General Authority Minutes  October 8, 2024  MINUTES OF A REGULAR MEETING OF  THE GENERALAUTHORITY OF THE CITY OF FRANKLIN  October 8, 2024  1.  Call t0 Order  The meeting was called to order at 6:02 P.M.  2.  RollCall  Members in Attendance: John Eckel Fred Leyda Timothy Dunkle Chad Ellis Jody Freni Excused: Caleb Williams Peter O'Polka Others in Attendance: Kurt McFadden, City of Franklin Devin Hines, Water Treatment Plant Clint Hoffman, Water Network Harmony Motter, City of Franklin Kyle Fritz, The EADS Group Josh Kalp, The EADS Group James Wetzel, City ofl Franklin Nathan Bell, Water Treatment Plant Brian Spaid, Dale Woodard Gent McFate T.J. Parks, Recording Secretary Helen Fielding, The Derrick Donna Fletcher, 827 Elk Street Michael Gorman, Tech Resources Assistant  1    General Authority Minutes  October 8, 2024  3.  Adoption ofAgenda  Mr. Spaid requested to add "Appoint Conflict Council" to the agenda following  Executive Session. passed unanimously.  Motion by Mr. Eckel and seconded by Mr. Freni to adopt the agenda as amended. Motion  4.  Approval of Minutes  Motion by Mr. Eckel and seconded by Mr. Freni to approve the minutes of September 10,  2024 as presented. Motion passed unanimously.  5. 6.  Citizens' Inquiries - None  Water  6.A. Operations/Project Reports 1.S StaffUpdates Mr. Hines  Fencing at the gth Street Plant is expected to be completed at the end ofthis week Working with EADS on the Barretts Flats pump and gth Street check valve Received email from EADS regarding the lead and copper line inventory to be submitted to DEP. After reviewing, Mr. Hines did not see any discrepancies with  what had been submitted.  Mr. Hoffman  Expected to finish the line replacement work a 1 Dale Avenue by the end of next week and continue tying ini neighboring water lines through the remainder of fall. Presented Mr. Spaid with a list of addresses on Maple Street that will be required tor move their services from the back oftheir property (Duke Street) to the front of  their property (Maple Street).  2. EADS Group  Front Street Waterline and Allegheny Boulevard Waterline  Since the Highway Occupancy Permit was received in August, Mr. Kalp proposed advertising for bids on November 12, 2024 and asked the. Authority to approve the  2    General Authority Minutes  October 8, 2024  advertising ofbids for both the Allegheny Boulevard and Front Street waterline projects.  Bid opening would be December 18, 2024.  Motion by Mr. Eckel and seconded by Mr. Ellis to approve publishing the advertisement for bids on November 12, 2024 for the Allegheny Boulevard Waterline  Project. The motion passed unanimously.  Motion by Mr. Eckel and seconded by Mr. Ellis to approve publishing the advertisement for bids on November 12, 2024 for the Front Street Waterline Project. The  motion passed unanimously. Dam Removal  Nothing new to report. Barretts Flats Water Treatment Plant  Mr. Kalp informed that survey and base mapping are set to be completed mid- August, followed by permit submission by April 2025. Assuming all goes according to plan, the PENNVEST application will be submitted by August, 2026. Cost of additional  demolition work is being investigated.  Miller Hill Pump installation is $72,876.37.  Mr. Kalp reported that the final quote foran new pump, VFD, meter, and  Motion by Mr. Eckel and seconded by Mr. Freni to accept the labor and materials in the amount of $72,876.37 as presented, thereby nullifying aj prior motion made on September 10, 2024 for the same project. The motion passed unanimously.  DEP Public Water Supply Permit Amendment  Mr. Kalp explained that this includes the additional bulk water loading stations, Fire Department, five (5) hydrants and the Miller Hill pump station at Barrett Flats, which had been originally intended to be submitted as an emergency permit.  DEP Notice ofViolation  Mr. Kalp stated that the remaining outstanding item is the check valve installation. He is working on getting quotes and is checking in with LB Water, who will be supplying the valve, to make sure that it is NSF/ANSI 61 approved for drinking water  use.  3    General Authority Minutes  October 8, 2024  Reno Water System  Nothing new to report.  Approval of Engineering Proposal - Washington Crossing Control Valve Vault Mr. Kalp will announce a date for a design kick-offm meeting once it is established. The EADS Group will present a cost estimate for repairs needed on the Wendy Way Tank at the November meeting. He expects the total project cost to be roughly $1.4  Wendy Way Tank Grant Application  million.  6.B. Water Financial Report  Total Unrestricted Water Funds Balance is $927,152. Motion by Mr. Eckel and seconded by Mr. Leyda to accept the financial report for October. Motion passed  unanimously.  Motion by Mr. Eckel and seconded by Mr. Freni toj pay the following bills.  Motion passed unanimously.  City ofFranklin General Services Fee for October Dale Woodard Gent Law Firm for Water General Dale Woodard Gent Law Firm for DEP Violations and  $ 18,166.67 $ $  587.50 25.00 $ 3,414.11 $ $  Matters Enforcement  The EADS Group for 2024 Engineering The EADS Group for GAC Franklin - Development  925.48 50.00 $ 20,541.75 $ $  Evaluation  Anthony Parks for September Meeting The EADS Group for Legacy Lead Waterline Franklin Concrete Products for Dale Avenue  Elimination Project  271.00 245.10  LB Water for Dale Avenue  4    General Authority Minutes  October 8, 2024 $ 29,337.80 P 73,564.41  Water Fund Monthly Invoices for Approval  Totals:  Additional items to be reviewed:  Pre-approved invoice and payroll reimbursements to General Fund  Pre-approved payroll for 9/06/24, and 9/20/24  9/30/24 YTD draft budget including a detail ofinvoices paid and revenue received.  7.  Sewer  8.A. Operations/Project Reports  1. Staff Mr. Bell  Cleaned and inspected the affluent contact tank with no issues. Planning to clean Mark from Summit will be preparing a quote for repairs to the SCADA system caused by aj power surge and is working on becoming a COSTARS vendor  thes storm contact tank next week.  Mr. Moore  Cleaning sewer lines and clearing brush where needed  2. EADSGroup WWTP  Mr. Kalpi is waiting for more information from RAS and WAS pump  manufacturers on pump recommendations. and Jeffery chain from Whalen Contracting.  Mr. Kalp is waiting for a quote for the cost oflabor for the main gate, bar chain Mr. Kalp presented the final payment request from CWM Environmental in the Motion by Mr. Eckel and seconded by Mr. Freni to accept Payment Application No. 3- Final from CWM Environmental in the amount of $129,625 as presented. The  amount of $129,625 for the cleaning of Digester 2 and waste disposal.  motion passed unanimously.  Mr. Kalp announced that the electrical plans for Wastewater Treatment Plant Emergency Generator are currently under review by the electrical engineer.  5    General Authority Minutes  October 8, 2024  A-108 Phase ISewer Replacement & CSO Elimination Project  Mr. Fritz reported on the bids that were received for the project. The low bidder was Bison Construction Inc. in the amount of $9,414,808 for Contract 2023-S-1. The low bidder for Contract 2023-S-2 was Mortimer's Construction and Excavation in the amount Mr. Fritz went on to say that the bids came in approximately $320,000 over the amount ofavailable PENNVEST funds. After speaking with PENNVEST, one option would be to apply for a loan at 1% interest for thirty (30) years. PENNVEST advised to issue bid awards, but not issue a Notice to Proceed at this time until further discussion  of$10,513,895.  can be had to make up for the shortfall.  Motion by Mr. Eckel and seconded by Mr. Ellis to accept the bid by Bison Construction Inc. in the amount of $9,414,808 for Contract 2023-S-1 as presented. The  motion passed unanimously.  Motion by Mr. Eckel and seconded by Mr. Ellis to accept the bid by Mortimer's Construction and Excavation in the amount of $10,513,895 for Contract 2023-S-2 as  presented. The motion passed unanimously.  A second PENNVEST conference call is scheduled for October 15, 2024 at 10 A.M. at the Professional Building. Contract closing is scheduled for February 3, 2025 at 2  P.M.  Approve Clark Hill Engagement Letter administering PENNVEST loans.  Mr. Wetzel presented an agreement to be executed between Clark Hill Law Firm  and the General Authority, not to exceed $45,000 toi include their services for  Motion by Mr. Eckel and seconded by Mr. Freni to approve the agreement with Clark Hill Law Firm to administer the PENNVEST loan closing for Contract 2023-S-1 and Contract 2023-S-2, not to exceed $45,000, as presented. The motion passed  unanimously.  7.B. Sewer Financial Report  Total Unrestricted Sewer Funds Balance of $(559,935).  Motion by Mr. Freni and seconded by Mr. Eckel to accept the sewer financial Motion by Mr. Eckel and seconded by Mr. Ellis to pay the following bills. The  report for September. The motion passed unanimously.  motion passed unanimously.  City ofFranklin General Services Fee for October  $ 18,166.67  6    General Authority Minutes  October 8, 2024 1 129,625.00 $ 487.50 $ 2,159.00 $ 2,701.50 $ 925.48 $ 50.00 $ 3,875.00 $ 2,344.75 $ 1,520.00 12,974.44 $ 39,631.53 25,546.73 $ 2 240,007.60  CWM Environmental, LLC: for Anaerobic Digester Sludge Dale Woodard Gent McFate for Sewer General Matters Dale Woodard Gent McFate for A-108 Project The EADS Group for 2024 Engineering  Removal and Dewatering  The EADS Group GAC rankim-Development Evaluation  Anthony Parks for September Meeting The EADS Group for CSO Flow Monitoring The EADS Group for WWTP Improvements Project  The EADS Group for WWTP RAS & WAS Pump Replacement The EADS Group for WWTP Emergency Generator The EADS Group for A-108 Planning S03-21 Sewer Fund Monthly Invoices for Approval  Totals:  Additional items to be reviewed: Pre-approved payroll for 9/6/24 & 9/20/24  Pre-approved invoice and payroll reimbursements to General Fund  9/30/24 YTD draft budget including a detail ofinvoices paid and revenue received.  7    General Authority Minutes  October 8, 2024  8. Reports A.Chair 's Report:  Mr. Dunkle received numerous, but minor, comments from DEP regarding the draft of the Source Water Protection Plan. The main issue was a change made to the well numbering system listed in the plan that was not approved by DEP. Mr. Dunkle will change them back to Mr. Dunkle stated that he did not receive a doodle poll for a date and time to discuss next year's budget. Mr. Wetzel said an email was sent out and suggested October 21, 2024 at 9. A.M. at the Professional Building. The Authority collectively agreed on this date and time.  theiri issued numbers.  B.City Manager' 's Report  Mr. Wetzel prepared al letter to FEMA regarding the notice of violation for equipment stored inside the impound fence, which is located within the flood Sugarcreek Borough offered to sell their boom mower to either the City or the Authority for $15,000. Ifthe Authority agrees, the cost would be split three (3) ways among the City, the Water account and the Sewer account. Mr. Moore said Motion by Mr. Eckel motioned and Mr. Ellis seconded to put forth $10,000 towards the purchase of the boom mower as presented. The Provided that there are no objections, the General Authority Committee meeting will be held at the FICDA training room on October 24, 2024 at 10 A.M. as Suite The Authority collectively agreed to maintain the second Tuesday of each month Requested time in Executive Session for matters of negotiations  plain.  itv would be put to good use.  motion passed unanimously.  204 oft the Professional Building is occupied that day. at 6P.M. as their designated time to meet.  C.Public Utilities Director 's Report:  Sugarcreek Borough rented a vehicle to the Authority to dig out a ditch line which made  the waterline replacement at 11 Dale Avenue al breeze.  D.A Mapping Update: E.Solicitor's Report:  Mapping out new waterlines at 1 Dale Avenue.  Mr. Spaid presented a resolution to be executed to start the Eminent Domain proceedings for property owners who have not responded to requests for Easement Agreements for the A-108  project.  8    General Authority Minutes  October 8, 2024  Motion by Mr. Freni and seconded by Mr. Eckel to adopt the resolution to Authorize the Authority's solicitor to take any and all action necessary to file a Declaration ofTaking and pursue completion of Eminent Domain proceedings on behalfofthe. Authority, and to grant the Chairman, the Secretary and the Solicitor to execute any documents to proceed. The motion  passed unanimously.  Requested time in Executive Session.  9. Executive Session  The Authority entered into Executive Session at 7:06 P.M. Executive Session ended at Motion by Mr. Freni and seconded by Mr. Ellis to contract with Bruce Getsinger, Esq., as conflict counsel, at $250 per hour, ifneeded, for the Carlex property condemnation as it pertains  7:38 P.M. with no additional action.  to the A-108 project. The motion passed unanimously.  Meetings  The next committee meeting is October 24, 2024 at 10:00 A.M.  The next regular meeting is November 12, 2024 at 6:00 P.M. at 150 Prospect Avenue.  10. Adjourmment:  There being no further business, the meeting was adjourned at 7:41 P.M.  Ah  Minutes prepared by T.J. Parks  9