1 2 3 4 5 6  Minutes of the New Market Town Council Meeting Monday, August 19th, 2024 6:30 pm  The New Market Town Council met in the Council Chambers oft the Arthur L.  7 Hildreth, Jr. Municipal Building on Monday, August 19th, 2024 with the following 8 members present: Mayor Larry Bompiani, Vice-Mayor Peggy Harkness, Bob King, Peter 9 Hughes, Daryl Watkins and Janice Hannah. Council member Scott Wymer was absent. 12 quorum with 5 members present. The Pledge of Allegiance was recited ini unison.  10 11 14 16 17 19 unanimous 5-0 vote. 20 21 Mr. King 22 Mrs. Hannah 23 Mr. Hughes 24 25 26 Consent Agenda: 27 28  Mayor Bompiani called the meeting to order at 6:30 p.m. and established: a  13 Mayor Bompiani welcomed all visitors and guests.  15 Approval of the. Agenda:  Mr. Hughes moved to approve the: agenda as presented. Mr. Watkins  18 seconded the motion. With no further discussion, the motion was carried out with a  Aye Aye Aye  Mrs. Harkness Mr. Watkins  Aye Aye  Mr. King moved to approve the Consent Agenda which included the minutes  29 from the July 15th, 2024, meeting of the New Market Town Council, and the August 30 5th, 2024, special called closed meeting of the New Market Town Council, and the  31 financial statements for. July 2024. 34 carried out with a unanimous vote of5-0.  32 33 35 36 Mr. King 37 Mrs. Hannah 38 Mr. Hughes 39 40 42 43 44 46 47 48  Mr. Hughes seconded the motion, with no further discussion, the motion was  Aye Aye Aye  Mrs. Harkness Mr. Watkins  Aye Aye  41 Public Hearing: none  45 Citizen Comments and Petitions: none  49 Committee Reports: none    50 Staff] Reports: 51 52 53  1.Public Works Department Monthly Report - Mr. J.D. Fadley Mr. Fadley gave a power point presentation. The Public Works Department  54 repaired a water lateral leak at 162 West Old Cross Rd., 9550 S. Congress St., 9358 N. 55 Congress St., and completed the water tap for the poultry wastewater plant. He reported 56 the crew cleaned out the wet well at Stirewalt pump station. The Public Works assisted 57 with the set up for movie night in the park, as well as the Cross Roads Music Fest. They 58 also conducted their regular monthly maintenance tasks. The Water Department repaired 59 the air release at the River pump station. They troubleshooted and repaired Well #8, 60 which was not running. They cleaned and calibrated the pressure transducer on the 61 finished water tank at the water plant. They also checked the pump and valves at 62 Stirewalt pump station for blockage. They checked backup engines and generators for 63 proper operation before the tropical storm. He stated that they started the annual lead and 64 copper testing and continue to work on the lead and copper ID program. A copy ofthe  65 presentation is on file with the minutes.  66 67 68  2. Planning Department Monthly Report - Nathan Garrison Mr. Garrison reported on permits that were approved such as a deck at 226  69 Periwinkle. Ln., ai ramp at 93 AuthurI Ln., outside set ofs stairs at 9344. John Sevier Rd., 70 new house at 845 Clicks Ln., shed at 9733 S. Congress St., aj porch roof at Sun Beau) Dr.,  71 and a change ofuse at 195 Lee Hwy. for a new business.  72 73 74 75  3. Public Safety Monthly Report - Chief Chris Rinker  Chief FRinker gave aj power point presentation. There were 393 total calls for  76 service, 150 extra patrols, and 6: foot patrols. Chief Rinker reported on some notable 77 events such as assisting with police presence and traffic control for the. July Sth, 78 Independence Day Celebration, attending Public Safety Night at the New Market Rebels 79 game, and provided police presence at the Congress Street Block Party. A copy ofthe  80 presentation is on file with the minutes.  81 82 83  4.1 Events & Marketing Monthly Report - Ms. Savannah Frazier Ms. Savannah Frazier presented aj power point presentation. Ms. Frazier reported  84 a great turnout for the Congress Street Summer Block Party. She expressed her 85 appreciation for the SJHS Generals Football team and their help with the kid's game area. 86 She reported there was a ribbon cutting at the' This N That Dealz shop on S. Congress 87 Street. Thel NNO event was a success, and she gave appreciation to Officer Toman for 88 planning the event and thanked the sponsors. Other events such as Cross Roads Music 89 Fest and the Movie Night in the Park were well attended. The Town is set up with the 90 county wide marketing blitz at the VTC Clearbrook Welcome Center. Ms. Frazier 91 wrapped up her presentation with a list ofupcoming events and projects that she is 92 working on. A copy oft the presentation is on file with the minutes.  93  94 Action Items:  95 The first action item listed for discussion and consideration of the town's: secondary 96 streets. Mr. Garrison presented a power point presentation to discuss the potential 97 ownership change ofs secondary streets from VDOTto the Town. These streets would 98 include John Sevier Rd. Cadet Rd, and other subdivision roads, but this does not include    99 primary streets such as North and South Congress Street, West Old Cross Rd., or Lee 100 Hwy. Mr. Garrison explained that towns less than 3500 inj population can petition the 101 General Assembly for ownership oftheir streets. He gaye examples ofc other localities 102 that have done this. He explained that opting to own our secondary streets will allow New 103 Market to receive quarterly maintenance payments from the Commonwealth for 104 maintenance and repairs ofs streets and have more involyement in repairs. Ifwe were to 105 do this the town would be responsible for maintenance repair ofall streets related assets 106 to include sidewalks, culverts, snow plowing which we are currently doing, trimming and 107 mowing, street signs and other maintenance as needed. He stated that one thing we would 108 not be responsible for was stoplight engineering, as that is aj part oft the primary streets. 109 The town would be responsible for ensuring that the VDOT standards are met, and permit 110 process done correctly. He explained that the town would have to have multiyear 111 contracts for milling and paving for larger projects. Mr. Garrison noted that aj positive 112 thing is that there isn'tany major infrastructure such as bridges or large culverts. The 113 culvert at Shenandoah Dr. isi in very good condition and note other culverts in town are in 114 good condition as well. Mr. Garrison discussed the financial aspect of owning our 115 secondary streets. The estimated amount, if we were to have ownership today, for FY25 116 would be $278,562, which is 16.75 lane miles at $16,625 per mile. Payments would be 117 provided quarterly through the Commonwealth. These funds would supplement the 118 General Fund for salaries, streetlights, snow plowing, equipment, paving, and permits. 119 Mr. Garrison presented paving examples and cost, as well as future needs to 120 accommodate the projects and responsibilities. In his presentation, Mr. Garrison had a 121 slide that laid out the process that would need to take place. He explained this is a long 122 process that requires a resolution therefore he is not looking for any action tol be taken 123 tonight. Mr. Garrison explained each step in the process, and that if we were to start this 124 fall, we would have ownership by fall 2026. Mayor Bompiani opened the floor for 125 council questions. Mr. King inquired about the potential ofthe annual allotment 126 increasing each year. Mr. Garrison stated that to his knowledge it may go up 127 incrementally, but not much. Mrs. Harkness asked for clarification on the General Funds 128 category, ift that was separate from the funds received for the street ownership. Mr. 129 Garrison clarified that the general funds mentioned such as salaries, streetlights, etc. 130 would be aj portion oft the funds that come from the Commonwealth. Mr. King asked how 131 much we are currently being reimbursed by VDOT for plowing. Mr. Garrison stated that 132 he didn't! have the number in front of him, but with the lack of snow ofthe past couple 133 years, it hasn't been much. Mr. Hughes inquired about the engineering costs and who 134 would incur those costs, as our roads are ini need of repair. Mr. Garrison clarified that 135 engineering costs would be the responsibility oft the town. Mr. Hughes inquired about the 136 staffing needed for the increased workload, and Mr. Garrison stated that we estimate 137 needing at least one more staff member. Mayor Bompiani asked where the quotes for 138 paving come from, and Mr. Fadley, Public Works Director, stated it was from Adams 139 Construction/Asphalt. Mayor Bompiani noted that the equipment needed would help for 140 projects that the town currently works on. The Mayor reflected on lack of funds from 141 VDOT that have been utilized to improve New Market's roads over the past couple of 142 years. Mr. Garrison stated that October would be the latest time frame to move forward. 143 The Mayor suggested a work session be scheduled tol have more discussion prior to the  144 next Town Council meeting.  145 146    147 The second action item was the discussion and consideration of an out-of-town water tap 148 on Burkholder) Lane, Tax Map # 103-03-058C. Mr. Garrison explained that the owners of 149 the property requested to be able to tap into the town's water system. He explained that 150 there is a water lateral already inj place and it could easily be done, howeveri the owners 151 will have to have a septic tank as they would not be able to tap into the sewer lines with 152 the town. Since this is an out-of-town water tap, approval from the council is required, 153 along with the connection fees. Mrs. Harkness inquired about what is involved in this 154 process. Mr. Garrison explained the process, and that the town staffwill be installing and 155 setting up the meter. Mr. King inquired about the cost difference between in town VS out 156 oftown water connections. Mr. Garrison responded with the costs for both, and explained 159 Mrs. Harkness moved to approve the water tap on Burkholder Lane, Tax Map # 103-03- 160 058C, with a second from Mr. Hughes. With no further discussion the motion which  157 itiso customary for out-of-town connections to cost more.  158  161 passed on the following 5-0 roll call vote.  162 163 164 Mr. King 165 Mrs. Hannah 166 Mr. Hughes 167 168  Aye Aye Aye  Mrs. Harkness Mr. Watkins  Aye Aye  169 The third action item was the discussion and consideration of Resolution #256, a 170 resolution expressing gratitude to the New Market Aerie Fraternal Order of Eagles for 171 their generous donation ofj police e-bikes. Mayor Bompiani read the entire resolution and 172 asked for the representatives oft the New Market Fraternal Order of] Eagles to receive their 175 Mrs. Harkness moved to approve Resolution #256, with a second from Mr. Hughes. With 176 noi further discussion the motion which passed on the following 5-0: roll call vote.  173 copy oft the Resolution and take photos.  174 177 178 Mr. King 179 Mrs. Hannah 180 Mr. Hughes 181 182 185  Aye Aye Aye  Mrs. Harkness Mr. Watkins  Aye Aye  183 Mayor's Comments: 186 Council Comments:  184 Mayor Bompiani stated his thankfulness for the rain that we are receiving. 187 Mr. Hughes gave his appreciation for the police department's organization oft the 188 National Night Out. ChiefRinker stated that Officer Toman and Ms. Frazier did all the 189 work, and it was a great turnout. Mrs. Harkness stated the library appreciates being a part 190 ofthis event. Chief Rinker noted that Officer Toman raised a significant amount of funds 193 Mr. Watkins complimented the Public Works Department on keeping the park looking  191 from local businesses.  192 194 nice. 195    196 Mr. Hughes thanked Mr. Fadley for being a speaker at one of the Rotary Meetings, and it  197 was very informative.  198 199 200  201 StaffComments: 204 work. 205  202 Mr. Garrison noted that all staffhave been very busy this past month from water leaks, 203 tropical storms, project planning items, and he stated his appreciation for all the hard 206 ChiefRinker stated he appreciated the citizens along Congress Street for their 207 cooperation during the paving projects. He noted that VDOT did a good. job too. The 208 Mayor noted that the citizens did a great job of finding alternate parking. ChiefRinker 209 said that there was a lot ofcommunication done, and partnerships with local churches to  210 provide other parking alternatives during the paving project.  211 213  212 Closed Session:  214 At7:16 p.m., Mrs. Harkness moved to recess into a closed meeting in order to 215 discuss the pertormance and employment ofa specific local government appointee, 216 as authorized by section 2.2-3711(A)(1) C oft the state code. The subject matter of the 219 Mrs. Hannah seconded the motion, which passed on the following 5-0 roll call vote:  217 meeting is the New Market Fire Chief.  218 220 221 Mr. King 222 Mrs. Hannah 223 Mr. Hughes 224 225  Aye Aye Aye  Mrs. Harkness Mr. Watkins  Aye Aye  226 At9:10 p.m., Mr. Watkins made a motion to return from Closed Session and read 227 aloud the following Certification Resolution: With respect to the just-concluded 228 Closed Session and to the best of each member's knowledge, (i) only public business 229 matters lawfully exempted from open meeting requirements under' The Virginia 230 Freedom ofl Information Act and (ii) only such public business matters as were 231 identified in the motion by which the closed meeting was convened were heard, 232 discussed or considered in the meeting by the' Town Council. Mr. Hughes seconded  233 the motion which passed on the following 5-0 roll call vote:  234 235 Mr. King 236 Mrs. Hannah 237 Mr. Hughes 238 239 240 Adjournment: 241 242  Aye Aye Aye  Mrs. Harkness Mr. Watkins  Aye Aye  With no further business to discuss, at 9:11 p.m. Mr. Hughes made a motion  243 to adjourn the meeting. Mr. King seconded the motion, with no further discussion  244 the motion passed on a unanimous 5-0 voice vote.    245 246 247 248 249  ABani Bompiani, Mayor  B  Clerk  A