95  LOWER PAXTON TOWNSHIP BOARD OF SUPERVISORS  Minutes of the meeting held on September 3. 2024  A meeting ofthe Lower Paxton Township Board of Supervisors was called to order by Chair Lindsey at 7:01 p.m. on the above date at the Lower Paxton Township Municipal Center,  C CO 3 2  425 Prince Street, Harrisburg, Pennsylvania.  Supervisors present in addition to Mrs. Lindsey were Norman Zoumas, Chris. Judd, Paul W. Navarro, and Pamela Thompson. Also, in attendance were. Bradley Gotshall, Township Manager, and Sam Miller, Assistant Township Manager/Finance Director.  Pledge of Allegiance  Mr. Judd led the Pledge of Allegiance.  Approval of Minutes  Mr. Judd motioned to approve the minutes oft the business meetings held on June 18, 2024, and. July 2, 2024. Mr. Navarro seconded the motion. Mrs. Lindsey called for a voice vote,  and a unanimous vote approved the meeting minutes.  Announcement  Mrs. Lindsey announced that the Supervisors met for a public budget workshop meeting before the business meeting. Afterward, they met in an executive session to receive information from the Township Manager and Assistant Township Manager, and they plan to  meet again after the business meeting to receive additional information.  Public Comment  John Packer, 5723 Kenwood Ave., announced that he attended the Sewer Authority meeting last week and received al letter about the Kenwoo/Meadowerok area. just today.  1    96  Mr. Packer stated that he sent emails to the Board members, some in narrative form and some in pictures. He mentioned being upset with Mr. Weaver during the Sewer Authority meeting about Mr. Weaver's action or inaction. He asked Chairman Blain ifsomeone directly involved in the project could explain what was going on, and Mr. Blain looked at Mr. Weaver, who sat there in silence. He called for Mr. Weaver's resignation in one oft the emails and wanted tol know ift that was tendered. He asked the supervisors to evaluate Mr. Weaver's continued employment with the Township, noting that the sewer project had been a colossal failure.  Mr. Packer expressed his appreciation to Mrs. Lindsey for the telephone call after he sent the emails, although he still had some questions. A lot was said about thei issues with the contract and utilities, and he drove through the neighborhood, Kenwood through Meadowbrook, but only in areas encompassing approximately 75 homes. During that drive, he counted the places where the concrete needed to be done with curbing, sidewalks, and driveways. He came up with 71 areas that needed attention, at minimum. The residents were advised that an extension was given to the contractor, and the root cause was utility work. He wanted to know ifthat utility work is affecting every one ofthe 71 areas. Mrs. Lindsey explained that the utility work is holding up the stormwater in the Cloverdale and Kenwood areas. She asked Mr. Gotshall ifl he knew anything about Devonshire Rd and Cleaver Rd. Mr. Gotshall explained that the Township has a contract with a contractor, which provides a deadline date, and the contractor is permitted to move their employees to another project until the deadline. Therefore, the work isn't being done, and to that specific point, nothing can be done to get the contractor to get people back to the Township  project because they're looking at the deadline date.  Mr. Packer asked ift the Township's extension extends all the work or is only work related  to utilities because he can't see why there's al hold-up on the sidewalk.  2    97  Mr. Packer asked who was holding the contractor accountable for the 60-day extension and ift there was aj penalty and an incentive for them to come back to finish the jobi ifthe Township granted another 60 days. He sees that it's out oftheir control with the utilities. Still, if only one crew oft three or four guys and more is needed, then it's another issue, and the October  o 0o  N  1stdeadline should stand, not December 1.  Mr. Judd added that during the last Authority meeting, he asked how the time extension would affect the curbing and sidewalks, knowing that the utility work isl holding up the bulk of the project. He wanted to know if the laterals had been completed for all 71 properties.  Mrs. Lindsey explained that after going back and forth with Mr. Weaver, she discovered that all the laterals are done, but they are waiting for PPL to move the utilities on Cloverdale, Kenwood, and Timberland to do the stormwater work. Once that occurs and the stormwater work is done, then the contractor will complete the sidewalks and curbs. She deferred to Mr. Miller, who was also present at the meeting. Mr. Miller explained how he understands that it may depend on mobilization efforts to finish the contract because there's a month left until October 1,  which is the initial contract date.  Mr. Packer asked if everything had been extended until December 1 ori ifonly a portion oft the work had been given that extension to finish. Mrs. Lindsey explained that she understands everything must be completed by December 1,2024, but they're positive the first coat of asphalt would be put on the roads, but the second coat of asphalt would not because oft the wintertime  (climate).  Jason Hinz, HRG, Stormwater Engineer for the Authority, explained how the contract was written, noting two important completion dates; one is classified as the substantial completion date, which is when all the utility work needs to be completed.  3    98  Mr. Hinz noted that the sanitary sewer and storm sewer work date was extended until October 1,2024. The final completion date is December 1, 2024, and that is when all work needs tol be completed, such as yard restoration, paving, and any punch list items left over from the  initial substantial completion date.  Mrs. Lindsey noted that the residents were given a letter with ai timeline; she asked Mr. Hinzi ifanyone had heard anything from PPL. Mr. Hinz explained that they haven't heard from PPL this week, but through the last communication, they were told there are three work orders that need to be performed. One work order has been completed, and the other two are inj process;  however, PPL hasn't provided a definite date yet.  Mrs. Lindsey announced that she went to the site last' Thursday. She added that when working with utility companies' requests cannot be submitted one day and expect them to be at the site the next day. Sometimes, it's a month or two. They said that the utilities on Kenwood were put in ahead oft time; unfortunately, just the other week, they found one on Cloverdale Rd, and when the contractors began digging, the line wasn't where it was supposed to be, and that's the last one to be moved. Now, at least, there's communication between everyone. She suggested that Mr. Packer stay int touch with the Township, noting that Mr. Gotshall has been in contact with Mr. Weaver and that there's a meeting scheduled for tomorrow with the Township and Doli. William (Bill) Miller, 4311 Crestview Rd, thanked the Board members for repairing  Devonshire Rd.  Chairman and Board Members' Comments  There were none.  Manager's Report  There was none.  4    99  Old Business  There was none.  Action to Adopt Ordinance 24-08: Amending Ordinance 10-06. "The Stormwater Management Ordinance"  CO CO &  Jason Hinz, HRG, Stormwater Engineer, presented the 2024 Lower Paxton Township Stormwater Management Ordinance update, noting that the information had been presented to  the Authority Board on Tuesday, August 27, 2024.  Mr. Hinz explained that when the Township was issued the MS4 Permit, there wasa model Ordinance developed by the PA Department of Environmental Protection that had requirements for MS4 communities, and all the MS4 permit holders needed to show consistency with that Ordinance as part oft the permit obligations. The main reason for the updates to the Ordinance is toi incorporate those requirements into the existing Stormwater Ordinance. Additionally, they recognized a few other items toi include, such as some oft the things that happened from the Comprehensive Zoning Ordinance rewrite and requirements in the old Ordinance that seemed more appropriate to go under the Stormwater Ordinance. Also, they acknowledged that the Authority was assuming ownership of the public storm sewer assets. He noted that it is not a complete overhaul or overwrite oft the Ordinance; iti is merely an update and is still based on Dauphin County's Act 157 Model Ordinance from back in 2009.  Mr. Hinz reviewed the process for adopting the Ordinance, noting that it had been an ongoing collaboration between the' Township's Authority staff and HRG representatives from April 2023 through July 2024. On August 1, 2024, the Township's acting Solicitor reviewed the updates, which were advertised in the Hummelstown Sun as required by the Second-Class Township Code. On August 2, 2024, the updates were provided to the Tri-County Regional  Planning Commission for awareness and input.  5    100  Mr. Hinz continued that on August 7, 2024, the updates were presented to the Township's Planning Commission for awareness and input. Finally, the updates were presented to the Authority Board last week, August 27, 2024. He noted that the updated Stormwater Management Ordinance was made available for public viewing on the Township's website as of August 2, 2024, sO that comments could be solicited, noting that no comments had been received from any ofthe reviews or outside agencies. Hej provided a summary of the main updates to the Ordinance. William (Bill): Miller, 4311 Crestview Rd, asked who is responsible for maintaining the  basin near Pepl Boys. He commented about the retention basin near Stray Winds Farm development, noting the stench and its breeding ground for mosquitoes. He stated the basins need to be: mowed and maintained when possible. Mr. Hinz explained that the Ordinance was written to prevent those situations from occurring; he encouraged Mr. Miller to report such instances to the Township, which, in turn, would inspect the area and contact property owners to rectify the situation. He noted that anytime a new development is proposed, the responsibility and ownership oft the basin needs to be detailed in the plan. The owner also enters into an operations and maintenance agreement, which gets recorded with the plan and is a covenant that runs with the property. This agreement is good inj perpetuity even as the property exchanges  ownership as iti is a covenant that runs with the land.  Mr. Navarro added that the board has discussed the maintenance ofr retention basins on several occasions over the last two months, noting that Section 170-802 will provide some  protection to the Township regarding the basins' appropriate care.  Mr. Zoumas motioned to adopt Ordinance 24-08, which amends Ordinance 10-06, the Stormwater Management Ordinance. Mr. Navarro seconded the motion. Mrs. Lindsey called for avoice vote, and a unanimous vote approved the Stormwater Management Ordinance.  6    101  New Business  Action to Approve Application for Payment #9 from Rogele, Inc..  for the Brightbill Park Playground Project  Public Comment  6o o 3 2  John Packer, 5723 Kenwood Ave, wanted tol know ifthe Township had planned to install lighting at the park. Mr. Gotshall explained that thel Parks & Recreation Board requires that the playgrounds be closed at dusk; however, lighting was installed at the basketball courts to allow  continued play, but there was no plan toi install lighting at the playground.  Ms. Thompson motioned to approve the Application for Payment #9 from Rogele, Inc., for the Brightbill Park Playground Project for $10,552.25. Mr.. Judd seconded the motion. Mrs.  Lindsey called for a voice vote, which approved the payment unanimously.  Subdivision and Land Development (Plan #24-012)at 6014 and 6018 Linglestown Road  Action to Approve the Declaration ofConsolidation of Previously SubdividedLots Ms. Thompson asked Mr. and Mrs. Nuss what they had planned for the property once the lots were: subdivided. Heidi Nuss, 4705 Earl Drive, explained that they intend to construct: a  small house within a year.  Mrs. Lindsey visited the property and saw structures. She asked Mrs. Nuss ift they intended to add to the back of one structure. Mrs. Nuss explained that one structure isn't al house;  it's just al building, and they intend to add to the front oft that building.  Mr. Navarro motioned to approve the Declaration ofConsolidation of Previously Subdivided Lots (Plan #24-012) at 6014 and 6018 Linglestown Road. Mr. Zoumas seconded the motion. Mrs. Lindsey called for a voice vote, and a unanimous vote was obtained to approve the  plan.  7    102  Improvement Guarantees  Mr.. Judd motioned to approve the Improvement Guarantee for Wilshire Estates Phase 1- Extension 5875 Avis Lane- Extension, 958 Peiffer Lane Extension & Reduction Weis Market Subdivision- Establish Rasing Canes - Establish, 6520 Plowman Road - Release, Autumn Oaks Phase 1-1 Release. Mr. Navarro seconded the motion. Mrs. Lindsey called for a voice vote, and a  unanimous vote of approval followed.  Payment of Bills - Lower Paxton Township & Lower Paxton Township Authority Mr. Navarro motioned to pay the bills for Lower Paxton Township and the Lower Paxton Township Authority. Ms. Thompson seconded the motion. Mrs. Lindsey called for a voice vote,  which resulted in a unanimous vote of approval.  Announcements  Mrs. Lindsey announced that the next Budget meeting is scheduled for September 10,  2024, at 5:30 p.m., and the Board Workshop meeting will follow at 7:00 p.m.  Adjournment  Mr.. Judd motioned to adjourn the meeting, and Mr. Zoumas seconded it. Mrs. Lindsey  called for a voice vote, and the meeting adjourned at 7:40 p.m.  Respectfullys submitted, PARL Shellie Smith, Recording Secretary  Secretary  ER  8