TROY OHIO  TROY CITY COUNCIL COMMITTEE MEETING COUNCIL CHAMBERS, CITY HALL 100 S. Market Street, Troy, Ohio  MONDAY, OCTOBER 28, 2024, 6:00F PM Community Partnerships Committee  (Marshall [Chm.), Severt, Twiss)  1. Declaring some items of public property as surplus and authorizing the sale ofi the items.  Recreation & Parks Committee  (Westfall [Chm.), Marshall, Whidden)  1. Provide a recommendation to Council regarding the recommendation of the Board of Park Commissioners that a trail in the Robinson Reserve of the Paul G. Duke Park be named  "Margaret Duke Trail." Streets & Sidewalks Committee  (Phillips [Chm.), Schilling, Westfall)  1. Provide a recommendation to Council regarding increasing the authorization for the Broadford Bridge Rehabilitation Project from $260,000 to $270,000, Consideration of 2. Provide a recommendation to Council regarding authorizing the Resolution of Necessity for  emergency legislation is requested.  the 2024 Sidewalk Replacement and Missing Gap Program (Phase 16).  Other Commitees/tems may be added.  10-25-2024 Cc: Council Mayor Mr. Titterington, Mr. Kerber Mr. Frigge, Departments, Media    COMMUNITY PARTNERSHIPS COMMITTEE    Patrick E.. J. Titterington Director of Public Service & Safety Patrck.titterington@troyoho.gov  TROY OHIO  937-335-1725  fpaE  MEMORANDUM  TO: FROM: DATE: SUBJECT:  Mr. Rozell, President of Council October 24, 2024  Patrick E. J.7 Titterington, Director of Public Service and Safety  AUTHORIZING SALE OF SURPLUS ITEMS  RECOMMENDATION: BACKGROUND:  That Council authorizes the Director of Public Service and Safety to advertise for the sale of surplus items Departments have provided a listing of vehicles and equipment to be declared as surplus that have an estimated value in excess of $1,000.00. Council action is required to dispose of property with a value of $1,000.00 or more. We would use the internet auction site, GovDeals, to advertise the sale of the items. The internet company does receive a percentage of the sale price, usually 7%-7.5%. When the items are placed on the GovDeals site, there will also be a few items that have a value of less than $1,000.00, for which legislative consideration! is notr required. The list of items to be declared as surplus by Council is below. Itwould be appreciated if you would assign to a committee of Council consideration of declaring the below  that have an estimated value of $1,000 or more.  REQUESTED ACTION:  items as surplus and authorize the sale of the items.  Description  1998 McCoy Miller Ambulance on a Ford 350 Chassis 2002 McCoy Miller Ambulance ona Ford 350 Chassis 2006 Horton Ambulance on an International Chassis 2013 Ford Explorer Police Interceptor 2014 Ford Explorer Police Interceptor 2004 Swenson Salt Spreader with Spinner 2006 Duraco Industries Dura-Patcher 2004 Chevrolet Suburban  100 South Market Street, Troy, OH45373-7616  Maleat pa    RECREATION & PARKS COMMITTEE    TROY OHIO  PatickE.J.Titerington City Director TRgieleydsye  RR  MEMORANDUM  TO: FROM: DATE: SUBJECT:  Mr. William Rozell, President of Council Patrick E.J. Titterington October 24, 2024  NAMING OF MARGARET DUKE TRAIL  RECOMMENDATION: BACKGROUND:  That naming thei traili int thel Robinson! Reserve of thel Paul G. Duke Park as "Margaret Duke Trail" is approved by Council, There is at trail within the Robinson Reserve, located in thel Paul G. Duke Park, that is proposed to be named' "Margaret  as recommended by the Board of Park Commissioners.  Duke Trail." This naming would fit Council's policy for Naming of City Facilities (copy attached):  The community has received a tangible benefit from the philanthropy of Margaret Duke and her family over Margaret Duke has not been recognized with any other permanent City-recognized honor This would be a posthumous recognition and is supported by the Duke and Robinson families There is a direct relationship with this trail being located within the Robinson Reserve of the Paul G. Duke Park The naming of this trail was recommended by the Board of Park Commissioners at their meeting on October 21, 2024. Itwould be appreciated if you would assign the request for the naming of the trail as recommended by the Board of  several decades  Attached is a rendition of the proposed plaque  REQUESTED ACTION: Park Commissioners.  encl.    MARGARDT  DUKE  TRAIL  Dedicated in the Memory of  Margaret Queary Duke  (1907 - 1960)  Loving and devoted wife of Paul G. Duke and mother of  Richard Duke and  Patricia Duke Robinson,  notable Troy Philanthropists.    APPROVEDI BYCIYCOUNCIL MAY2, 2011 MOTION OF COUNCIL MEMBER KENDALL SECOND BY COUNCIL MEMBER CLARK AND UNANIMOUS VOTE OF5 5MEMBERSOF COUNCILPRESENT, ATTHATMEETING  TROY CITY COUNCIL POLICY NAMING OF CITY FACILITIES  This Policy acknowledges the desire to recognize and honor outstanding public service by "naming" public facilities or other City-owned property in honor of individuals or  organizations who have not already been SO recognized by or in the City.  Iti is important that the name of City facilities, whether they be structures or land, be  easy for the general public to identify and locate.  The following shall be the general policy of the City:  1.  "Facility" may include but not necessarily be limited to buildings, streets, parks,  or rooms or places within those locations;  2. Street names shall not be changed once legally recorded, as doing sO would affect the addresses of neighboring properties and would create expenses  for all Troy taxpayers;  3. As secondary or honorary name may be considered to supplement a street name provided that the secondary name shall be limited-to a cause, organization or leader who has had a positive effect on the City; Consideration may be given to naming a facility for an elected official, volunteer, or organization based upon the following factors, all of which A. The community received a tangible benefit from the positive work of the B. In the case of an individuai, the length of service provided to the community represents a minimum of 12 years of service to the community C.N No other permanent City-recognized honor or award has been bestowed D. The person does not currently hold a public office or position for which the  4.  should be demonstrated and documented:  elected official, volunteer or organization;  inany position or positions;  upon that elected official, volunteer, or organization; and  honor is being bestowed.    POLICY- - NAMING OF CITY FACILITIES  PAGETWO  5. Itis preferred that a facility should be named posthumously and shall require the permission of the family. When the naming of a facility is considered for a  living individual, their permission shall be obtained.  6. There should be a relationship between the facility and the name being applied. In considering naming a facility, Council shall take into account the  relationship of the proposed name to the type of facility. 7. The word "memorial" should not be included in naming a facility.  8.  Upon the naming of a facility other than a street, a small plaque or notice that informs the public as to the relationship and significance of the name to  the facility may be posted.  9. Where a citizen, group or organization requests the renaming of a facility, that 10. Once a facility is named, the name should remain for a minimum period of30 11. While Boards, citizens or organizations may propose the naming of a facility, final approval for the naming or renaming of all City facilities will rest with Troy  individual or group shall bear all renaming costs. years (unless the facility ceases to exist).  City Council.  Revised Policy Approval Date: May 2, 2011  Attest:,  Sue G.I Knight Clerk of Council    STREETS & SIDEWALKS  COMMITTEE    TROY OHIO  PatickE..Titerington Director of Public Service & Safety 937-335-1725 dtgtneueplaen  545  MEMORANDUM  TO: FROM: DATE:  Mr. Rozell, President of Council  Patrick E. J. Titterington, Director of Public Service and Safety  October 24, 2024  SUBJECT: AUTHORIZATION TO AMEND CONTRACT WITH EAGLE BRIDGE FOR BROADFORD  BRIDGE (SR41 EAST) REHABILITATION PROJECT  RECOMMENDATION: BACKGROUND:  That Council amends Resolution R-14-2024 to increase the authorization for the Broadford Bridge (SR41  East) Rehabilitation Project from $260,000 to $270,000.  Council approved Resolution R-14-2024, authorizing bidding and contracting for the rehabilitation work at the Broadford Bridge ata a cost not to exceed $260,000. Bids were opened on April 17, 2024 and a contract was awarded to Eagle Bridge Company in the amount of $234,139, based on unit prices. The work primarily included repairs to the concrete areas related to the visible cracks and spalling on the traversable areas between the curb and guard railing. A design firm was hired to examine and estimate the damaged area on the bridge prior to bidding, but once the contractor was onsite and began repairs it was evident that the original scope and estimate would be exceeded. This was particularly true once they Staff reviewed and confirmed the contractor's work and calculations, and recommends an increase of $10,000 to the authorization. The additional funds are available within the fund balance of the Capital Improvement Fund 441. Consideration of emergency legislation is requested sO that the project  began sounding and repairing the north side of the bridge.  completion is not delayed. REQUESTED ACTION:  Itv would be appreciated if you would assign to a Committee of Council consideration of increasing the authorization for the Broadford Bridge (SR41 East) Rehabilitation Project to the amount of $270,000. Consideration of emergency legislation is requested for the timely completion oft the project.  100 South Market Street, Troy, OH4 45373-7303  1AA T    PatrickE E.J J.Titterington Director of Public Service & Safety Patrck.titterington@troyohio.gov  TROY OHIO  937-335-1725  MEMORANDUM  TO: FROM: DATE:  Mr. Rozell, President of Council October 25, 2024 Resolution of Necessity  Patrick E. J. Titterington, Director of Public Service and Safety  SUBJECT: 2024 Sidewalk Replacement and Missing Gap Program (Phase 16)  RECOMMENDATION: BACKGROUND:  That Council authorizes the Resolution of Necessity regarding the repair and/or installation of certain Attached is the map of the areas identified regarding the next phase, 2024 Sidewalk Replacement and Missing Gapl Program (Phase 16). Thati information indicates there are: 21 parcels that have beeni identified where the sidewalks are required to bei nsaledireparedrephaced. This year's program generally includes parcels along West Main Street from Carriage Crossing Way to Marybill Drive, parcels along Troy Town Thet first stepi in this process ist the Resolution of Necessity. IfCouncil approves the Resolution of Necessity, the City notifies property owners by letter identifying the sidewalks to be nsaledreparedrepaced. and the date in which a permit to complete the sidewalk work is to be obtained for the work. Staff plans to give the property owners a minimum of six weeks, from the date of the certified mailing, to obtain the permit for the sidewalk work. Those permits are good for six months sO the property owners who choose to complete their own work will have time to complete the work. The property owners can coordinate with City staff if additional time is needed. Included with the notice will be a packet of information including the list of licensed concrete/sidewalk contractors, a program area map, and a set of engineered drawings with elevations ofi the sidewalks to be installedrepaired replaced for that particular property. Properties for which permits are not obtained will then bei included in a sidewalk project bid by the City, with the property owners later paying the City for that work or having the cost assessed to the property tax. Itwould be appreciated if you would assign to a Committee of Council authorizing the Resolution of  sidewalks in a 2024 Sidewalk Replacement and Missing Gap Program (Phase 16).  Drive, and also ADA ramps in the Carriage Crossing Subdivision.  REQUESTED ACTION:  Necessity fort the 2024 Sidewalk Replacement and Missing Gap Program (Phase 16).  100 South Market Street, Troy, OH45373  Mikea 4pun4.    SIDEWALK GAPS  TROYI TOWN DR INSET  MAIN O  DR NSL  MAINST & MARYBILL DR INSEI  N