D  Minutes City Council Meeting August 14th, 2023 6:30pm  SEORGIE  Baldwin Courtroom, 155 Willingham. Avenue, Baldwin, GA, 30511  Acting Mayor. Alice Venter, Council Member Larry Lewallen, Council Member Theron Ayers, Council Member Stephanie Almagno, and Council Member Maarten Venterwere  all in attendance. CallMeeting to Order  Acting. Mayor Alice Venter called the meeting to order at 6:38 pm.  Invocation and Pledge Consent Agenda  a. Approval of Minutes: Council Meeting 07/24/2023 and Work Session Action: A motion was made by Stephanie Almagno to approve the consent agenda as presented with a second by Maarten Venter.  08/08/23.  Motion carried 4-0.  Citizen Comment  Rick and Sally McIntyre of109 Bradley Drive addressed Council regarding their request to purchase a plot in whati is referred to as the "Old Section" ofthe  cemetery as well as the CAO's recent contract changes.  Public. Hearings  Razzetto SUP Ordinance #2023-071272  This special use permit is to allow a zoning variance for homeowner Mary Razzetto to operate a daycare business out of] her home at 382 Mallard Pond  Circle.  Acting Mayor Venter opened the public hearing at 6:48 pm.  In Favor: None In Opposition: None  Reports  Water/Wastewater Project Updates projects (see attached report).  City Engineer Fletcher Holliday updated Council on current water and sewer  Council Meeting Minutes  August 14th, 2023  Page I1    Acting Mayor Venter closed the public hearing at 7:21 pm.  Old Business  Council was in consensus to move item 2 Comsilenaton/Approua. ofand Reading of  Razzetto SUPOrdinance #2023-071272" to item 1 on the agenda.  1. Consideration/Approval of 2nd Reading of Razzetto SUP Ordinance #2023: Action: A motion was made by Maarten Venter to acceptthe: 2nd Reading of Razzetto SUP Ordinance #2023-071272 as presented with a second by Stephanie. Almango. Motion Carried 4-0.  071272  2. Comsderation/APprova. of Cemetery Regulations  Woodmaster recapped the situation that brought the cemetery regulations before Council. The current rules and regulations were, given to Woodmaster to maintain when she began as City Clerk in 2018 and are given to those interested in purchasing a plot in the City's cemetery. There was no record of the cemetery rules and regulations being authorized by Council. No changes have been made other than adding additional forms to request installation of Action: Amotion was made by Stephanie. Almagno to approve the Cemetery Regulations as presented with a second by Larry 3. Consideration/APproa. of] FY24 Budget Resolution #2023-06126R Woodmaster presented the resolution for thel FY24 budget, which was authorized and adopted on June 30th, 2023. The resolution, however, did not accompany the budget, so the resolution is being approved nune pro tunc to Action: Amotion was made by Maarten Venter to approve the FY24 Budget Resolution #2023-06126K as presented with a second 4. Consderation/APprova. of Reauthorizing Special Election Resolution #2023: Woodmaster recapped the Special Election Resolution that was authorized by Council ati the endofJuly. A modification had to be made to removea statement regarding how a tie in votes would be resolved, which conflicted with the City's Charter. The resolution must be reauthorized with  coping and to request interment.  Lewallen. Motion Carried 4-0.  retroactively adopt it for. June 30th,  by Stephanie. Almagno. Motion Carried 4-0.  07129R  Council Meeting Minutes  August 14th, 2023  Page 12    modification so the correct document can be submitted to the Elections Action: A motion was made by Maarten Venter to reauthorize Special Election Resolution #2023-07129R as presented with a  Superintendent.  second by Larry Lewallen. Motion Carried 4-0.  New Business  5. Comsideration/Approva ofLift Station Sewer Pump Replacements  Public Works Director Scott Barnhart addressed Council regarding multiple pump: failures at the Arrendale Prison lift station. One oft the pumps has been removed and cannot bei repaired. Barnhart has been working with Rick Barron of MEP for solutions, including thei temporatyinstallation ofal leased pump to assist the pump still in service. The pumps currently used at the prison lift station are considered obsolete by the manufacturer because of lower horsepower, so there is ai need to upgrade the pumps. Barnhart presented a quote from Xylem for two 105-horsepower pumps and freight for $188,649, with an estimated delivery is 12-16 weeks atl least. Barron also spoke with Keen, a family-owned and operated company in Ohio, which sells a 100-horsepower pump: and meets the necessary requirements to work the station. Keen quoted $44,890 per pump, including freight and installation, and an estimated delivery in six to seven weeks. The pump from Keen also has the same one-year warranty from the date ofinstallation that Barnhart stated that the cost difference and the quicker availability ofthe smaller company was more appealing, stating that he would like to purchase one pump to get thel lift station back in working order. Ifthe pump from Keen works out, more pumps can be purchased from them in the future. Action: A motion was made by Stephanie. Almagno to approve the purchase of a Keen pump for the prison lifts station, not to exceed $47,000, with a second by Maarten Venter. Motion Carried 4-0.  Xylem offers.  6. Comsideration/APproa of] Light Street Water Tank Funding  Woodmaster addressed Council regarding the Light Street Water Tank, which is now complete. During the process of closing the project, it was discovered that GEFA had paid the City in advance for this project. The Light Street tank has been in the works for ten years, and the first draw made on this project in 2017 was increased by approximately $34,000 without our knowledge and has been in the City's fund balance. The City requested $153,474, but received $187,037.10, and as a result, thej project in closeout is short ofapproved funds by $33,366.44. There were three modifications made toi the funding  Council Meeting Minutes  August 14th,2023  Page 13    mechanisms for this project over the years, and because the City was unaware ofthe drawi increase, all decisions made were based on the Draw Summary presented by Woodmaster. To close out this project, Council is being requested to approve the final fund request of $33,366.44 from fund balance. Action: A motion was made by Stephanie Almagno to approve the final Light Street Water' Tank Funding in the amount of $33,366.44 from the water fund balance as presented with a second by  Maarten Venter. Motion Carried 4-0. 7. Consideration/APprova. of City Clerk Appointment  Woodmaster stated that the position of City Clerk is a charter-ordained position that requires Council approval. Woodmaster presented Erin Gathercoal for the position of City Clerk, following Council approval. Action: A motion was made by Theron Ayers to approve the appointment of Erin Gathercoal as City Clerk with a second by Woodmaster also announced that in addition tol hiring a new Administrative Assistant, the component of Social Media Coordinator has been added to the role to market the city and communicate more effectively across all forms of media. Woodmaster introduced John Dills as the new Administrative  Stephanie. Almagno. Motion Carried 4-0.  Assistant and Social Media Coordinator. 8. Discussion of Chitwood Development Zoning  In December 2020, Council authorized a planned development district for the Chitwood Development Group, or Lula Capital. There were conditions placed ont the floating zone," and the rules of that zone are: identified by the developer and ultimately: approved by the Mayor and Council. One oft the requirements for this development was that Lula Capital had three years to submit a final development plan to the City for approval tol begin construction. A year after adoption in 2020, the property owner acquired another: 100 acres south oft the property. It became evident that the developer's timeline needs tol be extended by one year to November 2024 to consider the additional land acquired and how they wish to see it developed. Thej property zoning will not change, and the developer willl have to go through zoning procedure, for which Woodmaster presented a proposed Council was in consensus to address this at the last council meeting oft the  timeline. month.  Executive Session  Council Meeting Minutes  August 14th,2023  Page 14    Amnoucements  a. Join us for our first ever Movie In the Market on August 25th at 7:30 pm! Bring your chairs and blankets to the Baldwin Farmers' Market for a free screening of The Super Mario Bros. Movie. Light concessions willl be available with all  proceeds going to our "Shop With a Hero" program!  b. The City of Baldwin is now accepting vendors for our Sixth Annual Fall Festival on October 21st! We welcome food trucks, crafters, and non-profits to sign up: for al booth and be a part of our yearly celebration of Baldwin and ours surrounding community. The vendor application is available online at www.tilyofbaldwin.org C. Barnhart announced that new solar-powered lights had been installed at the  or by emailing Daldwinevents@cityofbaldwin.org.  Farmers' Market.  Adjourmment  Action: A motion was made by Theron Ayers to adjourn the meeting with a second by Maarten Venter. Motion Carried 4-0 at 8:19 pm.  08/28/2023 Date Approved by Council  Erin Gathercoal, City Clerk  RN  OF R CITY 2 SEAL VIN, GA  Council Meeting Minutes  August 14th, 2023  Page 15