Town of Bayfield Regular Town Board Meeting October 15, 2024 1199 Bayfield Parkway Bayfield, CO81122  Mayor Au called the meeting to order at 6:30 pm. Town Board Members Attendance: Trustee Nyberg - Present Trustee Katsos - Present Trustee Hartz - Present Trustee Morlan - Present Trustee MacLaurin - Present Mayor Au - Present  Staff Present: Katie Sickles (Town Manager), Michael Hoguet (Police Chief), Michael Goldman (Town Attorney), Mark Robinson (Parks and Trails Director), Dustin Hayden (Town Clerk), Kathy Cathcart (Finance Director), Kristin Dallison (Deputy Town Clerk) Marie Kehm (HR Director) Josh Kellinger (Facilities and Grounds) Jeremy Schulz  (Public Works Director). None stated.  Agenda Item #1 D: Conflict of Interest Agenda Item #1 E: General Public Input  Marian Tone 1495 County Rd. 526. Here for Bayfield Heritage Days. Itwas a great event. Had a debrief meeting and planning for next year. Thanks the Town and the staff. First year as a nonprofit. Brian Blanchard 627 Louisiana Dr. gives a PARC Committee update. Thinks the survey will have 400 respondents. Itshould be done in about two weeks. Went to the school district to get input on the skate park. District was not receptive of flyers or anything; they do not want propaganda at school functions. Trustee MacLaurin asks if the School District gave any rationale for this. Mr. Blanchard states it was for the kids and the parks to allow them feedback. School District wanted to keep it fair for everyone. Richard Hott 962 E. Oak Dr. Wants to be more involved with the realignment on east Oak Dr. Katie Sickles (Town Manager) states if you subscribe to the website you will know of upcoming meetings with  the Town and the School District.  Agenda Item #1 F: General Public Input on Agenda Items  None given.  Agenda Item #1 G: Approve Agenda  Mayor Au asks if we should go ahead and go with the Trustee vacancy. Trustee Katsos, Morlan, and Nyberg  state they are ready. Town Attorney Goldman advises what can be done tonight.  Motion to approve Agenda: Trustee Morlan Second motion: Trustee MacLaurin Vote: Trustee Nyberg - Yes Trustee Katsos = Yes Trustee Hartz- Yes Trustee Morlan - Yes Trustee MacLaurin - Yes Mayor Au - Yes  Agenda Item #2 Liquor License Renewals  Agenda Item #2 A: Chavolos Hotel and Restaurant Liquor License Renewal 2024  Town Clerk Hayden reached out to staff and received no negative input. Motion to approve License Renewal: Trustee MacLaurin  Second motion: Trustee Morlan Vote: Trustee Nyberg - Yes Trustee Katsos - Yes Trustee Hartz- Yes Trustee Morlan - Yes  1    Town of Bayfield Regular Town Board Meeting October 15, 2024 1199 Bayfield Parkway Bayfield, CO81122  Trustee MacLaurin - Yes Mayor Au-Yes  Agenda Item #2 B: Tequilas Hotel and Restaurant Liquor License Renewal 2024  Town Clerk Hayden reached out to staff and received no negative input. Motion to approve License Renewal: Trustee Morlan Second motion: Trustee MacLaurin Vote: Trustee Nyberg Yes Trustee Katsos - Yes Trustee Hartz - Yes Trustee Morlan - Yes Trustee MacLaurin- - Yes Mayor Au - Yes  Agenda Item #3 2024 Grant Request and 2025 Partner Presentation  Agenda Item #3 A: Southwest Colorado SBDC $700 for 2025 and use the remaining 2024 grant funds Town Manager Katie Sickles gives report. Contacted the applicant and said let's see how it goes. States there isa about $900 left in the grant fund. Ms. Sickles states we just coded $100 to the middle school. We can award Motion to Approve Southwest Colorado SBDC $800 and use the remaining 2024 grant cycle with the caveat that  and close this grant that closes December 1.  they use this award as a 2025 contribution: Trustee MacLaurin  Second: Trustee Katsos Vote: Trustee Nyberg Yes Trustee Katsos - Yes Trustee Hartz - Yes Trustee Morlan - Yes Trustee MacLaurin- - Yes Mayor Au - Yes  Agenda Item #3 B: Road Runner Presentation $18,000 Annual and $7000 Demand Response for 2025 Jay Rhodes with Road Runner started in compliance in 2019. Now is Director. Shows presentation on screen. Shows the breakdown of funding sources. Increasos mobility among seniors and people lacking in transportation. Provides a lot of transportation especially since it is a rural area. Gives numbers for service and breaks down which services do what. $80,000 from the County 18,000 from Ignacio. Gets matching funds federally from local funds. Got a planning grant from CDOT. My vision is to get a regional transit facility and bring more jobs to Bayfield. Goes over programs and partners that they provide. Customer transport will double from 2023 to 2024. Shows map of service area. 2020 provided some funding to get cameras and radios. Financials have grown and they are audited. Trustee Morlan asks about why we pay the same amount that Ignacio does but they have way more stops. Mr. Rhodes states he will ask the same of Ignacio. Ignacio has the Southern Ute Tribe there and they pay as well. Mr. Rhodes goes over the stops in Ignacio. Bayfield has two. Wants the ICB in Bayfield. If Bayfield wants more stops, we can look in to that. Trustee Morlan states we need to see what the citizens want. Mr. Rhodes states he would like to see a survey go out. Lucy Stewart states she sees people are picked up by Mesa. Trustee Hartz states you have the 7 am and 7 pm to Durango. What other times and how many people go? Mr. Rhodes states 8 to 12 on the fixed route. The people who ride it in the am need to for employment. Trustee Morlan states many people do not know about the services provided. Trustee Katsos would like to see the financials and more clear numbers of riders from each town. Wants to make sure it benefits our community. Wants a cost breakdown. Trustee Morlan asks Town Manager Sickles what we paid last year. Ms. Sickles states $18,000 with our partnership last year and believes 2023 was the same. This year Mr. Rhodes is here to explain the $7000 demand response. Trustee Morlan asks for clarity on "Demand Response". Mr. Rhodes gives a breakdown of costs. Ms. Zazzaro asks Mr. Rhodes if they get funding form the Southern Ute Tribe. He states  they used too. He is going to ask them for the DAR.  2    Town of Bayfield Regular Town Board Meeting October 15, 2024 1199 Bayfield Parkway Bayfield, CO81122  Agenda Item #4 Approval of Minutes, Department Reports Agenda Item #4 A: Approval of Minutes - October 1,2024  Motion to Approve Minutes with spelling corrections identified: Trustee Katsos  Second: Trustee MacLaurin Vote: Trustee Nyberg - Yes Trustee Katsos - Yes Trustee Hartz-) Yes Trustee Morlan - Yes Trustee MacLaurin = Yes Mayor Au - Yes  Agenda Item #4 B: Public Works Director  Jeremy Schulz (Public Works Director) gives report. Locate requests drop. Construction winding down. Wants to run hydrant testing. Spent a lot of money on the jet rodder fixed in house. Storm drains puti in on Lupine. Switching from weed management to winter equipment. Trustee Katsos asks about leaves going outi ini to the street and gutter in Dove Ranch. Mr. Schulz states no this is not good for the drains. Trustee Morlan asks ift the truck will last next year. Mr. Schulz states with a grini it will make it. Trustee Nyberg asks why the concrete is sixi inches and not four. Mr. Schulz replies iti is for the strength to have plow vehicles on it. Michael Hoguet (Chief of Police) gives report. 282 to 470 call increase. Some of this is Spillman. Some ofitis the proactive new officers. Met with Colorado Patrol Captain and she has noticed a significant reduction in accidents on 160. The extra patrol effort is paying off. Recruitment is going pretty well, we have one open position. We have some candidates we are in communication with. Officer Rittenhouse is released FTO. Lots of CIRSA training in September. Both parades went off well. Officer Jun is doing well as a detective. Marie Kehm (Human Resource Director) gives report. Party in the office on Monday. Packet mailers went out. All hands on deck to help with the mailers. Community Development Director Applicant came to Planning Commission but accepted aj job with another entity. Trying to make it manageable for staff not having a CDD. Trying to get the payroll conversion ready. Having some obstacles for that. Gives an update on Utility Billing position. Emilio and the temp are doing great filling in. Top response is choice in the health benefits survey. Has received one with rates, waiting on two others. Trustee Katsos states she is concerned about the Community Development Director thati is lacking, feels this is a top priority. Trustee Katsos states she is willing Kathy Cathcart (Finance Director) gives report. End of the third quarter. Gives fund and line number updates. County and City Sales tax are 2 months behind. On call and overtime high in Sewer Fund. Utility is one month behind in collection. Ms. Sickles states we did not send bills in September as well. Trustee Morlan asks ifity was taken in to consideration in the 2025 budget that interest rates have been cut in ColoTrust. Ms. Sickles answers  Agenda Item #4 C: Chief of Police  Agenda Item #4 D: HR Director Report  tol help any way she can.  Agenda Item #5 Financial Agenda  Agenda Item #5 A: September 2024 Financial Statement  yes. Trustee Katsos asks for clarification on the utility relief line item.  Motion to Accept: Trustee Katsos Second: Trustee Nyberg Vote: Trustee Nyberg Yes Trustee Katsos - Yes Trustee Hartz-) Yes Trustee Morlan - Yes  3    Town of Bayfield Regular Town Board Meeting October 15, 2024 1199 Bayfield Parkway Bayfield, CO81122  Trustee MacLaurin = Yes Mayor Au -Yes Ms. Sickles states it is trending well.  Agenda Item #5 B: Sales Tax Reports Agenda Item #5 C: Caselle Cloud (Old Business)  Ms. Sickles gives report. Gives a cost break down versus Datasafe. Ms. Cathcart went out to Listserv and two responses say they had no issues. Trustee Katsos and Trustee Morlan feel better with the comments. Ms.  Cathcart states that FLMD Corey Griffis has it and approves ofit.  Motion to approve Caselle Cloud quote paying annually to save 5%: Trustee Morlan  Second: Trustee Katsos Vote: Trustee Nyberg Yes Trustee Katsos - Yes Trustee Hartz - Yes Trustee Morlan - Yes Trustee MacLaurin - Yes Mayor Au - Yes  Agenda Item #5 D: KRW Town Manager Recruitment Proposal  Ms. Sickles gives packets out as it came in late Friday. Trustee Katsos states that there is not an interim. That could be three or four months without a leader. Ms. Sickles states that Leslie Klusmire runs a business and she reached out to HR Director Kehm. Ms. Sickles states this is your decision and youy would have to run the interview process. Trustee Morlan states she agrees and that it is best for staff and we have to keep things moving. Ms. Sickles states possibly we could add it to the November 5th meeting even though it is a Budget Public Hearing. Board is in agreement on this. Trustee Morlan states she wants to do both. Mayor Au asks if there are other companies that can do this. Trustee Katsos states time is an issue. Trustee Morlan states it was good when we hired Katie. Trustee Hartz states the quote seems inline. But she would like to see another quote. Trustee Hartz asks Town Attorney Goldman if there are issues with this. Town Attorney Goldman states legal wise no, but time is an issue. Trustee Katsos and Morlan feel time is an issue. Trustee Nyberg feels the timeline is important and he is good with this company. Trustee MacLaurin states she agrees. Marie Kehm (HR Director) asks for clarification on point of contact with KRW and Interim Town Manager. Town Manager Sickles states you should ask for a proposal. Ms. Kehm asks for a timeline. Town Attorney Goldman states that is a discussion this Board needs to discuss and weigh in on Ms. Sickles proposal. Trustee Hartz states her last day is November 13. No employee should work while on PTO. Trustee Morlan states this would be nearly impossible. Ms. Sickles states the offer I made you was to make it sola am there to support the staff and Board. We are already short staffed. InA August Ms. Sickles states she put in work hours that she worked and filled the rest with PTO. Icare about the community and staff and Ia am going to help them any way I can. Mayor Au would like to see an Interim within three weeks, by the 14th. Julie Abril 822 Burnham Lane states she has been watching what is going on between the Board and Town Manager Sickles. Feelings may have got hurt. Itis a lot of money. Feels Bayfield does not have that money. As a citizen, she would support the Board if they did a gesture of goodwill of two weeks of time off and offer her a new contract with $5000 dollars extra. Trustee Hartz asks what other options we have like Indeed or Linkedin. Ms. Kehm states a couple options she is looking at like Motion to authorize Town Manager Sickles to sign in tot the contract with KRW1 for Town Manager search and have Marie Kehm HR Director to be the point of contact once it has been reviewed by Town Attorney Goldman once  Express.  he has reviewed it and negotiated the terms: Trustee Morlan  Second: Trustee Katsos Vote: Trustee Nyberg Yes Trustee Katsos - Yes  4    Town of Bayfield Regular Town Board Meeting October 15, 2024 1199 Bayfield Parkway Bayfield, CO81122  Trustee Hartz- - No Trustee Morlan - Yes Trustee MacLaurin - Yes Mayor Au - Yes  Agenda Item #6 Appointment of Planning Commission Members 2024-2028  Agenda Item #6 A: Chris O'Shea Heydinger Agenda Item #6 B: Jim Tencza  Ms. Sickles gives report. to the 2024 to 2028 term: Trustee Katsos Second: Trustee Nyberg Vote: Trustee Nyberg Yes Trustee Katsos - Yes Trustee Hartz - Yes Trustee Morlan - Yes Trustee MacLaurin - Yes Mayor Au - Yes  Motion to motion to appoint by renewing Planning Commissioner Tencza and Commissioner O'Shea Heydinger  Agenda Item #7 Interview potential Trustee Candidates  Julie Abril gives her background and introduces herself. Very interested in serving the Town. Trustee Morlan asks what skills do you bring to the table? Ms. Abril states she has wrote and reviewed thousands of research grant proposals. Trustee Morlan asks what your number one goal would be serving on the Board. Ms. Abril states peace and tranquility. Ifr not there will be large problems. Not interested in unnecessary costs like Ms. Sickles leaving. Trustee Katsos asks what kind of research have you done to see where were at as a Town and what projects we have going. lam a scientist and have been observing and researching Southwest Colorado constantly and observing. Mayor Au asks do you have time for this? Ms. Abril states write al lot but it does not take me al long time to publish. Town Attorney Goldman asks about a case that shei is listed as a plaintiff. Ms. Abril states it went to the Colorado Supreme Court and Colorado Appeals Court and Us Supreme Court. Lori Zazzaro knows several ofy you, having been on the Board recently. Found that in six months I find myself watching all the meetings and reading the minutes. Would like to support the Town Staff during this transition. Feels she is aligned with the Board's goals for 2025. Town has citizens that want fast and some that want slower. Was a liaison for senior center. Wants to help and support first responders andi is a reserve EMT with UPRFPD. Trustee Morlan asks what skills you bring to the table? Ms. Zazzaro has been on the Board and knows what the commitment is. lalso have an HR background and could be beneficial in the search for a new Town Manager. Ms. Zazzaro states she is sO happy to see Brian and the PARC committee taking initiative. Trustee Morlan asks what your number one goal is? Ms. Zazzaro states recruitment and retention in staff. Her piei in the sky is the Master Park Plan. Ms. Zazzaro states what she does intersects with al lot of what the Town does. reached out to Town Clerk Hayden about election security to make sure he was getting thei information he needed. Ms. Zazzaro knows the time commitment and understands the demand. States she appreciates the commitment of time the Board makes. Todd Lyon 1455 N. Mountain View Dr. gives history and background and why they stayed here and loves Bayfield. Ihave a degree in business and minor in mathematics. Basically running ai town is like running al business. Team Player and problem solver. Trustee Morlan asks what skills do you have that would benefit the Town? Mr. Lyons states management skills and working as a team to get problems solved. Such as an Interim, get a consultant. His number one goal is have Bayfield stay Bayfield. Somewhere were people know you. Wants to not expand to fast. Trustee Katsos asks what kind of research have you done to see where were at as a Town and what projects we have going. Mr. Lyons states he has been paying attention to what is going on and came to the storm water meeting. Finds it atrocious that the developer of Dove Ranch was allowed to walk. The Board has discussion of pros and cons of the candidates.  Motion to appoint Lori Zazzaro as Trustee: Trustee Katsos  5    Town of Bayfield Regular Town Board Meeting October 15, 2024 1199 Bayfield Parkway Bayfield, CO81122  Second motion: Trustee MacLaurin Vote: Trustee Nyberg - Yes Trustee Katsos - Yes Trustee Hartz - No Trustee Morlan - Yes Trustee MacLaurin- - Yes Mayor Au-No  Town Clerk Hayden swears in Trustee Zazzaro.  Agenda Item #8: Guiding Principles Board of Trustees - Signatures  During my term as an elected member of Bayfield's Board of Trustees, I am committed to the Guiding Principles outlined in Resolution 629. Town Clerk Hayden will collect signature page and update the Town website with Agenda Item #9: Board of Trustees Reports, Requests for Future Agenda Items and Committees  the signature page. Nothing new to report.  Agenda Item #9 A: Mayor Au Agenda Item #9 B: Trustee Hartz Agenda Item #9 C: Trustee Katsos Agenda Item #9 D: Trustee MacLaurin Agenda Item #9 E: Trustee Morlan Agenda Item #9 F: Trustee Nyberg  Alliance Board meeting nothing to do with Bayfield. Will be at School Board strategic plan meeting.  Nothing to report. Meeting cancelled.  Southwest TPR. Ms. Sickles states looking for the 2050 Plan. Wanted to keep the pedestrian crossing on it. It  is on but unfunded. Trustee Zazzaro states she needs to be up to speed on this topic a. November 5, 6:30pm Board ofTrustees 2025 Budget Public Hearing & Regular Meeting  Agenda Item #10: Upcoming Dates of Interest  b. November 12, 6:301 Planning Commission Meeting November 19, 6:30pm Board ofTrustees Regular Meeting d. November 27 & 28 Town Offices Closed Approved as presented on 10/15/2024:  Plans were made to have a work session to discuss an Interim Town Manager and Recruit a Town Manager on  Tuesday October 22.  11.Adjourned at 9:23 pm  A1o4 Thomas E. Au, Mayor  Dustin  Clerk  aA Hayden;Town  6