Of  Agenda City Council Meeting May 30th, 2023 6:30pm  GEORGIR  Baldwin Courtroom, 155 Willingham.Avenue, Baldwin, GA 30511  Acting Mayor. Alice Ventor, Council Member Larry Lewallen, Council Member' Theron  Ayers, and Council Member Maarten Venter.  Call Meeting to Order Invocation and Pledge Consent Agenda  Acting. Mayor Alice Venter called the meeting to order at 6:31 pm.  a. Approval of Minutes: Council Meeting 5/15/23.  Action: A motion was made by Maarten Venter to approve minutes for the May 15th, 2023 Council Meeting as presented with a second by Larry  Lewallen. Motion Carried 3-0.  Citizen Comment Public. Hearings Reports Old Business New Business  1. Comsideration/APproa. of Fireworks Event Permit Application  CAO Woodmaster presented a request to shoot fireworks at an event. A fireworks ordinance was adopted in 2015 that permitted the use of fireworks with certain regulations. The ordinance states that it is legal to shoot fireworks within city limits as long as a permit is issued to do sO. With the exception of New Years and Fourth ofJuly, all other fireworks displays in city limits require a permit with Council approval. Woodmaster stated that in her time with the City, this was the first time someone requested such a permit, sO an application had to be created after Woodmaster received a request from Mason Murray approximately two weeks ago. When submitting a fireworks event permit application, the applicant must submit other documentation and a $100.00 permit fee, which Council can waive ift they sO choose. All applications must be approved by both Council and the Fire Chief, who reserves the right to inspect the proposed fireworks display site and terminate the permit should the display be unsafe or not in compliance with NFPA 1123. Murray'sa application proposes a ten-minute fireworks display at Action: A motion was made by Theron Ayers to approve the fireworks event permit application for Mason Murray with a second by Larry  9:00 pm.  Lewallen. Motion Carried 3-0.  Council Meeting Minutes  May 30th,2023  Page I1    2. onsideraton/APprova. of Per Diem Policy Manual Changes  Woodmaster presented proposed changes to thei travel and per diem policies in the current Baldwin policy manual. All ofthe proposed changes are items that Council has discussed over the past year that provided added benefits to the Section 10.1 Travel and Training - Approval and Attendance: The current policy states that all travel and training must be approved by the Mayor. The proposed changes to this policy are to switch all travel and training approval to the City Section 10.2' Travel and Training - Transportation: The proposed change for this policy also switches all approval for personal vehicle use and mileage reimbursement from the Mayor to the City Administrator. Section 10.3 Travel &' Training - Lodging: The current policy states that the employee will provide a receipt for lodging expenses and that overnight stays must be approved by the Mayor or the City. Administrator. The proposed change ist that all overnight lodging will be approved and booked in advance by the City Administrator, who will provide the invoice and receipt to the employee's department head for proper filing with the purchase order. Section 10.4 Travel &' Training - Meal & Incidental Expenses: The current policy for meal reimbursement only applies if the employee stays overnight for training and the employee is given $50.00 for each night they stay. Woodmaster proposed adding a day trip per diem of $15.00 for travel and training of at least six hours and 25 miles away from the employee's base office location. The overnight per diem is being increased to $60 per night for training 50 miles or more from the employee's base office location. The increase is justified in that meals cost more than when the policy was first implemented and also takes tipping into Action: A motion was made by Maarten Venter to approve the per diem policy manual changes as presented with a second by Larry  employee or clarifying a vague policy.  Administrator.  consideration.  Lewallen. Motion Carried 3-0.  Executive Session Amnouncements  a. The Piedmont Library System Pop Up Rolling Library will be set up at the Farmers' Market in Baldwin from 11a am = 12:00 pm beginning this Friday and every Friday through the end ofJuly. We encourage all our residents, especially those with children, to come and check out or return books. This is availablei to anyone with a PINES library card. Cards can be issued on site for those that do Additionally, those attending the Pop Up Rolling Library with children will also receive food bags courtesy of the Food Bank ofl Northeast Georgia.  not currently have one.  Council Meeting Minutes  May 30th,2023  Page 2    b. Join us for The Baldwin Water War on June 1oth from 2:30 = 4:30 pm at Mitchell Gailey Park! Bring, your water guns and a towel and get ready fora capture-the-flag style brawl to beat thel heat! We will have water gun refill stations set up around thej park. Sign up today at City Hall, on the Facebook  event, or email baldwinevents@cityofbaldwin.org  Adjourmment  Action: AI motion was made by Theron Ayers to adjourn the meeting withas seeond by Maarten Venter. Motion Carried 3-0 at 7:05 pm.  -  Mayor 5  &  Zwhy Emily Woodmaster, CA  ab  E  C  ALOWIN.  Council Meeting Minutes  May 30th, 2023  Page 13