HI  1811 Minutes of Council Meeting Buchanan, VA  June 17,2 2024 Present:  Mayor Tristan Harris Vice Mayor James Manspile Councilmember. James Eubank Councilmember Rose. Jeter Councilmember Marlon Rickman  Mayor Harris called the. June 17, 2024, Council Meeting to order at 7:00 pm. This meeting was held in the Town Hall. Town Clerk Claudine Stump took roll call. With five members of the Council present, a quorum was established. A moment ofs silence was held, and the Pledge of Allegiance was recited. Thet first item on the agenda was approval of the consent agenda which included the approval of the  May 2024 Financials  Vice Mayor Manspile made a motion to approve the consent agenda with a second from Councilmember Rickman. With no further discussion, the consent agenda was approved witha  vote of5-0.  The next item on the agenda was awards and recognitions.  Vice Mayor Manspile wanted to recognize the efforts of the Carnival Committee and thank them. They are working very hard with new regulations and doing an amazing job. Councilmember. Jeter: stated the. Juneteenth event at the Wilson' Warehouse was amazing. The next item on the agenda was citizen comments and petitions regarding agenda items. The next item on the agenda was New Business/Action Items/Public Hearings The first action item was the Public Hearing for the Fiscal Year 2024-25 Budget  There was no one signed up to speak.  Vice Mayor Manspile made a motion to open the Public Hearing with a second from Councilmember Eubank. With no further discussion, the Public Hearing was opened Mayor Harris stated thet floor was open fori those who wish to speak on the proposed  with a vote of5-0. Fiscal Year 2024-2025 Budget.  1    Mr. Steve Lindsey of 19602 Main St. stated the 2%i increase in the meals tax will hurt the Mayor Harris made a motion to close the Public Hearing with a second from' Vice Mayor Manspile. With no further discussion, the Public Hearing was closed with a vote of! 5-  restaurants in Town.  Mayor Harris asked if anyone else wished to speak.  0.  The next action item was Resolution R24-0617-06: Al Resolution Adding Council Members to the  Workman's Comp. Coverage for Town of Buchanan's' VRSA.  Mayor Harris read the Resolution. Councilmember Rickman. coverage for the Town.  Councilmember Jeter made a motion to approve the resolution witha a second from Mayor Harris asked fori further discussion. Vice Mayor Manspile stated that this has been recommended by' Virginia Risk Sharing Association to add this to the existing Town Manager Mathers clarified thet two segments oft the coverage. With no further discussion, the resolution was passed with a vote of5-0.  The next action item was the Contractor Selection/Award for the Lead Service Line Inventory.  Town Manager Mathers stated the reason for the Lead Service Line Inventory and the Town Manager Mathers recommended CHA1 for the Lead Service Line Inventory. Mayor Harris asked if there was a grant for this Inventory. Town Manager Mathers Mayor Harris stated' Town is luckyf for getting the grant to have this done professionally. Councilmember Eubank made a motion to award the project to CHA with a second from Vice Mayor Manspile. With no further discussion, the project was awarded to CHA with  bidding process Town has utilized. stated that there is a grant.  avote of5-0.  The next action item was the Approval of Façade Grants.  Mayor Harris stated that the first Façade Grant was for Sycamore Place. The façade Mayor Harris made a motion to approve the Façade Grant for Sycamore Place witha second from Vice Mayor Manspile. With no further discussion, the motion was Mayor Harris stated the second Façade Grant was fori the Wilson Warehouse. This was submitted as two grants, but since only one, grant is eligible per entity per Fiscal year, Mayor Harris made a motion to approve the Façade Grant for Wilson Warehouse witha a second from Councilmember Eubank. With no further discussion, the motion was  grant committee did recommend approval of the grant.  approved with a vote of 5-0.  the two applications were combined. approved with a vote of! 5-0.  The next action item was Carnival/Events.  2    Councilmember Rickman gave a report on where the Carnival preparation is currently. Treasurer Eva Shannon asked who would bei installing the new BINGO system. Mayor Harris stated he would try to install the new BINGO system. Council discussed Mountain Magic and possibly hiring an events coordinator. Treasurer Shannon gave an update on Reggae by the River preparation.  The next item on the agenda was staff reports.  Mayor Harris gave an overview of the staff reports.  Town Manager Mathers gave an overview of projects he is working on currently.  The next item on the agenda was citizen comments and petitions on non-agenda items.  Patricia Kidd of 81 Culpepper Ave. shared comments from at tourist she had spoken with last Mayor Harris suggested moving the digital signs to make people more aware.  week.  Council discussed pedestrian crosswalks.  Daniel Bratcher of 210 Boyd St. asked fora an update on the issue of 207 Boyd Sta and! 5513th St. Councilmember. Jeter asked if there is a schedule oft fees that can be charged for zoning violations? There isn't a schedule in the zoning ordinance. Council discussed what actions and fees are stated int the zoning ordinance.  Councilmember Jeter stated that Sirens & Salutes and Roanoke Police will be honoring at fallen officer by placing a memorial stone on his grave Saturday, June 22 at 10:00am at Fairview Cemetery. All are Councilmember. Jeter stated that the Recreation Committee has not met recently, they are waiting to move forward until the new manager isi in place. In the meantime, we have approval from Botetourt County and the Botetourt County School System to add a new walking trail at the Buchanan Elementary  invited.  School. The committees are looking for funding.  The next agenda item was additional comments from Council Members  Vice Mayor Manspile requested citizens help keep an eye on the Town Park. There has beena lot of vandalism at the park this year. Ifyous see something, let someone know. The Parki is  under camera surveillance.  Mayor Harris stated the Upcoming Meetings and Events.  Chris Witt of 19418 Main St asked for an update on the proposed Charter Change  Mayor Harris stated the Council would be working on the changes at the next work session. Councilmember Rickman stated that there would be 4 wrist band nights and 2 nights of fireworks at the Vice Mayor Manspile made a motion to adjourn the meeting with a second from Mayor Harris. Mayor Harris asked fori further discussion. With no further discussion, the meeting was adjourned with a vote  Carnival this year.  of5-0.  3    Adjournment was at 8:04pm. Respectfully: submitted,  Caudia Stimp) Claudine Stump, Clerk  -  Tristan Harris, Mayor  4    RESOLUTION R24-0617-06    - 181  Atai regular meeting ofthe Town Council oft the Town of Buchanan held at the Buchanan Town  Hall on the 17th day ofJune ,20241 beginning at 7:00 p.m.:  MEMBERS: Tristan Harris, Mayor James Manspile, Vice-Mayor James Eubank Rose. Jeter Marlon Rickman  VOTE: YES YES YES YES YES  Oni motion of Councimember Jeter, which carried by a vote of5-0, the following was adopted: Adding Council Members to the Workman's Comp Coverage for Town of Buchanan's VRSA Whereas, the Town has an existing "Public Officials" coverage for liability under the' Town's Whereas, Town Council Members oft the Town of Buchanan, occasionally do work for the Now, therefore, bei it resolved, that the Town Council members oft the' Town of] Buchanan are hereby added to the Town ofl Buchanan's Workman's Compensation Coverage plan through  A Resolution  Local Government Liability coverage;  Town;  VRSA.  AYES: NAYS: ABSTAIN:  5 0 0  1    RESOLUTION R24-0617-06  APPROVED:  Tristan HarsisMayor ATTEST: Poudi Claudine Stump,  e  2