REGULAR MEETING OF THE BRECKENRIDGE CITY  COMMISSION  RECKENRIDGE  Tuesday, October 8, 2024, at! 5:30PM Breckenridge City Offices Commission Chambers  105 North Rose. Avenue Breckenridge, Texas 76424  MINUTES  REGULAR CITY COMMISSION MEETING OF THE CITY OF BRECKENRIDGE, TEXAS, HELD ON THIS DATE  WITH THE FOLLOWING MEMBERS PRESENT.  PRESENT MAYOR  BOB: SIMS GREG AKERS VINCE MOORE GARY MERCER CYNTHIA NORTHROP JESSICA SUTTER BLAKE. JOHNSON STACY HARRISON MALCOLM BUFKIN DIANE LATHAM BLAKE HAMILTON  COMMISSIONER, PLACE: 2 MAYOR PRO TEM, PLACE3 COMMISSIONER, PLACE 4 CITY MANAGER CITY SECRETARY POLICE CHIEF PUBLIC SERVICES DIRECTOR CODE ENFORCEMENT/FIRE CHIEF FINANCE DIRECTOR NOTI PRESENT COMMISSIONER, PLACE1 CALLTO ORDER  Mayor Sims called the meeting to order at 5:32 p.m. Invocation led by Trey McDuff of New Destination Church  PLEDGE OF ALLEGIANCE OPEN FORUM No speakers No Action Taken  Regular Meeting of the Breckenridge City Commission October 8, 2024  1of5    STAFF REPORT City Manager  1. City Business  Employee of the Month-Jessica Sutter Street Project update DRP Project update Gunsolus Creek update  2. Upcoming Events  10/7-10/11 Customer Service Week  10/17 10/19  Bulk Pickup Sloan Everette Bike Ride  10/21-10/24 Fall Brush Pickup  10/28 10/29 10/31  National First Responders Day Family Fun Fest Walker St. Trick-or-Treat  11/4-11/8 Municipal Court Week  Police Chief  3. Police Sergeant-Justin Shockley  No Action Taken  SPECIAL PRESENTATIONS AND ANNOUNCEMENTS  4. Presentation on E-Fleets Vehicle Replacement status  Nathan Glasco with Enterprise Fleet Management presented an annual review of the fleet  management program. No Action Taken  Regular Meeting of the Breckenridge City Commission October 8, 2024  2of5    CONSENT. AGENDA.  5. Consider approval of the September 3, 2024, regular commission meeting minutes as 6. Consider approval of the September 5, 2024, special commission meeting minutes as 7. Consider approval of department head reports and monthly investment reports for 8. Discussion and any necessary action regarding approval of Resolution 2024-29 9. Considerapproval of Resolution 2024-30recognizing the week of November 4-8, 2024,  recorded. recorded. August 2024.  appointing members to the Breckenridge Housing Authority.  as Municipal Court Week.  Mayor Pro Tem Moore made a motion to approve consent agenda items 5-9 as presented. Commissioner Mercer seconded the motion. The motion passed 4-0.  ACTION ITEMS  10. Discussion and any necessary action regarding approval of BEDC recommendation to  approve Ox Manufacturing Incentive. Agreement.  David Miller, Executive Director oft the Economic Development Corporation stated the BEDC approved a project for the expansion of Ox Manufacturing. The BEDC will fund $100,000 to support expansion costs needed to purchase and relocate equipment. Commissioner Mercer made a motion to approve the BEDC board recommendation for Ox Manufacturing incentive program as presented. Mayor Pro Tem Moore 11. Discussion and any necessary action regarding approval of BEDC approval of a 15-year  seconded the motion. The motion passed 4-0.  lease with Vero Fiber.  David Miller explained that the BEDC approved a 15-year lease with Vero Fiber for $200.00 per month plus utility costs. The business will lease 100 square feet of space within the: storage room at the Chamber of Commerce as al hub for fiber internet. They Mayor Pro-Tem made a motion to approve BEDC's 15-year lease with Vero Fiber as presented. Commissioner Akers seconded the motion. The motion passed 4-0. 12. Discussion and any necessary action approving Resolution 2024-26; BEDC's Vacant-to-  will be the first to offer fiber internet to the home in Breckenridge.  Vibrant grant program (second reading).  Regular Meeting of the Breckenridge City Commission October 8, 2024  3of5    This item was presented during the September 3, 2024, meeting. It requires two Mayor Pro Tem made a motion to approve the second reading of Resolution 2024-26 BEDC' Vacant-to-Vibrant grant program as presented. Commissioner Mercer seconded 13. Discussion and any necessary action on approving the Stephens County Appraisal  readings.  the motion. The motion passed 4-0. District FY: 2024-2025 Budget. Fiscal Year 2024-2025 budget.  William Thompson from the Stephens County Appraisal District presented the SCAD Commissioner. Akers made a motion to approve the Stephens County Appraisal District FY 2024-2025 budget as presented. Mayor Pro Tem Moore seconded the motion. The 14. Discussion and any necessary action regarding approval of Resolution 2024-27 awarding a grant administrator to assist the City with a 2025-2026 CDBG application City Manager Cynthia Northrop stated the city sought a CDBG grant for street improvements on Panther and 4th for the 2022-2023 cycle. The city was not selected for that grant but was very close. The city is now pursuing a grant for the 2025-2025 cycle and expects to be competitive during this round. It will be for the same street improvements as the previous application. This agenda item is the first step in this process to award a grant administrator to assist the city with the application and grant iff funded. The RFP was advertised, and three proposals were received. Two staff members and one elected official scored the proposals. The scoring sheet included a section to score pricing compared to the lowest proposal. However, the proposals came in based on different amounts than the actual grant request. The grant request isfor $750,000.00 and two proposals were received based on $500,000.00. This created inconsistency in the scoring ofe each proposal. Therefore, the RFPS were: scored using the criteria provided including price. They were also provided with scores excluding price to decide on selection with all the information provided. Based on all the information provided Commissioners determined that the experience and knowledge of Breckenridge Public Management, Inc., has with the city was an Commissioner Gary Mercer made a motion to approve Resolution 2024-27 awarding grant administration services to Public Management, Inc. Mayor Pro Tem Moore 15. Discussion and any necessary action regarding approval of Resolution 2024-28 authorizing the City Manager to execute the Extended Term Street Use License for  motion passed 4-0.  and grant, if funded.  important factor in selecting a grant administrator.  seconded the motion. The motion passed 4-0.  Cactus Cove Development.  Regular Meeting of the Breckenridge City Commission October 8, 2024  4of5    City Manager Northrop stated that a developer has recently proposed completing the public infrastructure for the County Club Estates subdivision (Cactus Cove). The subdivision was originally platted in 1983. Street, water lines, and sewer lines were only constructed for Phase 1. This developer plans to complete phase 2 and complete the street and water lines as well as make the sewer. service tap into the existing sewer main. Because the subdivision plat has previously been filed and the sewer main has already been constructed according to the original layout, there is no direct access for as sewer service line for Lot11, Block Et to reach the existing sewer main. The developer would like to be allowed to install this sewer service line with the street ROW in front of Lot 10, Block E. This will not have any negative impact on the use of the ROW. The Street Use license is proposed to be executed between the developer and the city to allow the installation of private construction with the street ROW and document the ownership and future maintenance as private and the owner of Lot: 11, Block E. Commissioner Akers made a motion to approve Resolution 2024-28 as presented.  Mayor Pro Tem seconded the motion. The motion passed 4-0.  16. Discussion and any necessary action regarding Family Fall Festival.  The city partnered with the County and the Chamber to host the First Annual Family Fall Fest on Halloween last year. This was a successful event, and the city plans to participate again this year for the second annual event. A portion of the roads surrounding the Stephens County Courthouse including Rose (from Walker St. North to Elm St.), Elm (from Rose to Court), and Court (from Elm to Walker) will be closed. The event includes vendors, a pumpkin decorating contest, costume contests, trunk- Mayor Pro Tem Moore made a motion to approve the Family Falll Festival as presented.  or-treat, food trucks, and a photo booth.  Commissioner Akers seconded the motion. The motion passed 4-0.  RECEIVE REQUESTS FROM COMMISSION MEMBERS/STAFF FOR ITEMS TO BE PLACED ON NEXT  MEETING AGENDA No requests. ADJOURN  There being no further business, Mayor Sims adjourned the regular session at 6:32 p.m.  Secretary  E8  SEAL XAS  Oog  Regular Meeting of the Breckenridge City Commission October 8, 2024  5of5