MINUTES Spencer Board of Aldermen Pre-Agenda Meeting September 5, 2024  The Town of Spencer Board of Aldermen met inr regular sessionto conductapre-agenda meetinginthel Hilda B. Palmer Board Room at1 the Spencer Town Hall on Thursday, September5 5,2024, at 5:31 p.m.  Present were: Mayor. Jonathan Williams  Mayor Pro Tempore Patti Secreast Alderman Steve Miller Alderwoman Erin Moody Alderman Andrew Howe Alderwoman Patricia Sledge  Also present were: Town Manager Peter Franzese, Town Clerk Anna Kanode Ward, Public Works Director Joel Taylor, Police Chief Michael File, Fire Chief Michael Lanning, and Planning & Zoning Administrator Steve Mayor Williams called the meeting to order, gave thei invocation, and led the Pledge of Allegiance.  Blount.  Alderman Rashid Muhammad entered the Board Room at 5:32 p.m.  PUBLICHEARING-Proposed Text Amendment to the Town of Spencer Development Ordinance Article 11, Table 11.1 Regulating Buffers, Specifically Correcting a Typographical Error Misidentifying Zoning Planning & Zoning Administrator Blount gave a presentation regarding the proposed text amendment to the Town of Spencer Development Ordinance Article 11, Table 11.1 regulating buffers, specifically correcting a typographical error misidentifying zoning classification C-29 as C-74 and answered questions from the The Town's Development Ordinance is used by staff, development professionals, and citizens in many zoning, subdivision, and property development activities. To protect residential properties from noise, light and traffic nuisances, Article 11 of that ordinance requires vegetative and/or screening buffers be installed during development for nonresidential uses. Table 11.1 in that section of the development ordinance specifies what type of buffer will be required between a variety of different zoning classifications. During the drafting of thel Development Ordinance in 2021, some typographical errors were made, which is not unusual as much of the base language of the document is used repeatedly byt the consultants assisting the Town in drafting this document. One error that has recently been found is in Table 11.1, wherein four places, azoningclassificationt is identified as "C-74,"whichi is not one of our adopted zoning classifications. Another error isi found in 8.4-8 (E)1&2, where US Highway 74 and C-74 are mentioned several times. After  Classification C-29 as C-74  Mayor and Board.    review, staff has determined that in these instances, the intent was to identify these as "US Highway 29," which is actually located in Spencer, and' "C-29,"which is one of our zoning classifications. Staff recommends that Table 11.1 be revised, changing the four references to "C-74"to" "C-29."  Table 11.1-E BUFFER YARD CHART for NON-RESIDENTIAL DEVELOPMENT  DEVELOPMENT DISTRICT "AG,"ND*,"HIO" "MU","C-85", "C-74", VSR" "MS","CIV" "VSR"  ADJACENT DISTRICT  BUFFER YARD REQUIRED  AlL other districts "SFR", "RMST", "CIV", "TNDO" "SFR", "RMST" "MS',"MU", "C-85", "C-74" "MU","IND" All other districts "MS", "C-85", "C-74","VSR"  Type A Type B Type C Type C Type C Type C Type D  "MS,"C-85,"C-74 "SFR", "RMST", "TNDO"  "MU"  We are also recommending that references in Article 8.4-8/E)182t0US Highway 74 and C-74 be changed  to US Highway 29 and C-29, respectively as shown below: 8.4-8( (E.) General Standards & Specifications:  (1.) Building placement, parking placement, building type, urban form, access, and lot arrangement shall be controlled by the lot and building type standards (Article 9)1 for the lot and building types listed in the USI Highwayi 74 29 Commercial (C-74 29) District. (2.)1 In addition to the requirements established by the lot type standards and building type standards, the following dimensional standards shall apply in the US Highway 74 29  Commercial (C-742 29) District:  Mayor Williams opened the public hearing.  Being no one present) wishing to speak, Mayor Williams called foramotiont to close the public hearing on the proposed text amendment to the Town of Spencer Development Ordinance. Article 11,Table 11.1 regulating buffers, specifically correcting at typographical error misidentifying zoning Classification C-29 as C-74. Mayor Pro Tempore Secreast moved to close the public hearing on the proposed text amendment to the Town of Spencer Development Ordinance Article 11, Table 11.1 regulating buffers, specifically correcting a typographical error misidentifying zoning classification C-29 as C-74. Alderman Muhammad seconded the  Action  motion, which carried by a vote of6 6-0.    PUBLIC HEARING - Proposed Adoption of Official Zoning Map Showing AlL Zoning and Annexation Planning & Zoning Administrator Blount gave a presentation regarding the proposed adoption of an official zoning map showing all zoning and annexation changes that have taken place since the map was adopted  Changes That Have Taken Place Since the Map was Adopted on April 12, 2021  on April 12, 2021, and answered questions from the Mayor and Board.  Mayor Williams opened the public hearing.  Being no one present wishing to speak, Mayor Willams called for a motion to close the public hearing oni the proposed adoption of an official zoning map showing all zoning and annexation changes that have taken  place since the map was adopted on April 12, 2021.  Action  Alderman Muhammad moved to close the public hearing on the proposed adoption of an official zoning map showing all zoning and annexation changes that have taken place since the map was adopted on April 12,  2021.Alderwoman Moody seconded the) motion, which carried by ay vote of6-0.  REVIEW OFS SEPTEMBER 10, 2024, AGENDA  INVOCATION meeting. RECOGNITIONS  Alderman Muhammad volunteered to give the invocation at the September 10, 2024, regular  Mayor Pro Tempore Secreast wishes to recognize Peggy Fuller Stoudemire Gemayel.  ADDITIONS/DELETIONS  Itwas the consensus of the Board to add an update presentation from the Spencer Parade  Committee as item number eight (8). CONSENT. AGENDA  It was the consensus of the Board to move the followingi items to the consent agenda: a. APPROVAL OF MINUTES: August 8, 2024, Pre-Agenda Meeting Minutes  August 13, 2024, Regular Meeting Minutes August 27,2024, Recessed Meeting Minutes  b. CONSIDER ADOPTING - Resolution 24-14 in Support of the Application for a Great Trails State Program Granti for the Stanback Educational Forest/Rocky Branch Loop Trail C. CONSIDER ADOPTING - Ordinance 24-21 Text Amendment to the Town of Spencer Development Ordinance Article 11, Table 11.1 Regulating Buffers, Specifically Correctinga d. CONSIDER ADOPTING - Ordinance 24-22 Official Zoning Map Showing AlL Zoning and Annexation Changes That Have Taken Place Since the Map was Adopted on April 12, 2021  Typographica Error Misidentifying. Zoning Classification C-29 as C-74    Ity was the consensus of the Board to leave the rest oft thei items on the regular agenda.  EXECUTIVE SESSION ADJOURN  Itwas the consensus of the Board that there wasi no reason to go into Executive Session.  Mayor Pro Tempore Secreast moved to adjourn the meeting. Alderman Howe seconded the motion, which  carried by ay vote of6-0.1 The meeting stood adjourned at 5:43 p.m.  Approved by:  Monathan Williams, L  Mayor  Attest:  haulnhlak Annal Kanode' Ward, Town Clerk  OF. SPENO FICK 4 SEAL TH CAROS