Regular Meeting Minutes January 21,2021  1. Call to Order Mayor Ford at 6:00 pm 2. Roll Call AlI Present  3. Pledge of Alegiance/Invocation given by Councilwoman Vautrot  a. The United States Flag indivisible."  b. The Texas state flag: "Honor the Texas flag; Ipledge allegiance to thee, Texas, one state under God, one and  4. Conflict of Interest Statement None  5. Citizen Comments (3 minutes each) - An opportunity for the citizens to address Council on agenda items or concerns not on the agenda -t those wishing to speak must complete the comment card, present the comment card to the City  Secretary prior to the beginning of the meeting, and observe a 3 minute limit. None  6. Review/Approve Consent Items Tabled a. Financial Reports for City of Bevil Oaks b. Financial Reports for Water Report by Utility Innovations d. Previous Meeting Minutes 7. Review/Approve Action Items  a. Consideration/Disussion/Approval-Variance from a resident about their water bill M/M/2/C ConsoeratomDscusonApoal-Changes to the Variance request from such as limitations to submissions Mm2/CCounclwoman Emmons/Counciman Emmons APPROVED. 1 per rolling 12 month Comsideraton/Dhscusonm/Approval-Changes to spending Policy/Procurement Rules M/M/2/CCouncilman  Councilman mmons/Counclwoman Emmons DENIED  period.  Emmons/Counciman Mullins APPROVED  M/M/CCounclwoman Emmons/Coundiman Mullins APPROVED d. Consideration/Discusson/Approval-Proclamation for Blind Veterans Day M/M/2/C Councilwoman Emmons/Counciman Mullins APPROVED Councilman Mullins/Counciman Neichoy APPROVED  Consideration/Discussion/Approyal - Revision to Ordinance # 68 and Ordinance # 1 M/M/2/C  Consideration/Discussion/Approval- Ordinance for Entergy Declining to Approve Change in Rates Request  M/M/2/CCounciman Malins/Counciwoman Emmons APPROVED  8. Adjourn Regular Meeting M/MIR/CCounciman Mulins/Councliwoman Vautrot at 7:21 pm  EMLg  Mullins Doug  Bab  Mayor Pro-Tem, AaL  City Secretary, Barbara Emmons    Notice of a Regular Meeting Minutes CITY OF BEVIL OAKS, TEXAS  February 25, 2021  1. Call to Order - 6:05 PMI by Mayor Ford Vautrot and Emmons ALL PRESENT 4. Conflict of Interest Statement None  2. City Council Present : Mayor Ford, Councilmen Neichoy, Emmons, Mullins, and Goebel. Councilwomen  3. Pledge of Alegiance/Inyocation given by Councilwoman Vautrot  5. Citizen Comments (3 minutes each) - An opportunity for the citizens to address Council on agenda items or concerns not on the agenda -t those wishing to speak must complete the comment card, present the comment card to the City Secretary prior to 6. Review/Approve Consent Items MM/CCoundlwoman Emmons/Coundiman Mullins APPROVED  the! beginning of ther meeting, and observe a3r minute time limit. None . Financial Reports for City of Bevil Oaks b. Financial Reports for Water Report by Utility Specialties d. Previous Meeting Minutes 7. Review/Approve Action Items  a. APPROVED -] Resolution for Certified Tax Roll M/M/2/C Councilman Mullns/Coundlwoman b. APPROVED: - High Water Bill Resolution from Winter Freeze M/M2/CCoundlwoman 8. Adjourn Regular Meeting! M/MI2/CCounclman Mullins/Counclman Goebel APPROVED630PM.  Vautrot  Emmons/Coundliman Mullins  Gnuuezs  Sll M7h Rebecca Ford, Mayor  AMDarboue  Barbara Emmons, City Secretary    Regular Meeting Minutes April15,2021 CITY OF BEVIL OAKS, TEXAS  1. Call to Order Mayor Ford 6:00 PM Councilman Neichoy was joined virtually. Council Absent: Councilman Mullins 4. Conflict of Interest Statement  2. Roll call Council Present: Mayor Ford, Councilwoman Vautrot, Emmons. Councilman Emmons and Goebel.  3. Pledge of Alegance/Inyocation given by Councilwoman Vautrot  5. Citizen Comments (3 minutes each) - An opportunity for the citizens to address Council on agenda items or concerns not on the agenda -1 those wishing to speak must complete the comment card, present the comment card to the City Secretary prior to 6. Review/Approve Consent Items APPROVED M/M/CCounclwoman Emmons/Coundlwoman Vautrot  thel beginning of the meeting, and observe a3 minute time limit. NONE a. Financial Reports for City of Bevil Oaks b. Financial Reports for Water Report by Utility Specialties d. Previous Meeting Minutes 7. Review/Approve Action Items  a. APPROVED = Waiver of P&I M/MI/CCoundlwoman Emmons/Counciman Emmons 8. Adjourn Regular Meeting APPROVED M/MI/CCoundiman Emmons/Counciman Goebel 6:35 PM  Attest:,  bmk Mayor Pro-Tem, Doug Mullins  ba-buafaw City Secretary, Barbara Emmons  ETEREO    Notice of a Regular Meeting CITY OF BEVIL OAKS, TEXAS  May 20  1. Call to Order by Mayor Pro-tem Mullins at 6:04 PM  2. Roll call Present - Councilman Emmons, Mullins, and Neichoy. Councilwoman Emmons 3. Pledge of Alegiance/Invocation given by Dru Montgomery, City Attorney  Absent - Mayor Ford, Councilwoman Vautrot, Councilman Goebel  4. Conflict of Interest Statement none  5. Citizen Comments (3 minutes each) - An opportunity for the citizens to address Council on agenda items or concerns not ont the agenda - those wishing to speak must register for they webinar using thei information below. Prior to the meeting, citizens can email requests to speak during the public comments section toy enrehsadtiedh-timson and the citizens will be recognized and allowed tos speaki in thet teleconference. Please note that every attendee willl be givena a unique audio PIN that they must use if  they want to speak and observe a3 3 minute time limit. none a. Financial Reports for City of Bevil Oaks b. Financial Reports for Water Report by Utility Specialties d. Previous Meeting Minutes  6. Review/Approve Consent Items M/M/2/CBE EMMONS/D EMMONS APPROVED  7. Presentations  a. Milton Bertiolio with Charles E. Reed and Associates to present the 2019 Audit for the City of Bevil a. APPROVED Audit previously presented by Milton Bertiolio M/M/2/CB EMMONS/D EMMONS b. APPROVED Variance from a Citizen who busted a Main' Water Supply Line M/M/2/CBE EMMONS/D EMMONS - Councilman Neichoy is against approving under the following conditions.. - Resident can make payments of $103.27 for a 6-month period. If resident misses one payment, balance must be paid ini full at that time. VARIANCE WAS APPROVED WITH THESE CONDITIONS.  Oaks and the Public' Works Department  8. Review/Approve Action Items  COUNCILMAN NEICHOY ABSTAINED FROM VOTING  9. Adjourn Regular Meeting M/M/2/CBI EMMONS/D EMMONS-6,45PM.  10.Executive Session  a. The City Council may convene in Executive Session Pursuant to Section 551.071 of the Texas Government Code to consult City Attorney to seek advice on legal matters pertaining to contemplated litigation and legal issues in connection threatened litigation. b. The City Council may convene in Executive Session Pursuant to Section 551.072 of the Texas Government Code to consult City Attorney to discuss the purchase, exchange, lease, or value ofr real  property located within the City Limits.  11.CALL REGULAR MEETING TO ORDER 8:15 PM  12. Reports  a. Councilwoman Emmons reported on community development. b. Councilman Emmons reported on roads/drainage. 13.Adjourn Regular Meeting M/M/2/CBE EMMONS/P NEICHOY8:38 PM  LL Mayor Pro-Tem, Doug Mullins  DobBuo  City Secretary, Barbara Emmons    Regular Meeting Minutes June 17,2021  1. Call to Order-6:00 pm 3. Pledge of Allegiance  2. Roll Call- - All present except Councilman Neichoy and Councilman Goebel  The United States Flag God, one andi indivisible."  b. The Texas state flag: " Honor the Texas flag, Ipledge allegiance to thee, one state, under  4. Conflict of Interest Statement - None  5. Citizen Comments (3 minutes each) :An opportunity for the citizens to address Council on agenda items or concerns not on the agenda- those wishing to speak must complete the comment card, present the comment card to the City Secretary prior to the beginning of the 6. Review/Approve Consent Items- M/M/2/C- Councilman Emmons/Counclman Mullins  meeting, and observe a 3-minute time limit.  Financial Report for City of Bevil Oaks Financial Report for Water Report by Utility Innovations d. Previous Meeting Minutes 7. Review/Approve Action Items-  a. Consideration/Discussion/Approval--Revision to Ordinance # 251 to add a Substantial Damage Plan- -M/MZ/C-Counciman Emmons/Counceliman Mullins - APPROVED Mayor Ford- speaks about the current ordinance. We put a procedure in place if ai flood happens again, we have something to follow. This procedure is to Councilman Mullins- questions how it works when someone in flood zone AE wants to add-on to their current structure. If they add-on, and the add-onis built at 2-foot above Base Flood, could they obtain a permit to do that? Mayor Ford- yes, ifthe add-on is in compliance with the 2-foot rule Doug Mullins- When someone is buying a house, what if they don't know about the ordinance? There was a house that had al leak ini the roof, but they were not Mayor Ford- speaks about why the 2-foot rule is in place. Speaks about how the CRS (community rating system) and the floodplain ordinance came into effect.  determine ifa property is substantially damaged.  allowed to pull a permit. Why not?  Councilman Emmons-, Asks about substantial damage.  b. Consberaton/Dscuson/Aproal-Reoluton for Authorized Depository Signatures for the GLO Road Grant-M/M/2/C- Councilman Mulins/Councliman Emmons-  APPROVED  Mayor Ford - Explains that the resolution was made to state that the Mayor or City Secretary could bei the designated signor for grants instead of stating someone'si name. Ex. Mayor Ford, CitySecretary Barbara Emmons Mayor Ford - Explains that each grant that the City receives goes intoa a different account, sO we have documentation for eachgrant.    Consideration/Dscusion/Approval-CM Rights Resolution for the GLO Road Grant- M/M//C-Councilman Emmons/Coundlwoman Vautrot- - Approved  Councilman Emmons- - On the resolution it lists Councilwoman Emmons as the City Secretary and Office Employee Ali Greer as City Secretary. There needs to Attorney Dru Montgomery- = Clerks are often referred to as City Secretary by the state. From now on when therei is ar resolution, the Councils Secretary will  be clarification on which one can sign  be clarified as such.  d. Consideration/Discussion/Approval - Notice of General Election: Candidate Filing Deadline willl be Monday, August 16,2021, for place on November 2,2021 general election ballots for Mayor, Ward 1, Ward 2, and Ward 3. The First Dar to file for election positions is Saturday, uy172021.-M/MI/C-Coundlwoman Vautrot/Counciman Consideration/Discussion/Approval -National Interagency Incident Management System Resolution-M/MI2/C-Counciman Emmons/Counciman Mullins-  Emmons-APPROVED APPROVED  Mayor Ford- = Explains that we have Emergency Management Coordinators (Don Smith, Chief Chris Gonzalez, Officerleff Chadney) for emergency situations, such as floods, rather than having an elected official do it.  8. Executive Session- -7:17 pm M/M/2/C- Councilman Mullins/Counciman Emmons  a. The City Council may convene in Executive Session pursuant of Section 551.072 of the Texas Government Code to consult City Attorney to seek advice on legal matters pertaining to contemplated litigation and legal issues in connection threatened b. The City Council may convene in Executive Session Pursuant to Section 551.072 of the Texas Government Code to consult City Attorney to discuss the purchase, exchange,  litigation.  lease, or value of real property located within the City Limits.  9. Call regular meeting to order-7:56 pm  10. Reports-reports were done before the executive session  a. Dru Montgomery- -The City submitted a sealed bid for the 13 acres that BISD has for  sale. b. Mayor Ford-  Elevation Grant update -af form was sent to the City to decide where the money will be sent, sO the elevation process can begin. According to Cathy Hopkins that Spoke with. Jared (LA Engineers) because someone called her about a red light being on at the lift station ont the Blvd and sewer backing up in their house. Mayor Ford spoke with. Jared about what stage the Grant for the lift station project was in. Jared said that he would get with TWDB about it. TWDB sent a form to UA to put the notice in the paper to go out for bids. Councilwoman Emmons -asked about where the Elevation Grant was. Mayor Ford - Explains that the delay int the Elevation Grant was due to some changes that were made to the original list of houses that were on the grant list.  is the last thing that they need.    City Employee - Ali Greer - stated that she spoke with Grant Administrator- Jeff Ward to see what the next steps were when the City received the money. The permits for the first round of houses, have already been pulled. We are waiting on the payment fort the permits and the insurance and bonds from the Councilman Mullins - asked about the separate bank accounts, if there were Mayor Ford - speaks on the closure of Riverbend. Mayor Ford spoke with the commissioner about the material that will be used to pave the road. There isa new material that they used in Chambers County on a road that seems to be better material. Iti is more costly than the original plan. Iti is about $8,000 more than what we planned to spend, if Council decides to spend the extra costs. Drainage- Areas of concern - around Davida. Councilman Emmons hasa meeting with DD6. DD6 says that they don't have a large enough easement to Wer may have to hire someone to clean some of the ditches out that do not have  contractors.  separate accounts for each grant.  Councilman Emmons-  maintain the ditch that runs through the area. al big enough easement on it for DD61 to maintain.  11. Adjourn Regular Meting-M/MI2/C-C Councilman Emmons/Counclwoman Vautrot @ 7:56  pm  AML Mayor Pro-Tem, Doug Mullins  Enbafmus  City Secretary, Barbara Emmons    Notice ofa al Regular Meeting/Budget Workshop July15,2021 CITY OF BEVIL OAKS, TEXAS  1. Callt to Order By Doug Mullins at 6:00PM  2. Roll call All Present  3. Pledge of Allegiance/lnvocation given by Councilwoman Martha Vautrot  The United States Flag  b. The Texas state flag: "Honor the Texas) flag; Ipledge allegiance to thee, Texas, one: state under God, one and indivisible." 5. Citizen Comments (3 minutes each) - An opportunity for the citizens to address Council on agenda items or concerns not on the agenda =1 those wishing to speak must complete the comment card, present the comment card to the City Secretary prior to the  4. Conflict of Interest Statement NONE  beginning of the meeting, and observe a 3-minute time limit.  Bud Merendino- Dale Darby-  6. Review/Approve Consent Items M/M/2/CBE Emmons/DI Emmons Approved  Financial Reports for City of Bevil Oaks Financial Reports for Water Report by Utility Specialties d. Previous Meeting Minutes 7. Review/Approve Action Items  a. APPROVED- - Resident questioning/disputing charges on water bill M/M/2/C PNEICHOY/B EMMONS  Council agreed to allow resident to pay her normal water bill minus the extra charges for the endpoint,  until a detailed invoice is provided to the resident.  8. Discussion 9. Reports  a. Discussion shall be limited to evaluation of current budgets and of items pertinent to establishing budgets for the Cityof Bevil Oaks fort fiscal year 2021-2022. The City will receive input from private persons and entities including but not limited toi its engineering firm, legal council, accountant with specific information related to the proposed budget.  a. City Attorney Dru Montgomery- - Mayor Ford Resignation, 13 Acres an offer was made on Councilwoman Emmons - Elevation Grant, Community Development Councilman Emmons - Roads, Drainage, Tree Trimming.  10. Adjourn Regular Meeting M/MI/CDEMMONS/P. MULLINS7:49 pm  CAl Mayor Pro-Tem, Doug Mullins  -Babuafwed  CitySecretary,' Barbara Emmons    Regular Meeting/Budget Workshop Minutes  July27,2021  1. Call to Order at 6:00 PM Mayor Pro -Tem Mullins  2. Roll call ALL PRESENT  3. Pledge of Alegance/Invocation given by Councilwoman Vautrot  4. Conflict of Interest Statement NONE  5. Citizen Comments (3 minutes each) - An opportunity for the citizens to address Council on agenda items or concerns not on the agenda = those wishing to speak must complete the comment card, present the comment card to the City Secretary prior to the beginning of the meeting, and observe a 3-minute time limit.  Jennifer Joyce stated that she was unable to find the bids in the examiner. She stated that she wasn't looking for a specific date, she just wanted to make sure they were all there. a. APPROVED -T.Johnson as the contractor for the Sanitary Sewer Lift Station Restoration Project along with the alternative bid. M/M/2/CCOUNCILWOMAN MMONS/COUNCIMAN EMMONS Doug Mullins reads the different bids along with UA's recommendations. T. Johnson was the Barbara Emmons made the motion to accept T.. Johnson with the alternative bid. City Attorney Dru Montgomery explains we are, going to get approximately $300,000.00 from the American Rescue Plan and we can use to help with the water and sewer projects. b. APPROVED - Choosing Officers, Doug Mullins for Mayor Pro-Tem and Barbara Emmons for City Doug Mullins nominated Barbara Emmons for City Secretary. Martha Vautrot Seconded. Barbara Emmons nominated Doug Mullins for Mayor Pro-Tem. Doug Emmons Seconded.  6. Review/Approve Action Items  recommended company.  Secretary, for the City of Bevil Oaks Council M/M/2/C  7. Report  a. City Attorney - Dru Montgomery  Status of the felony prosecution of Kimberely Vander. Texas Rangers stopped by Bevil Oaks; he confirmed this week there is no open investigation by the Texas Rangers. JCSO has completed their investigation, they investigated anyone and everyone. She is set for trial August 23, 2021. a. The City Council may convene in Executive Session Pursuant to Section 551.071 of the Texas Government Code to consult City Attorney to seek advice on legal matters pertaining to contemplated litigation and legal issues in connection threatened litigation. b. The City Council may convene in Executive Session Pursuant to Section 551.072 of the Texas Government Code to consult City Attorney to discuss the purchase, exchange, lease, or value of real a. Discussion shall be limited to evaluation of current budgets and of items pertinent to establishing budgets for the City of Bevil Oaks Public Works for fiscal year 2021-2022. The City will receive input from private persons and entities including but not limited to its engineering firm, legal council, accountant with specifici information related to the proposed budget. NO ACTION TAKEN  8. Executive Session  property located within the City Limits. NO ACTION TAKEN  9. Discussion  10.Adjourn Regular Meeting M/M/2/CC Councilman Mulins/Counclwoman Vautrot- A APPROVED 8:15 pm  BAK Mayor Pro-Tem, Doug Mullins  Barbara Emmons  BahEnaso  City Secretary,    Regular Meeting Minutes August 26,2021  1. Call to Order at 6:06 p.m. by Mayor Pro-Tem Doug Mullins  2. Pledge of Allegiance/Invocation a. The United States Flag one and indivisible."  b. The Texas state flag: "Honor the Texas flag; Ipledge allegiance to thee, Texas, one: state under God,  3. Roll Call- All present except Councilman Goebel. Councilman Emmons attended virtually  4. Conflict of Interest Statement- None  5. Citizen Comments (3 minutes each) - An opportunity for the citizens to address Council on agenda items or concerns not ont the agenda -1 those wishing to speak must complete the comment card, present the comment card to the City Secretary prior to Dale Darby- Request water meter. research that was done to test the meters. States that Utility Innovations rates are too high and that the City needs to go out for bid for another Utility company. Consistency with  the beginning oft the meeting, and observe: a: 3r minute time limit.  charges (endpoints, meters, etc.).  Jennifer Joyce- Asks who oversees the Water Department, PUC or Chapter. 54 Jennifer. Joyce- wanted to know how the ordinances are enforced and made up  Doug Mullins-i inform Mrs. Joyce that we are waiting on PUC to contact us back in writing  Dru Montgomery - explains what jurisdiction the PUC has over the City. Explains that the ordinance that says that the ordinance must be put into the newspaper to be legal, has since been updated to where it can be published in other ways. Explains that the ordinances that were put into place back then, we don't have access to anymore because they were damaged due to the flood. Dru Montgomery- The Municipal court for Bevil Oaks is wherever the City chooses it to be because Jennifer. Joyce - Where is the ordinance posted/published? TML states that the ordinance must be published Dru Montgomery - explains that the resolutions are not usually posted on the website, however, if the 6. Review/Approve Consent Items M/MIR/C-Coundliman Doug Emmons/Counclwoman Vautrot-  Dale Darby- Asks where the Municipal court for Bevil Oaks is located.  the City doesn'thave a courthouse. inap paper. Where are the Resolutions posted?  Council decides to put them on the website, they can.  APPROVED  a. Financial Reports for City of Bevil Oaks b. Financial Reports for Water Report by Utility Specialties d. Previous Meeting Minutes 7. Review/Approve Action Items  a. Consideration/Discussion/Approval of Resolution for authorized signatories for Community Development Block Grant financial and legal documents (Tex Pool)- Resolution was already passed in previous meeting but was signed by the wrong party. M/MI2/CCoundlwoman b. Consideration/Discussion/Approval of Community Development Block Grant: Policies and Procedures- Resolution was already passed in previous meeting but was signed by wrong party. Consideration/DiScusson/Approval of Resolution to Lower the Utilities User Fee and reservation and segregation of various City and Utility funds- M/MI2/CCoundiman Neichoy/Coundhwoman  Emmons/Counciman Doug Emmons - APPROVED  MM2/Counclwoman Vautror/Coundlwoman Mullins APPROVED  Emmons- -APPROVED    d. Consideration/Discusion/Approval of Resolution to 2021 Tax Rates- M/M2/CCounclwoman e. Consideration/Discusion/Approvat of authorization for Allegiance Bank account administration documents- MM/CCOunclwoman Emmons/Counciman Mullins- Approved  Vautrot/Councilwoman Emmons- -Approved  8. Report  a. Barbara Emmons - Grants and Community Development  Councilman Mullins- mentions that Councilwoman Emmons has been doing a majority of the work Councilwoman Emmons- mentions that all the bills are being paid through the CPA instead of an Goes over the Grants that the City has had and the ones that have been completed. Mentions that we have retracted the bid for the HMPG grant for the generators because itis  with the City because he doesn'th have time to do it because of his business.  employee in the office doing them.  already being covered by another grant with the lift stations.  Also retracted the 7049 Roads grant  b. Doug Emmons - Roads and Drainage  Riverbend update- got dirt work completed and as soon as the weather permits, the asphalt will be Small ditch that runs from Davida to the ditch on. Sweetgum, belongs to DD6. DD6 is trying to get a Tree trimming has been completed and it was under the cost of $5,000, sO it did not have to go out  poured larger easement  DD6 will be sending crews out to maintain the ditches that they own  for bids. The cost was $3,500.00  Flags will be going out this weekend for Labor Day. a. Councilwoman Emmons - Resolution #'s 2018-0830- E,F&G  9. Discussion  Cherilyn Mitchell- asks if Dru Montgomery and the CPA have insurance certificates on file being that  they do not have a contract with the City, just an agreement. Revisit Contracts- discussed previously in this meeting Forensic Audit- Requested that the City have ai forensic audit done Financials- wants the bills to be discussed before they are paid.  b. Councilman Neichoy Various Items  Dru Montgomery - Explains how and why an audit is performed and that the City currently has an audit going on because of a previous employee (Kimberly Vandver). Councilwoman Emmons- explains that the bills are looked over by City employee and that the CPA looks over them before she writes the checks to pay them and if anything looks Sabrenna explained to Mr. Neichoy that the City just revised the permit fees when the new  suspicious, it will not be paid. City Inspector was hired.  Permits  Dale Darby- asked about the City Inspector Certifications  10.Adjourn Regular Meeting - M/M/2/C- Councilman Mulins/Counclwoman Emmons- 8:16 p.m.  AA Mayor Pro-Tem, Doug Mullins  Dobaafns  City Secretary, Barbara Emmons    Regular Meeting Minutes September 16,2021  1. Call to Order-C Councilwoman Emmons @ 6:05 2. Pledge of Alegiance/Invocation a. The United States Flag one andi indivisible."  b. The Texas state flag: "Honor the Texas flag; Ipledge allegiance to thee, Texas, one. state under God,  3. Roll Call - All present - Councilman Neichoy - Zoom & Councilwoman Vautrot-p phone  4. Conflict of Interest Statement - NONE  5. Citizen Comments (3 minutes each) - An opportunity for the citizens to address Council on agenda items or concerns not on the: agenda -1 those wishing to speak must complete the comment card, present the comment card tot the City Secretary priort to  the beginning oft ther meeting, and observe a 31 minute: time limit.  Jennifer. Joyce-V What does the City use for the Water Ordinance, Chapter 54 or PUC. Councilwoman Emmons- - said she would get back with her on that.  Bud Merendino - asks about an update for the closure of the west end of Riverbend. States that he and several of his neighbors went tot the. Jefferson County Appraisal District about their taxes to get them reduced because of the City Ordinance that keeps them from repairing their home without elevating. 6. Review/Approve Consent Items M/M2/C-Coundlman Mullns/Coundliwoman Vautrot. - APPROVED  a. Financial Reports for City of Bevil Oaks b. Financial Reports for Water Report by Utility Specialties d. Previous Meeting Minutes  7. Review/Approve Action Items M/M/2/C-C Councilman Mullins/Counciman Emmons-APPROVED  a. Consideration/Discussion/Approval of2021-2022 Budget Counciiwoman Emmons = Cityl Hall and Civic Center Grants  8. Reports  Announces Paul Goebel Resignation contractors to start the process  Finalized the building design. Issuing a notice to proceed. The bids willl be opening soon to accept TWDB approves the main lift station project for close out, as soon as funds are received, the final Met with Tier 3 to get all the computers backed up tot the cloud. Signed an emergency 6-month contract to get all oft the computers and files backed up. Tier 3 will also be doing the new City Home elevation project is still on track for the first round of houses. The second round is awaiting Date for the Floodplain meeting that was postponed in August, has been set to take place Thursday, The $2,000,000 grant that the City has for the roads, will not cover all of the roads as originally planned. The cost of material has gone up: since the project was first bid. UA completed the engineer part oft the project. The project has not went out for bids yet. They should be going out for The part of Riverbend that is currently closed- Councilman Emmons has been in contact with the County at least every other week to get an update on when they will start paving the road and get it opened back up. The County told him that being that the road has not been paved yet, the  invoices from that project will be paid and the project will be closed out  website.  approval at state level.  September 23,2021, ati the First Baptist Church of Bevil Oaks at 6pm.  Councilman Emmons - Road Grant  bids in October or November.    limestone that isi in place now will have to be chipped back up because it is too solid for them to put asphalt on right now. The County is having equipment issues right now. A lot of their equipment is not working right now, sO they are having tol borrow equipment from other precincts. The County  told him that they assure him that we are high priority to get the road fixed.  9. Adjourn Meeting- M/M2/C-Counclman Mullins/COunclman Neichoy @ 6:30 pm  h2L Mayor Pro-Tem, Doug Mullins  Barbara Emmons  Bbs Pausiy    Regular Meeting Minutes Special Meeting: September 20,2021  1. Call to Order-C Councilwoman Emmons @ 6:02 2. Pledge of Alegiance/Invocation a. The United States Flag one and indivisible."  b. The Texas state flag: "Honor the Texas flag; Ipledge allegiance to thee, Texas, one state under God,  3. Roll Call - Everyone Present  4. Conflict of Interest Statement-None-M/M/2/C-Councilwoman Vautrot/Counclwoman Emmons  5. Review/Approve Action Items-M/M/2/C-  a. Consideration/Discussion/Approval Appointment of Council person for Ward 3  Candidates are: :J John Fisher & Cherilyn Mitchell hasn't been to a meeting since '84 development in Bevil Oaks except for on Sweetgum  Mayor Pro-Tem Mullins - Asks Mr. Fisher why his sudden interest inj joining Council since he Mayor Pro-Tem Mullins - Asks Ms. Mitchell to explain her approach to economic Ms. Mitchell - stated that she would like to see more commercial property in Bevil Oaks  Mr. Fisher- stated that we needed guidance now more than ever  Council Voted : Unanimous vote for Cherilyn Mitchell  6. Adjourn Men-wwe-Gamdnn etchoy/Counciwoman Barbara Emmons eb:4opm  AAL Mayor Pro-Tem, Doug Mullins  bbafna  City Secretary, Barbara Emmons    )  Regular Meeting Minutes  October! 5,2021  1. Call to Order-@ @6:00PM 2. Pledge of Allglance/Iinvocation a. The United States Flag  b. The Texas state flag: "Honor the Texas flag; Ipledge allegiance to thee, Texas,  one: state under God, one and indivisible."  3. Roll Call-A All Present 4. Conflict of Interest Statement- - None  5. Citizen Comments (3 minutes each) - An opportunity for the citizens to address Council ona agenda items or concerns not on the agenda- -t those wishing to speak must complete the comment card, present the comment card tot the City Secretary: priort tot thel beginning oft ther meeting, and observea3 3r minute time limlt. Margie. Jenkins- - Statest that doing away with the: 2-foot rule would help! her Dale! Darby- Asks why the City didn'th bring the propertythat was purchased, tot the Jennifer. Joyce- - Where dot the guidelines come from for the water ordinance?  nelghbors citizens attention.  Bud Merendino- - Asks about the Ordinance for floodplain.  6. Revlew/Approve Consent Items MM/C-Coundlwoman mmons/Counclwoman  Vautrot  a. Financiall Reports for City of Bevil Oaks b. Financial Reports for Water Report by Utility! Specialties d. Previous Meeting Minutes 7. Revlew/Approve. Action Items-  a. Consideration/Dscussion/Approval ofthe 20217 Tax Ratesl /MI2/C-Counclman  Emmons/Counc.lman Nelchoy-APPROVED whyl Itl hast tol ber rediscussed.  Councllwoman! Emmons- explains that thei form was not done correctly, so thati is  b. Consideration/Dscussion/Approval of Resolution to adopt al Procurement Policy! In relation toF Federal Grants M/M2/C-Cundloman Emmonsy/Coundlwoman Vautrot-A APPROVED Councllwoman Emmons- States that wel have already passed this 21 times. We are having to correct Ita agaln because it was not done correctly the past two times. Drul Montgomery- explains that the procurement policy for the grants differ from Councilman Emmons- - explains that anything that goes out for bid must bei forat Councilman Nelchoy-asks! Ift the state requirement: for the amount to go out for Consideration/Discussion/Approval of Resolution to adopt al Financial Policyi in relation to Federal Grants-M/M/2/C-Councliman Nelhuy/Coune.lwoman Emmons-APPROVED  what the federal and thes state require.  least $50,000.  bids is different from thei federal.    d. asemswDassiwpaist the Resolution for the Mutual Aid Agreement with the SETRPC-M/M/2/C-Councilman Emmons/Counciman Mullins- -APPOVED  Councilman Mullins- -s states that the! SETRPCI has adopted Jasper County, so the Consideration/Discussion/Approval oft the annual engagement letter fora accounting services tol be provided by Edgar, Kiker, & Cross, PC-M/M/2/C-Councllwoman Mitchel/Councliman Neichoy- - tabled until next meeting  agreement had tol be updated  Councilwoman Mitchell-asksl Drul Montgomeryl if the "agreement" with EKCisa contract. Councilwoman Mitchell wants tot table the decision on whether to accept  the engagement letter.  Consideration/Discussion/Approval for amendment to remove the 2-foot rule and cumulative damage from ordinance: 251 Flood Damage Prevention Ordinance M/M/2/C- Councilman Mullins - states that the meeting that occurred during August brought some clarification to some oft the questions that the City had as well as citizens Councilwoman Emmons- the new FIRM map that will come out will change the Councilman Emmons- states that If we get the vacant houses occupied, it willl help lower the water rates along with other expenses that the City! has. Councilman Mullins- - says that no matter how many houses are occupied, our water bills will never be asl low as the surrounding areas Citizen- What does cumulative damage mean? Nancyl Larousse - Explains what the cumulative damage and substantial damage mean. The! 50% rule isal federal law, so it will not go away eveni ifit ist taken out of the ordinance. At1 the meeting that was held in August, the NFIP stated that ift the 2- foot rule was dropped, then everyone would still be able to obtain flood insurance. Citizen- Can the City speak to the people at1 the reservoirs to keep them from Billy Canant -5 states that they are trying to select people to do a study oni it. Councilwoman Vautrot- - mentions that we could have at townl hall meeting so everyone could speak and express their concers/thoughts.  Councilman Netchoy/Councilwoman Vautrot-A Approved  flood zones of some of1 the homes.  opening the gates when the City is flooded?  8. Report  a. Doug Emmons- States that Riverbend is open. The County was waiting on equipment to get  the road finished. b. Barbara Emmons- Martha Vautrot  Road Grant update -i it has been posted in the paper to go outi for bids TWDB grant for1 the lift stations is getting ready to send funds to start the  Made her report earlier int the meeting  9. Adjourn Regular Meeting! M/MZC-Caundhioman Vautrot/Counclman Mullins @ 7:13 pm  hnik  Aweag.ha Eumguo  Maybr Pro-Tem,DDoug mullins  Cily Secretory, Barbara Emmons    Regular/Special Meeting Minutes CITY OF BEVIL OAKS, TEXAS  November 15,2021  1. Call to Order- @ 6:01 2. Roll call -Everyone Present 3. Pledge of Alegance/Invocation a. The United States Flag  b. The Texas state flag: "Honor the Texas flag; Ipledge allegiance to thee, Texas,  one state under God, one and indivisible."  4. Conflict ofl Interest Statement - None  5. Citizen Comments (3 minutes each) - An opportunity for the citizens to address Council on agenda items or concerns not on the agenda - those wishing tos speak must complete the comment card, present the comment card tot the City Secretary prior to thel beginning oft ther meeting, and observea a 3-minute timel limit.  Dale Darby - Various concerns  Charles Marshall - Concerns about the yards and houses that are grown up. Nancy Larousse - Thanks the Council fort their volunteered time. Explains her 6. Revlew/Approve Consent Items - M/M2/CCounclman Emmons/Counclwoman  Suggests there is a committee put together to do SO. concerns about other things within the City  Emmons-A APPROVED  a. Financial Reports for City of Bevil Oaks- September & October b. Financial Reports for Water- September & October Report by Utility Specialties = September & October  d. Previous Meeting Minutes b. Doug Emmons- Road Grant  7. Reports  a. Barbara Emmons - Elevation Grant & City Hall/Civic Center  8. Special Meeting: Review/Approve. Action tems-M/M/2/C-Councdilwoman Mirchel/Counalwoman Emmons with dates corrected- - 5-I's,1-No  a. Consideration/Discussion/Approval for the City Council to Canvass and Certify 2021 Election including a canvassing of all votes collected and tabulated by the  Jefferson County Election Clerk.  9. Pre-Oath of Office- Mayor Barbara Emmons, WardIBud Merendino, Ward 3 Doug 10.Oath of Office- Mayor Barbara Emmons, Ward I Bud Merendino, Ward 3 Doug Mullins Councilwoman Mitchell - suggests to tablei the rest of the meeting due to Councilman Merendino not having all of the information needed to makea 11.Regular Meeting: Review/Approve Action Items-N MMIIC-Counclwoman  Mullins  decision.  Mitchel/Counclman Merendino-tabeld until next meeting.    a. consideration/Discussion/Approval of the annual engagement letter for accounting services to be provided by Edgar, Kiker, & Cross-1 Tabled at previous a. The City Council may convene in Executive Session Pursuant to Section 551.071 of the Texas Government Code to consult City Attorney to seek advice on legal matters pertaining to contemplated litigation and legal issues in connection b. The City Council may convene in Executive Session Pursuant to Section 551.072 oft the Texas Government Code to consult City Attorney to discuss the purchase, exchange, lease, or value of real property located within the City  meeting.  12.Executive Session  threatened litigation.  Limits.  13.Resume regular meeting @ 7:29 pm  14.Review/Approve Action Items - Councilwoman Mitchell suggests tabling Councilwoman Mitchell and Councilman Merendino left the meeting a. Consideration/Discussion/Approval of Resolution for authorization to approve  purchase of real property.  15.Adjourn Regular Meeting @ 7:32  Attest:  DhEraa Mayor, Barbara Emmons  hmE City Secretary, Doug Mullins    Special Meeting Minutes November 23,2021  **Meeting was canceled due to Council members not being able to come**  1. Call to Order  2. Pledge of Alegance/Invocation a. The United States Flag  b. The Texas state flag: "Honor the Texas flag; IA pledge allegiance to thee, Texas,  one. state under God, one and indivisible."  3. Roll Call  4. Conflict of Interest Statement  5. Citizen Comments (3 minutes each) - An opportunity for the citizens to address Council on agenda items or concerns not on the agenda - those wishing to speak must complete the comment card, present the comment card to the City Secretary prior to the beginning of the meeting, and observe a 3-minute a. Consideration/Discusion/Approvat Appointment of Council person for Ward 2  time limit.  6. Review/Approve Action Items 7. Adjourn Meeting  -  Attest:  Babnas EMenL Mayor, Barbara Emmons  AmK City Secretary, Doug Mullins    Regular Meeting Minutes CITY OF BEVIL OAKS, TEXAS December 16,2021  1. Call to Order @ 6:01 2. Pledge of Aleglance/Invocation a. The United States Flag  b. The Texas state flag: "Honor the Texas flag; Ipledge allegiance to thee, Texas,  one: state under God, one and indivisible."  3. F Roll Call All Present 4. Conflict of! Interest Statement None Citizen Comments None 6.R Review/Approve Action Items  a. Consideration/Discussion/Approval of Appointment of Council person for Ward 2, including the administration oft the oaths of office. Approved- M/M/2/CN Martha Vautrot/Doug Emmons to open it for discussion Don Smith Votes- Councilman Emmons, Counciiwoman Vautrot, Councilwoman Mitchell, Councilman Mullins-yes  Catherine Currie Votes Candice DuffVotes Discussion:  Counciman Merendino expresses concern that one oft the younger people that put ini their application, would better fit the position. Councilwoman Vautrot expresses concern on the Council members Councilwoman Vautrot explains why shei thinks that Don Smith Councilman Emmons Discusses that experience matters when it  that! haven'tbeen able to attend would make a good fit for the position comes to being on Council No further discussion  All I'st for Don smith except for Councilman Merendino Don Smith Oath of Office @ 6:11 pm Don! Smith Statement of Officer @ 6:12pm  b. Consideration/Discussion/Approval of Appointment of Council Officers PoN-wMACCONmann Emmons/Counciman Mullins to open for  discussion  Open for discussion  Mayor Pro-Tem - Councilwoman Vautrot-1 Unanimous-M M/M/2/C- City Council Secretary- Councilwoman Vautrot nominates Doug Mullins M/Z/C-Counchoman Vautrot/Counciman Smith Unanimous  Councilwoman Mitchel/Counciman Merendino    Consideration/Discussion/Approval of Resolution for authorization to approve purchase of real property (approximately: 13 acres legally described as WC Dyches Abstract 112TR15R91362.M/M2/CCoundliman Mulins/Counclwoman Vautrot to open discussion  Open for discussion told him.  Bud Merendino - expresses the things that citizens in his ward have Barbara Emmons- explains what the property will be used for Everyone discusses that when/if the purchase is made the possibilities of obtaining some of the money back by selling some oft the acreage. Approved-M/MI2/C-Counclman Mulins/Counclwoman Mitchell  Unanimous Vote to purchase the property  d. Consideration/Discussion/Approva of a resolution authorizing procurement ofGrant Administrator for American Rescue Plan funds including solicitation through advertising and selection of evaluation committee. Approved M/M/2/C- Councilman Merendino/Counciman Smith  Dru Montgomery - explains what this means. Explains how the process works when applying forag grant. Explains why we must have a grant Councilwoman Mitchell, Councilman Smith & Councilman Merendino for committee to rank the Grant Administrator Unanimous vote for yes MMA/C-Counciman Mulins/COunciwoman Vatrout  administrator  e. Consideration/Discussion/Approval of the annual engagement letter for accounting services to be provided by Edgar, Kiker, & Cross-Tabled at previous meetings. M/M/2/CMartha Vautrot/Doug Mullins to open Approved-M/MI2/M/2/CCouncliman Merendino/Counciman Emmons  discussion  7. Review/Approve Consent ems-Aproved-M/M/CCoundliman  mmons/Counclwoman Vautrot  a. Financial Reports for City of Bevil Oaks November b. Financial Reports for Water November Report by Utility Specialties November  d. Previous Meeting Minutes November 15 & November 23-d Meetings a. Discussion of various items from Councilman Merendino: DD6, county, road  8. Discussion  grant & water quality  Water quality- expresses the concerns on how the water tastes  9. Report  a. Councilwoman Mitchell: Various items that she is working on    Suggests looking into hiring 1 to 2 people to service our Utility Services Vs. having a Utility contractor Hire someone to cut the grass instead of having a  mowing contractor  10. Adjourn Meeting @ 7:33 pm M/M/2/CDon Smith/Doug Emmons  Attest:  Bobaafnnso  BokEmk City Secretary, Doug Mullins  Mayor, Barbara Emmons