STEPHENVILLE TEXAS  REGULAR CITY COUNCIL MEETING City Hall Council Chambers, 298 West Washington Street Tuesday, October 01, 2024 at 5:30PM  MINUTES  The City Council of the City of Stephenville, Texas, convened on Tuesday, October 01, 2024, in the City Hall Council Chambers, 298 West Washington Street, for the purpose of a Regular City Council Meeting, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas Codes Annotated, with the following  members present, to wit: COUNCIL PRESENT:  Mayor Pro Tem David Baskett Council Member LeAnn Durfey Council Member Gerald Cook Council Member Lonn Reisman Council Member Dean Parr Council Member Maddie Smith Council Member Brandon Greenhaw Council Member Alan Nix Mayor Doug Svien Jason King, City Manager Randy Thomas, City Attorney Sarah Lockenour, City Secretary  COUNCIL ABSENT: OTHERS ATTENDING:  CALL TO ORDER PLEDGES OF ALLEGIANCE INVOCATION  Mayor Pro Tem David Baskett called the Regular City Council meeting to order at 5:30 PM.  Council Member Maddie Smith led the pledges to the flags of the United States and the State of Texas.  Reverend Brian Davis, Solid Rock Baptist Church voiced the invocation. Fire Prevention Month Proclamation and Presentation  PRESENTATIONS AND RECOGNITIONS  Assistant Fire Marshal Brandon Lockenour gave a presentation to Council regarding the importance of Fire  Prevention Month and the related activities happening this October.  Regular City Council Meeting Minutes - October 01, 2024  Page I1    Mayor Pro Tem read the following proclamation, which was received by Chief Robert Isbell, Fire Marshal  Gregg Schrumpf, and Assistant Fire Marshal Brandon Lockenour.  CITYOF: STEPHENVILLE FIRE PREVENTION WEEK PROCLAMATION  WHEREAS, the safety and well-being of our community are of utmost importance, and fire prevention WHEREAS, the Stephenville Fire Department is dedicated to reducing the risk of fires in homes through WHEREAS, the National Fire Protection Association (NFPA) has designated October 6 through 12, 2024, as Fire Prevention Week with the theme "Smoke alarms: Make them work for youl"emphasizing the importance of installing and maintaining working smoke alarms in every home; and WHEREAS, roughly three out off five fire deaths happen in homes that had no smoke alarms or no working WHEREAS, smoke alarms play a critical role in early fire detection, providing precious seconds for WHEREAS, it is vital to educate our community on the importance of testing smoke alarms monthly, replacing batteries when necessary, and ensuring that smoke alarms are installed in every sleeping area, outside each sleeping area, and on every level of the home; and WHEREAS, fire prevention and education are crucial for the safety of our community, and Fire Prevention Week offers an opportunity to raise awareness about simple yet lifesaving actions that can help NOW, THEREFORE, 1 David Baskett, Mayor Pro Tem of the City of Stephenville, do hereby proclaim the week of October 6 through 12, 2024, as Fire Prevention Week in the City of Stephenville andI encourage residents to take responsibility, for the safety of their families by ensuring that their smoke alarms are functioning properly and that everyone "Makes them work for you!"  plays a critical role in ensuring the protection of lives and property; and  prevention and education; and  smoke alarms; and  residents to escape and callj for help; and  protect lives and property.  Presentation of Teachers' Day Proclamation the City of Stephenville:  Mayor Pro Tem read the following proclamation for Teachers' Day celebrating teachers in Erath County and  CTYOFSTEPHENVILLE TEACHERS DAY PROCLAMATION  WHEREAS, the City ofStephenville's future strength depends on providing a high-quality education to all WHEREAS, teacher quality matters more to student achievement than any other school-related, factor; WHEREAS, teachers spend countless hours preparing lesson plans and supporting students; and WHEREAS, our Stephenville teachers deserve our continued support, respect, and admiration; and WHEREAS, we proudly lead in demonstrating to our community to recognize and support our teachers in  students; and and  educating the children of this community; and  Regular City Council Meeting Minutes - October 01, 2024  Page 12    WHEREAS, #TeachersCan is a statewide movement supported by more than 150 partnering businesses and organizations committedi to elevating the teaching profession and honoring the critical role teachers NOW, THEREFORE, BE IT RESOLVED that the Stephenville City Council joins #TeachersCan and its partnering entities across Texas in celebrating the inaugural Texas Teachers' Day and proclaims October 5, 2024, to be Stephenville Teachers' Day; and BE IT FURTHER RESOLVED that the Stephenville City Council encourages members of our community to personally express appreciation to our teachers and display a light blue ribbon outside your homes or businesses the week of October5 50 asasymbolofsupport  playi int the success of Texas; and  for our educators.  Presentation of the TAAF Male Athlete of the Year Award to Kamryn Arnick by Neely Carter with Stephenville Neely Carter, on behalf of the Stephenville Runner's Club, presented Kamryn Arnick the TAAF Male Athlete  Runner's Club  of the Year Award in recognition of his athleticism and hard work.  CITIZENS GENERAL DISCUSSION REGULAR. AGENDA  All citizens present to: speak were speaking on Agenda Item No.7 7, so Mayor Pro Tem held them for that time.  1. Consider Approval of Professional Planning Services for an Airport Layout Plan (ALP)  Director of Administrative Services Darrell Brown presented Council the proposed Professional Planning On August 29, 2024, the City of Stephenville opened the single bid received for the above referenced project. KSA has experience with similar projects and has done other work for the Stephenville Clark Regional Airport in the past. The consultant selection committee placed KSA as Staff recommends that the City should enter negotiations with KSA for Professional Planning Once a consultant is selected and the contract is negotiated, TXDOT Aviation will develop a MOTION by Brandon Greenhaw, second by Lonn Reisman, to approve staff to enter negotiations with KSA for Professional Planning Services for an Airport Layout Plan (ALP) update as presented. MOTION  Services agreement for the Airport Layout Plan.  number: 1 on their ranking list in accordance with TXDOT Aviation guidelines. Services for an Airport Layout Plan (ALP) update with Narrative.  reimbursement grant process.  CARRIED unanimously.  2. Consider Approval of Mod Motel Fence Request  Mayor Pro Tem David Baskett presented this item to Council.  On August 28, 2024, Mr. Kirk Bonner contacted staff requesting consideration to install a privacy fence in the City Right-of-Way along Airport Road. Staff denied the request. Mr. Bonner is requesting this item be reviewed by City Council. The stated reasons for the fence were, 1).Security  and, 2). Aesthetics.  Mr. Kirk Bonner addressed the Council regarding this matter. City Manager Jason King spoke regarding Public Right of Ways.  Regular City Council Meeting Minutes - October 01, 2024  Page 13    MOTION by Alan Nix, second by Brandon Greenhaw to deny the request to build a fence in the Public Right-of-Way along Airport Road as presented. MOTION CARRIED with a 6:1 vote with Gerald Cook 3. Consider Approval oft the Budgeted Water Meter and Vault for the Creekside Apartment Complex  opposing the denial.  Public Works Director Nick' Williams presented this item to the Council.  The August 6, 2024 council meeting approved the abandonment of water infrastructure at the Creekside Apartments and supported the purchase of a master water meter and vault for the complex. Delivery is estimated at 24 weeks. The apartments at the Creekside complex were constructed in 2016 and contain approximately 442 individually metered units as well as nine fire hydrants and approximately- 4,500 feet of 2-inch, 6-inch, and 8-inch water lines. Staff recommends the purchase of a water meter and vault for the approved water infrastructure abandonment at the Creekside Apartment Complex located at 1000 Lingleville Highway. Aqua-Metric is the sole source distributor for the Sensus meter system components utilized by the city. The meter/vault cost was determined from an Aqua-Metric quote for $59,108.55 and Aqua- Metric has agreed to honor that quote. The cost of installation is estimated at $50,000 and costs MOTION by Alan Nix, second by Gerald Cook, to approve the purchase of the meter and vault as presented from. Aqua-Metric in the amount of $59,108.55. MOTION CARRIED unanimously. 4. Consider Approval of Budgeted Updated City Logo on the 377 Elevated Storage Tank Public Works Director Nick Williams presented this item to the Council.  will be solicited.  The adopted FY24-25 budget approved the replacement of the prior city logo with the updated logo. Maguire Iron repainted the 3771 Elevated Storage Tanki in 2023 as part of a tank rehabilitation Staff recommends approval of the proposal with Maguire Iron to perform the budgeted City of Stephenville logo update on the 377 Elevated Storage Tank as approved in the adopted FY24-25 Ac cooperative purchasing agency bid through the Texas Interlocal Purchasing System (TIPS) was The FY24-25 adopted budget includes $48,000 for the update of the new logo at two locations on the 377 Elevated Storage Tank. The proposed contract for services provides this service for exactly $48,000 and proposes to have the work complete within 180 days. The Purchasing Manager has confirmed the city is able to purchase this equipment through the TIPS Cooperative purchasing The following alternatives are provided for consideration: 1. Do not approve the purchase as ADVANTAGES: 1. Approval allows the work to be scheduled 2. The trucki is under budget.  project. The project went well and staff was pleased with the final result.  budget.  received from Maguire Iron for $48,000.00.  agency and adheres to all purchasing requirements. (Account #TX-993069) presented, or 2. Recommend an alternate bidding methodology.  DISADVANTAGES:1. No disadvantages have been identified.  Regular City Council Meeting Minutes - October 01, 2024  Page 14    MOTION by Maddie Smith, second by LeAnn Durfey, to approve the replacement of the prior city logo with the updated logo on the 377 Elevated Storage Tank by Maguire Iron for $48,000.00. MOTION 5. Consider Approval of the Budgeted ump/Motor/Paseplate Unit for the Lillian Pump Station  CARRIED unanimously.  Public Works Director Nick Williams presented this item to the Council.  The adopted FY24-25 budget approved the purchase of a pump, motor, baseplate unit at the Lillian Pump Station. This unit would be the third and final pump for the Lillian Pump Station as originally Staff recommends approval of the proposal from Odessa Pumps & Equipment, Inc. for a budgeted Staff received a Buy Board cooperative purchasing proposal from Odessa Pumps & Equipment, Inc. to provide a matching pump/motor/Daseplate for the Lillian Pump Station for $47,100.00 with a The FY24-25 adopted budget includes $49,525 for the capital item. The total purchase cost of the pumping equipment is $47,100.001e leaving a positive balance of $2,425.00. The Purchasing Manager has confirmed the city is able to purchase this equipment through the Cooperative purchasing The following alternatives are provided for consideration: 1. Do not recommend approval the ADVANTAGES: 1. The purchase was specifically allocated in the approved FY: 24-25 budget. 2. The  designed.  pump, motor, baseplate unit at the Lillian Pump Station.  16-week lead time  agency and the practice adheres to all purchasing requirements.  proposals as presented; proposal is under budget.  DISADVANTAGES: No disadvantages are identified.  MOTION by Alan Nix, second by LeAnn Durfey, to approve the purchase of the ump/motor/Daseplate unit for the Lillian Pump Station for $47,100.00 from Odessa Pumps & Equipment, Inc. as presented.  MOTION CARRIED unanimously. PLANNING AND ZONING COMMISSION Steve Killen, Director of Development Services 6. Case No.: RZ2024-004  Applicant Landon Darwin, Representing Rock Creek Property No.1, LLC, is Requesting a Rezone of Property Located at OW. Cedar St, being Parcel R78345 of the H.C. Hudson Survey, A-342, of the City of Stephenville, Erath County, Texas from Single Family (R-1) and Retail and Commercial (B-2) to Mayor Pro Tem David Baskett announced the representative for Rock Creek Property No. 1, LLChas pulled this project for consideration. If the project gets resubmitted, it will have to route back through appropriate channels for approval from the beginning as if it were a new project. Any  Multifamily Residential District (R-3)  variances granted are considered null and void.  7. PUBLICI HEARING Case No.: RZ2024-004  Regular City Council Meeting Minutes - October 01, 2024  Page 15    Mayor Pro Tem David Baskett announced that because the project was pulled there would not be al Public Hearing at this time. Ifa anyone present wished to speak, he would open the Public Hearing, 8. Consider Approval of Ordinance Rezoning Property Located at 0 W. Cedar St, being Parcel R78345 of the H.C. Hudson Survey, A-342, oft the City of Stephenville, Erath County, Texas from Single Family (R- This item was pulled from the agenda by Mayor Pro Tem David Baskett due to the representative  but no one wished to.  1) and Retail and Commercial (B-2) to Multifamily Residential District (R-3) of Rock Creek Property No. 1, LLC pulling the rezone request.  9. Case No.: RZ2024-011  Applicant Matt Copeland, Representing Barefoot Equity Partners, LLC, is Requesting a Rezone for Property! Located at 961 Clinton St, being Parcel R32222, $4400 KIGHT SECOND ADDITION, BLOCK1& 2, LOT: 1B & 11B; CITY ADDITION, BLOCK 99, LOT: 1D; of the City of Stephenville, Erath County, Texas  from Single Family Residential (R-1) to Integrated Housing District (R-2.5) Director of Development Services Steve Killen presented this item to the Council.  The applicant is requesting a rezone to construct a triplex unit R-2.5 zoning includes two-to-four family dwellings as a permitted use with lot dimension requirements being 75'x100'. This parcel The Planning and Zoning Commission convened on September 18, 2024, and, by a unanimous vote  meets the minimum lot dimensions for the intended use. of7-0, recommended the City Council approve the rezone request.  10. PUBLIC HEARING Case No.: RZ2024-011  Mayor Pro Tem David Baskett opened the Public Hearing at 6:15 PM. No one spoke in favor or opposition of Case No. RZ2024-011. Mayor Pro Tem David Baskett closed the Public Hearing at 6:16 PM.  11. Consider Approval of Ordinance Rezoning Property Located at 961 Clinton St, being Parcel R32222, $4400 KIGHT SECOND ADDITION, BLOCK 1 & 2, LOT: 1B &: 11B; CITY ADDITION, BLOCK 99, LOT1 1D; of the City of Stephenville, Erath County, Texas from Single Family Residential (R-1)to Integrated Housing MOTION by Gerald Cook, second by LeAnn Durfey, to approve Ordinance No. 2024-0-28 rezoning property located at 961 Clinton St. as presented. MOTION CARRIED unanimously, with Maddie  District (R-2.5)  Smith abstaining due to conflict of interest.  12. Case No.: RZ2024-012  Applicant David Brumfield, Representing GREYHOUSE RENTALS LLC, is Requesting a Rezone for Property Located at 727 Frey, being Parcel: R78766 of the $2300 BUTLER ADDITION;, BLOCK 2;, LOT 9A; of the City of Stephenville, Erath County, Texas from Single Family Residential (R-1) to One and  Two-Family Residential (R-2)  Director of Development Services Steve Killen presented this item to the Council.  The applicant is requesting the rezone to do an addition to the existing home and convert the use of the existing home to a duplex. R-2 zoning includes single-family and two-family dwellings as permitted uses. Duplex style housing will require 75x100 lot dimensions. This lot shows to have approximately 60' offrontage on Frey St. Ifthis rezone isa approved, avariance request forareduced  Regular City Council Meeting Minutes = October 01, 2024  Page 16    lot width would have to be approved by the Board of Adjustment before the building could be The Planning and Zoning Commission convened on September 18, 2024 and, by a unanimous vote  utilized for the intended purpose.  of7-0, recommended the City Council approve the rezone request.  13. PUBLICI HEARING Case No.: RZ2024-012  Mayor Pro Tem David Baskett opened the Public Hearing at 6:18 PM. No one spoke in favor or opposition of Case No. RZ2024-012. Mayor Pro Tem David Baskett closed the Public Hearing at 6:18:35 PM.  14. Consider Approval of Ordinance Rezoning Property Located at 727 Frey, being Parcel: R78766 of the $2300 BUTLER ADDITION; BLOCK2;LOT9 9A; of the Cityofs Stephenville, Erath County, Texas from Single MOTION by Lonn Reisman, second by LeAnn Durfey, to approve Ordinance No. 2024-0-29 rezoning  Family Residential (R-1) to One and' Two-Family Residential (R-2)  the property located at 727 Frey as presented. MOTION CARRIED unanimously.  DEVELOPMENT SERVICES COMMITTEE  Gerald Cook, Chair  15. Development Services Committee Report  Development Services Committee Chair Gerald Cook presented the report from September 17, 2024. Agenda Item No. 1: Discussion of Historic Downtown District and Regulations of Exterior, Street Facing Chairman Cook briefed the Committee regarding recent efforts of community members interested in establishing a Historic District Ordinance that would require the issuance of a certificate of appropriateness before any work is performed for exterior facades of buildings within the District. Staff has been working closely with these community members to draft an ordinance that meets these desires. Historic District ordinances are common across the Nation and widely vary in the degree of regulation. Local Government Code Chapter 211 provides the authority for the adoption Steve Killen was asked to address the Committee and provided the following overview:  Facades of Buildings within the District  of such ordinances.  1. Establishment of the District by the P&Z Commission. 2. Creation of a Historic District Commission. to be reviewed by the Committee.  3. Require any work to be performed to any exterior façade of any building within the District 4. Work may not be performed unless a Certificate of Appropriateness is granted by the 5. Establishes guidelines for the Committee to reference regarding materials, paint color, light 6. Establishes an appeal process should a Certificate of Appropriateness be denied.  Committee. fixtures, etc.  Regular City Council Meeting Minutes - October 01, 2024  Page 17    7. Provides a penalty clause for any work performed without a Certificate of Appropriateness After deliberation, the Committee, by a vote of 2-1, opted to assign the Ordinance and Guidelines to the Planning and Zoning Commission for a Public Hearing and subsequent recommendation to Agenda Item No. 2: Proposed Ordinance Revisions Relating to the Limitation on the Number of Unrelated Chairman Cook introduced the item and asked for staff to address the Committee. Steve Killen provided background summarizing research performed related to the topic. Jason King, City Manager, also provided comments to the effect that many properties are known to have more than three unrelated occupants, and the housing generally has ample space for such occupancy. The proposed increase from three to four persons would bring more properties into compliance with this requirement. Staff proposed this revision be applied to the following Zoning Districts:  or in violation thereof.  the full City Council.  Persons that may Occupy a Residential Structure  RE Residential Estate District (43,560ft2) R-HA Single-Family Residential District (21,780f ft2) R-1 Single-Family Residential District (7,500ft2) R-1.5S Single-Family Residential District (6,0001 ft2) R-2 One- and Two-Family Residential District R-2.5 Integrated Housing District R-3 Multiple Family Residential District MH Manufactured Housing District B-3 Central Business District DT Downtown District AG Agricultural District  After deliberation, the Committee, by a vote of 3-0, opted to assign the Ordinance to the Planning and Zoning Commission for a Public Hearing and subsequent recommendation to the full City  Council.  FINANCIAL REPORTS Monica Harris, Director of Finance  16. Monthly Budget Report for the Period Ending August 31, 2024  Director of Finance Monica Harris presented the monthly budget report as follows:  In reviewing the financial statements ending August 31, 2024, the financial indicators are Property Tax Collections: We received $25K in property taxes in the month of August, resulting in a $289K increase over the funds collected last fiscal year to date. The amount collected is 101% of the $7.3 million budget, which is $114K more than anticipated.  overall as or better than anticipated.  Regular City Council Meeting Minutes - October 01, 2024  Page 18    Sales and Use Tax: We received $807K in sales taxi in August, resulting in $213K or 2.5% more than the funds collected last fiscal year to date. The amount collected is 94% of the $9.4 Revenue (by fund): Of the $42 million revenue received to date, 54% was received in the General Fund, 27% was received in the Water/Wastewater Fund, 7% was received in the Revenue (budget VS. actual): We received 98% of the total budgeted revenues through August, which is $2.2 million more than anticipated due to taxes, intergovernmental, and Revenue (prior year comparison): We received $823k less revenue through August than Expenditures (by fund): Of the $51 million spent to date, 47% was expended in the Water/Wastewater Fund, 40% was expended ini the General Fund, 4% was expended ini the Capital Projects Fund, 2% was expended in the Debt Service Fund, 2% was expended in the Storm Fund, 2% was expended in the Airport Fund, and 2% was expended in the Landfill Expenditures (budget VS. actual): We have expended 66% of the total budgeted expenditures through August, which is $20 million less than anticipated due to personnel, contractual, Expenditures (prior year comparison): We spent $4.4 million less in expenditures through SEDA Revenue Comparison: SEDA has received an overall 100% of budgeted revenue through August, which is $25K more than last fiscal year to date and $83K more than anticipated SEDA Revenue Comparison: SEDA has spent an overall 34% of budgeted expenditures through. August, which is $209K less than last fiscal yearto date due to grant disbursements and $980K less than anticipated due to capital outlay and grant disbursements.  million budget, which is $456K higher than anticipated.  Capital Projects Fund and 4% was received in the Landfill Fund.  interest income.  last fiscal year to date due to debt proceeds received in the prior year.  Fund.  capital outlay, and transfers.  August than last fiscal year to date due to capital outlay.  due to taxes and interest income.  CONSENT AGENDA  17. Consider Approval of Minutes September 3, 2024 18. Consider Approval of Minutes September 4, 2024 19. Consider Approval of Minutes September 17, 2024  20. Consider Approval of Public Safety Regional Radio System Maintenance Agreement 21. Consider Approval of Annual Contract for Sewer Root Control 22. Consider Approval of Annual Contract for Street Renovation Materials  Regular City Council Meeting Minutes - October 01, 2024  Page 19    23. Consider Approval of Renewal of Annual Contract for Generator Maintenance  MOTION by Maddie Smith, second by Brandon Greenhaw, to approve Consent Agenda items as  presented. MOTION CARRIED unanimously.  COMMENTS BY CITY MANAGER COMMENTS BY COUNCIL MEMBERS  ADJOURN  Mayor Pro Tem David Baskett adjourned the Regular City Council meeting at 6:37 PM.  Note: The Stephenville City Council may convene into Executive Session on any matter related to any of the above agenda items for a purpose, such closed session allowed under Chapter551, Texas Government Code.  SyienMayor hu  PTDPES OF / A  ATTEST:  Saràh  Sathge  In accordance with the Americans with DisabHities  persons who need accommodation to attend or  participate in this meeting should contact City Hallat 54:918-1287 within 48 hours prior to the meeting to  request such assistance.  Regular City Council Meeting Minutes - October 01, 2024  Page 110