THECITYOF JRANDVIEW TEXAS Founded 1854  REGULAR CITY COUNCIL MEETING MINUTES  OCTOBER 7,2024  The Grandview City Council met in regular session on Monday, October 7, 2024, at 6:00 p.m. at  City Hall.  L.ROLLCALLAND CALLTO ORDER BY MAYOR HOUSTON AT 6:02 PM.  City Council Present: William Houston, Mayor Justin Medenwaldt, Place 1 Robert Weeks, Place 2 Curtis Jones, Place 3 Danny Webster, Place 4 Mary Sarver, Mayor Pro-Tem City Administration Present: Katherine Reading, City Manager Shannon Pruitt, City Secretary  2. Invocation was led by Mayor Houston  3. Pledge ofAllegiance to the U.S.A. Flag and Texas Pledge was led by Mayor Houston.  4. PUBLIC COMMENTS:  No Comments were made.  5. PRESENTATIONS, COMMENDATIONS AND ANNOUNCEMENIS  Mayor Houston - Spoke to. Donna Anderson at the Grandview. Nursing Home regarding a Fall Festival they are hosting. Lookingfor donations for candy to be placed in bags to hand  out.  Western Heritage Day is on Saturday.  State Fair - Grandview kids are showing this week and next week. Jones will be the backup. for accounts payable andpayroll.  Introduction of Carolyn Jones, CiyofGrandview Community Outreach Coordinator: Mrs.  Page 1 of7  Regular City Council Meeting Minutes, October 7,2024    6.F REPORTS. AND PRESENTATIONS:  A. Receive monthly municipal reports (City Manager).  HydroPro Solutions- Red Brick. Project-  Full meter swap is completed.  Easement documents completed as oftoday. Requested signature from Mr: Clark. Once signed can proceed with the bidding process, ifthere is going to be one. We do not have AFA Funding back from TXDOT Itis within our budget to cover the  costs. Funding should be in this year:  Green Ribbon Project- engineering.  Waiting.for TXDOTto provide comments. They have completed about 60%0 ofthe  Park. Bathroom and Park Stage- Park and Events Board Update-  Wefound a builder; working with him on design.  Elected to remove, parade from the event list for the Veterans Memorial. However; we received an email this morning.from a park board member who has been contacting organizations. for the parade. We were not aware ofthe activity that she was doing. There is a group email to correspond. We are not having a parade however we will hold an memorial on November 9th. We are working on bagpipes and trumpets. The Park and Events Board. chose some equipment to go on the. surfacingfor the PIP. There were other items to go onfor the park. This was not within the budget. A recommendation was made to bring it back to council to amend the budget for the park. When Mrs. Reading spoke to Public Management, Grant Administrator; theysuggested sticking with items that are in the budget for the time being for them to necessitate a quote. After they necessitate a quote, we will come back to the park board to pick out  more items and then ask the council for morej funding.  Road and Streets Update- Streets Capital. Improvement-  Pecan sewer main needs replacingfor 4 homes. The builder must fund his portion.  Was brought before CPAC. There were two changes on the CIP.  Contacted Commissioner Wooley regarding Hughes Lane. Hughes Lane comes to about 1.5million to repair: Commissioner Wooley responded today, and they will be working out costs and a possible interlocal agreement, for taking care ofl Hughes Lane. North. Louisiana St. is not a platted street and does not belong to the city. A survey has Next step, we are, going to bring street signs to CPACfor ai recommendation and put  been conducted to, find that it belongs to the owner ofthe land.  together the CIP documents. Upcoming Agenda. Items: Street CIP, street sign replacements.  Page 2of7  Regular City. Council Meeting Minutes, October7,2024    Social Media Personnel. Policy. Prairieland. Interlocal. Agreement.  Advanced. Funding Agreement, from TXDOT (Green Ribbon. Project). Park and. Events Boardfunding request, Park bathroom and stage designs.  Sidewalk Repairs-  Street maintenance category, creating inside ofthe street CIPwill be a Sidewalk CIP.  Development Services Point of View: (Does not include any new builds)  89 Open. Permits. Finance Update:  Replats and Development Plats.  Wefailed to reach Sales Tax History by about $50,000. This does not have an impact on our General Fund.  *Breakdown ofPolice. Department and SRO will take place at the next meeting.  Public Works Update:  State mandated. Leada and Copper. Report will be submitted October 16, 2024. Hats offto  the Public Works Department, for all they do. Meters are completed except for oldv vacant lots.  Michaelwill be assisting Rylee with Code. They will both be attending Code Training  Class.  Well. 1 is still under repair:  Julian received. his C Wastewater License.  Important to Note: TCEQ counts against us for every door (A door is counted as a meter) even in an apartment complex. Righti now, TCEQ accounts usj for having close to 900 meters. Our actual connections are in the low 700's. According to TCEQ, when you hit 1,000 it requires two licensed operators. Julian receiving his' C Wastewater and  Groundwater license are all completed we satisfy all requirements.  No questions from City Council.  B. Receive monthly communications and awareness reports (City Secretary).  Monthly Calendar  Workshopfor How to Chair a Meeting (Date to be determined).  Date changefor Park and Events Board Meeting moved to Tuesday, October 29, 2024. Mailed out with the last water bill. This replaces Eye on Water we had previously. Customers will have the ability to sign up to review their water usage online and set up to receive alerts. Customers that are. having issues signing in need to type, Last Name, First Name. My Water Advisor information can be handed out on Western Heritage Day on  My Water. Advisor-  Saturday. We currently have 12 subscribers.  Page 3 of7  Regular City Council Meeting Minutes, October7,2024    Code Red, Subscribers-  We are going awayfrom this as well. Customers can sign up to receive alerts on our website to receive information, for City Council Meetings, Planning and Zoning Meetings, EDC Meetings, Park and. Events Board. Meetings as well as the emergency alerts.  Open. Records Request: 11 ETJRelease Petitions: 0 Report an Issue: 3 October 2024. Newsletter- Historian Project (Library). Nothing to addfrom the Council.  Was sent out with the monthly water bills. There is a OR Code for the Grandview  Mayor Houston announced a break at 6:52. PM.  Reconvened at 6:35 PM.  C. Receive monthly public safety reports (ChiefofPolice). Update on 2 incidents we had a couple Friday's ago-  Located individual from the game, Burglaryofvehicle, under investigation.  Stats: Calls: 82 Sel-Inllated.Activiy: 449 Traffic Stops: 422 Arrest: 4  Filed Cases with DA Office: 3 Filed with the County.Attorney: 5 Under Investigation: 10 No questions from City Council.  7.CONSENT AGENDA:  A. Consider approval of the minutes from the Regular City Council meeting held on  September 9, 2024.  B. Consider approval of the minutes from the Special Called City Council Meeting held on  September 28, 2024.  Page 40 of7  Regular City Council Meeting Minutes, October7,2024    C. Considerapproval and accept of September 2024 monthly expenses for Fiscal Year  2023-2024.  Council. Member Weeks made a motion to approve Consent Agenda.  Council Member Webster seconded the motion.  Motion carried- all ayes  8. GENERALGOVERNMENT:  A. Discuss and consider action regarding appropriated funding in the amount ofs $20,000 forthe Grandview Volunteer Fire Department for Fiscal Year 2024-2025. Presented by Katherine Reading, City Manager. (Backup materials provided during meeting  outlining email correspondence with Chief. James Camp)  Mayor. Houston spoke- We need documentation showing wheref funds are going to satisfy Fire Chief, James Camp spoke- Switched from quick books to quick books online. The accountant has been working on itfor about 5 months. GVVFD. FYis. January -. January. They were expecting a yes or no when they requestedfunds. Didnot provide that much information when they appliedfor a loan. They do not get a bill from the city showing  the State ofTèxas.  how much water they used. so it is not put in their budget.  Council Member Jones spoke- In order to receive anyfunds from the city you need to be completely transparent with your finances. Against giving money other than paying utilities like we have been. Suggests get with their auditor; CPA, have them, go through our Finance Director to see what documentation is needed. to rèceivefunds from us in the  future.  Mayor Pro-Tem Sarver spoke- Money has been allocated, in order to request money, need to provide documentation. Wants to payfor the water and retirement for GVVFD. We need basic financial information. We have started a newj fiscal year and appropriated our budget, ifthere are things you see,ou can email us through the City. Manager or council directly. We want to supportyou the best we can and get any information  requested ahead oftime.  Fire Chief, James Camp spoke- GVVFD has a Board ofDirectors, Treasurer; Secretary, President, Vice. President, and a member at large. The Treasurer is the person responsible for the finances. Have been in a bad. spot this year switching over to an  accountant to take care ofthis stuff  Council Member Webster- We need your Treasurer to come down here to get with our financial department to get the right documents sO we can get this taken care of  Page 5of7  Regular City Council Meeting Minutes, October7,2024    Mayor Houston- You have an extra $10,000 that has been appropriated to your GVVFD.  Is there anything. you need for thatfor this year?  Fire Chief, James Camp spoke- Will talk about it with. Katherine.  Katherine Reading, City. Manager spoke- We have to be able to prove to the auditors that  you took out a loan. We are happy to help any way we can.  *Council Member Weeks requested us to make a checklist of what we need, a  performance table. There should be an agreement. Requested a copy ofthe signed agreement.  City to email copy ofthe Utility Billing Invoice to GVVFD quarterly. Email showing, they used this much water, and what we are paying for them (GVVFD), including that  we pay retirement and what all the city paysfor. Send it to the Fire Chief and whoever their CPA is.  *Fire Chiefneeds to provide documentation we would need to satisfy the. state. Itis up Mayor Pro-Tem Sarver made a motion to approve proposedprotocols) for the Grandview Volunteer Fire Department, for the Fiscal Year 2024- 2025 as discussed ($10,000).  to the Fire Chief at this point to come back to make his request.  Council Member Weeks seconded the motion.  Motion carried = all ayes  B.C Considera approval of resolution R24-10071 nominating candidates for the election of members to the Johnson County Central Appraisal District Board of Directors.  Candidates nominated: Duaine Goulding- 4 votes John Wood- 5 votes Amy Lingo- 4 votes  Mayor Pro-Tem Sarver made a motion to approve Resolution R24-10071 nominating Duaine Goulding- 4 votes, Amy Lingo- 4 votes, and. John Wood- 51 votes, to the Johnson  County Central. Appraisal District Board ofDirectors. Council Member Weeks seconded the motion.  Motion carried- all ayes  9. RECESS INTO EXECUTIVE SESSION:  Page 6of7  Regular City Council Meeting Minutes, October 7,2024    A. Discussion of potential residential development and requested economic B. Discussion of potential residential development and requested economic  development incentives (area 1). development incentives (area 2).  Mayor Houston convened into Executive Session at 7:30PM. Mayor. Houston reconvened into Regular Session at 9:06 PM.  10.ADJOURN MEETING:  Mayor Houston adjourned the meeting at 9:07 PM  CIYOPGRANDVIEW, TEXAS  William Houston, Mayor  ATTEST:  OFG B  Shammm Duke Shannon Pruitt, City Secretary  XAS  Page 7of7  Regular City Council Meeting Minutes, October 7,2024