Minutes City Council Work Session May 7th, 2024 6:30pm  GEURGIR Baldwin. Municipal Courtroom, 155 Willingham. Avenue, Baldwin, GA, 30511  Mayor Stephanie Almagno, Council Member Erik Keith, Council Member Kerri Davis, Council Member Maarten Venter, and Council Member. Alice Venter were: in attendance.  Calll Meeting to Order Public Hearing Old Business  Mayor Almagno called the meeting to order at 6:31pm.  1. CAO FY25 Contract  Mayor Almagno shared comparative information found online for city manager salaries ini the area, stating shel had sent this information to Council prior to the Work Session. Since the last regular meeting, Council has reviewed the CAO's Council Member. Alice Venter shared her concern of repeating history and failing to adjust the CAO's salary on a regular basis, thereby putting Council in the position to drastically "catch up" on a gap in appropriate wages. With Woodmaster filling multiple positions, her salary only reflects the CAO position, and the question Council must consider is "What does it cost to replace a CAO?" Venter confirmed that all: members of Council are interested inj participating in Woodmaster's: annual review and at this time, a 10% increase to the position's After confirmation from Legal Counsel Bubba Samuels, Council was in consensus tol hold Woodmaster's performance review during Executive Session at the next  FY24 contract and what changes are tol be made.  salary felt appropriate.  regular meeting. New. Business  2. FY25 Budget Timeline  Woodmaster shared a proposed timeline for the remainder of the budget cycle. A town hall will be hosted on May 14th to give residents an opportunity to ask questions and discuss the FY25 budget with Council and department heads. The required budget hearing will be on June 6th with two notices in thel legal organ on May 17th and May 24th, Tentative approval oft the budget is slated for June 10th, allowing time not only to input the budget into thes system, but also to make any needed adjustments before the. June 30th deadline for approval. Thel budget must  Work Session Minutes  May7t,2024  Page 1    bel balanced for presentation at the hearing and approval, but not for thei town Council was in consensus to move: forward with thej proposed timeline. Woodmaster explained how salaried employees are exempt from FLSA and therefore do not qualify to receive pay for overtime. After receiving positive feedback from all current salaried employees and department heads, Woodmaster proposed making three amendments to thej policy manual regarding Amending Section 2.1.7 would create a tiered vacation allowance instead of salaried employees accruing PTO: at a weekly rate, as those employees are rarely ablei to use that time. With the amendment, all PTO "banks" would be paid out to the employees at the end oft the fiscal year, and thel FY25 budget would contemplate all salaries being adjusted with the equivalent PTO match. Amending Section 6.5.2 would eliminate the compensatory (comp) time policy, which currently requires employees to utilize comp time within two pay periods ofthe pay period in which it was earned and a maximum oft twenty hours per Amending Section 7.1 would clean up some. language referencing exempt Upon Council's approval oft this PTO: supplement, City staff will be ready to submit a new policy manual for review by legal and approval by Council. Mayor Almagno requested that the chart in Section 2.1.71 be amended to specify "hours" Council was in consensus to bring this forward for vote at Monday's meeting. a. The City of Baldwin will host a' Town Hall Meeting for thel FY2025 budget on May 14th at 6:30 pm ati the Baldwin Farmers' Market ati 110. Airport Road. We: invite citizens to ask questions, meet department heads and staff, and discuss the: future b. Calling all local farmers and foodies! Join us this Saturday for the very first reFRESH Market! Bring your fruits, vegetables, farm fresh eggs and other goods to City Hall for a FREE place to sell your fresh staples! From 11 a.m. to; 31 p.m., get ini the sunshine fort fresh groceries and unique food truck eateries. Vendor applications can be found at ww.dtyotbal-dwin.org Contact John at City Hall for C. Join us for the Movie ini the Market on May 24th, starting at 8:30 p.m.. Bring your lawn chairs, blankets and join us for a FREE night of fun at the  hall.  3. PTO: Supplement for Exempt Employees  exempt employees and personal time.  employee. employees.  under the Vacation Allowance Total column.  Amnouncements  of] Baldwin.  more: information.  Work Session Minutes  May7t,2024  Page I 2    Farmers' Market located at 110 Airport Road. This month we will be showing Moana. Concessions are available, with all proceeds going to Shop with a Hero. d. City Offices willl be closed May 27th in observance of Memorial Day.  Adjourmment  Action: Amotion was made by Maarten Venter to adjourn the meeting with a second by Erik Keith. Motion Carried. 4-0 at7:02 pm.  Banyr Stephanie Almagno, Mayor E  5/13/2024 Date Approved by Council  oF CITY m SEAL 5 OWIN, GP  Erin Gathercoal, City Clerk  Work Session Minutes  May7th, 2024  Page I3