Minutes Spruce Pine Town Council Octobers 9,2024  An emergency meeting oft the Spruce Pine Town Council was held on October 9,2024. Present were. Mayor Phillip Hise and Council Members Rocky Buchanan and Wayne Peight. Staffi in attendance included Darlene Butler and Travis Phillips. Also attending was Chad Donnahoo (Attorney), Ken Orie (Withers Ravenel), and Sean Fisher (Veolia), Roger Burleson, Heather Goforth, Chris Rasenboom, Alison Alexander, Matt Evans, Richard Canipe...see  attached sign-in list. CALLTOORDER INVOCATON ANDI PLEDGE DISCUSSION  Mayor Phillip Hise called the emergency meeting to order at 1:00 P.M. Wayne Peight gave thei invocation. Rocky Buchanan led thel Pledge of Allegiance.  Mayor Phillip Hise opened the meeting. Chad Donnahoo discussed a mutual aid agreement with the county regarding debris removal. Itis still unknown whether or not the state willl handle all state-maintained roads. Rocky Buchanan made ar motion to enter into an Intergovermental Agreement with Mitchell County and the" Town of Bakersville regarding debris removal. Wayne Peight seconded the motion, which carried unanimously. Rocky Buchanan made ar motion to approve the resolution authorizing the Town Manager to enter an Interlocal Governmental Agreement with Mitchell County for use ands sharing ofp portable toilets. Wayne Peight seconded the Travis Phillips, Public Works Director presented thel latest water update and that the water plant is operational at this point. He also discussed several water leaks and repairs that his department completed. Sewer is currently being pumped and hauled. Mayor Phillip Hise noted his appreciation for the local mining companies and their equipment. He also noted all contracted companies and their efforts in this area. Council member Rocky Buchanan noted the 500-unit shelter is currently being placed at Harris. They also noted to conserve water and do not consume it; a town widel boil advisory has been in effect andl has not been lifted. Town Manager Darlene Butler discussed educating the citizens on' "no-flushing." " Mitchell County has tests for individuals who want to test their well. Town Manager Darlene Butler noted there will still be a regularly scheduled meeting on Monday - October 14th.  motion, which carried unanimously.  The Council and Ken Orie discussed FEMA and the scope of work. Mayor Phillip Hise moved to enter into closed session.  The Council entered into open session. Attorney Donnahoo presented aj part-time employment contract for Richard Canipe as Disaster Coordinator at $30/hour. Wayne Peight made a motion to allow Darlene Butler to enter into the part-time employment contract with Richard Canipe. Rocky Buchanan seconded the motion, which carried  unanimously. ADJOURNMENT  With no further business, the meeting was adjourned byr motion of Rocky Buchanan.  Brooke Peterson, Town CBuplAruang  Rocky  2    Wayne Peight,Coung      Absent Jackie Rensink, Council Member    RESOLUTION AUTHORIZING THE TOWN MANAGER TO ENTER. AN INTERLOCAL GOVERNMENTAL AGREEMENT WITH MITCHELL COUNTY FOR  USE AND SHARING OF PORTABLE TOILETS  NOW COMES the Town Council ("Council"), at a duly called emergency meeting with ag quorum established, and hereby adopts this Resolution Authorizing the Town Manager to Enter an Interlocal Governmental Agreement with Mitchell County. for Use and Sharing of Portable  Toilets.  WITNESSETH:  WHEREAS, because of Hurricane Helene's impact on the area, the Town's wastewater WHEREAS, Mitchell County ("County") has potential access to portable toilets that can be transported to the County and be jointly used by the County, the Town and the Town of  system is significantly compromised and currently inoperative;  Bakersville; and  WHEREAS, it is the Town's desire to enter an interlocal governmental agreement with the County for the use and sharing of these portable toilets by the Town and within the Town's  corporate limits.  NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL that: (1) the Town Manager be authorized on the Town's behalf to enter an interlocal governmental agreement with the County for the purposes set forth herein; and (2) that the Town Manager have the authority to  identify where to locate the portable toilets inside the Town's corporate limits.  READ AND APPROVED this gth day of October 2024.  TOWN OF SPRUCE. PINE GNA  Philip Hise Mayor  lugl-Rdus  Brookel Peterson Town Clerk    STATE OF NORTH CAROLINA COUNTY OF MITCHELL MITCHELL COUNTY AND  INTERGOVERNMENTAL AGREEMENT (DEBRIS REMOVAL) BETWEEN TOWNS of BAKERSVILLE and SPRUCE PINE  THIS AGREEMENT is made and entered into this  day of October  2024 by and between MITCHELL COUNTY (hereinatter the "County"), represented herein by its County Manager, Allen Cook, and the Town of Bakersville (hereinafter Bakersville), represented herein by its Mayor Charles E. Vines, and the Town of Spruce Pine (hereinafter "Spruce Pine"), represented herein by its Mayor Phillip Hise, (hereinafter the County, Bakersville, and Spruce  Pine are collectively the "Parties").  WITNESSETH  1. DEBRIS. The County will provide debris monitoring and removal services within Bakersville and Spruce Pine. The cost for the debris monitoring and removal services shall be as is set forth in the contract between the County and DRC Emergency Services, LLC. for debris removal and the contract between the 2. FEMA REIMBURSEMENT. It is agreed and understood between the Parties that the County has applied for reimbursement under the Public Assistance Program through the Federal Emergency Management Agency (hereinafter "FEMA"), a division of the United States Department of Homeland Security. Bakersville and Spruce Pine will be responsible for reimbursing the County for any amounts directly related to debris monitoring and debris removal within Bakersville and Spruce Pine for which the County is not reimbursed by FEMA. 3. REIMBURSEMENT TO THE COUNTY. Iti is further agreed and understood between the Parties that in the event of the failure of FEMA to reimburse the County for any or all amounts attributable to debris monitoring and/or debris removal within the corporate limits of Bakersville and Spruce Pine, full reimbursement will be made by Bakersville and Spruce Pine to the County within 12 months of receipt of written notice of the amount owed, which shall be provided to Bakersville and Spruce Pine after the County receives reimbursement  County and Debris Tech, LLC for debris monitoring.  from FEMA.    4. TERM. Any of the Parties may terminate this agreement with 30 days written 5. SCANNED SIGNATURE. The Parties agree that use of scanned signatures and the signatures, initials, and handwritten or typewritten modifications to any of the foregoing shall be deemed to be valid and binding upon the Parties as if the original signature, initials and handwritten or typewritten modifications were 6.C COUNTERPARTS. This Agreement (and any amendments or modifications) may be executed in multiple counterparts, each of which shall be an original, 7. NO THIRD-PARTY BENEFICIARY. Nothing in this Agreement, express or implied, is intended to or shall confer upon any person, other than the Parties hereto, any rights, benefits or remedies of any nature whatsoever under or by 8. AMENDMENT. The Parties may mutually waive amend or modify parts of this Agreement. Such amendments, changes, modifications or waivers shall not be binding unless they are in writing and signed by personnel authorized to bind the Parties. Waiver or breach of any term or condition of this Agreement shall 9. NOTICES. All notices sent by and among the parties shall be sent to the  notice to the other Parties.  present on the documents in the handwriting of each party.  and all of which shall be one and the same Agreement.  reason of this Agreement.  not be considered a waiver of any prior or subsequent breach.  contacts at the following respective addresses:  Ifto Mitchell County: Mitchell County  Attn: Allen Cook, County Manager 26 Crimson Laurel Circle, Suite 2 Bakersville, NC 28705 With a copy to:  Eggers, Eggers, Eggers & Eggers, PLLC Attn: Stacy C. Eggers, IV Post Office Box 248 DTS Boone, NC 28607    Ifto the Town of Bakersville: Town of Bakersville Attn: Mayor Charles E. Vines 26 S Mitchell Ave Bakersville, NC 28705 Ifto the Town of Spruce Pine: Town of Spruce Pine Attn: Mayor Phillip Hise P.O. Box 189 Spruce Pine, NC 28777  THUS, DONE AND SIGNED on the date hereinabove written, in duplicate  originals. Witness:  Mitchell County  (Printed Name)  Allen Cook County Manager  Witness:  Town of Bakersville  (Printed Name)  Charles E. Vines Mayor  Witness:  Town of Spruce Pine hhke Shi  PuoocOtusn Brooke Rekisa (Printed Name)  Phillip Hise Mayor    Sign Iny  3 S  enther 6nl Lhri Rareiboon Alson Alexandc MAA ENuns VSEAN FISHÉR 7Ken Ori hshege Lampe  - a Ex