Minutes October 7,2024  SpringHope Board of Commissioners Meeting  Ar regular meeting oft the Town of Spring Hope Board of Commissioners wasl held at 7 p.m. at the Spring Members present: Mayor William Pritchard, Commissioners Brenda Lucas, Eric Gainey, and Tommy Toney. Also present was Town Manager Andrew Delonno, Town Clerk/Finance Officer Michele Collins, Police Chief Nathan Gant, Codel Enforcement Officer Shawn Lucas, and Attorney Mark Edwards. Mayor Pritchard called ther meeting to order and ledt the pledge of allegiance.  Hope Town Halli int the Commissioners Room.  Commissioner Drew Griffin and Commissioner Brent Cone were absent.  Commissioner Lucas made a motion, seconded by Commissioner Toney to approve the minutes as Manager Delonno notified the board that ther new system development fee and ordinance feel had! been tweaked with input from the Town Attorney. He explained that the 2t triggers arei the issuance of az zoning certificate or the commitment of water & sewer service tot the development. The amounts enclosed int the packet are the amounts that Wooten Company suggested. With noi further questions, Commissioner Gainey made: al motion to accept the system development fee as written, seconded! by Commissioner  written, motion passed unanimously.  Lucas, motion carried.  "Consideration of project agreement with Axiom Development:  The original agreement when Bryson's Ridge was formed included an upgrade to the! 581 NI lift station by Developer Tom White. As of this meeting, Manager Delonno explained there had been delays int this being done. He also explained how thel lifts stations at 581N and Hwy 64AI both dumpi intot the Country Inn Lift Station. Nowt the Countryl Innl Lift Station will needt to be upgraded as well. Tom' White has agreed to upgrade the! 581N and the Country Innl Lift station. Thet town would liket to enteri into a development agreement for him to do the upgrades andi to post al bondi if no progress has beenr made by the end of the calendar year. No one from Axiom was att thei meeting. There wasi no actioni tol bet taken, the information  wasj justi informative fort thel board, av vote will comel later. "Consideration: of Budget Amendment 25-02:  Finance Officer Michele Collins advised thel board that this stepi is justr moving money from the budget for the second platform grant. Thet funds will ber movedi from the Economic Development linei item tot the Grant linei item. She also explained that this was our match for the grant. Withno further questions, Commissioner Gainey made ar motion to: accept budget amendment 25-02, seconded by Commissioner  Lucas, motion carried.    *Consideration. of Task Order from the Wooten Company for WWTPE PoectsaHappoptaton; Manager Delonno explained thati thisi is the $3M1 that Sen. Lisa S. Barnes and Rep. Allen Chesser got the town last year. Thel board had previously approved a scope ofv work and a request fort funding. This ist to conduct the design, planning, and survey workv with thel Wooten Company. All thei improvements are slated for the wastewater collection and treatment thist time around. With no further discussion, Commissioner Gainey made ar motion to approve Task Order from the Wooten Companyf fort the WWTP *Consideration of Contract for Alliance Architects of the Triad Depot Platform Project Design: Manager Delonno pointed out that Attorney Edwards had looked over the contracts for both) Wooten Company and Alliance. Architects. Attorney Edwards statedi that ini the off chance an issue came up, the Town would have to goi into arbitration andi not be able to go to court, which! hes stated is common practice. He also advisedi that if thet towny weret to decidet to terminate the agreement, thet town would havet to pay the architects their profits. Thet towni must pay fort thev work donel but would alsol havet to pay the amount of any profit they would have made. Manager Delonno made mentiont that the board: should be ablet to view the depot andt the platform drawings at next month's meeting. With not further discussion, Commissioner Lucas made ar motion to accept the Contract for Alliance. Architects of the Triad Depot Project Design,  project, Commissioner Lucas seconded, motion carried.  seconded by Commissioner Gainey, motion carried. *Consideration of Event Permit for the Dan Finch Potter's Market  Manager Delonno explained this was the very same paperwork as used to vote on last year. The event will bel held on Saturday, Nov 9t" from 9am-3pm. With noi further discussion, Commissioner Gainey madea motion to accept the event permit for the Dan Finch Potter's Market, seconded by Commissioner Toney, *Chamber of Commercel Report: Commissioner Toney thanked the police deptf forg getting the help that was needed for coverage of thet town. He notedi that everything had gone veryv well and that they! had *Codel Enforcement Report: Shawnl Lucas gave his updates on the notices sent out and said he was workingwith/ Attorney Edwards and Manager Delonno to get some oft them! handled. Mayor Pritchard asked specifically: about the * going out oft town on 64A with the 18 wheelers being repaired. Mr. Lucas stated that! hel had sent an initial letter and hadi nows sent another letter. Manager Delonno chimed int to say that! he, Mr. Lucas, and Attorney Edwards would be working on standardizing the procedure and dolingout *Police Chief Report: Total calls for service: 246 whichi includes thet following: Vehicle Stops 93, Security Checks 23, Vehicle. Accidents 4, Domestic non chargeable! 5, Disturbances/CMi Unrest calls 11, Total Investigations 18, Total Cleared 15. Chief Gant stated that the Pumpkin Festival went off with only aboute 6  motion carried.  received thei invoice from thet towni fors services rendered.  fines.  or 7 calls which were promptly taken care of.    *Manager's Report: Manager Delonno commended the police dept and public works fort their assistance duringt thel Pumpkin! Festival. Her made mention that Wooten Company would! bes submitting ar revision plan fort the water project andt then we can take it outi tob bid. He also mentioned that the signs! have been ordered for the! parking regulations adopted: 2r months ago. They willl be posted at the 41 major entries tot the town. Mr. Tom' Whitel has ordered sheet rock for his buildings on S/ Ash St, and the windows are on backorder. Thet town hall hada al bad sprinkler pipe that has been replaced and had our annuali fires sprinkler inspection andi that went well, Nash County provided an interlocal agreement: for the $1M! passthrough grant. The languagei is with Attorney Edwards now. Thet town is currently waiting for the audit report, hopefullyr making the deadlinet this month. Manager Delonno and Mayor Pritchard praised Finance Officer Michele Collins for doing such at finej job with writing andi implementing new policies, getting her staff trained and getting thet town off the state's watch list. Manager Delonno reminded all thet town's people to putt theirg garbage carts outt ther night before: since GFL often camet through early and would beu unablet to turn around and go back. Hea also noted that we: still have 1j job openingi inj public works. With there beingr noi further business, Commissioner Gainey made ar motioni to adjourn ther meeting,  seconded by Commissioner Toney, the motion carried.  Wwe.Code  PR  THE o A