2824NOV-8 PH4:56 FILEDFOR RECORD KRYSTAL VALDEZ ELLIS COUNTY CLERK  UNTYO  RANDY STINSON Commissioner Pct.! #1 LANE GRAYSON Commissioner Pct. #2  TODD LITTLE County. Judge KRYSTALY VALDEZ Ellis County Clerk  LOUIS PONDER Commissioner Pct. #3 KYLEBUTLER Commissioner Pct. #4  NOTICE OF REGULAR MEETING ELLIS COUNTY COMMISSIONERS COURT  Notice is hereby given that a meeting of the Ellis County Commissioners Court will be held on Tuesday, November 12th, 2024, at 2:00 p.m. in the Commissioners' Courtroom (2nd floor) of the Historic Ellis County Courthouse, located at 101 W. Main Street, Waxahachie, Texas. A quorum of the Court will be physically  present. During this meeting time, the following will be discussed and considered:  OPENING COURT  The County Judge will call the meeting to order, declare quorum if present, and declare that notices have been  legally posted, pursuant to the Open Meetings Act, Government Code Chapter 551.  MOTION TO OPEN MEETING  INVOCATION AND PLEDGE OF ALLEGIANCE - Precinct 2 Commissioner. Lane Grayson  PUBLIC COMMENT - Members of the public will have the opportunity to make their comments at the time the  agenda item is being addressed.  CONSENT AGENDA- = Consideration and action:  Administrative Consent:  A.1 Approval of regular bills, payroll, and officers' reports. : County Treasurer Cheryl Chambers A.2 Approval of the August 2024 monthly Treasurer's report, pursuant to Texas Local Government Code A.3 Approval of the September 2024 monthly Treasurer's report, pursuant to Texas Local Government A.4 Approval of the Ellis County Third Quarter 2024 Investment Report, pursuant to Texas Government  $114.044. - County Treasurer Chery! Chambers Code $114.044. - County Treasurer Cheryl Chambers Code 52256.023.- County Treasurer Cheryl Chambers  Ellis County Commissioners' Court Meeting November. 12*, 2024 www.co.ells.t.us  1    A.5 Approval of the Commissioners' Court regular meeting minutes from October 29th, 2024.-C County A.6 Acceptance of at tabulated report of the county's receipts and disbursements of funds from October 20th-N November 15t, 2024, pursuant to Local Government Code 9114.024.-6 County Auditor. Staci Parr A.7 Approval of the. Justice of the Peace, Precinct 2 monthly report for October 2024, pursuant to Local Government Code $114.044. = The Honorable. Jackie Miller, Jr., Justice of the Peace, Precinct. 2 A.8 Approval of the. Justice. of the Peace, Precinct 3 monthly report for October 2024, pursuant to Local Government Code $114.044. - The Honorable Dan Cox, Justice of the Peace, Precinct3 A.9 Approval of the Justice of the Peace, Precinct 41 monthly report for October 2024, pursuant to Local Government Code $114.044.- The Honorable Mike McKenna, Justice of the Peace, Precinct 4 A.10 Approval of an interlocal agreement between the Ellis County Tax Office and The Hollow Public A.11 Approval of an interlocal agreement between the Ellis County Tax Office and Prairieview Public A.12 Acceptance of the $10,000.00 surety bond for Fire Marshal Tim Birdwell for December 15th, 2024  Clerk Krystal Valdez  Improvement District for tax collection services. - Tax Collector Richard Rozier Improvement District for tax collection services. - Tax Assessor Richard Rozier  December 15th, 2025. - Fire Marshal Tim Birdwell  A.13 Approval of the Engineering Department monthly financial report for September 2024, as required by $114.044 of the Texas Local Government Code. - Department of Development Director. Alberto Mares  Financial Consent:  F.1 Approval for the Tax Collector to disburse property tax refunds in the amount of $12,505.73.-C County  Auditor. Staci Parr & Tax Collector Richard Rozier  F.2 FY24 Line-Item Transfer. - Precinct 2 Commissioner Lane Grayson  Decrease 010-0653-509150 (FM2 Asphalt) by $136,000.00 Decrease 010-0653-508020 (FM2 Equipment) by $7,000.00 Increase 010-0653-509060 (FM2 Culverts) by $7,000.00 Increase 010-0653-509120 (FM2 Bridge Repairs) by $136,000.00  F.3 FY24 Line-ltem Transfer. - The Honorable. Judge Jim Chapman, County Court at Law 1  Decrease 001-0380-508010 (Supplies) by $1,496.96 Decrease 001-0380-508350 (Staff Training) by $303.04 Increase 001-0380-508880 (Computer Software) by $500.00 Increase 001-0380-505035 (Temporary Salaries) by $1,200.00 Increase 001-0380-507030 (Telephone) by $100.00  Ellis County Commissioners' Court Meeting November: 12",2024 www.co.ellis.tk.s  2    F.4 FY24 Line-Item Transfer. - The Honorable Judge William Wallace, 378th District Court  Decrease 008-0420-505025 (Salaries-F Part Time) by $21,913.09 Decrease 008-0420-508780 (Juvenile Residential) by $44,000.00 Increase 008-0420-508940 (Secure Residential) by $45,974.05 Increase 008-0420-505500 (Employee Insurance) by $7,856.56 Increase 008-0420-505020 (Salaries - Full Time) by $5,251.86 Increase 008-0420-508350 (Training) by $3,058.99 Increase 008-0420-508770 (Juvenile Medical) by $2,778.82 Increase 008-0420-505010 (Salaries - Juvenile Board) by $992.91 Decrease 008-0420-505025 (Salaries - Part Time) by $9,203.91 Decrease 008-0420-508750 (Juvenile Psychological) by $2,713.07 Increase 008-0420-508080 (Auto Gas/Oi/Maintenance) by $1,048.84 Increase. 008-0420-508890 (Transport Expense) by $511.18 Increase 008-0420-506010 (Mileage Reimbursement) by $184.92 Increase 008-0420-508450 (Juvenile Detention Services) by $10,172.04 Decrease 008-0421-505035 (Salaries-T Temporary) by $162,421.15 Increase 008-0421-505025 (Salaries-F Part Time). by $142,203.11 Increase 008-0421-505022 (Overtime Pay) by$13,540.59 Increase 008-0421-508080 (Auto Gas/0l/Maintenance, by $2,570.12 Increase 008-0421-508930 (Detention Provisions) by $1,814.47 Increase 008-0421-505050 (Longevity) by $1,179.90 Increase 001-0421-508770 (Juvenile Medicals) by $391.60 Increase 001-0421-508680 (Contract Services) by $686.53 Increase 001-0421-508890 (Transport Expense) by $34.83 Decrease 010-0653-509150 (FM2 Asphalt) by $136,000.00 Decrease 010-0653-508020 (FM2 Equipment) by $7,000.00 Increase 010-0653-509060 (FM2 Culverts) by $7,000.00 Increase 010-0653-509120 (FM2 Bridge Repairs) by $136,000.00 Decrease 009-0602-570000 (FM1 - Contingency) by $20,000.00 Increase 009-0602-509070 (FM1 - Tires) by $20,000.00  F.5 FY24 Line-Item Transfer. - The Honorable. Judge William Wallace, 378th District Court  F.6 FY24 Line-Item Transfer. = The Honorable Judge William Wallace, 378th District Court  F.7 FY24 Line-Item Transfer. - Precinct 2 Commissioner Lane Grayson  F.8 FY25 Line-Item Transfer. - Precinct 1 Commissioner Randy. Stinson  Ellis County Commissioners' Court Meeting November. 12+,2024 www.co.ellis.tKus  3    REGULAR. AGENDA - Discussion, Consideration and Action  Department of Development: MOTION TO ENTER PUBLIC HEARING  P.1 Conduct a public hearing on the update to the 2019 Master Thoroughfare Plan (last amended via Minute Order 384.20) regarding existing and future road classifications, connectivity between cities & their adopted thoroughfare plans, egionaly-significant corridors & other related amendments; added  conflicts & severability clauses, and an effective date.  MOTION' TO EXIT PUBLIC HEARING  1.1 Discussion, consideration, and action on the update to the 2019 Master Thoroughfare Plan (last amended via Minute Order 384.20) regarding existing & future road classifications, connectivity between cities & their adopted thoroughfare plans, egionaly-significant corridors & other related  amendments; added conflicts and severability clauses, and an effective date.  1.2 Discussion, consideration, and action for the County. Judge to execute a professional services  agreement with Freese & Nichols, Inc. to help administer the CountysThoroughtare Plan in an amount  not to exceed $10,000.00.  Purchasing:  2.1 Discussion, consideration, and action on the purchase ofa a Mowermax Prime Mover, 30ft., FLA Capable, Gen 41 from Atmax Equipment Co., using BuyBoard Contract #706-23 in an amount of  $298,995.90 Commissioner, Pct. 3 Southern Cleaning Service, Inc.  2.2 Discussion, consideration, and action to award Proposal Number RFP-2024-007 Janitorial Services to 2.3 Discussion, consideration, and approval to declare the listed items (see supporting documentation) from Road & Bridge Precinct 2 as surplus to be disposed in accordance with Local Government Code  $263.  2.4 Discussion, consideration, and action to grant an exemption under the Local Government Code $262.024 (a)(3), an item necessary because of unforeseen damage to public property, from thel bidding requirements of Section 262.023, Local Government Code, for the purchase of 901 feet of pipe to replace a damaged culvert from Independent Industries, LLC, for Ellis County Commissioner Pct. 2. 2.5 Discussion, consideration, and action to purchase 90 feet of pipe to replace damaged culvert in an amount of $61,200.00f from Independent Industries, LLC, for Ellis County Commissioner Pct. 2, using the  approved exemption under Local Government Code $262.024 (a)(3).  2.6 Discussion, consideration, and action to purchase security monitoring services and hardware from Freeit Data Solutions, Inc. using Texas DIR Cooperative Contract No. DIR-CPO-4863 in an amount of  $109,607.21f for the I.T. Department.  Ellis County Commissioners' Court Meeting November. 12*h, 2024 www.co.ellis.txus  4    2.7 Discussion, consideration, and action to transferas surplus vehicle from Indigent Health to Elections  (2014 Ford Focus, VIN FADP3E24E1238779.  Administrative:  MOTION TO ENTER PUBLIC HEARING  P.2 Conduct a public hearing on a request for tax abatement from AREP, located in Reinvestment Zone No.  13 in the City of Red Oak. MOTION TO EXIT PUBLIC HEARING  3.1 Presentation by the Texas A&M AgriLife Extension Service and the Ellis County Office of Emergency Management on the recent Fall/Winter Emergency Preparedness Workshop and future community outreach. - AgriLife Extension Service Director Mark. Arnold and Emergency Management Coordinator.  Michaela Sandefer  3.2 Discussion, consideration, and possible action to enact al burn ban order in Ellis County, effective 3.3 Discussion, consideration, and action to approve the annual update to the Ellis County Investment 3.4 Discussion, consideration, and action to amend the current contract with Local Government Solutions (LGS) to reduce the active number of licenses to two (2) full licenses. = County Attorney. Ann  immediately. = Fire Marshal Tim Birdwell  Policy, as updated on November 12th, 2024. - County Treasurer Cheryl Chambers  Montgomery  3.5 Update, discussion, and possible action on the search for the vacant County Engineer position and  direct staff accordingly on the next steps. - County. Judge Todd Little  MOTION TO ENTER EXEÇUTIVE SESSION  The Commissioners' Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course oft this meeting to discuss any oft the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code Chapter. 551, or to seek the advice ofi its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under Chapter 551. 4.1 Pursuant to Texas Government Code $551.071 (1), consultation with legal counsel regarding pending or contemplated litigation concerning TCEQ matters, specifically pending Texas Pollutant Discharge Elimination Systems permits (TPDES) and pending petitions for the creation of Municipal Utility Districts  (MUD's).  4.2 Pursuant to Texas Government Code $551.071(2), consultation with legal counsel on a matter in which the duty of the attorney to the governmental body under the Texas Rules of Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter, and regarding the current interlocal agreement with the City of Midlothian regarding development procedures.  Ellis County Commissioners' Court Meeting November: 12",2024 www.co.ells.tx.us  5    4.3 Pursuanttol Texas Government Code Section! 551.089, deliberation regarding the deployment, or specific occasions fori implementation, of security personnel, critical infrastructure, or security devices.  ADIOURNMENT OF EXECUTIVE SESSION ADJOURNMENT OF REGULAR MEETING Signed the gth of November, 2024-  KAEKR Todd Little, Ellis County Judge  I,t the undersigned, County Clerk Ellis County, do hereby certify that the above Notice of Meeting of the Ellis County Commissioners' Courti isat true and correct copy of said Notice, thatIreceived: said Notice, andi it was posted at the doors ofthe Ellis CountyCourthouse,  ap place readily accessible toi the general public at all times on the gth of November, 2024 at. 4:5p.m.  County Clerk 6  SpAy  NT  Ellis County Commissioners' Court Meeting November: 12", 2024 www.coells.tx.us  6