Agenda City Council Meeting November 13th, 2023 6:30pm  RGI  Baldwin Courtroom, 155 Willingham. Avenue, Baldwin, GA; 30511  Acting Mayor. Alice Venter, Council Member Erik Keith, Council Member Theron. Ayers, Council Member Stephanie Almagno, and Council Member Maarten Venter were alli in  attendance.  Call Meeting to Order Invocation and Pledge  Acting Mayor Alice Venter called the meeting to order at 6:30 pm Pastor Samuel Negron from Iglesia Principe de Paz gave the invocation. Acting Mayor. Alice Venter gave a brief statement before swearing in Stephanie Mayor Stephanie Almagno gave a statement, thanking voters, supporters, and  Swearing In ofMayor. Elect Stephanie. Almagno Almagno as Mayor oft the City of] Baldwin.  City staff. Consent. Agenda  a. Approval of Minutes: Council Meeting 10/23/2023, Special Called Meeting 10/27/2023, Special Called Meeting 11/2/2023, and Work Session 11/6/2023. b. Wastewater? Treatment Plant Heat Pump Expense: $5,948.00 Action: A motion was made by Theron Ayers to approve the minutes as presented with a second by Maarten Venter. Motion Carried 4-0. Action: A motion was made by Alice Venter to approve the wastewater treatment plant expense with a second by Erik Keith. Motion Carried Action: A motion was made by Alice Venter to amend the agenda to remove item #2 Consleratom/APprona ofist! Reading of Precision Digital SUP Ordinance #2023-101322" and to replace it with "Appointment ofMayor Pro' Tem"with a second by Erik Keith. Motion Carried 4-0.  4-0.  Citizen Comments Public. Hearings  Precision Digital SUP - Ordinance #2023-101322 highlighted portion of the ordinance.  City Attorney Jack Samuels opened the public hearing at 6:44 pm and read the In Favor: Tim Barbir of] Precision Digital spoke in favor oft the special use permit, speaking on the mutually beneficial relationship his business proposed the City  Council Meeting Minutes  November 13th,2023  Page 1    and how citizens will seel benefits through franchise fees. Barbir complimented the ease ofv working with Baldwin staffandi thanked Council for the opportunity to  address.  In Opposition: None. remainder ofthe agenda.  The public hearing was left open while. Mayor and Council continued with the  Reports Old. Business  1. Consideration/Approval of 2024 Council Meeting Calendar  The calendar was presented to Council for review at the work session. Since then, the Court calendar has been added, with meetings that may be affected by Court Action: A motion was made by Maarten Venter to approve the 2024 council meeting calendar as presented with a second by' Theron Ayers.  noted on the overall meeting list.  Motion Carried. 4-0.  New Business  2. Appointment of Mayor Pro Tem  With. Almagno's swearing in as Mayor and Alice Venter returning to. her seat at Post 5, aj new. Mayor Pro Tem is needed to serve as Mayor in the event Almagnois Action: A motion was made by Theron Ayers to nominate Maarten Venter to serve as Mayor Pro Tem with a second by Erik Keith. Venter  unable to serve.  accepted the nomination. Motion Carried 4-0. 3. Consideration/APprova of Fire Department Nepotism Waiver  CAO Emily Woodmaster presented ai request for a waiver oft the City's nepotism policy. The policy has a clause that states the policy may be waived by the City Council "in situations involving rare: and critical skills.' > This policy was waived in February so that Hayden Benfield, son of Assistant Fire Chief Shaun Benfield, couldl be employed with City of Baldwin Fire Department part-time. There is now afull-time position available, and the request is that the policy be waived sO that Hayden can be employed at Baldwin full-time. Since beginning work with Baldwin in February, Hayden has received nine NPQ certifications. Fire Chief. Joe Roy stated that Hayden Benfield would be a great asset toi the City ofl Baldwin, and explained how Hayden would skip the Assistant Chiefand go straight to Chief Roy in instances of faddressing the chain of command. Action: A motion was made by Alice Venter to approve the Fire Department nepotism waiver for Hayden Benfield with a second by  Theron Ayer's. Motion Carried. 4-0.  Council Meeting Minutes  November 13th, 2023  Page 2    City Attorney Jack Samuels opened theflooragain to speak inj favor or in opposition of the Precision Digital Special Use. Permit Ordinance #2023-10132Z. No one came  forward.  Mayor Almagno closed the public hearing at 7:06 pm.  Executive Session Ammouneements  a. The City Council Fall Retreat willl be November 16th and 17th from 8:00 am - 5:00 b. The City of Baldwin will bel hosting the 2nd Baldwin' Thanksgiving Community Potluck on November 231d from 2:30 pm - 4:30 pm at the Baldwin Fire Department. This] potluck is open to all Baldwin residents. We will provide the turkey and ham and ask that you bringyourf favorite family dish to share. Please reserve a seat by emailing ewoodmaster@cityofbaldwin.org or by texting 470- C. City Offices will be closed on November 23rd and November 24th in observance of  pm at 202 Luthi Road, Alto, GA 30510.  208-9842. Thanksgiving. Adjournment  Action: A motion was made by' Theron. Ayers to adjourn the meeting with a second by Erik Keith. Motion Carried 4-0 at 7:08 pm.  1  /27/2033 Date. Approved by Council  Stephanie Almagno, Mayor a  OF e  Ern-Gathercoal,  SEAL N 3097 GA  Council Meeting Minutes  November 13th, 2023  Page 13