CITY OF CANADIAN REGULAR MEETING SEPTEMBER 16, 2024  Bei it remembered that on the 16th day of September, 2024, the governing body of the City of Canadian met in a Regular Meeting at 5:30 p.m. at City Hall with Mayor Terrill Bartlett presiding. Members present were Terrill  Bartlett, Ashlee Talley, Jonilyn Hanes, Wendie Cook, Matt Cipollone and Gary Prater.  1.  Call to Order  The meeting was called to order by Mayor Bartlett.  2.  Invocation  The invocation was given by Mayor Bartlett.  3.  Discuss and Consider Approval oft the Minutes of the August 19, 2024 Regular Meeting and the August Matt Cipollone made a Motion to Approve the Minutes of the August 19, 2024 Regular Meeting and the August 22, 2024 Called Meeting, seconded by Ashlee Talley. All in: favor, Motion carried.  22, 2024 Called Meeting  4.  Public Comment  No one was present for public comment.  5.  Report and Discussion from Canadian Rodeo Association for Hotel Occupancy Tax Funds for the 2024 Brandi Wright went over her 4th ofJuly Rodeo report with the council indicating that the overall expense was $65,916.86 with 1,453 attendees. She said they didn't] have a way toi track zip codes ort the percentage ofattendees who stayed the night. They had ai total expense budget of $3,656.05. Brandi added that the Report and Discussion from Canadian River Music Festival (CRMF) for Hotel Occupancy Tax Funds for Ana Booze reviewed her CRMF reports for the council. The total event cost was $125,276 with 1,100 attendees. They had documentation of75 different zip codes and estimated that 54% of attendees stayed  Fourth ofJuly Event  motorcycle event went very well and they hoped to have them back again next year.  6.  the June 2024 Event  the night with a total of $1226414ofadverising and promotion expense. Public Hearing for the Proposed Fiscal Year 2024-2025 Tax Rate  7.  The public hearing opened at. 5:57 pm.  Alexandra Cipollone announced that she wasi in favor oft the tax rate increase as proposed last month. The council approved the hiring of an architect in May of 2024, committing $50,000 of tax payer dollars to the project; and to avoid wasting tax payer dollars, she asked the council to approve the proposed tax rate.  Pagelof3    September 16, 2024 Regular Meeting The public hearing closed at 6:03 pm.  8.  Discuss and Consider an Ordinance to Adopt the Proposed Fiscal Year 2024-2025 Tax Rate  There was significant discussion on the tax rate. Talley started by saying she has been the most against the tax rate increase; however, she believed that the proposed tax rate is in the City's best interest. Prater agreed that taxes needed to bei increased, but he would prefer to increase a little this year and a little next year. Cook: remined others oft the meeting last month where citizens asked the council to be conscientious when setting the tax rate, and she believed even with an increase, the council was doing what was asked. Cipollone said when you break it down - do we want to adopt the tax rate or take it from reserves? Bartlett added that once you start dipping in to: reserves for maintenance and operation, it is hard to stop. Hanes admitted that even though the economy is tough right now, Canadian needs to invest in itself. She noted Jonilyn Hanes moved that the Property Tax Rate be Increased by the Adoption ofa Tax Rate of$.84638, which is Effectively: a 9.55% Tax Increase int the Tax Rate by an Ordinance ofthe Cityo ofCanadian, Texas, seconded by Matt Cipollone. Ayes - Cipollone, Cook, Hanes & Talley; Nays - Prater; Motion Passed Discuss and Consider Approval of the Maintenance and Operations and Interest and Sinking Fund ofthe Jonilyn Hanes made al Motion to. Approve thel Maintenance & Operations of $.778311 per $100 Valuation and Interest & Sinking of $.068069 per $100 Valuation Rate, seconded by Matt Cipollone. Ayes =  this town isn't what it once was, and we need to do something about it.  9.  City of Canadian Fiscal Year 2024-2025 Property Tax Rate  Cipollone, Cook, Hanes & Talley; Nays-Prater; Motion Passed 10. Discuss and Consider an Ordinance Amending the 2023-2024 Budget  Wendie Cook made a Motion to Approve an Ordinance Amending the Fiscal Year 2023-2024 Annual  Budget, seconded by Jonilyn Hanes. All in Favor, Motion Carried.  11. Discuss and Consider a Resolution by the City of Canadian, Texas Denying Southwestern Public Service Company's Proposed Surcharge in Rates: Authorizing the City's Continued Participation with other Cities in the Alliance of Xcel Municipalities (AXM) to Direct the Activities of Lawyers and Consultants: Authorizing the Hiring of Attorneys and Consultants: Authorizing the Intervention and participation in Related Rate Proceedings; and Requiring Reimbursement of Reasonable Legal and Consultant Expenses Jonilyn Hanes made a Motion to Approve a Resolution by the City of Canadian, Texas Denying Southwestern Public Service Company's Proposed Surcharge in Rates; Authorizing the City's Continued Participation with other Cities in the Alliance of Xcel Municipalities (AXM) to Direct the Activities of Lawyers and Consultants; Authorizing the Hiring of Attorneys and Consultants; Authorizing the Intervention and Participation in Related Rate Proceedings; and Requiring Reimbursement ofReasonable Legal and Consultant Expenses, seconded by Matt Cipollone. All in Favor, Motion Carried.  12. Discuss and Consider al Donation to the City ofCanadian, Texas  The City received a $500 grant from Best Friends Animal Society (BSAF) as a non-discretionary fund intended for use by the animal services department. The grant was awarded in recognition oft thei monthly  data submissions provided to BSAFin 2024.  age2of3    September 16, 2024 Regular Meeting  Wendie Cook made a Motion to Approve a Donation of $500 to the City of Canadian, Texas from Best  Friends Animal Society, seconded by Matt Cipollone. All in Favor, Motion Carried.  13. Discuss and Consider Approval of an Interlocal Agreement with Hemphill County for Debt Service  Funding  Wendie Cook made a Motion to. Approve an Interlocal Agreement with Hemphill County that will Provide $250,000 to be Applied to the Bond Indebtedness incurred with the 2019 Certificates of Obligation,  seconded by Gary Prater. All in Favor, Motion Carried.  14. Update and Discussion of City Hall Building  The schematic proposed floorplan wasi not available. The item was not discussed.  15. City Manager's Report  Public Works Report/ Codel Enforcement Red Deer Sewer Lift Station Project  16. Discussion of Presentation from Mr. Salem Abraham Regarding Wildfire Damage and Related Issues  City Attorney, Angelique Weaver was called and placed on speaker phone in order to hear the Salem Abraham gave a thorough presentation on the idea of how cities and counties affected by the Smokehouse Creek Fire can come together through an interlocal agreement to consider the Condemnation of Southwestern Public Service (SPS), which is one of four companies owned by Xcel Energy. The council convened in Executive Session at 7:43 pm pursuant to Texas Government Code $551.071 Council Present: Terrill Bartlett, Ashlee Talley, Jonilyn Hanes, Wendie Cook, Matt Cipollone, and Gary  presentation.  Consultation with. Attorney.  Prater  Staff Present: City Manager, Joe Jarosek and City Secretary, Kimberly Sloat The council adjourned. Executive Session and the meeting at 7:57 pm.  1 S Mayor, Terrill Bartlett  k  age3of3