CITY OF BAY CITY MINUTES e OCTOBER 08, 2024 City Council Regular Meeting 1901 5TH STREET BAY CITYTX,77414  COUNCIL CHAMBERS! 11901 5th Street  5:00PM  1894  Mayor Robert K. Nelson Councilman Bradley Westmoreland  Mayor Pro Tem Becca Sitz Councilman Jim Folse  Councilman Blayne Finlay Councilman Benjamin Flores  Wee envision Bay City as at thriving, family-centered: community where our citizens can live, work, worship, and play, while welcoming visitors to experience our beautifule environment and diverse culture.  Bay City  Page 1    Minutes  City Council Regular Meeting  October 08, 2024  CALL TO ORDER. AND CERTIFICATION OF QUORUM The meeting was called to order at 5:00 p.m.  PRESENT Mayor Robert K. Nelson Mayor Pro Tem Becca Sitz Councilman Benjamin Flores Councilman Jim Folse Councilman Brad' Westmoreland Councilman Blayne Finlay INVOCATION & PLEDGE State Under God, One And Indivisible." Councilman Blayne Finlay MISSION STATEMENT  Texas State Flag Pledge: "Honor The Texas Flag; IPledge Allegiance To Thee, Texas, One  The City of Bay City promotes economic growth and invests in quality-of-life initiatives through collaboration. We respond promptly and professionally to residents' concerns, and strive to  deliver superior municipal services. Councilman Blayne Finlay APPROVAL OF AGENDA  Motion made by Councilman Folse to approve the agenda with the change to postpone the item set for the Executive Session to the October 22, 2024 Regular meeting, Seconded by Councilman Westmoreland. Voting Yea: Mayor Nelson, Mayor Pro Tem Sitz, Councilman Flores, Councilman Folse, Councilman Westmoreland, Councilman Finlay. Motion carried. Mayor Robert K. Nelson recognized Jacob Rodriguez from the Boy Scouts for earing his  PUBLIC COMMENTS  merit badge and thanked him for attending the meeting.  AWARDS & PROCLAMATIONS  1. Proclamation - "Fire Prevention Week and Fire Prevention Month". 2. Proclamation - A proclamation declaring October as "Domestic Violence  Awareness Month".  3. Recognition - City of Bay City employee promotions  Bay City  Page 2    Minutes  City Council Regular Meeting  October 08, 2024  Rhonda Clegg, Human Resource Director, recognized City employees, Samantha Denbow, Amanda Garcia, Stephen Lunsford, Robert Pierce, Jr., and Richard Morales,  on their recent promotions.  ACKNOWLEDGEMENT FROM CITY MANAGER  Interim City Manager, Scotty Jones announced that this week is Customer Service Week, something the city has been doing since 2016. The theme is' "Lift Yourself in Space". It's a week we celebrate and acknowledge that our customers are first. There will be Campfire Stories on October 12th at 6:30 p.m., there is no entry fee and includes s'mores. Movie ini the Park will be on October 26th at 7:00 p.m., both events will be held at Riverside Park. She also congratulated Gabriel Lopez for 2 years with the City on October 3rd and thanked him for his  hard work.  ITEMS/COMMENTS FROM THE MAYOR & COUNCIL MEMBERS  Councilman Blayne Finlay commented that the decorations for Customer Service Week looked awesome, and the staff did a great job. He also announced that the Rice Festival is next week and encouraged the public to support the Lion's Club by attending the parade and Rice Festival, it's always a good event. National Night Out was a success, thanks to Chief Christella Rodriguez, the Police Officers, and the Library for their work on making that happen. Another thanks to the participating neighborhoods for their contributions and participation. Councilman Jim Folse announced the Fire Department is holding their open house tonight and encouraged the public to take their kids to the event. Councilman Benjamin Flores reminded everyone that the Hazardous Waste collection eventi is this coming Saturday from 8 a.m. to 12:00 p.m. Mayor Nelson announced the Veteran's Day Parade is November 9th and asked if anyone knows a  Veteran to please let them know about the parade.  CONSENT AGENDA ITEMS FOR CONSIDERATION, AND/OR APPROVAL 4. City Council Budget Workshop minutes of August 20, 2024. 5. City Council Special Called meeting minutes of September 17, 2024. 6. City Council Regular Meeting minutes of September 24, 2024. Councilman Westmoreland, Councilman Finlay. Motion carried.  Motion made by Mayor Pro Tem Sitz to approve the consent items, Seconded by Councilman Finlay. Voting Yea: Mayor Nelson, Mayor Pro Tem Sitz, Councilman Flores, Councilman Folse,  DEPARTMENT REPORTS  7. Municipal Court 4th Quarter Report. Municipal Court 4th Quarter Report.  Katy Plunkett, Municipal Court AdminsratorMagstate. discussed and presented the  REGULAR ITEMS FOR DISCUSSION, CONSIDERATION AND/OR APPROVAL  Bay City  Page 3    Minutes  City Council Regular Meeting  October 08, 2024  8. Presentation - Present, discuss, and provide direction on support of YMCA  activities. Jim Folse, Council Member  Councilman Folse was invited to attend the YMCA presentation in Port Lavaca. Port Lavaca, Matagorda County, Bay City and Palacios were included in the presentation. It was well presented so he asked Michelle Morales, Regional Executive Director for the Golden Crescent YMCA, to come to Bay City and present the council and community with the same information. Ms. Morales presented a short video and discussion to show the residents of Bay City what good the YMCA does in the area to show what they can offer and gain support. The YMCA is currently in our community providing childcare with an after-school program and summer camp. They're also receiving funding for additional years of summer camp. The YMCA provides what better serves the community, as opposed to coming and doing what they think the community needs, then establishing programs from there. The two main areas YMCA steps up programming in small communities are childcare and aquatics. Ms. Morales mentioned there were 175 kids in summer camp attendance this year. Councilman Jim Folse stated this presentation, and discussion was more about setting some direction and gaining support. The YMCA is working with Parks and Recreation and with the Interim City! Manager, Scotty Jones, and are looking at Hilliard and Valiant Pools for aquatics, plus other potential useful locations. He then thanked Ms. Morales for her time. Councilman Brad Westmoreland thanked Ms. Morales for bringing this idea and interest to our community. He thinks it should not only be what we want and think we need but also the feedback the YMCA could give us as to what they think we need, from an outside perspective. After Councilman Westmoreland asked where and how the YMCA gets their funding and how it would work in Bay City, Ms. Morales stated the YMCA is fee based. They give away over $150,000 in scholarships a year, whether they can pay or not. She does al lot of grant writing and has many other funding sources. The YMCA does its own annual campaign, and they also work with the United Way to get some oft their funding. All those costs go directly back to their programs to help the kids. Everything else is fee based, Golden Crescent is carrying Bay City, which is offset by membership costs. Every dollar raised in each city stays in that specific city. Federal and state funding comes onlyi in childcare ift the parents qualify, but no children in the area are on federal and state funding. 9. Resolution - Discuss, Consider, and/ or Approve al Resolution of the City of Bay City, Texas, to authorize the Bay City Community Development Corporation to enter into a contract with Kimberly' Willett DBA Next Level Barber Institute, for a term not to exceed two years and providing incentives not to exceed a total amount of $70,000 over the term of the agreement. (First Reading)- Jessica Russell, BCCDD Executive Director, stated that the community Development Board has decided to grant a resiliencyl loan to Kimberly Willett, the owner of Next Level Barber. The $70,000 is to help with their move to a new facility next to Max's Donuts and for upgrading the Next Level Barber facility and equipment. This will also help by! keeping the school on the south side of town. This is imperative to the CDC since they and the EDC are relocating their offices to the South Side of town. And since WCJC is expanding their courses, the South Sidei is becoming an education  Bay City  Page 4    Minutes  City Council Regular Meeting  October 08, 2024  corridor. With the relocation of Next Level Barber, the signage at Max's Donuts that was taken down during Hurricane Barrell has been replaced and the potholes in the drive behind thel building were filled. Councilman Westmoreland stated he likes how it Motion made by Councilman Flores made to approve al Resolution of the City of Bay City, Texas, to authorize the Bay City Community Development Corporation to enter into a contract with Kimberly' Willett DBA Next Level Barber Institute, for at term not to exceed two years and providing incentives not to exceed at total amount of $70,000 over the term of the agreement. (First Reading), Seconded by Councilman Folse. Voting Yea: Mayor Nelson, Mayor Pro Tem Sitz, Councilman Flores, Councilman Folse, Councilman Westmoreland, Councilman Finlay. Motion carried. 10. Bids - Discuss, consider, and/ or award the construction bid to the lowest qualified and responsible bidder for the Nile Valley Road Rehabilitation Project and authorize the Mayor and/ or City Manager to execute a contract approved to form by the City Attorney between the City of Bay City and K-C Lease Service, Gabriel Lopez, Engineering Technician, stated that Civil Corp is the engineer on the Nile Valley Road Rehabilitation project extending from Roberts to Highway 60. Public Works posted the invitation on BidNet and advertised with the local newspaper on September 8th, with a due date of September 24th. After opening and thoroughly reviewing and recording all the initial bids with project engineers and city staff, it was concluded that the lowest bidder's bid submission was incomplete. The item prices werel left off the submission therefore it was rejected. The next lowest bidder, KC Lease Services, Inc. DBA Matagorda Construction and Materials, their bid totaling $549,549.49. With al lot of positive feedback and good references, plus the company has done jobs fort the city in the past, the engineer recommended awarding KC Lease Services, Inc. DBA Matagorda Construction and Materials the contract for the Nile Valley Road Rehabilitation project. Mayor Nelson asked what the timeframe is for completion. Gabriel Lopez stated that it would be 150 contract days. Councilman Westmoreland asked ift the road willl be closed or if there will be a portion left open for traffic. Mr. Lopez mentioned the road will have to be completely closed. Councilman Westmoreland asked ift the material used for the project will be the same material as the other sections we are notr redoing, and what the quality and life expectancy of the material being used for the road will be. Mr. Lopez stated it will be at full reconstruction, and hot mix will be used, and thati it willl be of a much sturdier quality. Councilman Benjamin Flores asked how long a stretch of the roadi is being redone, to which Mr. Lopez answered that it will be a quarter mile, stop sign to stop sign. Motion made by Councilman Westmoreland to approve awarding the construction bid to the lowest qualified and responsible bidder for the Nile Valley Road Rehabilitation Project and authorize the Mayor and/ or City Manager to execute a contract approved to form by the City Attorney between the City of Bay City and K-C Lease Service, Inc. DBA Matagorda Construction & Materials. Seconded by Councilman Flores. Voting  not only brings morej jobs but also education.  Inc. DBA Matagorda Construction & Materials.  Bay City  Page 5    Minutes  City Council Regular Meeting  October 08, 2024  Yea: Mayor Nelson, Mayor Pro Tem Sitz, Councilman Flores, Councilman Folse,  Councilman Westmoreland, Councilman Finlay. Motion carried.  CLOSED/EXECUTIVE SESSION  11. Executive session pursuant to Texas Government Code $551.074 to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or Per Councilman Benjamin Flores's request, the item on the agenda for the Executive Session  dismissal of a public officer or employee: City Manager.  was tabled until the October 22, 2024 Regular meeting.  RECONVENE AND ACTION  EMS/COMMENTS FROM THE MAYOR, COUNCIL MEMBERS AND CITY MANAGER Councilman Benjamin Flores thanked City Secretary Jeanna Thompson and Interim City Manager, Scotty Jones for a good job on the technology on the dais and the fast turnaround. He also thanked them fort the quick turnaround on making ith happen and their work in doing sO. Councilman Jim Folse thanked Michelle Morales from Port Lavaca YMCA for coming to the meeting and sharing thei information, and everyone's patience for listening to the presentation. He was very impressed and surprised with the programs and their facility and would love to see us build into something like that in Bay City. Councilman Benjamin Flores thanked Councilman Folse for presenting the council and public with the opportunity to hear more about the YMCA. Mayor Nelson thanked the city staff for their hard work on Customer Service Week. He stated they take its seriously and are doing a good job but having fun.  ADJOURNMENT  Motion made by Mayor Pro Tem Sitz to adjourn, Seconded by Councilman Westmoreland. Voting Yea: Mayor Nelson, Mayor Pro Tem Sitz, Councilman Flores, Councilman Folse, Councilman Westmoreland, Councilman Finlay. Motion carried. The meeting adjourned at 5:54  p.m.  PASSEPAND/ APPROVED, this 22nd day of October2024.,  Pchk ROBERTI K. NELSON, MAYOR CITY OF BAY CITY, TEXAS  OF  CITY SECRETARY  E4  Bay City  Page 6