requires the plan to be updated and re-approved by the Federal Emergency Management Agency (FEMA) and the North Carolina Division of Emergency Management (NCDEM) every After drafting several single jurisdictional plans specific to Rockingham's jurisdiction, the City joined an effort initiated by Richmond County E-911 in: 2012 to drafta a muth-jurisdictional hazard mitigation plan for the counties of Richmond, Scotland, Anson, and Montgomery, and those municipalities therein that chose top participate in effort. The effort was funded by an NCDEM grant received by Richmond County E-911. Ao consultant was hired to facilitate the process of drafting the plan. The effort was successful and proved to be a much more efficient and effective means to achieve compliance with state and federal In 2017, Richmond County E-911 again initiated a very similar process by which to perform the required 5-year update of the mult-urisdictional hazard mitigation plan. AECOM was hired as a consultant to facilitate the process for updating the plan. The final draft of the plan is now complete and has received tentative approval from FEMA and NCDEM subject to adoption by the various jurisdictions included in the plan. The plan will be effective for ai five-year period from the date of final FEMA and NCDEM approval.  five years in order to remain in compliance.  legislation.  Staff Comments:  1. The final draft of the Pee Dee Lumber Regional Hazard Mitigation Plan is 537 pages in length and contains a significant amount of data not relevant to Rockingham's jurisdictions. Therefore, City staff has not included a copy of the entire plan but rather just the relevant section applicable to Rockingham's jurisdiction. A copy of the entire plan is on file in the Planning Department and 2. City staff has attached a copy of the mitigation actions for Rockingham as set forth in the final draft of the plan. These mitigation actions are restated almost verbatim from the previous hazard 3. For the most part, the City has been very proactive in terms of policies and regulations to mitigate the effects of natural hazards. This is evidenced by the fact that most of the mitigation actions 4. City staff wants to acknowledge and express appreciation to Donna Wright, Richmond County E-911 Coordinator, and her leadership in pursing this project and bringing it to fruition for a second time. Itis no small task to secure and administer the grant funds, select the right consultant, and  available for review by any interested parties.  mitigation plan.  identified in the plan are already in effect and continuations of on-going efforts.  11    coordinate the participation of four counties and the municipalities therein. Her efforts have saved Rockingham City staff countless hours of work that would have been required beginning in 2016 as part of the update for the City's Hazard Mitigation Plan in advance of its 2018 expiration. Hopefully, this muth-jurisdictional effort can continue to be replicated going forward for the next five-year  update and those beyond. Staff Recommendation:  City staff recommends the Board review the mitigation actions and recommend the City Council adopt the  Pee Dee Lumber Regional Hazard Mitigation Plan as proposed.  Planning Board Recommendation: updated Hazard Mitigation Plan as presented.  The Planning Board reviewed the request on April 3, 2018 and recommended unanimously to adopt the  12    -  2N  I    N  n    6    16        18    19    20    2 1    22    23    24    25    N  26    A  27    ROCKINGHAM A CITY LOOKING FORWARD AN ORDINANCE TO ADOPT THE  PEE DEE LUMBER REGIONAL HAZARD MITIGATION PLAN  WHEREAS, the citizens and property within City of Rockingham and its extraterritorial. jurisdiction are subject to the effects of natural hazards that pose threats to lives and cause damage to property, and with the knowledge and experience that certain areas of the City's jurisdiction are particularly vulnerable to Drought, Hailstorm, Extreme Heat, Hurricane/Tropical Storm, Lightning, Thunderstorm Wind, Tornado, Winter Storm and Freeze, Earthquake, Landslide, Dam and Levee Failure, Erosion, Flood, Hazardous  Materials, and Wildfire; and  WHIEREAS, the City desires to seek ways tor mitigate the impact ofi identified hazard risks; and WHEREAS, the Legislature of the State of North Carolina has in Part 6, Article 21 of Chapter Parts 3, 5, and 8 of Article 19 of Chapter 160A; and Article 80 of Chapter 160A of the North Carolina General 143; Statutes, delegated to local governmental units the responsibility to adoptr tregulations designed to promote WHEREAS, the Legislature of the State of North Carolina has in Section 1 Part 166A of the North Carolina General Statutes (adopted in Session Law 2001-214 - Senate Bill 300 effective July 1, 2001), states therein in Item (a) (2) "For a state of disaster proclaimed pursuant to G.S. 166A-6(a) after August 1, 2002, the eligible entity shall have al hazard mitigation plan approved pursuant to the Stafford Act"; and WHEREAS, Section 322 of the Federal Disaster Mitigation Act of 2000 states that local governments must develop an. All-Hazards Mitigation Plan in order to be eligible to receive future Hazard Mitigation Grant Program Funds and other disaster-related assistance funding and that said Plan must be WHEREAS, the City of Rockingham has performed a comprehensive review and evaluation ofe each section oft the previously approved Hazard Mitigation Plan and has updated the said plan as required under regulations at 44 CFR Part 201 and according to guidance issued by the Federal Emergency Management WHEREAS, iti is the intent of the Rockingham City Council toi fuifill this obligation in order that the County will be eligible for federal and state assistance in the event that a state of disaster is declared fora  the public health, safety, and general welfare of its citizenry; and  updated and adopted within ai five year cycle; and  Agency and the North Carolina Division of Emergency Management; and  hazard event affecting the City's jurisdiction.  NOW, THEREFORE, BE IT RESOLVED that the Rockingham City Council does hereby:  1. 2.  Adopt the Pee Dee Lumber Regional Hazard Mitigation Plan dated February 2018; and Vests Rockingham City staff with the responsibility, authority, and the means to: (b) Cooperate with Federal, State and local agencies and private firms which undertake tos study, survey, map, and identify floodplain areas, and cooperate with neighboring communities with respect to management of adjoining floodplain areas in order to prevent exacerbation of existing hazard impacts. Appoints the Rockingham Planning Director to assure that the Hazard Mitigation Plan is reviewed annually and every five years as specified in the Plan to assure that the Plan is inc compliance with all State and Federal regulations and that any needed revisions or  (a) Inform all concerned parties of this action; and  3.  28  514 Rockingham Road, Rockingham, NC 28379 Phone (910) 895 9088 Fax (910).997 6617 wwwgerecthingham.com    amendments to the Plan are developed and presented to the Rockingham City Council for Agrees to take such other official action as may be reasonably necessary to carry out the  consideration.  4. Adopted on this  objectives of the Hazard Mitigation Plan.  day of  2018  Mayor  Certified by:  SEAL  Clerk  29    ROCKINGHAM A CITY LOOKING  Proclamation MunicipalClerks Week May 6- 12, 2018  Whereas, The Office ofthe MunicipatClerk, a time fomoredandyialpart of local Whereas, The Office oft the MunicipalClerk is the oldest amongpublic servants, and Whereas, The Office ofthe MunicipalClerk, provides the professionaffnk between the citizens, the localgoverning bodies andagencies ofgovernment at other levels, Whereas, MunicipatClerks have pledgedto be ever mindfuloft their neutrality and Whereas, The MunicipalClerk serves as the information center on functions of local Whereas, MunicipalClerks continually strive to improve the administration of the affairs ofthe Office ofthe MunicipalClerk throuhparticpation in education programs, seminars, workshops andthe annualmeetings oftheir state,provincials, Whereas, It is most appropriate that we recognize the accomplishments of the Office Now, Therefore, I, M. Steven Morris, Mayor of Rockingham, do recognize the week of May 6 through May 12, 2018, as MunicipalClerks Week, andfurther extend appreciation to our MunicipalClerk, Sabrina y. McDonallandto. aMunicipal Clerks for the vitalservices theyperform andtheir exemplary dedication to the  government exists throughout the world, and  and  impartiality, rendering equalservice to all.  government and community.  county amfintematiomaymafasiomafoganiatiom:  ofthe MunicipatClerk.  communities they represent.  Datedthis Mayor  day of  2018  Attest: 30  M. Steven Morris  City Clerk  514 Rockingham Road, Rockingham, NC 28379 - Phone (y10) 895 9088 Fax (910) "Hr-aeee    DEPARTMENTAL ACTIVITY REPORTS  for  COUNCIL'S INFORMATION  31    ROCKINGHAM A CITY LOOKING FORWARD  To: From: Date: Subject:  Monty Crump, City Manager Dave Davis, Recreation Director  May 2, 2018 Activity Report  The following is an up-date on various activities involving our Recreation  Department:  Youth Baseball/Softball - We have just over 400 children participating in these two programs for this coming season. The age range is 4-15 and we have nine leagues total for the boys and girls. League play begins Tuesday, May 29th. Summer = Registration for our summer programs of Day Camp and Swimming Lessons began Tuesday, May 1st. Day Camp will be in session Monday, June 11th through Friday, August 17th. The cost is $65.00 per week. Swimming Lessons are divided into three sessions each lasting two weeks. The first session begins  Monday, June 18th. The cost is $40.00.  Lifeguard Training - Red Cross Lifeguard, First Aid, and CPR will conducted at  Browder Park May 14th- May 24th.  Browder Park Pool - Depending on the weather and availability of lifeguards we  plan to open the first of next month.  32  514 Rockingham Road, Rockingham, NC 28379 Phone (Y10) 895 9088 Fax 910.9976617-www9gorectingham.com    V ROGKINGHAM  FIRE CHIEF HAROLDISLER ADMIN.ASST. KRISTY PLAYER  I FIRE DEPT. April-18  We are pleased to submit the monthly fire report on the activities undertaken by the Rockingham  Fire Department during the month of April 2018.  Total Alarms: Turn In Alarms: Wrecks: Service Call: Power line down: 2 Cooking fire: Electrical:  37 0 14 3 4 2  In Town: Silent Alarms: Alarm Malf: Assist Police: Rescue: Gas leak/spill: Co detector:  37 37 3 0 0 3 0  Out of Town: Structure fire: Good Intent: Trash/outside fire: 3 Unauthorized burn: 0 Vehicle fire: Smoke removal: 1  0 0 2 0  Hours Spent on Calls: 10 hours 27 minutes Total Property Exposed to Fire: Total Property Damaged by Fire: Total Property Saved:  $0.00 $0.00 $0.00  During the month of April members of thei fire department averaged 35 training hours per person; part-paid members averaged 8 hours per person for the month.  Public Life & Safety: -Installed 3 car seats  -Sparky visited Mt. Olive Child Care for coumminty dayl  Respectfully Submitted, Nulal Harold Isler Fire Chief  33  231 S. LAWRENCE ST. ROCKINGHAM, NC 28379 I 910-997-4002    ROCKINGHAM A cmy LOOKING FORWARD W.D. Kelly, Chiefofl Police To: Monty Crump From! w. D. Kelly Chief of Police Date: May 1, 2018 Ref: April Activity Report  Rockingham Police Department  On behalf of the Rockingham Police Department, I am pleased to submit this report for your consideration. The following activities have been undertaken by officers of the Rockingham Police Department.  Total Calls for the Month: Animal Control Calls: Alarm Calls Escorts: Unlock Vehicles: Battery Boosts Charges Generating Arrest: Felonies: Misdemeanors: Drug Violations: Juvenile: Warrants Served: Citations:  1368 51 127 96 135 1 64 85 37 1 121 127  Accidents eported/investyated: Property Damage only: Personal Injury: Officer Hours Spent in Court: Officer Training Hours Logged Items of Interest:  45 6 42 336  We hope everyone has a great Memorial Day Holiday and remember the ones who  paid the ultimate price for our freedom.  MEMORFAEDA  311E. Franklin. Street, Rockingham, N.C. 28379 Phone 34)895-2468 Fax (910) 895-0899 gorchnghamplcom