Minutes City Council Meeting May 13th, 2024 6:30pm  Baldwin Courtroom, 155 Willingham. Avenue, Baldwin, GA, 30511  Mayor Stephanie Almagno, Council Member Erik Keith, Council Member. Joseph Satterfield, Council Member Kerri Davis, and Council Member Maarten Venter were: in  attendance. Call Meeting to Order Invocation and. Pledge Consent. Agenda  Mayor. Almagno called the meeting to order at 6:301 pm.  a. Approval of] Minutes: Council Retreat 4/17-19/24, Council Meeting 4/29/24, and Action: A motion was made by Maarten Venter to approve the consent agenda as presented with a second by Joseph Satterfield. Motion  Work Session 5/7/24.  Carried 4-0. Public Comments  Nick Shirley (of4 490 Highland Pointe Drive) recapped his concern brought to the Council in April to address road conditions and speeding issues in Highland Pointe Subdivision. Shirley had surveyed the neighborhood and collected signatures from those ini favor ofinstalling speed bumps, stating the response CAO Emily Woodmaster stated that since Highland Pointe Subdivision is slated tob be repaved over the next few years, temporary speed bumps (like the ones at City Hall) can bei installed. Woodmaster said she would speak with Public Works Director Scott Barnhart about installing the speed bumps and posting the speed Council Member. Maarten Venter shared his appreciation to Shirley for going to his neighbors, stating that making the decision about speed bumps is much easier  was positive.  limit.  knowing that the neighborhood is in favor oft the installation.  Public. Hearings Reports  Municipal Court - Susan Newsom  Clerk of Court Susan Newsom gave Council a quarterly report for Municipal Court. Her current priorities are creating thel FY25 court budget and creating more office space to allow for a full-time employee. Newsom is working to smooth out court security procedures and efficiency, ensuring there are enough officers for security and toj provide transport. Newsom also possibly has a lead  Council Meeting Minutes  May 13th,2024  Page I1    with the City of Helen ini finding a certified licensed court interpreter located closer to Baldwin, a mandate passed down byt the state as of. January 1st,  Old Business  1. onsderation/APprova. of PTO Supplement for Exempt Employees Woodmaster recapped the proposed three policy amendments to allow salaried employees to have a vacation allotmenti in theirs salaryinstead of a weekly PTO accrual. The expectation is that time willl bei taken off at the discretion ofthe employee's department head or city manager. When first implemented, any current PTO "banks" willl be paid out to the employees, and their current accrual rate will be  converted into regular salary pay, going forward. Council had noi further questions or comments.  Action: A motion was madel by Maarten Venter to approve the PTO Supplement for Exempt Employees policy amendments as presented  with a second by Erik Keith. Motion Carried 4-0.  New Business  2. Ratification of Consent Order for Alto Mountain Grocery (BP Gas) Legal Counsel Jack Samuels presented the consent order for Altol Mountain Grocery for the: selling of alcohol to a minor, created by Samuels and attorney Adam Harkness. The terms of the consent order that the business owner will pay a $750 fine for underage selling, correct all zoning and life safetyi issues on the premises, update the employee handbook section on properidentifitcation to prevent underage sales, and pay all past due personal property taxes and water Harkness provided Samuels a $750 check for thei fine and confirmed that all Action: A motion was made by Maarten Venter to ratify the consent order for Alto Mountain Grocery, as previously approved at the hearing on. May: 1st, 2024, with a second by. Joseph Satterfield. Motion Action: A motion was made by Erik Keith to amend the agenda to read announcements prior to executive session with a second by Kerri Davis.  bills.  other terms in the consent order have been addressed.  Carried. 4-0.  Motion Carried 4-0. Ammouncements  a. The City of Baldwin will host a' Town Hall Meeting for thel FY2025 budget tomorrow night at 6:30 pm ati the Baldwin Farmers' Market at: 110. Airport Road. Wei invite citizens to ask questions, meet department heads and staff, and discuss  the future of Baldwin.  Council Meeting Minutes  May 13th,2024  Page/2    b. Join us for the Movie ini the Market on May 24th, starting at 8:30 p.m.. Bring your lawn chairs, blankets and join us for a FREE night off fun at the Farmers' Market located at 110. Airport Road. This month we willl be showing Moana. Concessions are available, with all proceeds going to Shop with a Hero. C. City Offices willl be closed May 27th in observance of Memorial Day.  d. Join the City of Baldwin at the next TeFRESH Market on May 25th from 11:00 am 3 3:00 pm at Baldwin City Hall. Shop fruits & veggies, honey, fresh eggs, and other goods from local farmers and vendors. Ify you are interested in selling. your products at the reFRESH Market for FREE, contact John at City Hall for more information or visit www.dityobaldwin.org for a vendor application. e. Mayor Almagno recognized City Clerk Erin Gathercoal for City Clerk's Week and thanked the Public Works department for handling thei fall out of] last week's  storms. Executive Session  Executive Session for Personnel  Action: A motion was made by Erik Keith to close the regular session and moveinto executive session for personnel with a second by Kerri Maarten Venter excused himselffrom executive session and left the meeting at Action: A motion was made by Erik Keith to reenter the regular session from executive session and authorize the execution ofthe affidavit for an executive session for personnel during which personnel was discussed and no action was taken with a second by Action: A motion was made by Kerri Davis to accept the executive session minutes from April 18th, 2024 as] presented with a second by Joseph  Davis. Motion carried 4-0 at 6:59 pm.  approximately 8:00 pm.  Kerri Davis. Motion Carried 3-0 at 8:24 pm.  Satterfield. Motion Carried 3-0.  Adjournment  Action: A motion was made by Erik Keith to adjourn the meeting with asecond by Kerri Davis. Motion Carried 3-0 at 8:26 pm.  5/28/2024 Date. Approved by Council OF BALD Oh CITY 2 SEAL ONIN, GA  Stephanie Almagno, Mayor A  -  2  Council Meeting Minutes  May: 13th,2024  Pagel 13